09:30REGISTRATION AND COFFEE/TEA 10:00SIMS SUMMER 2014 UPGRADE 10:20SCHOOL CENSUS AUTUMN 2014 10:40SIMS END OF ACADEMIC YEAR 11:10Short Break 11:30AOB

09:30 REGISTRATION AND COFFEE/TEA10:00 SIMS SUMMER 2014 UPGRADE10:20 SCHOOL CENSUS AUTUMN 201410:40 SIMS END OF ACADEMIC YEAR11:10 Short Break11:30 AOB

SIMS SeminarJune 2014

SIMS Seminar June 2014

SIMS Summer Upgrade 2014

SIMS Summer 2014 UpgradeSEN

In accordance with the introduction of the new SEN Code of Practice which comes into effect from September the SIMS Summer 2014 upgrade will contain the new SEN codes and types.


SEN Codes:From September two new SEN Codes K and E:

K - SEN SupportE - Education Health and Care Plan (EHC plan)


SEN TypesFrom September two new SEN Types

SMEH (social, mental and emotional health)NSA (SEN Support but no specialist assessment type of need)


From September:

SEN Type BESD (behaviour, emotional and social difficulties) will be removed.

BESD will still be visible for historical need types, but not available to select as a new need and will remain in the reporting dictionary.

SIMS Summer 2014 UpgradeSEN - Transition

SEN Code Transition Phase (2014/15 Academic Year)

During the transitional phase schools will be able to record pupils as having either a statement or an EHC plan.

Schools may have some pupils with statements and some who have already moved to EHC plans but no individual pupil can have both.

SIMS Summer 2014 UpgradeSEN - Transition

SEN Code Transition Phase (Autumn Term 2014)

The transitional phase for School Action and School Action Plus change to SEN Support is the Autumn Term 2014. This should fall in line with school practice of termly reviews for pupils who come under the SA/SA+ category.

SA/SA+ category is acceptable for School Census Autumn 2014 but will not be acceptable for School Census Spring 2015.

Where a pupil was under a category of SA the new code of NSA can be used.

SIMS Summer 2014 UpgradePersonnel – Salary Ranges

Tools|Staff|Salary Update

The Spring 2014 upgrade introducedfunctionality to use salary ranges.The Summer 2014 upgrade has functionalityto bulk update multiple salary ranges with a percentage or an amount

School Census Autumn 2014

Free School Meal V

Universal Free School Meal

School Census Autumn 2014 - FSM

The two types of free meal are treated in different ways in SIMS:FREE School Meal (FSM)– Pupils should only be recorded as FSM eligible if they meet the FSM eligibility criteria (ie in respect to family income) and make a claim. So – no change, continue to record FSM eligibility in SIMS.

School Census Autumn 2014 - FSM

FSM/Pupil Premium

Remember Pupil Premium is dependant on FSM eligibility so keep asking for the information from your Years R, 1 and 2 parents.

School Census Autumn 2014 - UFSM

Universal Free School Meal - from September pupils in Reception, Year 1 and Year 2 can receive a free school lunch through the infant pupil universal entitlement (universal free school meal).

These pupils should not be recorded as FSM eligible as they will not attract the (deprived) pupil premium.

School Census Autumn 2014 – School Dinner Taken

New Panel in School Census Autumn 2014 – School Dinner Taken (on Census Day)

School Census Autumn 2014 – School Dinner Taken

Only pupils who are entitled to the universal free school meal will be shown

School Dinner Taken column can be populated from Attendance or from the Tick All button

Alternatively tick each cell

School Census Autumn 2014 – Detailed Reports

New Report – School Dinner Taken. Note now possible to report on Attendance by Term


SIMS End of Year

SIMS End of Academic Year 2014

Before end of academic year 20013/14 (31 August 2014) all schools must have created the new academic year and carried out the promotion routine to determine which year and registration groups your students will be placed in for the new year.

If necessary curriculum/timetable assignment can be carried out once the new year has started.

SIMS End of Academic Year 2014Dates

Create a new Academic Year – dates to usestart date 01.09.2014Monday 1 September is a holiday, but we deal with

that laterall schools have a Staff Training day on 2nd

September, other Staff Training Days can be added to the School Calendar at a later date

Secondary/Upper schools, when timetable is sent to SIMS for the first time please ensure that the from and to dates are as follows: From 01/09/2014, To last day of Term 6 (NOT 31 August 2015)



Create a new Academic Year

Route: Routines, School, Academic Yearthe process of creating the academic year requires

exclusive use of SIMS and can take a long time.

Oops – hope they’re not trying to take

the registers

SIMS End of Academic Year 2014Pastoral Structure

Review next year’s Pastoral Structure.....Route: Focus, School, Pastoral Structure, Next Academic Year Structure

• use generic Class names.

• reuse old registration groups where appropriate

• delete any unused or old classes

SIMS End of Academic Year 2014Promotion

Promotion - routine which tells SIMS what classes pupils will be in next year

Route: Routines, School, Promotion

Select Override Memberships the first time you carry out the promotion mapping

SIMS End of Academic Year 2014Promotion

Where pupils do not move up as aRegistration cohort individual promotions can be made.

Remove the filter to see all classes

SIMS End of Academic Year 2014Monday 1 September

The academic year has been created with a start date of 01.09.2014. For attendance it is necessary to make 1 September a holiday and therefore apply the # code.

Focus, School, School Diary. Select the Academic Year 2014/15.Right mouse click Monday 1 September and select New Public Holiday

SIMS End of Academic Year 2014Monday 1 September

Select New Term Holiday from the Category drop down

SIMS End of Academic Year 2014Class Lists

Print Registers and Class ListsRoute: Reports, Student Lists, General Student List

Use Settings button to enter a date in

September

SIMS End of Academic Year 2014Class Lists

Class ListsAlternatively use Report, Run Reports, Students, Registration Groups (Dated)

SIMS End of Academic Year 2014Leavers

Leavers Route: SIMS: Routines, Student/Pupil, Leavers Statutory age pupils/students have a leaving date

of 31 August 2014

SIMS End of Academic Year 2014Year 11 Leavers

Leavers Year 11

“As stated in previous years, schools are advised to insert the 27th June 2014 leaving date in September when the school has confirmation that the student is not returning. This process should continue. Obviously there is the issue of what absence code to use between 28th June and the end of term. From the the DfE Absence and Attendance Codes guidance January 2009 please find below an extract taken from page relating to 'X' code, which states that:

Under the 2006 Pupil Registration regulations, schools cannot delete Year 11 pupils who intend to remain at the school and enter the Sixth Form (Year 12) from the school registers. Once the pupils have reached the end of their compulsory school-age, which is on the last Friday in June, they can be recorded using this code if the school has not asked them to attend. Using the 'X' code in this way allows the student to stay on roll until the school has confirmation that they have left. “

SIMS Pupil Data IssuesPre Admission pupils Assessment Data

Viewing Assessment Data for Pre Admission PupilsThe Links panel on a pre admission pupils does not include the option to view Assessment data even though statutory End of Key Stage data is included in a ctf and therefore imported into SIMS.

How to see this data……………….


In Assessment open the required template either using the Wizard or Focus, Assessment, Template

Click Marksheet hyperlink or scroll down to marksheet panel


Click the New button. Expand New Intake

Group , tick the relevant group, tick Apply


Save the Template. Return to the Marksheet panel and open the marksheet:


SIMS SOLUS3

SIMS SOLUS3

What is it?

SOLUS3 is the updated version of the system which currently enables schools and academies to download and upgrade SIMS and other related applications

SIMS SOLUS3

Why is it being upgraded?

updates can be easily scheduled allowing you to control when you want the upgrade

the entire SIMS system can be upgraded without end-user SIMS user involvement

SIMS client software can be installed remotely, reducing the need for a workstation visit

the potential for local authorities to manage SIMS updates remotely for their supported schools

SIMS Solus3

When will this happen?

The team will be receiving training on the deployment during July. We will be able to answer more questions about the implementation after this date

SOLUS2 is currently available until Autumn 2015 upgrade


FirstClass Housekeeping


The FirstClass database will shortly be transferred to a new data centre.

In order to achieve this transfer the size of the database needs to be reduced

Over recent weeks the number of user accounts have been reduced in an effort to bring the database down to the required size

But we are not quite there yet!


So……..

Can all schools please look at the information and conferences, calendars, folders etc. currently stored on FirstClass and let us know which can be removed.

Do not remove the conferences yourself as in most cases the icon you see will only be a link to a centrally held container……just give us a list and we will do the rest.

Documents

09:30REGISTRATION AND COFFEE/TEA 10:00SIMS SUMMER 2014 UPGRADE 10:20SCHOOL CENSUS AUTUMN 2014 10:40SIMS END OF ACADEMIC YEAR 11:10Short Break 11:30AOB