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10th Harrogate (St Wilfrid’s) Walsh’s Own Scout Group

Annual General Meeting

(Year ending 31st March 2014)

Sunday 21st September 2014

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Agenda1. Welcome & Apologies for Absence

2. Minutes of last AGM

3. Approval of the Annual Report & Accounts– Group Scout Leader’s Report– Executive Committee Report– Treasurer’s Report

4. Election of Chair, Treasurer & Secretary

5. Parent Representatives on the Group Executive Committee

6. Financial Scrutineer Appointment

7. Close

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2. Minutes of the Last AGM

• Formal approval

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3. Approval of the Annual Report & Accounts

– 3.1 Group Scout Leader’s Report– 3.2 Executive Committee Report– 3.3 Treasurer’s Report

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3.1 Group Scout Leader’s AGM Report• Another successful year for the Groupo Continued growth across all Sectionso Exciting programso Residential experienceso Badges gained o Chief Scout’s awards across all sectionso Leaders gaining qualifications

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Group Scout Leader’s AGM Report• Challenges along the wayo Recruitment of new leaders o Storageo Waiting lists o Very large Scout Troop

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3.2 Executive Committee Report• Thank Yous

– Leaders & Parent Helpers– Executive Committee members– Parent Volunteers

• Review of the last 12 months– Achievements– Challenges

• The Year Ahead– Key priorities– How you can support your group

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3.3 Treasurer’s AGM Report

• Highlights of the year to 31st March 2014o Total income from membership and camp receipts

totalled £14,347 o Previous years (included Explorers): 2013 £15,310; 2012

£16,399; 2011 £14,963; 2010 £14,668; 2009 £10,184; 2008 £6,656

o Plus Income of £410 (from equipment hire to 3rd parties)

o Fund raising income £814o Previous years: 2013 £2,395; 2012 £1,974; 2011 £ £1,314;

2010 £2,914; 2009 £673; 2008 £847

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Treasurer’s AGM Reporto Scout Association subscriptions (meeting and activity

insurance) £5,147 o Previous years: 2013 5,076; 2012 £4,971; 2011 £5,096;

2010 £4,134; 2009 £3,421; 2008 £3,161

o Activity Costs o Accommodation costs 2014 £4,892, plus a subsidy from St

Wilf’s £1,334, net £3,558 Previous years: 2013 £1,1690; 2012 £600; 2011 no direct costs, just a donation

o Meeting/Activity costs 2014 £5,997 o Total £9,554

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Summary 2013/2014 Income/Expenditure and Assets

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10th Harrogate: 14/15 Key Financial Goals• Achieve our targets as outlined by Mike and therefore

avoid the need to increase subs from 1st January 2016 (last increase 1st January 2014)– Gift Aid up and running and funds received – Successful fund raising events

• Sub request and chasing will move to the section leaders, in an attempt to increase effectiveness

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5. Election of Chair, Treasurer & Secretary

– Chair: Mike Whittaker

– Treasurer: Chris Haynes

– Secretary: Maggie Pattison

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6. Parent Representatives on the Group Executive Committee

Thank You to• Jill Blundell, Lisa Corby, Humph Vincent

Re-election of parent representatives• Elaine Davies, Annette Dallas

Election of new members• Mike Warren-Smith, Simone Bilton

Co-opted members• PCC Representative: Jo Hemmingway

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7. Scrutineer Appointment

• John Blundell

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8. Close

Thank-you