TRANSIT MONTHLY REPORT

TRAINING SESSION

MARCH 20131

RU20 FORM

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Common Items Missing or Incorrect Section 01 – Missing date for the Report

Use the month end (1/31/13)

RU20 FORM – SECTION 01

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RU20 FORM CONTINUED

Common Items Missing or Incorrect Section 04 – Modes of Service

Bus – should only be selected if you have a scheduled route or Deviated Route

Deviated Route – allows flexibility to leave the route and get back on the route as needed.

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RU20 FORM CONTINUED

Common Items Missing or Incorrect Section 04 – Modes of Service

Demand Response – Passengers call in to schedule the rides (the majority of your service is Demand Response)

Vanpool – coordinated group sharing a vehicle(s) and going to similar destinations

Other – none of the current service in Wyoming are in the other category

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RU20 FORM CONTINUED Other Resources

Volunteers – list volunteers that are providing transit trips for your agency

Personal Vehicles – only report here if the vehicle was used for a transit trip

Nothing in this section should be reported for meal delivery unless the trip involved included a transit trip

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RU20 FORM CONTINUED Service Data

Miles – these are the miles that are driven in your public transportation program

Hours – the hours driven from the time a vehicle goes into service until it is parked for the evening

Trips- when a person boards and de-boards your vehicle, a trip is taken

All trips should be reported as unlinked All of the above information should be separated by

mode

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RU20 FORM CONTINUED

Vehicles Total Vehicles – all the vehicles available to you for

public transportation purposes ADA Vehicles - vehicles that have a ramp or lift

that would meet the requirements of the ADA

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RU20 FORM CONTINUED

Financial Information Data will auto populate from the BE 20 Billing

Entry Tab

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MR20 FORM

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MR20 FORM Data for these 3 blocks will auto populate from

the RU 20 Form

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MR20 FORM CONTINUED Vehicles Operated in Maximum Service (VOMS)

# of vehicles required to run your typical service in a given day

Number of Service Days # of days that you operated your transit program

in a month

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Type of Trip Home Delivered Meals

Are counted as 2 meals for 1 trip Should only be billed if part of a public

transportation trip Counted as Other in the Type of Rider Section

MR20 FORM CONTINUED

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MR20 FORM CONTINUED

Type of Rider Other should be reported for Dead Head and

Home Delivered Meals

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MR20 FORM CONTINUED Type of Trip and Type of Rider Totals should always be

equal Home Delivery meals and dead head equal the

OTHER

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BE20 FORM Any expense reported must be related to your Transit Program

Expense must be reasonable, necessary and allowable Reasonable – the costs should not exceed what a prudent

person would pay for a similar service or item. A determination should be made as to whether the cost is within the going market rate.

Necessary – the expenditure is required to complete your transit project.

Allowable – see the relevant OMB Circular for guidance 2 CFR Part 225 – State, Local and Indian Tribe

Governments 2 CFR Part 230 – Non Profit Organizations 2 CFR Part 215 – Universities, Hospitals and Other Non-

profits Insurance Deductibles to be paid due to an accident have

been determined to be unallowable due to our participation in the payment of your insurance premium. Deductibles should be paid out of your local funds.

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BE 20 FORM

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BE20 FORM

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BE20 FORM

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BE20 (OPERATING REPORT)

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Billing/Invoice # 7 digit alphanumeric identifier for your

payments Starts with FTA

Suggest two digit month followed by two digit year

January 2013 would be FTA 01/13

BE20 (OPERATING REPORT)

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BE20 (OPERATING REPORT)

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BE20 (OPERATING REPORT)

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BE20 FORM CONTINUED

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BE20 (OPERATING REPORT)

WYDOT may ask for supporting documentation for any and all expenditures at any time

Must report Farebox Revenue on this form Farebox revenues include fares paid by riders who are later reimbursed

by a human service agency or other user-side subsidy arrangement. Purchase of transit passes or other fare media for clients would also be considered farebox revenue.

Farebox revenues do not include payments made directly to the transportation provider by human service agencies to purchase service. In addition a voluntary or mandatory fee that a college, university, or similar institution imposes on all its students for free or discounted transit service is not farebox revenue.

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BE20 - ADMINISTRATION

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BE20 (ADMINISTRATION)

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BE20 (ADMINISTRATION)

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BE20 (ADMINISTRATION)

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BE20 (ADMINISTRATION)

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BE20 (ADMINISTRATION) Text fields – the cells within the worksheet are set up with expanded fields. Even

though you don’t see all the typed information in the actual cell you can click on it and refer to the top of the worksheet which will show everything contained within that individual cell.

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BE20 - MAINTENANCE

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BE20 (MAINTENANCE)

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BE20 (MAINTENANCE)

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BE20 (MAINTENANCE)

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BE20 (MAINTENANCE)

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BE20 (MAINTENANCE)

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BE20 (CAPITAL)

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PROGRAM INCOME

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PROGRAM INCOME Program income may be used for Local Match

Contract for service

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PROGRAM INCOME Program income may be used for Local Match

Advertising revenue Sale of assets

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PROGRAM INCOME Income generated in your transit program must

remain in your transit program Can use this to start capital reserve accounts WYDOT is required to report this to the Federal

Transit Administration

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BILLING TOTALS

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CONTACT INFORMATION

Monthly report should be sent to the following individuals:

Robert Rodriguez @ robert.rodriguez1@wyo.gov – 307-777-4181 Joni Kithas Harlan @ jkh@rtconnect.net – 307–738-2445 Talbot Hauffe @ talbot.hauffe@wyo.gov – 307- 777-4384 Taylor Rossetti @ taylor.rossetti@wyo.gov – 307-777-4438

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