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2011 Annual Conference2011 Annual Conference

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Westin Galleria HoustonDates Available: May 8-13, 2011

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Rate: $145.00 + tax per room per nightsingle/double occupancy

• 487 combined guest rooms and suites• Web link to reserve rooms directly with hotel• Rate available 3 days pre/post conference dates based on

availability• High Speed Internet access available in guest rooms, normally at

$9.95 per day…. They will waive for 7F

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Meeting Space

• 26,000 sq. feet of carpeted exhibit space on the fourth level, easily accessed by the escalator

• Plenty of space for general session and breakouts on the third level

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Westin Galleria HoustonNegotiated Concessions

• (6) Complimentary staff rooms• (2) luxury suite upgrades for Steering Committee Chair

and Co-Chair• (10) Highest floor, City-view Upgrades for Steering

Committee with nightly turndown service• (12) Complimentary wireless internet in guest rooms for

Steering Committee• Free Wireless Connection for Staff Office• (1) Hour complimentary welcome reception to include

beer, wine and light snack foods• 15% Audio Visual discount• Business Center - $.10 per copy

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Westin Galleria HoustonSide Notes

• Connected to the Galleria Shopping Center

• Free Wireless High Speed Internet access in the hotel lobby

• Airport Transportation One-Way– William P. Hobby: Super Shuttle $24.00– Bush International: Super Shuttle $23.00

• Site Inspection – Space available November 2nd and 3rd

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Hyatt Regency HoustonDates Available: May 15 – 20, 2011

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Rate: $149.00 + tax per room per nightsingle/double occupancy

• 947 Newly renovated spacious guest rooms• Web link to reserve rooms directly with hotel• Rate available 3 days pre/post conference dates based on

availability• High Speed Internet access available in guest rooms at $9.95 per

day

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Meeting Space

• 16,000 sq. ft. ballroom on third level – great for the general session and lunches

• 28,000 sq. ft. carpeted exhibit hall – enough room to allow more vendors

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Hyatt Regency HoustonNegotiated Concessions

• (6) Complimentary staff rooms• (2) One-bedroom Imperial Suite upgrades for Steering

Committee Chair and Co-Chair• (10) Business Plan Upgrades for Steering Committee• (12) Complimentary wireless internet in guest rooms for

Steering Committee• Complimentary Internet Connection for Staff Office• (1) Hour complimentary beer and wine reception• 15% Audio Visual discount• Business Center - $.10 per copy• Complimentary PowerPoint presentation welcoming

attendees on atrium wall• $1200 flat fee per day for Internet access throughout

public areas and meeting rooms used by 7F.

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Hyatt Regency HoustonSide Notes

• Cancellations made within 3 days of arrival are charged first night’s room and tax

• If you are willing to change the dates of conference, hotel will match rate of Westin

• Airport Transportation One-Way– William P. Hobby: Taxi $30.00, Shuttle $18.00– Bush International: Taxi $45.00, Shuttle $23.00

• Site Inspection – Space available November 2nd

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Hyatt Regency GreenvilleDates Available: May 8-13, 2011

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Rate: $142.00 + tax per room per nightsingle/double occupancy

• Rate includes a $5.00 rebate to Greenville CVB to help offset transportation costs

• 328 guest rooms• Web link to reserve rooms directly with hotel• Rate available 3 days pre/post conference dates based on availability• High Speed Internet access available in guest rooms at $9.95 per day

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Hyatt Regency GreenvilleNegotiated Concessions

• (6) Complimentary staff rooms• (2) Panorama Suite upgrades for Steering Committee

Chair and Co-Chair• (10) Deluxe King Upgrades for Steering Committee• (12) Complimentary wireless internet in guest rooms for

Steering Committee• Complimentary Internet Connection for Staff Office• (1) Hour complimentary beer and wine reception• Complimentary refreshments during peak check-in times• 15% Audio Visual discount• Business Center - $.10 per copy

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Carolina First Centerwww.carolinafirstcenter.com

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Hyatt Regency GreenvilleSide Notes

• The BMW Charity Pro-Am will be the weekend of May 13th – Could be a problem with last minute reservations once cut-off date happens

• Overflow Vendor rooms would be at the Westin down the street or Holiday Inn diagonal from Hyatt

• Vendor fair would be at Carolina First Center

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•All pricing in this proposal is based on quotes received in September, 2009

•All pricing is subject to availability and possible price increases until contracted

•Vision-Makers thanks you for the opportunity to submit our proposal. We look forward to the privilege of working with the 7F on this most important event