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CMMIIntegrated Project Management (IPM)

Dieter De Paepe & Sarah Bourgeois

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Integrated

A project has initial knowledge Standard processes in the company

On testing, management, development, ... Initial facts and assets

Experience, size of team, time, ... Stakeholders

Clients, managers, marketers, developers, ...

Based on these, IPM tries to compose: Project’s defined process = define integration of the standard

processes in the project Useful work products (environment, plans, ...) Feedback loops to other process area’s

Project Management (IPM)Purpose

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Integrated Project Management (IPM)Situated

CM

OPF OPD

MA

OT

OID

OPP

PPQAPMCPP

IPM

SAM

RSKM

QPM

REQM

RDTS

PIVER

VAL

DAR

CAR

Process Project Engineering SupportPRO MAN SUP ENG

ML 5

ML4

ML3

ML2

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Integrated Project Management (IPM)Situated

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Integrated Process Management (IPM)Benefits

The interfaces between the different standard processes are revealed and gives us new information.

New weaknesses in the integration of all involved assets and stakeholders are discovered.

New collected information can serve for future projects.

IPM

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Integrated Process Management (IPM)Specific Goals (1)

SG 1 Use the Project’s Defined Process

SP1.1 Establish the Project’s Defined Process

Implemented? Partially Unintended through the collection of documentation on the sub

processesBut no written ‘defined process’ found in any project

Possible improvement Integrate all useful documentation in one integrated document

Based on: in-house knowledge and experience

[1] SCRUM Definition

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Integrated Process Management (IPM)Specific Goals (2)

SP1.2 Use Organizational Process Assets for Planning Project Activities

Implemented? Partially Knowledge of previous projects are used in the current projects.

However: no explicit documentation regarding these assets.

Possible improvement Make more structured reports about experiences in previous

projects and support these with measurements if possible. Use dream questions.

[2] Dream questions

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Integrated Process Management (IPM)Dream question extracts

“Sit together with the responsible persons when…” “The lack of processes and responsibilities during previous semester

is something to be avoided in the future.” “Putting everything together in the end can be very 'painful‘.” “…have conversation with the client, some at the beginning of the

project to know ‘what he wanted’ and later another to keep informed during the course of the project.”

“A meeting at the start of the project with all of the stakeholders could have solved this problem early on.”

“…trying to set up the infrastructure…” “Communication!”

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Integrated Process Management (IPM)Specific Goals (3)

SP1.3 Establish the Project’s Work Environment Implemented? Yes

Communication channels : wiki, fora, .. Continuous integration platform : hudson, ... Development environment Test environment

Possible improvements Good documentation on installations present

[3] Document describing setting up work environment

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Integrated Process Management (IPM)Specific Goals (4)

SP1.4 Integrate Plans Implemented? Partially

In most projects there is a long term planning available, integrating review meetings, internal meetings, deadlines.

In this planning, stakeholders are involved. But the planning is not always strictly followed, when sudden

unexpected needs come up. Possible improvements

Anticipate on these unexpected needs by better integration of the separate plans.

[4] Project planning

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Integrated Process Management (IPM)Specific Goals (5)

SP1.5 Manage the Project Using the Integrated Plans Implemented? Partially

Most projects have a quality assurance manager who is responsible for the correct implementation of the long term plan.

Most projects do have some estimations but not of all relevant factors.

Possible improvements More complete and documented measurements. Better monitoring to verify the plan is being followed.

[5] Overview of implemented tests

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Integrated Process Management (IPM)Tracking measurements

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Integrated Process Management (IPM)Specific Goals (6)

SP1.6 Contribute to the Organizational Process Assets Implemented? Hardly

Few contributions to the ‘asset pool’ found. Only some on wiki and in meetings reports.

Possible improvements Better defined format for the contributed assets. Spend time on contributing assets throughout the whole project. Collect more relevant information.

[6] Meeting reports

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Integrated Process Management (IPM)Specific Goals (7)

SG 2 Coordinate and Collaborate with Relevant Stakeholders

SP2.1 Manage Stakeholder Involvement Implemented? Yes

Involvement of the internal stakeholders is well defined. Responsibilities are clear. Workload is divided amongst the team members.

External stakeholders are involved periodically or at appropriate times.

Possible improvements None

[6] Meeting reports

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Integrated Process Management (IPM)Specific Goals (8)

SP2.2 Manage Dependencies Remark : Not all projects are dependant from external stakeholders Implemented? Partially

For internal dependencies: all projects plan meetings for ‘synchronization’.

There are contact session between dependant external stakeholders when this dependency causes problems.

In most projects, dependencies are defined in documents. Possible improvements

Better documentation

[7] External dependancy documentation

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Integrated Process Management (IPM)Specific Goals (9)

SP2.3 Resolve Coordination Issues Implemented? No Possible improvements

Assign the responsibility of coordinating between stakeholders to one person.

Anticipate and prevent possible issues and document this.

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Integrated Process Management (IPM)Generic Practices GG 2 (1)

GP2.1 Establish an Organizational Policy Senior management has expressed expectations and

guidelines for IPM.

GP2.2 Plan the Process Document chosen methodes of the integrated project plan.

GP2.3 Provide Resources Time is spent on integration aspects. Assets from previous projects. Tools: Problem-tracking and trouble-reporting packages

[8] Initial project assignment

[9] Trac websites

[2] Dream questions

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Integrated Process Management (IPM)Generic Practices GG 2 (2)

GP2.4 Assign Responsibility Project team

Follow specified plans. Report, communicate & resolve problems. Document project decisions & problems

Stakeholders Communicate & coordinate

[10] Team assignments

[11] War room list

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Integrated Process Management (IPM)War room list

Overview (possibly a document) containing: Roles & responsibilities Action item list

Who needs to do what till when? Risk list – with mitigation strategies Key decisions

Date Description

11/11/2008 The project name is 'Hadra'.

16/02/2009 Ruby is chosen as programming language.

16/02/2009 The feedback feature is dropped.

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Integrated Process Management (IPM)Generic Practices GG 2 (3)

GP2.5 Train People Introduction about IPM

Team Stakeholders

Training: group coördination, integrating processes,…

GP2.6 Manage Configurations Project plan is placed under configuration management.

[12] This presentation

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Integrated Process Management (IPM)Generic Practices GG 2 (4)

GP2.7 Identify and Involve Relevant Stakeholders See SP 2.1

GP2.8 Monitor and Control the Process Quality manager: Adjust project plan if needed.

GP2.9 Objectively Evaluate Adherence Monitor IPM practices.

GP2.10 Review Status with Higher Level Management Periodic review with stakeholders.

[6] Meeting reports

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Integrated Process Management (IPM)Generic Practices GG 3 (1)

GP3.1 Establish a Defined Process SP 1.1

GP3.2 Collect Improvement Information SP 1.6

[1] SCRUM Definition

[6] Meeting reports

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Integrated Process Management (IPM)Findings

Strengths <Include only exception strengths>

Opportunities for Improvement <List weaknesses against the model and also other

opportunities for improvement>

Proposed Actions <>

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Integrated Process Management (IPM)Glossary

CMMI Capability Maturity Model Integration

IPM Integrated Process Managent

ML3 Maturity Level 3, process area has the restriction to take company standards in account.

MAN Project management, process area is situated in de project management domain.

Defined Process See definition slide 2

Process assets In-house knowledge, policies, measurements, ...

Work product Useful result of a process

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Integrated Process Management (IPM)References

CMMI for Development version 1.2http://www.sei.cmu.edu/publications/documents/06.reports/06tr008.html

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