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Board Meeting 13th April 2011

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Agenda

Creation status Closing 2010 Administration process proposal Budget 2011 Projects 2011

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Creation status

Association created on the 8th Feb 2011Association nr: 833.563.956

Bank account created – ING bankBE78 3630 8493 7886

VAT nr required – 100% refundableVAT nr: 833.563.956

Cash status: 50.000€

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Admin process (1/3)

Budget approval process Yearly expenses budget:

Budget proposal to be submitted to the assembly by the president latest in November

Approval required from the assembly before end December

Project budget: Project scope and cost estimate submitted to the assembly

by the president Approval required from the assembly prior any commitment Standard project form to be filled-in

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Admin process (2/3)

Purchase order approvalExpenses within the approved budget

If < 5.000€ Approval from president only

If > 5.000€ Double approvals required : President + CFO

Budget overspending (>10%) Additional budget required from Board After approval see approval process above

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Admin process (3/3)

Payment approval process If < 2.000€

1signature required: president or CFO

If > 2.000€ 2 signature required: president + CFO

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BU-2011 proposal

Budget limited by the limited nbr of contributing membersYour commitment is required to enlarge the

membership.Solution proposed: Budget defined based on

members arrival

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BU-2011 proposal

Option 1: 6 Members contributingin €

Fees 2010 11.000Fees 2011 275.000

Total turnover 286.000

Running overheads -286.000E-global 0

Total expenses -286.000

Gross results 0

New Projects proposed -70.000

TOTAL -70.000

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BU-2011 proposal

Option 2: 8 Members contributingin €

Fees 2010 11.000Fees 2011 375.000

Total turnover 386.000

Running overheads -316.000E-global 0

Total expenses -316.000

Gross results 70.000

New Projects proposed -70.000

TOTAL 0

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BU-2011 proposal

Turnoverin €

Y-2010 Y-2011Danfoss 50.000Knauf Insulation 50.000Siemens 11.000 50.000Schneider 50.0001E 25.000Philips 50.000

11.000 275.000

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BU-2011 proposal

Overheadsin €

Mgt support (MF & BSE) 260.000 contract signedAdministration support 0 service offered by "Knauf Insulation"Web Mgt 0 Covered by "1E" fee reductionLegal Support (PWC-VAT) 5.000 contract signedCommitted 265.000

Legal Support/Bank fees 6.000Expenses not covered through projects 5.500Offices (rental) 5.000Furnitures 3.000Phone 1.000Internet 500Not committed 21.000

TOTAL - Fix Overheads 286.000

Variable Mgt fees 30.000 If 2 additional members

TOTAL 291.500

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BU-2011 decision taken by the Board meeting

Projects

OBJECTIVES MAIN ACTIVITIES COST CATEGORY TOTAL COST

Communication Communication material to enhance EU-ASE visibility and develop membership

Design and printing, videos and filming, advertising, logistics, etc.

10000 €

Coalition to Save Energy Participation to Coalition’s activities

Membership fee 10000 €

Development of EU-ASE strategy and organization

Meetings and discussions with the support of Fleishman Hillard

Consultancy 12000 €

TOTAL 32000 €