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CA203Presentation Application

Adding Tables,Charts, and Diagrams

Lecture # 9

ByTariq Ibn Aziz

Dammam Community college

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Objectives

In this chapter you will learn to:

✔ Insert and format a table.

✔ Insert an Excel worksheet.

✔ Insert and format a chart.

✔ Insert and format an organization chart.

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Table, Chart and Diagram

• Table, chart, or diagram objects are all easily placed on PowerPoint slides that have been assigned a layout that includes a content placeholder. You use them as follows:– You use tables to compact information into highly

structured row and column.– You use charts to present numerical information in

visual ways.– You use diagrams to show hierarchies or processes.

PowerPoint’s diagramming tool enables you to easily create organization charts and cycle, radial, pyramid, Venn, and target diagrams.

– Insert diagram

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Inserting and Formatting a Table

• To present a lot of data in an organized and easy-to-read format, a table is often your best choice.

• PowerPoint makes it easy by including an Insert Table button in its content placeholders.

• You choose a layout that includes a content placeholder click the Insert Table button, specify the number of columns and rows, and then enter data in the resulting table structure.

• Use TAB key to move the insertion point from cell to cell.

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Inserting and Formatting a Table

• You can customize and format individual cells as well as the entire table.– By Merging Cell– By Splitting single cell– you can add color and borders and change

text alignment in a table.

Example InsertTable

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Inserting a Word Table

• If you have already created a table in Word, you can insert that table into a PowerPoint slide as an embedded object instead of retyping it.

• To insert an existing Word table:– On PowerPoint’s Insert menu, click Object.– In the Insert Object dialog box, click Create from file.– Click the Browse button, navigate to the storage location of the

Word document containing the table, double-click the file name, and click OK. The table is embedded in the slide as an object.

– Double-click the table object. Word’s menus and toolbars replace PowerPoint’s. You can now use Word to format and otherwise manipulate the table.

– Drag the object’s handles to size its frame to fit snugly around the table, and then click outside the object to return to PowerPoint.

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Inserting an Excel Worksheet

• If your data involves calculations or is likely to require updating, you will probably want to maintain the information in an Excel worksheet.

• You can then embed the worksheet in a slide as an object, or you can link the slide to the worksheet

• An embedded object is an object that maintains a direct connection to its original program, known as the source program.

• A linked object is a representation on a slide of information that is still stored in the original document, known as the source document.

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Inserting an Excel Worksheet

• Use Insert Object

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Inserting and Formatting a Chart

• For those occasions when you want to display numeric data visually, you can use Microsoft Graph, a program that works with PowerPoint to insert a chart into a presentation slide.

• You can start Graph in the following ways:– By double-clicking a chart

placeholder on a slide– By clicking the Insert Chart

button on the Standard toolbar– By clicking Chart on the Insert

menu

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Inserting an Excel Chart

• If you have already created a chart in Excel, you can import it into a slide instead of recreating it in PowerPoint.

• To insert an Excel chart object into a slide:– On the Insert menu, click Object. – Select the Create from file option, and then click

Browse.– Navigate to the folder where the Excel workbook

containing the chart is stored, click OK to close the Browse dialog box, and then click OK to close the Insert Object dialog box.PowerPoint embeds the chart in the slide.

Example Excel Chart

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Inserting and Formatting an Organization Chart

• You can use PowerPoint’s diagramming tool to create organization charts.

• It shows the relationships among the elements of an organization—for example, the relationship between a manager and her subordinates.

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Chapter 9 Summary• You can insert a table into a slide to organize

information neatly in rows and columns. You can customize and format individual cells as well as the entire table.

• You can embed an Excel worksheet in a slide. Double-clicking the worksheet object opens it in Excel so that you can edit it using Excel’s formatting and calculating capabilities.

• You can create a chart with Microsoft Graph to present numeric data in an easy-to-grasp visual format.

• You can create a variety of diagrams, including organization charts. You can edit and format the diagram and change its layout to suit your needs.

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Insert Table Example

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Insert Chart Example

C:\Tariq\DCC\CA203\SBS\AddingTable\InsertingChart

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