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CHECKLIST

DOCUMENTS REQUIRED FOR NEW REGISTRATION

Ser Manufacturer Agent Stockist

Ltd Partner Prop Ltd Partner Prop Ltd Partner Prop

1. SVA-8121 (Particular of firm) 8 x Sets in original Yes Yes Yes Yes Yes Yes Yes Yes Yes

2. SVA-8121-A ( Personal Data Form) 8 x Sets in original Yes Yes Yes Yes Yes Yes Yes Yes Yes

3. NTN / Sales Tax Certificate (2x Copies) Yes Yes Yes Yes Yes Yes Yes Yes Yes

4. Bank Challan for Regn Fee Rs. 7500/- (In Original) alongwith (3x Copies) Yes Yes Yes Yes Yes Yes Yes Yes Yes

5. Bank account maintenance cert (in original) duly signed / stamped by concerned bank Yes Yes Yes Yes Yes Yes Yes Yes Yes

6. Bank Statement (In Original) for last one year with total debit/credit at the end of bank

statement

Yes Yes Yes Yes Yes Yes Yes Yes Yes

7. Memorandum of Article and Association (1x Copy) Yes - - Yes - - Yes - -

8. Regn Under Factory Act (1x Copy) Yes Yes Yes - - - - - -

9. Ownership/Rent/Factory docus (2x Copies) Yes Yes Yes - - - - - -

10. Partnership Deed (Partnership Act) (2x Copies) Dealership / authorized distributor letter - Yes - - Yes - Yes Yes Yes

11. Cert of Incorporation (2x Copies) Yes - - Yes - - Yes - -

12. CC&I (2x Copies) Yes Yes Yes - - - Yes Yes Yes

13. Original agency agreement alongwith (3x copies) and Sole Export Right Cert in original

(if applicable)

- - - Yes Yes Yes - - -

14. ISO Cert (If applicable) (2x Copies) - - - Yes Yes Yes - - -

15. Moveable / immoveable property detail of all management duly mentioned on affidavit form

(Rs.100) alongwith photocopies of Property docus.

Yes Yes Yes Yes Yes Yes Yes Yes Yes

16. Police Verification of Firm / Each Management Member (in original) Yes Yes Yes Yes Yes Yes Yes Yes Yes

17. Names & Photographs of Dir (s) duly attested, Photocopies of CNIC’s of all Dirs, SECP

Registration Certificate, PEC Regn cert (in case of construction firm). Firm office address

on Coy of ltr head clearly indicating name of all Dirs/ CEO/ Share Holders, Coy Profile, Bank

Statements showing last six months transactions, Copy of NTN, Police verification issued by

SSP, Proof of movable / immovable property countersigned by Tehsildar, Form ‘A’

(Security clearance), Essential Engagement cert duly signed by CEO.

Additional document required in triplicate (in case of retired Army Person) included in

firm’s management.

18. Security Performa as per Requirements No. 1 to 4. Additional document required in triplicate (in case of retired PAF Person) included in

firm’s management.

19. Photocopies of Retirement Order, Pension Book. Additional document required in triplicate (in case of retired Naval Person) included in

firm’s management.

Note

a. All copies must be attested by Oath Commissioner. b. Copy of Memorandum article and association should be attest by Registrar of the firm.

c. Photograph/CNIC must be attested by Gazetted Class-I Officer. d. Copies of property docus/Rent Deed/Factory/Ownership docus must be attested by Oath

Commissioner

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EIGHT COPIES REQUIRED

SVA-8121 PART–I

PARTICULARS COMMON TO ALL CATEGORIES OF FIRMS

1. Name of the Firm________________________________________________________________

2. Address (office) _________________________________________________________________

3. Address Factory/Stocks__________________________________________________________

4. Telephone________________, Fax______________, E-Mail_____________________________

5. National Tax No____________________ 6 Sales Tax No._______________________________

7. Do you seek registration as: Manufacturer /Agent /Stockists (please indicate by √ )

8. Category of the Firm:

a. Sole Proprietary concern - (Yes/No)

b. Partnership concern - (Yes/No)

c. Limited concern - (Yes/No)

9. Registration with various Trade Organizations: Firms are required to register with following

organizations prior to apply for registration with Directorate General Defence Purchase:

a. Manufacturing Firms

(1) Registered under Factory’s act - (Yes/No)

(2) Chamber of Commerce and Industries Membership (CC&I) (Yes/No)

(3) Certificate of Incorporation (for limited/public concern only) (Yes/No)

b. Stockist Firms

(1) Chamber of Commerce and Industries Membership (CC&I) (Yes/No) (for limited/public concern only) (2) Memorandum and Article of Association (Yes/No) (for limited/public concern only)

d. Agent Firms

(1) Chief Controller Import & Export Certificate (CCI&E/EPB) - (Yes/No)

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10. Firm’s Management Record:

NAME

FATHER’S NAME

DESIGNATION PASSPORT / CNIC NO

FAMILY NO VALID UPTO

- - CEO /Signatory etc

- - -

11. Was your firm previously registered with DGDP or under any other name and defaulted in any

Defence Contract? If so, please furnish details:

________________________________________________________________________________

_______________________________________________________________________________

12. Are you already registered with any Defence Establishment i.e DGMP, POF Wah, GHQ and its

Formations/Ordnance/EME Establishments, FWO, PAC KAMRA, NLC and HIT Taxila etc? If so,

please indicate:-

Organization Registration Number

a.

b.

c.

Note: - PLEASE CROSS OUT THE PART WHICH DOES NOT CONCERN YOUR FIRM

PART-II

FOR MANUFACTRURING FIRMS ONLY

13. Address of Factory (Including telephone No etc): ___________________________________

_______________________________________________________________________________

_______________________________________________________________________________

14. Detail of stores for which indexation is applied for (attach list in case number of items is more):

________________________________________________________________________________

________________________________________________________________________________

_______________________________________________________________________________

15. Detail of Employees Nos

a. Executives _____________________

b. Staff _____________________

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PART-III

FOR AGENTS TO FOREIGN PRINCIAPL ONLY

16. Stores and name of Principal in which firm desires registration/indexation:

Principals Stores

PART –IV

FOR STOCKIST FIRMS ONLY

17. Address of Godowns / stockist with Phone No.

________________________________________________________________________________

_______________________________________________________________________________

18. Stores in which firm desires registration/indexation as stockist: - (attach list in case number of

stores is more).

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

_______________________________________________________________________________

PART –V

19. I certify that none of my near relatives (father, mother, sister, uncle, son, daughter or any other

near relative with whom I would not like to compete in the open market) has registered any firm

dealing in the same or similar type of stores/items. In case any such person attempts to do so. I

undertake to inform Directorate General Defence Purchase of this fact without any loss of time.

20. I certify that the information given is correct to the best of my knowledge. Incase it is detected on

any stage that information is incorrect or contrary to the facts/ information given in the Application

Form, the Registration may be cancelled and disciplinary action initiated (i.edebarring ;the firm to do

business with other Defence Establishment and Government Agencies). I also accept that any

disciplinary action taken will notbe challenged in any Court of Law. Furthermore, I am bound to

intimate the Registration Section any change that occurs later.

Date: _____________________ (Signature of the Applicant)

Name:____________________

(in block letters)

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1. Signature of Witness 1 *_____________________________

Name (in block capitals)_______________________________

ID card No._________________________________________ Seal & Date

(Please attach photo copy)

Address____________________________________________

___________________________________________________

___________________________________________________

2. Signature of Witness 2 *____________________________

Name (in block capitals)______________________________

ID card No.________________________________________ Seal & Date

(Please attach photo copy)

Address___________________________________________

__________________________________________________

__________________________________________________

* Witness should be a Gazetted Class-I Officer

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EIGHT COPIES REQUIRED

SVA-8121A

PERSONAL DATA

PROPRIETOR / EXECUTIVE / DIRECTOR OF FIRM

1. Full Name: ____________________________________________________________________

2. Are you retired Defence Officer? (Yes/No)

3. If yes, please give the no, rank, regiment/Corps and Photocopy of release order.

4. If you have changed your name, state previous name with reason for the change:

______________________________________________________________________________

5. Father’s Name and Occupation___________________________________________________

6. Husband’s Name and Occupation (in case of married female) ___________________________

7. Academic Qualification__________________________________________________________

8. National Identity Card No.________________________________________________________

(Please attach photo copy duly attested)

9. Date and Place of Birth__________________________________________________________

10. Previous occupation ___________________________________________________________

11. Religion_____________________________________________________________________

12. Nationality___________________________________________________________________

13. Permanent Resident Address____________________________________________________

_______________________________________________________________________________

14. Present Residential Address_____________________________________________________

_______________________________________________________________________________

15. Name of firm and date of employment______________________________________________

Passport Size

Photograph

2” x 2-1/2”

Attested by

class-I Officer

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16. Nature of employment with present firm____________________________________________

17. Have you got any employment or partnership or share in any other Firm, Factory, Business

concern etc. If so, give brief details_______________________________________________

Date: _________________ Signature ofthe Individual__________________

Place: ________________ Name (in block letters) _____________________

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SPECIMEN OF AGENCY AGREEMENT

1. In case of Manufacture (OEM). We M/s ______________________________ do

declared that we are manufacturer of the following stores/items:-

Nomenclature Make & Type/Size/Model

(Particulars of each item/equipment to be written separately)

2. We do hereby appoint M/s _________________________ our sole agent for Pakistan.

3. This agreement will remain valid upto________________.

4. We undertaken to inform the Directorate General Defence Purchase in case, any

change/ cancellation/termination of this agreement takes place.

5. Agent commission is yet not mutually decided however it would be declared at the

time of signing the contract. The agent commission upto 4% is allowed under agent

commission policy of MoDP in Pak Rupees.

Note: (Value of contract in foreign currency should not exceed value of contract in Pak

currency workout at official currency exchange rates).

6. Maintenance facilities in Pakistan.

7. Copy of the ISO Certificate, is enclosed.

8. We undertake that Local Agent will not be changed unilaterally without prior approval

of Directorate General Defence Purchase during the validity period of Agency Agreement and

on going contracts.

Name and Signature of Agent Firms Name and Signature of Foreign Principal

(With Office Seal) (with Office Seal)

Note:- Agency agreement should be prepared on foreign principal letter head pad duly

mentioning following information:-

a. Complete address of Foreign Principal

b. E-Mail address/ Fax number /Telephone number /Website

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SPECIMEN OF SOLE EXPORT RIGHT CERTIFICATE

1. We ___________________________ do hereby declare that we are the OEM/OEM certified

Manufacturers of following products/items:-

a. ________________________________________________________________

b. ________________________________________________________________

2. We hereby appoint M/s ________________________________ our sole exporter/distributor

for Pakistan for above mentioned products.

3. We are ISO certified manufacturers. (Attach copy of ISO certificate).

Manufacturer’s Seal Signature _________________

Name: ___________________

Signature: _________________

______________ Designation: _______________

Note: It should be prepared on letter head pad of manufacturer reflecting the firm address &

registered trade mark proper email address and telephone no.

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AFFIDAVIT/UNDERTAKING

By CEO / MD / Prop etc

I, Mr._______________ S/o _________ having CNIC No.____________ authorized

Prop / CEO / Director / Partner / MD of M/s________________________, do hereby solemnly

affirm to Directorate General Defence Purchase, Ministry of Defence Production, Rawalpindi

that Moveable / Immoveable property detail of all firm’s management are as following:-

a. Mr---------------------having CNIC No-------------------------.

(1) Residential / Commercial Plot No----------. House No……Shop

No……. and agriculture land etc.

(readable attested photocopies attached).

(2) Motor Car, Motor Cycle, Bank Accts, Prize Bond, Shares and other

vehicles or metal etc (readable attested photocopies attached).

Signature________________.

b. I Mr---------------------having CNIC No-------------------------, solemnly affirm and

to certify that there is no moveable / immoveable property held in my name

and if found any misconduct at later stage will be liable to disciplinary action

against me.

Signature ________________.

Certified that the above information is 100% correct in the best of my belief and knowledge.

ATTESTED BY OATH COMMISSIONER WITH STAMP

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Challan Form Specimen

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Bank Specimen

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