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City of Jacksonville

Proposed Reorganization

DraftRevised 10/17/11

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Re- Org Goals • Better align City Government with the interest of it’s

stakeholders.• Direct attention and resources to the Mayor’s top

priorities.• Position City Government for “ New” economic reality in

FY 13 and forward.• Rename departments and divisions to better reflect the

department mission.• Clarify roles and primary responsibilities.• Simplify to improve effectiveness and efficiency.

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I. The Stakeholders• Citizens • City Council• City Employees• Constitutional Officers • Business Community • Regional Partners • National Development Targets• Inter Faith Community• Transition Team• Academic Community • Not for Profits

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II. Mayor’s Policy Priorities• Economic Development

Jobs Business GrowthDowntown DevelopmentPortMilitary Small Business

• Education

• Public Safety

• Pension Reform

• Quality of Life

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Citizens

Mayor Alvin Brown

Chief Admin

Officer

Chief of Staff

Citizen

Services

Intra- Gov Services

Employee Services

Advisory Board &

Commissions

Public Affairs

Exe. Staff

Intra- Gov.

Affairs

CFO

Military, Veterans

and Disabled Services

Education

Commissioner

Deputy Chief Admin Officer

Deputy Chief of

Staff

Chief Economic Development Officer

Planning & Zoning

Downtown

Development Authority

Public, Private,

Partnerships

Administration,

Finance & Compliance

JAXUSA

Partnership

Office of Economic Development

Cecil Comm.

Center

Enterprise

Zone & CRA

Incentives

Negotiation

Board

Small

Business

Development & Redevelopment

Film & TV

Parking

SMG

Events

Sports

Downtown

Vision

Sports &

Entertainment Commissioner

Visit Jax

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Chief of Staff

Deputy Chief of Staff

Advisory Boards & Commissions

Public Affairs

Exec. Staff

Inter- Governmental

Affiars

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CAO/COO

Deputy CAO/COO

Citizen Services

Employee Services

Intra- Governmental Services

Neighborhoods

Public Works

Fire & Rescue

Recreation & Parks

JPL

Special Services

Housing

MCC

Animal Care

Control

Mosquito

Environmental Quality

Right of Way

Solid Waste

Public Buildings

Real Estate

Engineering

& Construction

Waterfront

Community Programmin

g

Senior Services

Behavior Services

Medical Examiner

JHRC

JCC

HR

ASD

Risk Management

IT

Procurement

Fleet

Fire Operations

Rescue Division

Fire Prevention

Fire Training Division

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Chief Economic Development Officer

Planning & Zoning

Downtown

Development Authority

Public,Private, Partnerships

Administration,

Finance & Compliance

JAXUSA

Partnership

Downtown

Vision

Parking

Office of Economic Development

Cecil Comm.

Center

Enterprise

Zone & CRA

Incentives

Negotiation

Board

Small

Business

Development & Redevelopment

Visit Jax

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Full

Co

un

cil (

tak

es a

ctio

n)

De

cem

be

r 1

3, 2

01

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10/15/11 12/13/11

10/16 10/17 10/18 10/19 10/20 10/21 10/22 10/23 10/24 10/25 10/26 10/27 10/28 10/29 10/30 10/31 11/1 11/2 11/3 11/4 11/5 11/6 11/7 11/8 11/9 11/10 11/11 11/12 11/13 11/14 11/15 11/16 11/17 11/18 11/19 11/20 11/21 11/22 11/23 11/24 11/25 11/26 11/27 11/28 11/29 11/30 12/1 12/2 12/3 12/4 12/5 12/6 12/7 12/8 12/9 12/10 12/11 12/12

RE-ORG Time Line

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Action Steps • Organize recommendations and prepare for decisions • Fill positions when candidates are identified• Task each department and division to submit operational

review by January 31, 2012. • Each department is to then submit suggested cost reductions

of 15%. (through right sizing, innovation, contract negotiation, privatization)

• Incorporate suggested savings into FY 2013 budget.• Prepare specific measurements of governmental

effectiveness ( ex- Baltimore type “ STAT” Board); begin measurement and benchmark on January 1, 2012

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Savings Captured Through Reorg FY 12/13 FY 13/14 FY 14/15 One time Recurring Total One time Recurring Recurring Total One time Recurring Recurring Total

Prior New Prior New _________________________________________________________________________________________________________________1) Innovation $ $ $ $ $ $2,000,000 $2,000,000 $2,000,000 $ $2,000,000CNG P3 AVL -P3Health InsuranceCity Stats2) EfficiencyEnergy/psfWater/psfDefects per 1,000 -Fire trucks -ER callsMonetizing land and land rights3) Right SizingNumber and active space -facilitiesJanitorial days of serviceLandfill Post Closure funding

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ID Task Name Start FinishOct 2 2011 Oct 9 2011 Oct 16 2011 Oct 23 2011 Oct 30 2011 Nov 6 2011 Nov 13 2011 Nov 20 2011 Nov 27 2011 Dec 4 2011 Dec 11 2011 Dec 18 2011

7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

10/14/201110/7/2011Complete Level 1 – 3 org chart

10/24/201110/14/2011Complete remaining org chart

11 10/18/201110/18/2011Announce Level 2 – 3 appointments

12 10/18/201110/18/2011Collect bios for appointees

10/18/201110/18/2011Level 2 – 3 appointees complete HR paperwork

13 10/13/201110/13/2011Announce additional appointments

10/13/201110/13/2011Additional appointees complete HR paperwork

14 10/17/201110/14/2011Develop communications plan

10/31/201110/25/2011Develop moving plan

15 10/25/201110/25/2011Select project manager for move

10/13/201110/13/2011Develop job descriptions

10/13/201110/13/2011Review veterans preference for so designated positions

10/18/201110/18/2011Develp and present offer letters

10/17/201110/14/2011Decide salary for Level 2 – 3 appointees

17 11/22/201110/7/2011HR PROCESS

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Responsible Party

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3 0%11/22/201110/14/2011CITY COUNCIL PROCESS

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0%10/14/201110/14/2011OGC and Council Briefing

0%10/19/201110/19/2011File with Legislative Services

0%10/25/201110/25/2011Introduce new org chart to Council

0%10/31/201110/31/2011City Council First Reading

0%11/7/201111/7/2011City Council Second Reading

0%11/14/201111/14/2011Third Reading - Committee, Action taken

0%11/22/201111/22/2011Full Council Reading, Action taken.

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Dec 25 2011

25 26 27 28 29 30

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18 0%11/22/201110/12/2011Screen potential candidates for Level 2 – 3 positions.

22 0%10/7/201110/7/2011Screen potential candidates for additional positions