1. Commencement 2. Additions/Deletions 3. Approval of

PUBLIC ADVISORY

COMMITTEE MEETING

BMS TRAINING CENTRE

5:00 PM

Regular Agenda

January 21, 2020

1. Commencement

2. Additions/Deletions

3. Approval of Minutes

4. Consensus Agenda

5. Conferences/Training

6. PAC Topics

Beaver Municipal Solutions 50117 Range Road 173 Ryley, AB T0B 4A0 PH: 780-663-2038 FAX: 780-663-2006

beavermunicipal.com claystonewaste.com

BMS Public Advisory Committee

Chairman Mark Svenson

Vice-Chairman Ron Yarham

Member Zsuszanna Hemperger

Member Amy McIsaac

Member Lucy Upham

Member Yvonne Brown

http://www.beavermunicipal.com/

https://claystonewaste.com/

PUBLIC ADVISORY COMMITTEE AGENDA

Agenda – 2020.01.21 Beaver Municipal Solutions

Date: January 21, 2020

Time: 5:00 PM

Location: BMS Training Centre

PAC Members:

Mark Svenson - Chairman | Ron Yarham – Vice Chairman | Zsuszanna Hemperger - Member

Amy McIsaac - Member| Lucy Upham | Yvonne Brown

Sections PAC Topics

Section 1 Commencement

Section 2 Additions Deletions to Agenda

Section 3 Approval of Minutes of November 19, 2019.

Section 4 Consensus Agenda

4.1 FUAL

Section 5 Conferences/Training/Correspondence

Section 6 PAC Topics

6.1 PAC Member Selection - Update

6.2 Information Session Questions – Answers – Response to Consultation

6.3 Written Reports – 2019 Conference and Courses

6.4 Annual Report Presentation – To be presented at Feb Board Meeting

6.5 Round Table Discussions: Management Suggestions

a. Ryley Public Drop-off

b. Good Neighbor Grant

c. Public Communications

d. 2020 Projects & Goals

e. Transfer station use by Non-Member Residents

Section 7 Adjournment

Next Meeting

March 17, 2020

BMS Training Centre

5:00 PM

BEAVER REGIONAL WASTE MANAGEMENT SERVICES

COMMISSION

Beaver Municipal Solutions/BMS PAC Meeting – 2019.11.19 .

PUBLIC ADVISORY COMMITTEE MEETING Date: November 19, 2019 Location: Beaver Municipal Solutions Time: 5:00 P.M. PAC Members present at commencement: Vice-Chairman: Ron Yarham Member: Yvonne Brown Member: Zsuszanna Hemperger Member: Amy McIsaac Chairman Mark Svenson arrived at 5:20 pm Member Lucy Upham arrived at 5:30 pm PAC Members absent at commencement: Chairman: Mark Svenson Member: Lucy Upham BOARD Directors present at commencement: Board Chairman: Brian Ducherer ADMINISTRATION present at commencement: General Manager: Pierre Breau, P. Eng., ICD.D PCS: Anne Ruzicka Program Assistant: Andrew Sorenson MINUTES OF MEETING: Executive Assistant: Marilyn Booth

1. Commencement

Vice Chairman Yarham called the Regular Meeting to order at 4:56 PM.

2. Additions/Deletions to the Agenda

2.1 Addition – 6.4 – Holden Bottle Depot 2.2 Addition – 6.5 – Reports 2.3 Addition – 6.6 – Round Table Discussion 2.4 Amendment to Agenda – 6.3 – FIO to read - Information Session Questions/Concerns

19 015 Moved by Member Brown to approve the agenda, with amendments.

Carried

3. Reading and Approval of the Minutes from the September 24, 2019 Regular Meeting.

19 016 Moved by Member Hemperger to approve the Minutes of September 24, 2019, as circulated.

Carried

4. Regular Reports (Consensus Agenda) 5. Conferences/Training Correspondence

Committee discussed proposed PAC Meeting Agenda for 2020. Meeting for the Committee will be third Tuesday of every second month:

January 21, 2020

March 16, 2020

September 21, 2020

November 16, 2020


COMMISSION


PAC Committee has been invited to attend the February Regular Board Meeting. 6. PAC Matters

6.1 FIO – Claystone Park and Administration Building General Manager Breau presented PAC with Concept design, Phase 1 of the Landfill Architect plan for Claystone Park. Upon the discussion a recommendation from the committee was carried. 19 017 Moved by Member Hemperger that, BMS staff recommend to the

Board at its next Regular Board Meeting, the Phase 1 of the Landfill Architectural plan for Claystone Park, move forward with the option to endorse outside sponsorship.

Carried

6.2 FIO – Ag Plastics Program

PCS informed committee that agricultural plastics are now being accepted at Beaver Municipal Solutions and the stipulations for dropping off the plastics are as follows:

AG Plastic must be rolled and tied

Twine must be collected in bags, not rolled, nor tied

Although there is some acceptable level of contamination with the rolls, twine must be clean (no organic material)

Current program is being promoted to Beaver County producers, however program materials can be accepted from out of County producers

6.3 FIO – Information Session Questions/Concerns

Staff and PR Consultant oversaw five public information sessions around Beaver County. The sessions were successful with many questions from residents, for example, what is BMS’ mitigation plan on mud control, and what are staff doing to control the seagulls at BMS landfill site and surrounding areas. Below, is the answer to those two most frequently asked questions from the information sessions. 1. Mud Control: BMS has been in touch with Alberta Transportation and BMS staff have

already started the process to reduce the amount of mud leaving BMS site by:

We have requested additional signage on the highway north and south of the BMS entrance notifying drivers of trucks entering the highway as well as slippery conditions when wet

RubberForm Track Mats to shake mud off of the trucks prior to reaching the highway from the landfill.

A rubber edge snowblade to be utilized to prevent further spreading of the mud,

but to ensure no damage to the paved surface occurs.

2. Bird Control: BMS will continue to use Predator Bird Services in the spring of 2020 to reduce the amount of seagulls at the landfill site and surrounding areas. 2019 saw a reduction of 10,000 seagulls in the spring to 300 by fall migration.

6.4 FIO – Holden Rural Bin

Rural bin placement at the Country Bottle Depot is no longer an option as the depot has changed location. Staff met with Village Administration to discuss options. PAC provided their comments and suggestions. Out of this discussion there was a suggestion to encourage all rural residents to use a waste bin that could be provided at a discounted rate for one year.

19 018 Moved by Member Upham that the PAC recommends to the Board that

rural residents not currently receiving waste collection be offered a waste bin at a reduced rate for one year to encourage them to use the program.

Carried


COMMISSION


6.5 FIO – Reports PCS requested PAC members submit a written report of 2019 accomplishments, training, community connections, event and opportunities they undertook. This information, to be submitted prior to the end of December 2019, will be used to create the 2019 Annual PAC report that will be presented at the February Board meeting when the PAC are in attendance.

6.6 Round Table Discussions: Round table discussion is a new agenda item for the Public Advisory Committee, and will be added regularly to future PAC Meeting agendas. The discussion is to ensure all members of the committee are involved and up to date with the recent information provided by BMS and to get their opinions, questions and suggestions heard. These topics are essential for future PAC Meetings, Board Meetings and sharing with the communities of Beaver County.

7. Adjournment

19 019 Moved by Vice Chairman Yarham to adjourn the meeting at 7:05PM. Carried

Chairman:

General Manager:

Next Regular Meeting January 21, 2020

5:00PM

BMS Training Centre

PAC FUAL

Date Report Responsibility Description Status

2019.11.19 Information PAC Photo shoot for 2020 Claystone Website 2020.01.21

2019.11.19Claystone Park and Admin

BuildingGM

GM to present Board with recommendations provided

by PAC Committee from 2019.11.19Complete

2019.11.19 Reporting on information from

PAC experiences

PAC PAC invited to attend regular Board Meeting of 11/28

Complete

2019.11.19 PAC Members and Board PAC invited to attend regular Board Meeting of

02/20/2020

BMS - Public Advisory Committee - 2020.01.21

FOLLOW UP ACTION LIST

Public Advoisory Committee FUAL Date: 2020.01.21

Section 5.1 – BMS Board of Events Calendar – 2020

2020.01.21

Section 5.1 - PAC Meeting Events Calendar 2020.01.21

Revision: 4 BRD Date: 2017.11.16

Conferences, Courses, Dates to Remember

No Meetings in July

January 16 5 pm – 7 pm Regular Board Meeting Tofield Chambers Regular Meeting

January 21 5 pm – 7 pm PAC Meeting Beaver Municipal Solutions Regular Meeting

February 20 5 pm – 7 pm Regular Board Meeting Tofield Chambers Regular Meeting

Feb 26 – 28 Alberta CARE Westlock, Alberta If you are interested in attending, please let Marilyn know at [email protected]

March 17 PAC Meeting Beaver Municipal Solutions Regular Meeting

March 26 5 pm – 7 pm Regular Board Meeting Village of Ryley Regular Meeting

April 16 5 pm – 7 pm Regular Board Meeting Village of Ryley Regular Meeting

April 20 – 23 SWANA Northern Lights Conference

Fairmont Banff Springs If you are interested in attending, please let Marilyn know at [email protected]

May 21 5 pm – 7 pm Regular Board Meeting Town of Viking Regular Meeting

June 18 5 pm – 7 pm Regular Board Meeting Village of Ryley Regular Meeting

August 20 5 pm – 7 pm Regular Board Meeting Village of Holden Regular Meeting

September 17 5 pm – 7 pm Regular Board Meeting Town of Viking Regular Meeting

September 21 PAC Meeting Beaver Municipal Solutions Regular Meeting

October 14 – 16 2020 RCA Conference Fairmont Chateau Lake Louise If you are interested in attending, please let Marilyn know at [email protected]

mailto:[email protected]



Section 5.1 – BMS Board of Events Calendar – 2020

2020.01.21

Section 5.1 - PAC Meeting Events Calendar 2020.01.21

Revision: 4 BRD Date: 2017.11.16

October 15 5 pm – 7 pm Regular Board Meeting Village of Ryley Regular Meeting

November 16 5 pm – 7 pm PAC Meeting Beaver Municipal Solutions Regular Meeting

November 26 5 pm – 7 pm Regular Board Meeting Town of Tofield Regular Meeting

December 17 5 pm – 7 pm Regular Board Meeting Town of Tofield Regular Meeting

REQUEST FOR DECISION (RFD)

RFD 6.5 – 2020.01.16| Beaver Municipal Solutions Revision: 4 RFD Date: 2017.02.23

SUBJECT: PAC Member Selection RECOMMENDATION: That the Public Advisory Committee (PAC) member selection matrix presented be used to evaluate and select nominated candidates for appointment to the PAC. GM COMMENTS: By-law 4/98 is the by-law that governs the creation and function of the Public Advisory Committee (PAC). Schedule “A” to the By-law is the Committee’s Terms of Reference. (ToR) The ToR is reproduced following these Comments for ease of reference. Sections 1 and 2 describe the purpose and objectives of the PAC. Section 3 describes the appointment of PAC member process, including designation of a member representing youth. (under 25) Sections 7 and 8 describe the member qualifications used for member evaluation and selection. The attached Member Selection Matrix is a spreadsheet tool to be used for ranking nominated candidates for PAC membership based on the criteria presented in the T0R.

ToR Reproduction: By-Law 4/98 Schedule “A” By-law 4/98, revised September 22, 2016 (last revision) Terms of Reference for the Public Advisory Committee of the Beaver Regional Waste Management Services Commission (Operating As Beaver Municipal Solutions) PURPOSE

1. The purpose of the Public Advisory Committee (PAC is to provide on-going communication between residents and land-owners within the municipalities of Beaver County and the Commission. The PAC will assist the Commission in identifying matters of local and regional concern, particularly with respect to continued environmental compliance and occupational health and safety compliance at Commission facilities and operating assets with Beaver County.



OBJECTIVES 2. The PAC and the Commission working together will seek to:

a. Mitigate negative impacts of and improve Commission facility and site operations; b. Build trust and respect for the Commission and its operations among municipal

stakeholders. APPOINTMENTS AND TENURE 3. The PAC will consist of six members selected through a competitively-advertised process to

serve three year terms, except as noted in 4. The Commission Board will interview appropriate candidates and select among those in comparison to the qualification criteria. Each member will be selected by a majority vote of the Board. One of six members will represent youth in the community, of ages less than 25.

4. The appointment terms will be initially offset to permit continuity in PAC consultations and

deliberations. Two members will be initially appointed to three year terms, and three members of two year terms. Upon expiry of these appointment, subsequent appointments will be made for three year terms.

5. There will be a Chair and a Vice-Chair selected from among the members. These positions

will be initially appointed for two year terms, and upon expiry of their appointments, for three year terms subsequently.

6. In the absence of the Chair, the Vice-Chair will govern the meetings of the PAC. MEMBER QUALIFICATIONS 7. PAC members will be residents of Beaver County municipalities. 8. PAC member candidates will be selected based on the expertise and experience that they can

bring to the PAC’s deliberations, with a particular focus on environmental and occupational health and safety compliance, community involvement and general interest in waste management matters.

AUTHORITY 9. The PAC will work as an advisory body to the Board only, and will not be able to give direction

regarding Board finances, operations and public and stakeholder relations. 10. The Chair of the PAC will nominally report to the Chair of the Commission Board. However,

each member will be responsible for their actions to the Board as a whole. 11. The Board can remove a PAC member if the member does not respect the intent of the

Committee’s Purpose and Objectives, or is conflict with other members or Board Directors, or



is otherwise disruptive to PAC deliberations and Commission operations, or does not comply with the PAC’s member code of ethics, per 25.

COSTS and COMPENSATION 12. PAC members will be paid per diem, or part thereof, to a minimum of half-a-day, for attending

PAC meetings, Board meetings, and other Board-approved events and visits. 13. The per diem rate will be set by the Board from time to time, by resolution. 14. Member expenses in the execution of their duties will be reimbursed by the Commission, in

accordance with Commission policies. 15. Budgets for the PAC will be set by the Board, through the normal budget approval process,

and expenses will be made through the office of the General Manager in accordance with Commission policies.

16. The Commission will provide a meeting place for the PAC at the Commission offices and store

its records and documents, and provide staff support for its meetings. The cost for meeting facilities, and staff support will be at the Commission’s expense, per the approved budget.

QUORUM and MEETINGS 17. The PAC will be expected to meet quarterly during the year, and have an annual meeting. 18. The PAC will provide a report of its quarterly and annual meetings to the Board within 30 days

of each meeting. 19. Additional meetings will take place only via approval of the Chair of the Commission Board. 20. A PAC quorum will consist of the Chair and/or Vice-Chair in attendance with two other

members. 21. (1) The General Manager of the Commission, or designate, is an ex-officio member to the

PAC, and will attend all meetings. (2) The Commission Chair will be an ex-officio member of the PAC.

22. Decisions of the PAC will be carried by majority vote. 23. (1) Roberts Rules of Order will apply to the conduct of PAC meetings. (2) Ex-officio members

will have full rights of membership on the PAC, except that ex-officio members cannot be the Chair or the Vice-Chair of the Committee.

CONFIDENTIAL INFORMATION and CODE OF ETHICS 24. Discussions, reports, documents and records of the PAC are subject to the requirements of

the Alberta Freedom of Information and Protection Privacy Act. 25. Each member of the PAC



will agree to abide by a Code of Ethics. For the purposes of the PAC, this code of ethics will be the Commission Board of Directors Code of Conduct.

RECOMMENDATION Report/Document: Attached Available Nil KEY ISSUE(S)/CONCEPTS DEFINED: See GM comments. RELEVANT POLICIES: STRATEGIC RELEVANCE: Compliance to generally accepted accounting principles. DESIRED OUTCOME(S): Approval of the recommendation as presented. RESPONSE OPTIONS: 1. Accept recommendation 2. Request more information, if questions arise in presentation, and request re-submission. 3. Reject recommendation PREFERED STRATEGY: Response 1. Submitted by: Endorsed by: Reviewed by: Pierre Breau, P.Eng Reviewers:

IMPLICATIONS OF RECOMMENDATION:

GENERAL: See GM/EMC comments. ORGANIZATIONAL: See GM/EMC comments. FINANCIAL: FOLLOW UP ACTION: COMMUNICATION: OTHER COMMENTS:

X

From: To:

Expertise(1-6)

Experience

(1-6)Total

1Environmental

Compliance

2Occupational Health

and Safety Compliance

3Community

Involvement

4

General Interest in

Waste Management

Matters

Date:

Total

Notes and Recommendation for Approval:

Is candidate being considered for Youth member? (Section 3 of ToR) Yes No

PUBLIC ADVISORY COMMITTEE - MEMBER SELECTION MATRIX (per By-Law 4/98, Schedule "A" "Terms of Reference" - ToR - 2016.09.22 revision)

Term:

(must be resident of one of 5

member municipalities)Resident of:

Candidate:

Qualification(rank 1 - 6, 6 being

highest):


COMMISSION

Beaver Municipal Solutions/BMS Regular Board Meeting – 2020.01.16 .

REGULAR BOARD MEETING Date: January 16, 2020 Location: Town of Tofield Time: 5:00 PM COMMISSION DIRECTORS present at commencement: Chairman: Brian Ducherer Vice-Chairman: Harold Conquest, BSc, ICD.D Director: Mark Giebelhaus Director: Kevin Smook Director: Jason Ritchie, BBA, ICD.D COMMISSION DIRECTORS absent at commencement: N/A ADMINISTRATION present at commencement: HR/Payroll Manager: Jeanie DeGrande. CHRP Engineering Coordinator: Meaghan Neufeld., M.Sc.E., E.I.T. P/ME Cam Borton, P. Eng., PMP Operations Manager: Mark Lowe P&C Assistant: Andrew Sorenson EA Marilyn Booth ADMINISTRATION absent at commencement: General Manager: Pierre Breau, P. Eng., ICD.D (joined meeting at 5:12pm) VISITORS present at commencement: Y & A Chartered Professional Accountants Robert Hoar New West Public Affairs Inc. Keith McLaughlin 1. Call to Order (Regular Meeting)

Chairman Ducherer called the meeting to order at 5:00 pm. 2. Additions/Deletion/Changes to the Agenda

2.1 Addition – 6.8 – RFD – Sale of Surplus Equipment

2.2 Addition – 6.9 – RFD – Signing of Authority Approval Levels 2.3 Deletion – Section 7 - In Session 2.4 Change – 6.6 BDR – Discussion with Auditors and 6.4 RFD – Response to Public

Information Sessions be advanced in the Agenda after approval of meeting minutes with respect to visitors’ attendance.

20 001 Moved by Dir. Giebelhaus to approve the agenda, with

amendments. Carried 3. Reading and Approval of the Minutes:

3.1 Minutes of the Regular Meeting of December 12, 2019.

20 002 Moved by Dir. Smook that the Minutes from the Regular Meeting of December 12, 2019, be approved, as presented.

Carried


COMMISSION


3.2 6.6 BDR – Discussion with Auditors

Y&A Chartered Professional Account - Robert Hoar, engaged the Board to audit the financial statements of BMS for the year ending December 31, 2019. Canadian generally accepted auditing standards (GAAS), requires that auditors communicate annually on all relationships between the Commission and the auditor. (General Manager Breau joined the Board Meeting at 5:12 pm.) 20 003 Motion to go in-session moved by Dir. Smook at 5:16 pm. Carried 20 004 Motion to go out-of-session moved by Dir. Giebelhaus at 5:22

pm. Carried 20 005 Motion to notify public to return to open meeting moved by Dir.

Giebelhaus at 5:23 pm. Carried

3.3 6.4 RFD – Response to Public Information Sessions

20 006 Moved by Dir. Smook that the Response to Consultation Report regarding the MCC Public Information Sessions, as presented by consultant New West Public Affairs, be accepted and forwarded to the MCC Transition Committee for its consideration, and communication to the municipal members with an amendment to include Grants in lieu of taxes.

Carried

4. Regular Reports – Consensus Agenda 4.1 Follow up Action List (FUAL)

20 007 Moved by Dir. Ritchie to approve the Consensus Agenda for information, as circulated.

Carried 5. Conferences/Training/Correspondence 5.1 Calendar of Events

20 008 Moved by Dir. Smook that the Board Meeting of February 27, 2020 be rescheduled for February 20, 2020 at 6:00 pm.

Carried

6. Board Matters

6.1 RFD – Quarterly P&C Report

20 009 Moved by Dir. Conquest that the Board receive the 2019 Program & Communications Quarterly Report IV for the period of August 2019 – November 2019, as presented.

Carried


COMMISSION


6.2 RFD – Quarterly Ops Report

20 010 Moved by Dir. Giebelhaus that the Board approve the Quarterly Operations Report IV from September 2019 – December 2019, as presented.

Carried

6.3 RFD – Corporate Valuation Services

20 011 Moved by Dir. Ritchie that Request for Proposal, Corporate Valuation Services – Beaver Municipal Solutions Transition to Claystone Waste Ltd., RFP No. BMS-2020-001, be issued, as presented.

Director Smook requested a recorded vote.

In favor Vice Chairman Conquest In favor Dir. Ritchie In favor Dir. Giebelhaus In favor Chairman Ducherer Opposed Dir. Smook

Carried

Chairman Ducherer called for break at 7:45 pm Chairman Ducherer called meeting back in session at 7:55 pm

6.4 RFD – Response to Public Information Session Concerns

See Section 3.3

6.5 RFD – PAC Member Nominations

20 012 Moved by Dir. Smook that the Public Advisory Committee (PAC) member selection matrix presented, be used to evaluate and select nominated candidates for appointment to the PAC.

Carried

20 013 Moved by Dir. Conquest to allow Public Advisory Committee Members, Lucy Upham and Yvonne Brown to resume their role on the PAC committee up to March 31, 2020.

Carried

6.6 BDR – Discussion with Auditors

See Section 3.2

6.7 FIO – Update – MCC Transition Steering Committee Meeting – January 9, 2020

The GM provided an update to the Board on discussion and actions arising from the MCC Transition Steering Committee of January 9, 2020

6.8 RFD – Sale of Surplus Equipment

20 014 Moved by Dir. Conquest That the Board request Municipal Affairs for approval to dispose of the following equipment which is surplus to Commission requirements:

Unit 150, a 2011 Wanco light tower - Serial #5F13D1417B1003452, is being replaced by a new light tower;

Marilyn.Booth

Highlight

Marilyn.Booth

Highlight

Marilyn.Booth

Highlight

Marilyn.Booth

Highlight

Marilyn.Booth

Highlight


COMMISSION


Unit 292, a 2009 International Prostar highway tractor –Serial #2HSCUAPR99C122123, requires repairs that areuneconomical;

Unit 293, a 2009 International Prostar highway tractor –Serial #2HSCUAPR59C133314, requires repairs that areuneconomical;

Unit 301, a 2012 Ford F150 pickup – Serial #1FTFX1EFXCFC13967, requires repairs that areuneconomical and will be replaced;

Unit 305, a 2012 Ford F150 pickup – Serial #1FTFW1EF7CFC44631, requires repairs that areuneconomical and will be replaced.

Carried

6.9 RFD – Authority Approval Levels

20 015 Moved by Dir. Smook that the Board approve a special signing authority to Kiran Bhangu – Engineering Design Technologist and Brian Rempel – Project/Maintenance Lead in the amount of $5,000 each for operating and project expenses for the fiscal year 2020.

Carried

7. Closed Session – FOIP - N/A

8. Motion arising from Closed Session – N/A

9. Meeting Evaluation Forms – Completed

10. Adjournment

20 016 Moved by Dir. Smook to adjourn the meeting at 9:05 pm.

Carried

The next Regular meeting of the Board will be February 20, 2020, at the Town of Tofield Chambers

Chairperson

GM

PO Box 322 | Ryley | Alberta | T0B 4A0 | TF 1.855.221.2038 | P 780.663.2038 | F 780.663.2006 | www.beavermunicipal.com

January 20, 2020 BY EMAIL

Attention: Miss Lucy Upham

Dear Lucy:

RE: Motion 20 013, Appointment of PAC Members

At its January 16, 2020 regular meeting of the Board, the following motion was been carried:

20 013 To allow Public Advisory Committee Member, Lucy Upham to resume her role on the PAC Committee up to March 31, 2020:

The BMS Board is in the process of reviewing candidates for the two PAC positions resulting from the expiry of your appointment on December 31, 2019. A decision is expected at the February 20, 2020 Regular Board Meeting

Sincerely,

Pierre Breau, P.Eng, ICD.D.

cc. Brian Ducherer, Board ChairmanMark Svenson, PAC ChairmanAnne Ruzicka, Communications Coordinator


PO Box 322 | Ryley | Alberta | T0B 4A0 | TF 1.855.221.2038 | P 780.663.2038 | F 780.663.2006 | www.beavermunicipal.com

January 20, 2020 BY EMAIL

Attention: Ms. Yvonne Brown Dear Yvonne: RE: Motion 20 013, Appointment of PAC Members At its January 16, 2020 regular meeting of the Board, the following motion was been carried:

20 013 To allow Public Advisory Committee Member, Yvonne Brown to resume her role on the PAC Committee up to March 31, 2020:

The BMS Board is in the process of reviewing candidates for the two PAC positions resulting from the expiry of your appointment on December 31, 2019. A decision is expected at the February 20, 2020 Regular Board Meeting Sincerely,

Pierre Breau, P.Eng, ICD.D.

cc. Brian Ducherer, Board Chairman Mark Svenson, PAC Chairman Anne Ruzicka, Communications Coordinator


RESPONSE to

CONSULTATION

Municipally-Controlled Corporation Proposal

TABLE OF CONTENTS

1 Introduction & Overview Concerns Identified at Information Sessions: 3 Out of Province Waste 4 Bird and Gull Control 6 Mud on Roadways 8 Traffic and Highway Safety 11 Board Composition and Governance 12 Good Neighbour Grant Policy 13 Satellite Office in Edmonton 14 Local Employment 15 Areas of Community Support 16 Conclusion: Next Steps for the Claystone Waste Proposal

Introduction & Overview: Responding to Residents

The Beaver Regional Waste Management Services Commission, also known as Beaver Municipal Solutions was created in 1992 and provides waste management services to the residents and businesses of its member municipalities which include Beaver County, the Village of Holden, the Village of Ryley, the Town of Tofield and the Town of Viking. Currently, Beaver Municipal Solutions is a regional services commission. Existing regulations for regional services commissions state that Beaver Municipal Solutions must receive approval from the Alberta government to share its profits with its municipal members. The commission is also not permitted to explore new revenue generating opportunities outside of its existing boundaries. These legal limitations are restrictive and do not guarantee that member municipalities and the wider community can benefit from the operations of Beaver Municipal Solutions. Beaver Municipal Solutions and its member municipalities have been studying the need to transition from a regional services commission to a new corporate structure of a municipally-controlled corporation. This corporate reorganization is meant to provide increased community benefit to residents, protect and promote municipal member sustainability, and enable future waste management operations to be conducted in a more flexible manner. Along with the transition to a different corporate structure, Beaver Municipal Solutions is proposing to rebrand as Claystone Waste Ltd.

A municipally-controlled corporation is a model that has succeeded in other Alberta communities. Enmax in the City of Calgary, EPCOR in the City of Edmonton, and Aquatera in the Grande Prairie region are all examples of municipally-controlled corporations. In an effort to protect and grow community benefits to residents, promote municipal sustainability, and provide more revenue to support local priorities, Beaver Municipal Solutions and its member municipalities initiated public information sessions regarding the proposal to transition to a municipally-controlled corporation in the fall of 2019. This Response to Consultation document has been prepared to detail questions that were raised at the public information sessions and to provide information back to community residents regarding the concerns heard about the municipally-controlled corporation proposal.

“Under the proposal to transition from Beaver Municipal Solutions to

Claystone Waste, our commitment and vision to make life better for the

people in the communities that we serve does not change.”

- Pierre Breau, General Manager

Beaver Municipal Solutions

1

Introduction & Overview: Responding to Residents

Beaver Municipal Solutions held five public information sessions regarding the proposal to transition to a municipally-controlled corporation:

• Village of Holden information session – October 10th

• Village of Ryley information session – October 11th

• Town of Tofield information session – October 12th

• Town of Viking information session – October 13th

• Beaver County information session – October 30th The public information sessions included a presentation detailing the reasons why a municipally-controlled corporation is being considered by Beaver Municipal Solutions and its member municipalities. This presentation was followed by a discussion period where community members could ask questions and share their opinions on the proposal. Several questions and areas of concern were identified by community members during discussion at the information sessions. Several concerns raised by residents were operational in nature. These concerns included issues of highway traffic and safety, prevalence of birds and gulls, and mud on highways. These are ongoing community concerns that require action whether Beaver Municipal Solutions transitions to Claystone Waste or remains as a regional waste commission. Other questions and concerns directly related to the Claystone Waste business plan and to the organizational structure of the proposed municipally-controlled corporation. Community members deserve to have their outstanding concerns addressed in a comprehensive and meaningful way. This Response to Consultation provides information about how the Claystone Waste business plan has been amended to address concerns shared by residents, answers key questions regarding the proposal, and further describes actions being taken to improve operational matters such as bird and gull control and highway issues. The amended Claystone Waste business plan has been approved in principle by the member municipalities of Beaver Municipal Solutions. In 2020, member municipalities are expected to hold public hearings, and formally vote to proceed or not proceed with the transition to a municipally-controlled corporation.

Beaver Municipal Solutions and its municipal members are committed

to transparency and responsiveness, and value the opportunity to

address questions and resolve areas of concern.

2

Concern: Out of Province Waste

A component of the Claystone Waste business plan included provisions that would allow for out of province waste to be transported to the landfill site in Ryley. This could have included waste from contracts with municipalities in British Columbia, Saskatchewan and potentially other jurisdictions. There is considerable demand for landfill space and large municipalities are always looking for options to dispose of their waste. This area of business development was put forward as it could have had the potential for large contracts and considerable financial benefit. Residents strongly opposed this provision and the potential for out of province waste citing concerns about increased highway traffic and the potential to introduce agricultural pests into the region – notably rats. Beaver Municipal Solutions and its member municipalities are committed to listening and being responsive to the concerns of community residents. That is why the Claystone Waste Ltd. business plan has been amended to no longer allow for the potential of out of province waste to be transported to the landfill site in Ryley. The potential for Claystone Waste developing and operating landfills outside the region: in Alberta, Canada, and the United States for revenue generating purposes - as other municipally-controlled corporations do is still maintained within the business plan. Residents expressed support for this idea at the public information sessions. Should Claystone Waste Ltd. or its member municipalities wish to revisit this decision regarding transporting out of province waste to the facility in Ryley, it would be considered a “material change” of the corporation’s operations and be subject to public hearings and supportive votes of council from the elected representatives of Beaver County, the Village of Holden, the Village of Ryley, the Town of Tofield and the Town of Viking.

Residents expressed strong opposition to the potential of out of

province waste being transported to the landfill site in Ryley.

Response: The Claystone Waste Ltd. business plan has been changed

and the potential for out of province waste is no longer a component of

the proposal.

3

Concern: Bird and Gull Control Bird and gull control is an operational issue that will exist if Beaver Municipal Solutions continues as a regional services commission or transitions to Claystone Waste, a municipally-controlled corporation. At the public information sessions, residents shared concerns about bird and gull control practices and questioned the effectiveness of some measures previously deployed by Beaver Municipal Solutions to deter birds and gulls from the landfill site. Participants shared concerns regarding the use of sound cannons to scare birds from the site and indicated that this practice can be disruptive for residents, their livestock and pets. Additionally, the use of cannons was questioned because some residents indicated that their use drives birds from the landfill site only to congregate on adjacent land causing problems for farmers. The issue of birds and gulls transporting waste from the landfill site to adjacent properties was also cited as a nuisance. These concerns primarily affect landowners in Ryley and Beaver County living near the landfill site. Residents in these areas requested more resources and more effective action be applied towards bird control measures. Beaver Municipal Solutions is committed to being a responsive community partner and to making ongoing operational improvements. This commitment is maintained within the Claystone Waste transition proposal. Bird and gull control is an operational priority for all landfill sites. In addition to reducing impacts on adjacent landowners, bird and gull control is a workplace safety initiative for Beaver Municipal Solutions. For instance, a large number of birds and gulls on the landfill site can compromise the ability for landfill operations staff to see each other, and can even cause sea sickness for operations staff. In response to concerns from residents, Beaver Municipal Solutions has developed an action plan for more effective bird and gull control. This action plan has been based on discussions with the migratory bird control contractor and the federal regulator, Canadian Wildlife Service. Changes for the 2020 season are detailed below:

Residents stated concerns regarding bird and gull control measures at

the landfill site in Ryley.

Response: An Action Plan for Bird and Gull Control has been developed

to reduce the impacts of landfill operations on residents.

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1. Wastes that attract birds will only be tipped at one landfill tipping face (see map below - Exhibit 1).

2. The number of on-site raptor (hawk) handlers will be increased from one handler to three.

3. A new “hack” release site will be developed which will introduce young hawks to the site during the peak period between June to July, in addition to the trained raptors.

4. The use of firearms and sound cannons to control birds and gulls will be significantly reduced.

5. Implement immediate landfill cover practice for organic wastes particularly attractive to birds (bone meal, discarded seed, oversized compost).

Based on experience at landfills in southern Alberta that have dealt with similar numbers of migratory birds, implementation of these practices will significantly reduce bird populations in 2020 and 2021 to daily counts of 300 or less from peaks observed in 2019 of 20,000 to 25,000.

Exhibit 1

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Concern: Mud on Roadways Mud control is an operational issue that will exist if Beaver Municipal Solutions continues as a regional services commission or transitions to Claystone Waste, a municipally-controlled corporation. At the public information sessions, residents shared concerns about mud that is tracked onto roadways from landfill operations, and requested that additional resources be dedicated, and more action be taken to reduce the impact of mud on roadways adjacent to the site. The prevalence of mud on adjacent roadways was cited as an eyesore and traffic safety hazard that can reduce traction and create challenging road conditions for motorists. Mud control is a shared responsibility between Beaver Municipal Solutions and Clean Harbors. Residents further requested more collaborative work occur between the two site operators to respond to mud control. Beaver Municipal Solutions is committed to being a responsive community partner and to making ongoing operational improvements. This commitment is maintained within the Claystone Waste transition proposal. The Ryley site operates in all kinds of weather including rain, freezing temperatures, and snow to ensure waste management services are provided to community residents and customers. Keeping roadways clean is a key operational priority. Beaver Municipal Solutions has responded to resident concerns about mud control by taking the following actions:

1. Throughout 2018 and 2019, Beaver Municipal Solutions completed asphaltic concrete paving of the main site entrance from its intersection with Highway 854 (N) into the truck scale area. In 2020, the entrance road paving will be complete with pavement applied from the truck scale area to the landfill equipment storage area (see above map plan – Exhibit 1). The pavement reduces tracking of mud debris and stones onto Highway 854, and the hard surface permits easier clean-up of fallen debris.

Residents stated concerns regarding the control of mud that is tracked

onto roadways from the landfill site in Ryley.

Response: An Action Plan for Mud Control has been developed to

reduce the impacts of landfill operations on residents.

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2. In 2019, Beaver Municipal Solutions purchased specialized clean-up equipment and attachments dedicated for debris removal. This unit, as well as an existing older unit, will be dedicated to debris clean-up whenever required.

3. In late 2019, Beaver Municipal Solutions purchased and installed mud control “shaker” mats at the exit lanes for landfill truck traffic (photos below – Exhibit 2). These high-form rubber mats have shown to be effective in having debris fall from truck tires during wet, inclement weather in the mat cells, permitting easier debris removal. Additional mats will be installed in early 2020, prior to the wet spring season. Exhibit 2

RubberForm Track Mats

Snow blade with rubber edge

4. In response to resident requests for more

collaboration with Clean Harbors on the

shared responsibility of mud control,

Beaver Municipal Solutions has initiated

discussions and the two landfill operators

have agreed to share resources of labour

and equipment to provide debris clean-up

as required, and ensure favourable

conditions for motorists.

Alberta Transportation was consulted on the

Beaver Municipal Solutions action plan for

mud control and has approved of the

undertakings.

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Concern: Traffic and Highway Safety

Traffic and highway safety are operational issues that will exist if Beaver Municipal Solutions continues as a regional services commission or transitions to Claystone Waste, a municipally-controlled corporation. At the public information sessions, residents shared concerns about of heavy truck traffic, rock debris on roadways, and improper driving behaviours of truck operators including speeding, making unsafe turns, and failing to come to a complete stop at stop signs. Residents cited these issues as public safety concerns and requested more action be taken to monitor truck traffic, investigate improper behaviours, and for more investments to be made into enforcement. Ensuring traffic and highway safety is a shared responsibility between Beaver Municipal Solutions and Clean Harbors.

Improving traffic and highway safety is a key priority and ongoing commitment for Beaver Municipal Solutions. Under the proposal to transition to Claystone Waste, this commitment to continually enhance traffic safety and improve the effectiveness of monitoring and enforcement is maintained. Beaver Municipal Solutions has responded to community requests to improve traffic and highway safety by taking the following actions:

1. In partnership with Alberta Transportation, Beaver Municipal Solutions installed additional traffic warning signage for both northbound and southbound lanes of Highway 854 (N) indicating to motorists the upcoming truck entrance and the potential for slippery road surface conditions. As well, a large-format, LED (light-emitting diode) STOP sign has been placed at the truck exit intersection with Highway 854 (N) to encourage all operators come to a complete stop prior to executing a turn onto Highway 854. (see map below – Exhibit 3).

Residents stated concerns regarding heavy truck traffic and highway

safety associated with landfill operations.

Response: An Action Plan has been developed to improve Traffic and

Highway Safety.

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Actions that have been taken to improve safety include the installation of speed radar signs at the

2. Beaver Municipal Solutions has installed speed radar warning signs on both its inbound and outbound truck travel lanes in an effort to educate truck operators about maximum speeds on-site, as well as other relevant travel information.

3. Beaver Municipal Solutions has installed a video camera at the truck scale for inbound and outbound traffic. The video data can be used to record license plates and trailer numbers of trucks for site traffic enforcement matters. Beaver Municipal Solutions enforces a written, and communicated, policy for truck operators regarding speeding, uncovered loads and overweight loads. Enforcement of provincial highway rules for landfill truck traffic is in partnership with local County Peace Officers and the Alberta Commercial Vehicle Enforcement branch of Alberta Transportation. In addition, Beaver Municipal Solutions plans to install video camera equipment at the intersection of the site entrance with Highway 854 (N), pending regulatory approval, to assist in both enforcement of maximum speed and stopping requirements at the intersection, and to continuously observe road surface conditions.

Exhibit 3: New Sign Layout on Secondary Highway

854

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4. In partnership with Beaver County, a request for reduced maximum vehicle speed on Highway 854 (N) has been made to Alberta Transportation. At the time of writing, Beaver Municipal Solutions has not been advised of a response to the request.

5. Beaver Municipal Solutions and Clean Harbors management have agreed to collaborate on monitoring, investigation and enforcement of improper driving behaviours, and to coordinate responses to reports of any road debris.

Beaver Municipal Solutions is committed to using enforcement as a deterrent to improper driving behaviours. Violators of traffic safety protocols are, and will continue to be, banned from transporting material to the landfill site. The placement of security cameras will allow Beaver Municipal Solutions to gain more evidence in the form of license plates to effectively investigate and enforce traffic safety protocols. Beaver Municipal Solutions recognizes that despite these considerable efforts, there can be rock debris damage to windshields for passenger vehicle traffic using Highway 854 (N) during heavy landfill truck volumes. Beaver Municipal Solutions has provided an allowance for motorist’s windshield repairs on a case-by-case basis. This program continues, though, of course, it is hoped that increased mitigation efforts will reduce incidences and claims.

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Concern: Board Composition and Governance

The proposal to establish Claystone Waste as a municipally-controlled corporation includes a process for establishing and selecting a Board of Directors for the new entity. This proposed process for Board establishment and membership is outlined in a draft Unanimous Shareholder Agreement (USA). This draft agreement is essentially a contract between the five municipal shareholders and outlines the roles and responsibilities of the Board of Directors. Currently, the draft USA states that the first Board of Directors of Claystone Waste would have the same membership as the current Board of Directors as Beaver Municipal Solutions, plus two public-at-large appointees. The current Board of Directors of Beaver Municipal Solutions has one representative of elected council per member municipality. This means that the first Claystone Waste Board would continue to have political representation for a period of time. The first Board would then select a second non-political, professional Board of seven public-at-large directors using a selection matrix based on desired skills and business competencies. This second Board of Directors, according to the current draft USA, would be established within three months following the 2021 municipal elections. This means that the earliest a professional board could be in place would be the fall of 2021, and the latest it could be formed would be January 2022. Residents indicated they support the establishment of a professional, non-political Board of Directors for Claystone Waste, but some expressed concern regarding having political membership on the board for a prolonged period. Residents said they were concerned about the potential for political interference with a Board of Directors that is envisioned to operate more like a private business. Some municipal councillors have indicated they share this concern and have asked for the selection process of a professional board to be expedited.

All municipal members agree that if Claystone Waste is established as a municipally-controlled corporation, it should have a professional, non-political Board of Directors. In response to concerns raised by residents that a professional board would not be established quickly enough, governance expert John McGowan, CPA, ICD.D, of McGowan Associates, has been engaged as an governance advisor to the member municipalities. Mr. McGowan has respected governance and executive management experience in the public sector, having been a former Deputy Minister of Municipal Affairs, and CEO for the Alberta Urban Municipalities Association.

Residents stated concerns regarding the process for establishing and

composition of a Claystone Waste Board of Directors.

Response: An independent governance advisor has been appointed to

help establish the Claystone Waste of Board of Directors.

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Mr. McGowan will work with the five municipal members, through their Municipally-Controlled Corporation (MCC) Transition Steering Committee, and develop options to consider regarding the process for establishing and selecting members for a Claystone Waste Board of Directors. These options will include accelerating the timeline for establishing a professional board. It is expected that a consensus resolution among the member municipalities will be found prior to public hearings on the Claystone Waste proposal.

Concern: Good Neighbour Grant Policy

The Good Neighbour Grant policy was first established in 2013. The grant provides additional funds from Beaver Municipal Solutions, on top of regular dividends, to the Village of Ryley and Beaver County. These funds are provided in recognition that residents who live closest to the landfill site are more impacted from its operations than those who live further away. In 2019, the Good Neighbour Grant provided approximately $73,000 to the Village of Ryley and $36,500 to Beaver County to help support local priorities. Beaver Municipal Solutions also provides Grants in Lieu of Taxes to Beaver County and the Town of Viking. Waste commissions are not required to pay taxes, but Beaver Municipal Solutions provides equivalent grant funding for the taxes that would be generated from the property it owns in Beaver County and Viking. In 2019, Beaver County received approximately $132,000 and the Town of Viking $3,900 from the Grants in Lieu of Taxes program. How funds provided by the Good Neighbour Grant and Grants in Lieu of Taxes program are spent are decided by the respective municipal councils every year as a part of the regular budgeting process. At the public information sessions, some residents of Ryley and Beaver County stated they did not feel the impact of the Good Neighbour Grant in their day-to-day lives and further shared that they thought the amount of the grant was too low and should be increased.

Beaver Municipal Solutions is proud of the support it provides to regional residents and takes concerns regarding its community funding seriously. In response to concerns shared by residents of Ryley and Beaver County at the public information sessions, Beaver Municipal Solutions has started a review of the Good Neighbour Grant policy. This review will include the potential to increase the amount of the grant and reform the calculation method as requested by residents.

Residents in Ryley and Beaver County stated concerns regarding the

Good Neighbour Grant Policy.

Response: The Good Neighbour Grant Policy is being reviewed to

address concerns raised by Ryley and Beaver County residents.

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The review of the Good Neighbour Grant policy is expected to be complete prior to formal Public Hearings to occur later in 2020. Under the proposal to transition from Beaver Municipal Solutions to Claystone Waste, the commitment to use funds generated from operations to support residents and the community does not change. This means the Good Neighbour Grant and other grants used to support community programming will be maintained if the proposed municipally-controlled corporation is formed.

Concern: Satellite Office in Edmonton At the public information sessions, some residents had questions and expressed concerns about the potential to open a Beaver Municipal Solutions satellite office in Edmonton. Some residents questioned the need to open a satellite office and expressed concern that this could reduce local employment, or signal that administrative headquarters could be moved from Ryley.

Beaver Municipal Solutions has discussed the potential to open a satellite (branch) office in Edmonton. This is because business operations require frequent meetings there. The largest contract Beaver Municipal Solutions has is with the City of Edmonton and meetings to further business development and generate income for the Beaver region often occur in the city. A permanent satellite office has not been established in Edmonton. Currently, Beaver Municipal Solutions rents meeting space in the city but has no fully functioning office. In the future, the decision to establish a branch office in Edmonton will be determined by business needs, and only be pursued if an office can support the objectives of growing revenues, that can in turn be reinvested in the Beaver region. In fact, branch offices could be developed in other locations dependent on business plans and customer needs. Nevertheless, the corporate office will remain at the Ryley location. There would be no reduction in local employment or displacement of current jobs from the Ryley headquarters. Beaver Municipal Solutions is committed to being headquartered in Ryley. In 2020, a new administrative building will begin construction in Ryley. This new building will house employees, improve customer service, and demonstrates the on-going commitment to maintain headquarters in Ryley and support local employment in the region. The commitment to an administrative headquarters in Ryley is maintained in the Claystone Waste proposal.

Residents stated questions and concerns about the potential for a

satellite office in Edmonton.

Response: A satellite office has not been established in Edmonton.

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Concern: Local Employment

At the public information sessions, some residents had questions regarding existing local employment policies and how the Claystone Waste proposal would affect or support local employment in the Beaver region. Beaver Municipal Solutions is committed to providing local employment and plays a pivotal role as an economic driver within the Beaver region. Beaver Municipal Solutions is one of Alberta’s top 75 employers, and employs over 60 people with well-paying, family-supporting jobs. Under the Claystone Waste proposal, while the corporate structure and name of Beaver Municipal Solutions would change, the commitment to support local jobs remains the same. Beaver Municipal Solutions prioritizes applicants from within the region. Currently, 2/3’s of Beaver Municipal Solutions employees reside in the region and many others are from adjacent towns and counties. Supporting local employment is important for ensuring community vitality and for keeping young people in the region. For many young people in the area, Beaver Municipal Solutions provides a stable income, with benefits, with a job close to home. The proposal to transition Beaver Municipal Solutions to Claystone Waste does not include any layoffs, affect any existing employment conditions, or affect any existing employee agreements. The Claystone Waste proposal is designed to support local employment and economic development by allowing exploration of more business opportunities that can grow revenue and support more jobs in the community.

Residents asked questions about local employment and how the

Claystone Waste proposal would affect jobs in the community.

Response: The Claystone Waste proposal is designed to support local

employment and economic development.

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Claystone Waste Proposal: Areas of Community Support

Key aspects of the municipally-controlled corporation proposal to establish Claystone Waste received support from residents at the public information sessions. While some concerns regarding out of province waste, Board of Directors composition, and operational issues were noted, residents generally supported several fundamental components of the proposal. Areas of the proposal that received positive comments from community residents include the following:

• Addressing legal and revenue risks to protect dividends to member municipalities

Residents understood the key differences between regional service commissions and municipally-controlled corporations, and that the existing structure of Beaver Municipal Solutions carries with it a risk that current operations could be deemed non-compliant with provincial regulations, which could negatively impact revenues and dividends to member municipalities. Residents supported the municipally-controlled corporation concept generally to eliminate this risk and to protect the dividends that member municipalities receive.

• The potential to grow revenue and increase dividends to member municipalities

Residents supported the component within the Claystone Waste business plan to grow municipal dividends by over 40% by 2022 to $3.5 million. Residents agreed additional revenues can help ensure member municipalities have the funding they need to build infrastructure, deliver services, and help weather funding reductions from the province.

• The proposal to build a new community park outside of Ryley

Residents supported the ongoing commitment within the Claystone Waste proposal to use income from the landfill site to support community initiatives and programming. A new community park outside Ryley that can be used to host local events and festivals was particularly supported. This park is currently in the planning phase.

• The prospect of operating waste diversion facilities elsewhere and to use that income to provide economic benefits back to the Beaver region

Residents expressed support for Claystone Waste to be able to operate facilities and make income from projects outside the region so that additional revenue could be reinvested back in the local community. It is common for municipally-controlled corporations in Alberta to have business interests outside the province. For instance, Aquatera of Grand Prairie operates in northeastern BC, Enmax from Calgary operates in the US state of Maine, and EPCOR owned by the City of Edmonton has business interests in multiple provinces and US states. Residents expressed support for this provision within the business plan.

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Conclusion: Next Steps for the Claystone Waste Proposal

Beaver Municipal Solutions is committed to being a responsive community partner. This requires not only listening to community concerns but acting upon them. Beaver Municipal Solution thanks all members of the Beaver region who participated at the public information sessions. The questions, comments, and concerns that were received resulted in amendments to the Claystone Waste business plan and helped Beaver Municipal Solutions gather information on what types of operational improvements were important to residents. The amended Claystone Waste business plan has been approved in principle by the member municipalities of Beaver Municipal Solutions. The next steps for the Claystone Waste proposal includes the member municipalities of Beaver County, the Village of Holden, the Village of Ryley, the Town of Tofield and the Town of Viking to hold public hearings at a meeting of council regarding the proposed municipally-controlled corporation.

For more information on the Claystone Waste proposal, please visit:

claystonewaste.com or beavermunicipal.com

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https://claystonewaste.com/about-us/

http://beavermunicipal.com/about-us/proposed-mcc-claystone-waste-information/

Zsuszanna Hemperger

1. What did I learn throughout the year:

trials and tribulations of recycling (how little gets recycled),

complex issues BMS faces every day,

learned some of the innovative strategies being used to manage and dispose of solid waste

(in an environmentally friendly way)

2. What did I participate in this year:

May 2019, attended the SWANA conference in Winnipeg,

attended the recycling council of Alberta conference,

Beaver Municipal Solutions open house,

BMS public consultation meeting in Tofield,

laid wreaths on behalf of BMS at Ryley remembrance day ceremony

3. What did I communicate to the public:

educated people on the fact that they do not pay for garbage disposal, only the trucking fee,

stated people about how much money BMS gives out to the community in grants,

expressed proposed changes to organizational structure of BMS, spread news about

agricultural plastic collection program,

4. What did public communicate to me:

heard people’s concerns about the quantity of garbage that is blown off garbage trucks on

Highway 14, people mentioned inadequate recycling facilities.

Lucy Upham

Box 444

Ryley

T0B 4A0

[email protected]

1.780.781.6014

P.A.C yearly Report;

This year we did not have as many meetings as previous years due to unforeseen circumstances.

Nonetheless I still believe we talked and reviewed many amazing topics, while also learning many

new things. This year I believe the main topics that were brought up was the landfill landscape

project, agriculture recycling, and Landfill Bin issues in surrounding communities. I went on two

conferences this past year,The Alberta CARE Conference at Peace River and the Recycling

Conference of Alberta in Jasper.

To elaborate more on the main topics; The landscape project I believe will be a huge success

and will really benefit all surrounding communities. It is amazing to see such a huge entity give

back in such a huge way like this. Many things we have discussed to go along with this area is

an outside stage for dances, theatre productions and any other shows. Walking trails for people

to have a nice ‘woodland stroll’ while also having a safe path to travel. Playgrounds for children

of all ages and a skatepark. To help with some minor expenses I brought forward the idea to have

people either ‘sponsor’ a bench, picnic table or even a brick. They can then have their name on

a plaque on the item. I cannot wait for this project to finally begin!

The Agriculture Recycling. This past year BMS worked hard with CleanFarms to start up a pilot

project for recycling used grain bags from the county. This will have to be my favourite topic we

discussed this year as it has always been important to me to help with more recycling in the

Agriculture side of things. BMS is also accepting non-knotted and clean twine in bags. This to me

is a huge success and jump in the right direction.

Landfill Bin issues have been a problem for quite some time I believe and this year a few more

issues were raised to our attention. Holden has been having problems with people outside the

community using their bins and overfilling them, so Holden residents are then unable to use the

bins for themselves. We have put forth the idea to put a ‘deal’ on the bins for people who live in

the rural areas of the county in hopes they purchase their own and will stop using the bins in the

more urban communities. Some people have requested for more bins to be put in some areas,

that had to go under the boards decision for financial reasoning.

The conferences that I went too this year in Peace River and Jasper were very educational as

normal. At the Alberta CARE conference we learnt many things about different communities and

what they are doing to help with recycling and limit waste. My favourite idea that I learnt was

‘liquid soil’ using the remnants from old wood chips. Carried by Tanker trucks, then spread on the


field to be immediately disked into the ground. One application gives enough Nitrogen and

Phosphorus for 3 years. This idea works perfect up in Peace River where forestry is a huge

component. I hope we could even start something like that someday.

The Recycling Conference of Alberta covered many topics, and helped people with more

understanding of what everyone is truly trying to achieve and see a difference in the world. This

is where lots of people meet and talk about ways of partnering to make each other’s ideas either

expand or become better in anyway. Two speakers truly spoke to me at this conference. I’m afraid

I didn't catch the name of the first speaker sadly, he talked about how people's brains work and

what makes us choose our actions and fulfill them. He taught us how big companies use some

sort of psychology to make us want to buy and use their product even if we know it may not be

good for us or the environment. How we can tell ourselves how to turn it off and see the bigger

picture. My second Favourite was listening to Clean Farms talking about all the ways they are

trying to improve themselves and finding new technology to accept more agricultural waste and

turn it into recyclable material.

This past year was definitely a very educational and fulfilling one. I believe we discussed many

important topics, and also helped BMS in learning some important information from the

surrounding communities.

Cheers to a great 2020.

Amy McIsaac

Coming to Alberta from Ontario with a background in marketing (for municipal solid waste and recycling), I have thoroughly enjoyed being a part of the BMS PAC. I find it very interesting to see how municipal waste operations differ from province to province (public vs. private), and how BMS specifically, works and gives back to the local communities. In May I was given the opportunity to attend the SWANA conference (see field report below), where I visited a closed landfill and was able to see how Winnipeg was revitalizing the land for future uses. I also took part in an Organics seminar which I found to be interesting and was excited to hear that BMS is looking into a pilot project for compost. I never considered how much revenue was in organic waste #mindblown 🤯 As 2020 continues I am looking forward to seeing how the community park project unfolds. Being involved in the early stages and watching how each step proceeds (from concept/board approvals etc.) has been extremely interesting. I also look forward to seeing the development of another Take it or Leave it outpost. I think this is such a wonderful and creative idea! I feel a sense of pride that I play a small part in the PAC, representing my community and am able to share what I have learned with residents of Beaver County. I am also blown away with BMS, what an amazing company! I am so happy to be apart of it.

2019 ConferenceField Report

Prepared by: Amy McIsaac BMS PAC MemberMay 22, 2019

SWANA Northern Lights 2019 Conference ~ Field Report ~ A. McIsaac

Field Trip: Exner E-Waste Facility & Sumit Landfill Soil Fabrication Site

Exner E-Waste Facility Tour*:• This facility sorts and processess 99% of Manitoba’s e-waste• First phase of sorting is by hand, the remainder is 100% mechanical sorting and shredding• Processing 50,000 lbs/day • All waste processed at Exner is turned into recovered resourses, including: - 99% Clean Aluminum - Copper - Steel - Precious Metals (Palladium, Gold and Silver) - Glass - Plastics - Leaded Glass• Exner facility is part of the Recycler Qualification Program stewardship• Employees participate in a ‘milk program’ where they are provided free milk in the cafeteria,

as studies have shown that it may aid in the effects of lead poisoning

Summit Landfill Soil Fabrication Site:• Retired landfill, closed in 1998 due to proximaty to the airport and poor design, as it was a flat-style

landfill (could not build it higher due to airport regulations)• 108 hectares in size• Soil fabrication is a 3-year project partnering with City of Manitoba’s solid waste, wastewater,

urban forestry, street maintenance and naturalist services• Soil fabrication consists of a mix of wood chips, bio-solids, screened street sweepings and

de-watered sludge/clay• Much cheapter option that purchasing top soil (estimated at 48M)• Fabricated soil can be tailor made to match any growing condition (ie. wetlands, prairies etc.)

FavouriTe SeSSion: Air to Ground Intelligence

Benifits of UAV’s and Virtual Reality:• UAV’s (unmanned aerial vehicle) have the ability to survey and measure complex areas/shapes easily

and quickly, while recording and storing information• With the information gathered, there is the ability to look both at the future development and the past• With an aerial view, you may to notice things you might not have seen from the ground on a site visit• Data is collected in super-high definition images/video, which allows for screen-captures

to include in reports/presentation etc.• Ability to monitor operations from remote locations and convey visual info to operators• Provides greater outreach and education with visual simulations• With VR software, you can hold virtual meetings with collegues anywhere, all viewing the same images/

map and interacting with tools (ie. mark-ups/scratch diagrams/overlays etc.) - the ability to show layers/blueprints/past vs. present states - take measurements of ground depth from year to year

Documents

1. Commencement 2. Additions/Deletions 3. Approval of