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Conclave Protocol

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INVITATIONSRequired

Grand Master of Grand Encampment or Representative

General Order Number 3 January 1, 2013

Department Commander

and their Ladies

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INVITATIONSOptional but Customary

Grand Master of Grand Lodge

Others?

Grand High Priest / Illustrious Grand Master

Department Red Cords

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INVITATIONS

All necessary information

From Grand Commander

YOUR RESPONSIBILITY

Written – BY MAIL

Additional e-mail acceptable

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INVITATIONS

WHAT IS THE SCHEDULEFirst & Last Event requiring attendanceDATE & TIMEDRESS CODE

WHERE - Address – Hotel and ConclaveLocal Transportation

All Necessary Information

WHEN ARE AWARDS PRESENTED

GUESTS CAN’T READ YOUR MIND OR KNOW YOUR STATE CUSTOMS

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Courtesies at Conclave

Airport pick up and return

Assign a host to the visitor

Reconfirm a few weeks before Conclave

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Requirementsat Conclave

Provide (pay for) all required or official meals

Provide (pay for) Hotel rooms for - Grand Master or Representative - Department Commander

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Must provide Hotel Accommodations

This is a requirement of your officeIt is not up to the GHP, a committee, or you.

If guest has to arrive a day early or leave a day late it is because of your schedule – If you don’t like it then change the schedule

Hotel Accommodations are to be provided for ALL necessary nights

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Protocol during Conclave

GC, DGC, GG, GCGM.W. Grand Master

M.E. Grand Master or Representative

Department CommanderRecorder and Treasurer

Dias during Conclave

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Protocol during Conclave

Introductions

Receive in inverse order of rank

Oldest Grand Commandery lastListed by date in GE proceedings

Highest ranking individual last

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Protocol during ConclaveIntroductions

It’s up to you but – KYCH priors / YRSC Governors / Red Cross Sovereigns / Knight Mason Chiefs

Are not Grand Officers

Various local and state bodies as determined by Grand Commander

Grand Lodge Officers as a group

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Protocol during Conclave

IntroductionsGrand Encampment Officers by rank (see statutes)

1) Past Department Commanders2) Department Commanders3) Past Grand Masters GEKT4) Elected officers of GEKT5) Grand Master GEKT or representative6) M.W. Grand Master of Masons or representative

Personal Aides with their officer

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Protocol during Conclave

Introductions

Late arrivals get introduced later NOT after the Grand Encampment officers or M.W. Grand Master

There are exceptions

Grand Masters with staff

WARNING – the most common cause of running late is poor introduction protocol. Don’t run out of time

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Banquets

Various / DC / MEGM / GC / MWGM / Various

Ladies left of their escort but not on end

Various could bePrelate

Past or other GEKT officersSpecial guests and speakers

Heads of other bodies

Looking out from table

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Order of SpeakingGuests as the REGC may chooseGrand Encampment

Department CommanderGrand Recorder, TreasurerPast Grand Masters Elected Officers (GCG, GG, DGM)Grand Master or representative

Grand LodgeGrand Master or representative

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Order of SpeakingGrand Encampment

Department CommanderGrand Master or representative

Grand LodgeGrand Master or representative

Speak at Conclave AND Banquet

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Order of Speaking

If you run out of time make allowances

Reschedule Dinner

These presentations MWGM, MEGM, DC are not optional

Cancel Past Grand Commander remarks or presentation of jewel

Don’t present awards

If you don’t like those choices watch your time

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This can be the highlight of your year

Write your invitations

Get seating and introductions right

Manage your time so necessary remarks can be made

Take care of your guests

Be remembered as a successful and capable Grand Commander

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THE END

Thank You for Coming

And Good Luck