11

DEVELOPMENT OF DEVELOPMENT OF THE ASEAN SINGLE WINDOW THE ASEAN SINGLE WINDOW

By:By:ALEXANDER M. AREVALOALEXANDER M. AREVALO

Chairman, Inter-Agency Task Force on the ASEAN Single WindowChairman, Inter-Agency Task Force on the ASEAN Single WindowChairman, ASEAN CUSTOMS I.C.T. HeadsChairman, ASEAN CUSTOMS I.C.T. Heads

Deputy Commissioner, Management Information System and Technology GroupDeputy Commissioner, Management Information System and Technology GroupBureau of Customs, PhilippinesBureau of Customs, Philippines

Symposium on the Single Window Standards and InteroperabilitySymposium on the Single Window Standards and InteroperabilityUnited Nations Economic Commission for EuropeUnited Nations Economic Commission for Europe

Geneva, SwitzerlandGeneva, Switzerland3-5 May 20063-5 May 2006

22

PRESENTATION PRESENTATION OUTLINEOUTLINE Activation of the Inter-Agency Task Force Activation of the Inter-Agency Task Force Role of ASEAN-EU Program for Regional Role of ASEAN-EU Program for Regional

Integration Support (APRIS)Integration Support (APRIS) Definition of ASW & National Single Window (NSW) Definition of ASW & National Single Window (NSW) ASW Models & ConceptsASW Models & Concepts Synchronization & Standardization InitiativesSynchronization & Standardization Initiatives Pilot Project – Philippines & ThailandPilot Project – Philippines & Thailand Proposed Action PlanProposed Action Plan Proposed Steering CommitteeProposed Steering Committee ConclusionConclusion Lessons LearnedLessons Learned

33

44

TERMS OF REFERENCE OF TERMS OF REFERENCE OF THE INTER-AGENCY TASK THE INTER-AGENCY TASK

FORCEFORCE ASEAN Heads of State agreed ASEAN Heads of State agreed to to

establish the ASWestablish the ASW to expedite cargo to expedite cargo clearance - 9clearance - 9thth ASEAN Summit - Bali, ASEAN Summit - Bali, Indonesia, Oct 2003 Indonesia, Oct 2003

ASEAN Economic Ministers (AEM) ASEAN Economic Ministers (AEM) Meeting agreed Meeting agreed to establish an to establish an ASEAN ASEAN Inter-Agency Task ForceInter-Agency Task Force to design an to design an appropriate appropriate modelmodel for the ASW - for the ASW - Yogyakarta, Indonesia, 19-20 Jan 2004 Yogyakarta, Indonesia, 19-20 Jan 2004

55

MEMBERS OF INTER-AGENCY MEMBERS OF INTER-AGENCY TASK FORCE ON THE ASWTASK FORCE ON THE ASW

Customs Authorities - 10 ASEAN Customs Authorities - 10 ASEAN MembersMembers

Ministry of International Trade - Main Ministry of International Trade - Main Ministry Ministry

Other Government Agencies (OGA) Other Government Agencies (OGA) involved in cargo clearance processing involved in cargo clearance processing such as permit/license processing, such as permit/license processing, cargo inspection, etccargo inspection, etc

ASEAN SecretariatASEAN Secretariat ASEAN-EU Programme for Regional ASEAN-EU Programme for Regional

Integration Support (APRIS) Integration Support (APRIS)

66

MEETINGS ON THE MEETINGS ON THE ASWASW

1.1. 04-06 Aug 2004 – Manila, Philippines04-06 Aug 2004 – Manila, Philippines

2.2. 21-23 Oct 2004 – Hanoi, Vietnam21-23 Oct 2004 – Hanoi, Vietnam

3.3. 29-31 Mar 2005 – Manila, Philippines29-31 Mar 2005 – Manila, Philippines

4.4. 17-19 May 2005 – Vientiane, Lao PDR17-19 May 2005 – Vientiane, Lao PDR

5.5. 02-04 Aug 2005 – Manila, Philippines02-04 Aug 2005 – Manila, Philippines

6.6. 11-13 Oct 2005 – Manila, Philippines11-13 Oct 2005 – Manila, Philippines

7.7. 23-27 Jan 2006 – Manila, Philippines23-27 Jan 2006 – Manila, Philippines

8.8. 21-22 Mar 2006 – Bangkok, Thailand21-22 Mar 2006 – Bangkok, Thailand

77

ASEAN-EU PROGRAMME FOR ASEAN-EU PROGRAMME FOR REGIONAL INTEGRATION REGIONAL INTEGRATION

SUPPORT (APRIS)SUPPORT (APRIS) 3-year technical assistance programme 3-year technical assistance programme Co-financed by the European Commission, Co-financed by the European Commission,

EuropeAid, and the ASEAN SecretariatEuropeAid, and the ASEAN Secretariat The APRIS Programme Management Unit is at the The APRIS Programme Management Unit is at the

ASEAN Secretariat, Jakarta.ASEAN Secretariat, Jakarta.

The main objectives of APRIS are to:The main objectives of APRIS are to:– Support regional policy approaches in areas of common Support regional policy approaches in areas of common

ASEAN interest ASEAN interest – Contribute to strengthening ASEAN strategic planning, Contribute to strengthening ASEAN strategic planning,

policy development and monitoring Vision 2020policy development and monitoring Vision 2020– Assist in streamlining ASEAN coordination mechanisms Assist in streamlining ASEAN coordination mechanisms

Strengthen EU-ASEAN relations and  Strengthen EU-ASEAN relations and  

88

DEFINITION:DEFINITION:ASEAN SINGLE ASEAN SINGLE

WINDOWWWINDOWWThe ASEAN Single Window The ASEAN Single Window (ASW) is the environment (ASW) is the environment

where National Single where National Single Windows of Member Windows of Member

Countries operate and Countries operate and integrate.integrate.

(from Agreement to Establish and Implement the ASW, AEM, 09 Dec 2005)

99

DEFINITION:DEFINITION:NATIONAL SINGLE WINDOWNATIONAL SINGLE WINDOW

Single submissionSingle submission of data and of data and information; information;

SingleSingle and synchronous and synchronous processingprocessing of data and of data and information; information;

Single decision-makingSingle decision-making for for Customs release and clearance. Customs release and clearance.

(from Agreement to Establish and Implement the ASW, AEM, 09 Dec 2005)

1010

DEFINITION OF NSWDEFINITION OF NSW

1111

ONE-TO-MANY OR ONE SINGLE WINDOW

BRU CAM IND LAO MAL MYA PHI SIN THA VIE

BRU CAM IND LAO MAL MYA PHI SIN THA VIE

1212

ASW

BRU CAM IND LAO MAL Nat’l SW MYA PHI SIN THA VIE

CUSTOMS

AGENCY AGENCY AGENCY AGENCY AGENCY AGENCY AGENCY

ASEAN SINGLE WINDOW CONCEPT(Bottom-to-Top Strategy/Integration of National Single Windows)

1313

ASW

BRU CAM IND LAO MAL Nat’l SW MYA PHI SIN THA VIE

CUSTOMS

AGENCY AGENCY AGENCY AGENCY AGENCY AGENCY AGENCY

ASEAN SINGLE WINDOW CONCEPT(Bottom-to-Top Strategy/Integration of National Single Windows)

NATIONALSINGLE WINDOW

NATIONALSINGLE WINDOW

CUSTOMSCUSTOMS

AGENCYAGENCY AGENCYAGENCYAGENCYAGENCY AGENCYAGENCY

1414

VIETNAMNSW

THAILANDNSW

SINGAPORENSW

PHILIPPINESNSW

MYANMARNSW

MALAYSIANSW

LAONSW

INDONESIANSW

CAMBODIANSW

BRUNEINSW

ASEAN SINGLE WINDOW CONCEPTUAL MODEL

SECURE

CONNECTIVITY

1515

National Single Window

(RegionallyCompliant)

National Single Window

ASW = 10 National Single WindowsASW = 10 National Single Windows

Bank

ing

& In

sura

nce

Indu

stryIn

term

edia

ry

Tra

ding

C

omm

unity

Inte

rmed

iary

Customs

Intermediary

Transport Industry

Transport IndustryInterm

ediary

Other G

overnment

AgenciesInterm

ediary

ASEAN/International Link

Intermediary

1616

SYNCHRONIZATION & STANDARDIZATIONSYNCHRONIZATION & STANDARDIZATION

AgreementAgreement ProtocolProtocol Technical Guide Technical Guide Technical DocumentTechnical Document ASW Customs Declaration FormASW Customs Declaration Form ASEAN Cargo Processing ModelASEAN Cargo Processing Model

1717

ASW AGREEMENTASW AGREEMENT

Agreement to Establish and Agreement to Establish and Implement Implement

the ASEAN Single Windowthe ASEAN Single Window

signed by ASEAN Economic signed by ASEAN Economic Ministers (AEM), 09 December Ministers (AEM), 09 December 2005, Kuala Lumpur, Malaysia2005, Kuala Lumpur, Malaysia

1818

ASW AGREEMENT:ASW AGREEMENT:OBLIGATION OF MEMBER OBLIGATION OF MEMBER

COUNTRIESCOUNTRIES

20082008– Brunei Brunei

DarussalamDarussalam– IndonesiaIndonesia– MalaysiaMalaysia– PhilippinesPhilippines– ThailandThailand– SingaporeSingapore

20122012– CambodiaCambodia– Lao PDRLao PDR– MyanmarMyanmar– VietnamVietnam

Operationalize their National Operationalize their National Single Windows before:Single Windows before:

1919

VISION OF THE ASWVISION OF THE ASW

Accelerate ASEAN Accelerate ASEAN economic integration by economic integration by

2020.2020.

2020

PROTOCOLPROTOCOL

The objectives of the Protocol are: The objectives of the Protocol are: To provide a legal and technical frameworkTo provide a legal and technical framework to to

establish and implement the ASW and NSWs establish and implement the ASW and NSWs To strengthen the coordination and partnershipTo strengthen the coordination and partnership

among Lead and those relevant to the among Lead and those relevant to the international supply chaininternational supply chain

To encourage participation of economic To encourage participation of economic operatorsoperators to the implementation of the ASW to the implementation of the ASW and NSWs; and and NSWs; and

To provide technical, functional and operational To provide technical, functional and operational guidanceguidance for Member Countries as set forth in for Member Countries as set forth in the ASW Agreement, taking into consideration the ASW Agreement, taking into consideration the ASW Technical Guide. the ASW Technical Guide.

2121

TECHNICAL GUIDETECHNICAL GUIDE

The Technical Guide of ASW and NSWs The Technical Guide of ASW and NSWs Implementation is the compilation of Implementation is the compilation of relevant relevant internationally accepted internationally accepted standardsstandards, procedures, documents, , procedures, documents, glossary, technical details and glossary, technical details and formalities formalities to be adopted as deemed to be adopted as deemed appropriate by Member Countriesappropriate by Member Countries, , subject to regular reviews and updatessubject to regular reviews and updates in line with new technology and in line with new technology and development as deemed necessary by development as deemed necessary by Member Countries. Member Countries.

2222

ASW TECHNICAL DOCUMENTATIONASW TECHNICAL DOCUMENTATION SECTION III: Architecture of the ASEAN Single WindowSECTION III: Architecture of the ASEAN Single Window

“ “ Para 16. The following are models and methodologies to be Para 16. The following are models and methodologies to be referred to:referred to:

(a) The ASEAN Cargo Clearance Model (adopted in June 2005);(a) The ASEAN Cargo Clearance Model (adopted in June 2005);(b) The ASEAN Customs Declaration Document (adopted in (b) The ASEAN Customs Declaration Document (adopted in

November 2005);November 2005);(c) The(c) The WCO WCO Data Model, the WCO Data Set, the United Nations Data Model, the WCO Data Set, the United Nations

Trade Data Directory (Trade Data Directory (UNTDEDUNTDED););(d) The UN/CEFACT Modeling Methodology ((d) The UN/CEFACT Modeling Methodology (UMMUMM) and the ) and the

UN/CEFACT Modeling Language (UN/CEFACT Modeling Language (UMLUML) for process analysis ) for process analysis and functional determination;and functional determination;

(e) Other conventions in trade facilitation and topics of relevance (e) Other conventions in trade facilitation and topics of relevance to Customs by the to Customs by the United NationsUnited Nations and and international international organizationsorganizations. ”. ”

MODELS & METHODOLOGIES•WCO

•UNTDED

•UMM

•UML

•UN & Other International Conventions

2323

PROTOCOL: PROTOCOL: Article 8 - APPLICATION OF Article 8 - APPLICATION OF

I.C.T.I.C.T.

““The NSWs shall make use of the appropriate The NSWs shall make use of the appropriate technology with technology with open architectureopen architecture based on based on international standardsinternational standards and technical advancements in and technical advancements in areas of information and communication technology areas of information and communication technology and data processing. and data processing.

The implementation of the NSWs shall make use of The implementation of the NSWs shall make use of international standards of data and information international standards of data and information processing and management, such as the United processing and management, such as the United Nation Electronic Data Interchange for Administration, Nation Electronic Data Interchange for Administration, Commerce and Transport (Commerce and Transport (UN/EDIFACTUN/EDIFACT), Extensible ), Extensible Mark-up Language (Mark-up Language (XMLXML), American National Standard ), American National Standard Institution X.12 (Institution X.12 (ANSI X12ANSI X12), ), RosettaNetRosettaNet or others or others relevant to the implementation of the NSWs. relevant to the implementation of the NSWs.

The secure infrastructure for the ASW and NSWs shall The secure infrastructure for the ASW and NSWs shall follow international standards and best practices with follow international standards and best practices with features such as confidentiality, data integrity, features such as confidentiality, data integrity, authenticity and non-repudiation.”authenticity and non-repudiation.”

APPLICATION OF ICT

•Appropriate Technologies

•Open Architecture

• International Standards

• UN/EDIFACT

• XML

• ANSI X.12

• Secure Infrastructure

2424

COMPARATIVE MATRIX OF ASEAN INFORMATION PARAMETERS FOR CARGO RELEASE AND CLEARANCE

ASEAN ASEAN INFORMATION INFORMATION PARAMETERSPARAMETERS

MAPPING TO MAPPING TO WCO DATA WCO DATA

SET (Version SET (Version 1.1)1.1)

MAPPING TO MAPPING TO WCO DATA WCO DATA

SETSET

(Version 2.0)(Version 2.0)

MAPPING TO MAPPING TO BRUNEIBRUNEI

MAPPING TO MAPPING TO CAMBODIA CAMBODIA

Type of declaration Type of declaration and customs and customs procedures and procedures and regimesregimes

Identification of Identification of customs office customs office (of departure, of (of departure, of destination, of destination, of clearance)clearance)

Reference Reference number of number of Customs Customs DeclarationDeclaration

Number of forms Number of forms of the of the declaration and declaration and its respective its respective usesuses

Date of physical Date of physical importation or importation or exportationexportation

320 Parameters

Mapped for 10 Countries

2525

ASEAN CUSTOMS ASEAN CUSTOMS DECLARATION FORMDECLARATION FORM

The format of the Document is based on The format of the Document is based on the internationally adapted the internationally adapted Single Single Administrative Document (SAD).Administrative Document (SAD). For For Customs Administrations Customs Administrations using the using the manual processing of customs manual processing of customs clearance, the Document should be clearance, the Document should be uniformuniform while for those using the while for those using the computerized processing of customs computerized processing of customs clearance the uniformity is in the clearance the uniformity is in the information parametersinformation parameters

(14(14thth DG Meeting, Cebu, Philippines, Nov 2005) DG Meeting, Cebu, Philippines, Nov 2005)

2626

ASEAN CUSTOMS DECLARATION DOCUMENT:

• 48 Data Parameters

• Implement June 2006

2727

ASEAN CARGO ASEAN CARGO PROCESSING MODELPROCESSING MODEL

Import (Air)Import (Air) Import (Sea)Import (Sea) ExportExport TransitTransit TransshipmentTransshipment Bonded Movement Of GoodsBonded Movement Of Goods WarehousesWarehouses Temporary AdmissionTemporary Admission

2828

ASEAN CARGO PROCESSING MODELSASEAN CARGO PROCESSING MODELSImport - Sea (1 of 8)Import - Sea (1 of 8)

Pre-arrivaldocumentation

Risk Management

Declaration lodged

Selectivity

Cargo Inspection

Cargo Release

Duty and Tax payment

PDA/Exam/Docs

Post Release activity

Collect

Vessel/Truck/Train Arrival/Cargo

unloaded

2929

PROPOSED ACTION PLANPROPOSED ACTION PLANFOR THE STEERING COMMITTEEFOR THE STEERING COMMITTEE

Forms Part of the ProtocolForms Part of the Protocol Plan for the ASWPlan for the ASW Plan for the NSWPlan for the NSW Timeline until 2008 for ASEAN 6Timeline until 2008 for ASEAN 6 Timeline until 2012 for ASEAN 12Timeline until 2012 for ASEAN 12 Timeline unti 2012 for ASWTimeline unti 2012 for ASW

3030

PHILIPPINE-THAILAND PHILIPPINE-THAILAND PILOT PROJECTPILOT PROJECT

Signed MOU in December 2005Signed MOU in December 2005 APRIS-supportedAPRIS-supported 2 Bilateral Technical Meetings in 2 Bilateral Technical Meetings in

Manila and BangkokManila and Bangkok Identified pilot systems Identified pilot systems

– Country of Origin DocumentCountry of Origin Document– Export DocumentExport Document

Technical Tests ongoingTechnical Tests ongoing Meeting in Bangkok 21 Mar 2006 & Meeting in Bangkok 21 Mar 2006 &

May 30, 2006May 30, 2006

3131

CAPACITY BUILDINGCAPACITY BUILDING

APRIS-SupportedAPRIS-Supported Regional WorkshopsRegional Workshops

– Manila – March 2006Manila – March 2006– Bangkok – May 2006Bangkok – May 2006

Tour of Single Window SystemsTour of Single Window Systems National WorkshopsNational Workshops

3232

POPOSED ASWPOPOSED ASWSTEERING COMMITTEESTEERING COMMITTEE

Objective: coordinate, establish Objective: coordinate, establish mechanism, synchronize mechanism, synchronize implementation of the ASW implementation of the ASW before 2012before 2012

Members: Senior officials of Line Members: Senior officials of Line MinistriesMinistries

Endorsed - 14Endorsed - 14thth ASEAN DG’s of ASEAN DG’s of Customs, Cebu, Philippines 9-11 Customs, Cebu, Philippines 9-11 Nov 2005Nov 2005

3333

A B

C

No. ofASW users

Time

APPLYING DIFUSSION OF INNOVATION MODEL TO ASW

S DIFUSSION CURVE

Linear

Geometric

3434

INTERNATIONAL LINKAGE

ASEAN

SINGLE WINDOW

INTER-AGENCY

LINKAGE

AGENCY

TOTAL-APPROACH ASW STRATEGY

Tactical

Strategic

Regional

International

3535

WHAT IS THIS MAN DOING?

A – Sending SMS to wife.

B - Listening to a ringtone.

C - Wondering why his line was cut.

D - None of the above.

?

3636

WHAT IS THIS MAN DOING?

D. None of the above.

This man is transacting business with the

ASW – Filing Paying, Tracking, Releasing,

etc -

Under a coconut tree anywhere in the

ASEAN.

?

3737

THANK YOU THANK YOU

AND AND

GOOD MORNING!GOOD MORNING!

3838

LESSON LESSON LEARNEDLEARNED

3939

RESISTANCE TO CHANGE IS A RESISTANCE TO CHANGE IS A REALITYREALITY

NEWTON’S 1 NEWTON’S 1stst LAW OF MOTION LAW OF MOTION

This tendency to resist changes in their state of motion is described as INERTIA.Objects "tend to keep on doing what they're doing." It is the natural tendency of objects to resist changes in their state of motion.

4040

CLIENT

IT TAKES 3 TO TANGOIT TAKES 3 TO TANGO

AGENCY

PRIVATE SECTOR

4141

ASW

BRU CAM IND LAO MAL Nat’l SW MYA PHI SIN THA VIE

CUSTOMS

AGENCY AGENCY AGENCY AGENCY AGENCY AGENCY AGENCY

DIFFERENT STROKES FOR DIFFERENT FOLKS

4242

ASEAN ARITHMETICASEAN ARITHMETIC1 + 1 = 101 + 1 = 10

VIETNAMNSW

THAILANDNSW

SINGAPORENSW

PHILIPPINESNSW

MYANMARNSW

MALAYSIANSW

LAONSW

INDONESIANSW

CAMBODIANSW

BRUNEINSW

SECURE

CONNECTIVITY

4343

NO MONEY. NO NO MONEY. NO HONEY.HONEY.

4444

THANK YOU THANK YOU

AND AND

GOOD MORNING!GOOD MORNING!