1 EMERIO TRAINING© EMERIO CONFIDENTIAL EMERIO NOV 2015

1EMERIO TRAINING © EMERIO CONFIDENTIAL

EMERIONOV 2015

2EMPIRE TRAINING © EMERIO CONFIDENTIAL

HCM system should provide core HR functionalities required for efficient running of an Organization.Workforce in Modern Organizations share multiple responsibilities that may be located across multiple geographies. Organizations have multiple policies for same function. Example: Leave entitlements; or single policy implemented across organization. Example: Performance Appraisal.Managers can have multiple responsibilities. Multiple managers can execute a single responsibility.Intra company Transfers and Organizational Restructuring.Quick implementation of changes in Policies and Processes.Implementation of new requirements and workflows should be able to use and extend existing interfaces and implement new interfaces.

Enterprise HCM REQUIREMENTS


EMPIRE is a Modern Human Capital Management and executes all core HR functions efficiently and provides a framework that accomplishes all the requirements laid out in previous slide.EMPIRE architecture creates individual company or country specific instances that collaborate with each other to create the enterprise environment. This allows Empire to implement detailed HR local and global policies.Empire creates a single task list on employee’s dashboard with a summary of expected actions from his local instance as well as other instances. The action link on the task opens the task detail from the instance where this task was generated. Employee can perform the expected action and the task moves to next employee’s (any country) task list. This creates a self service global collaborative HCM environment.A single task can also be generated on dashboard of multiple managers and anyone can execute and close the task.

HOW EMPIRE MANAGES POLICIES & WORKFLOWS


Core functionality of Empire is configurable using Database Tables and Procedures. This facilitates quick and robust implementation of policies like leaves. At the lowest level the rules are mapped to each employee. Using the configuration procedures, the rules can be mapped to group of employees based on employee properties like Departments or Employment Category. Any change in policy rule is easily accomplished by modifying the Database Procedure.Empire has a plug-in based architecture. The plug-ins can extend existing interfaces horizontally or vertically and create new interfaces. The plugins can be either for the organization (Global) or for a local instance (Country). This helps to create completely new functionality by exploiting the user interface as well as HCM Data viz. employees and their reporting relationships.

HOW EMPIRE MANAGES CHANGE REQUESTS AND NEW REQUIREMENTS?


Empire implements new processes by HCM workflows. The workflows use existing Organization structure and reporting relationships. Empire Workflow is a stage wise implementation of tasks within the HCM Organogram. Empire Workflows are implemented using a pattern of Workflow Manager, Workflow Form, Workflow Stages and employees responsible for the stage. All the fields a workflow form for all its stages are captured in a single form. Based on the stage, sections of the form are editable or hidden or read only. Simple editing is done on the form and Complex editing is done on a pop-up. This allows visibility of the base page while doing the editing.Empire has the ability to share Forms across instances (e.g. Countries). Empire HCM Form seen in other instance has all the business logic from its base instance.

HOW EMPIRE MANAGES ORGANIZATIONAL WORKFLOWS?


Employee ProfileEmployee Life CycleLeavesPerformance AppraisalEmployee Asset ManagementSalaries, Claims and Payroll

EMPIRE CORE MODULES

Time SheetHR Help DeskEmployee SurveyReportsCharts and HR AnalyticsTraining


Personal DataContact DetailsDependents InsuranceAcademic InformationPast ExperienceSkillsCertificationsTrainingsDocumentsDelegation

PROFILE


Employment CategoryPermanent, Contract, Intern, Consultant

Employee StatusProbation, Current, Suspended, Resigned, Terminated, Ex Employee

Employee Performance ImprovementPlan, Monitoring, Assessment, Review

Designation, Reporting, PostingShift Duty allocationPerformance History

EMPLOYEE LIFE CYCLE…


Transfer ResponsibilitiesClose Responsibilities on Employee ExitRehire-ability on Employee ExitRe-employment processEmployee Identity Management

Empire manages Global Unique Employee Identity across all instances either from Empire or from external system like Payroll.Empire enforces existence of Employee only in one instance.

…EMPLOYEE LIFE CYCLE


Leave TypesLeave Properties

Back dated, Allow Negative Leave, Allow Advance Leave, Required and optional documentary evidence, limitation by maximum allowed days at a time, include or exclude holidays, half day leave

Entitlementsby Policy; by ContractCross Leave adjustments like Hospitalization leave adjusted against sick leave. This adjustment is also shown on Leave SummaryEmployees gets a break down of expiring leaves in the Leave Summary

LEAVE…


Leave Carry ForwardLeave Record & Team LeaveManual Leave Adjustments by HRCompensatory & Replacement LeavesApproval – Multi level approval Leave Cancellation with approvalsResponsibility Delegation during LeaveHoliday Calendar

…LEAVE


Appraisal Planning and AdministrationAnnual, Annuity, Ad-hoc AppraisalsCollaborative Appraisal Process involving Employee, Appraisers, Department Heads, HRAssign Appraisal Responsibilities by Group, by EmployeeManage Appraisal by Reviewer Availability and ReallocationSelf Assessment by Employee Manager’s Assessment for Employee Send back for CorrectionsRating by Appraisal Criteria and overall Appraisal RatingDepartment ReviewHR Closure

PERFORMANCE APPRAISAL…


…PERFORMANCE APPRAISAL


…PERFORMANCE APPRAISAL


Asset Groups IT Assets, Not IT Assets, Virtual Assets etc.

Asset Type and PropertiesCreate New Physical AssetsIssue AssetsAsset Issue AcknowledgementAsset ReturnAsset Loss and DamagesTrack Asset HistoryEnforce Assets return on Employee Exit

EMPLOYEE ASSET MANAGEMENT


CTC (Cost to Company) ComponentsReimbursable CTC ComponentsCTC Change HistoryEmployee Claims on Reimbursable Components and ApprovalSalary ComponentsSalary Generation from CTC & Claims via EMPIRE

orUpload Salary generated from External Application Review and approve, Hold Salary, Manually generate partial salaryPayslip Distribution via Employee PortalDistributed Annual Documents – Tax Summary via Employee Portal

SALARIES, CLAIMS, PAYROLL


Office Work Hours Policy and Duty RosterTime Sheet Governor which creates daily blank timesheets for all employees responsible for filling their time sheets and incorporates data from Attendance systemWorking for employee on generated Timesheet is based on working hours for non roster employees or Duty roster for employees on shift duty.Employee gets a notification on task list to complete the timesheet.Separate desktop tray tool (Time Tracker) is provided for employee to easily fill time entries using a start stop and project selection function. The tool captures mouse and keyboard activity and posts it on time entry.Review and Time Sheet Approval by Reporting Manager.Reporting Manager approve the Timesheet in collaboration with the Employee.Interfaces: Attendance System Integration

TIME SHEET


TIME SHEET


Employee Self Service tool to register requests based on Category and Sub category.Request are automatically routed to responsible Category owners.Employee and Category can discuss the issue and actions on the portal and the digital conversation is recorded.All action is reported back to employee.Employee can close with satisfaction index feedback.Unclosed items are automatically closed after no activity based on SLA.

EMPLOYEE HELP DESK


Survey Manager allow creation and monitoring of Employee Surveys.Multiple questions can be created as part of the Survey.Target Employee Group is created for the Survey.Start and end date is added to the Survey.Survey is activated on start date.Targeted employees receive notification on their task list and email.Survey Manager monitors the survey progress.Employees fills, save draft, and submits the survey.On closure date, the survey results are available on the portal.Survey Manager can extend the survey closing date or pre-close the survey.

EMPLOYEE SURVEY


Create Job DescriptionsCreate Positions and get ApprovalTrigger Hiring ProcessOffer Letter IssueJoining Letter Issue on Actual Joining DateEmployee Onboarding

EMPLOYEE HIRING


Customized Management Structure for the Organization

Division, Sub Division, Department etc.

Heads assignment. Maintain historyPolicy can be based on Management StructureManagement Structure can span across countries

ENTERPRISE ORGANIZATION


Summary and Detailed Employee ReportsIndividual Reports for all modulesOrganization ChartSummary Department ChartDemographic Employee Data AnalysisAttrition AnalysisEmployee Headcount Report

REPORTS, CHARTS, HR ANALYTICS


Training Manager creates new training and monitors current trainingsPublish forth coming training to target set of employeesEmployee register interest in the forthcoming trainingCreate employees list for TrainingTraining employee feedbackTraining posted to Employee profile training history

TRAINING


Announcements and communications to all or select group of employeesEliminated need of maintaining mailing listsEliminated need of maintaining current employees listAttach files to email announcements

EMAIL EMPLOYEES


Hosting Cloud – AWS, Azure etc. At PremiseDatabase MS SQL, My SQLPlug in Development Technology Dot NetBrowser Compatibility All popular browsers of Mobile and DesktopAccessibility Follow Standards of Responsive Web Design

TECHNOLOGY


Implementation – 6 to 8 weeks from sign offEmail Support, Phone supportGuaranteed 4 hours response time during business hoursCritical and Priority 1 issues resolved within 24 hoursDedicated support teamFAQ and User forumOnline Help ManualsOnline Training ModuleRemote or Onsite training on requestTrained development team available for implementation and adding custom requirements

SUPPORT


Hosting under PDPA frameworkStrong Password Policy enforcementSSL CompatibleDatabase encryption (AES/DES/SHA)Prevention of HTML and SQL injection attacksField Level Encryption on User InterfaceRead Only access to SectionsAudit TrailAuto disable of Employee login when employee is suspended or becomes ex-employee Authorized IP based protection for communication between instancesPermission module to allow access to specific system functions

SECURITY


AD AuthenticationCorporate Google Mail AccountIn Built User Accounts

Functionality restriction by Permissions module

CREDENTIALS MANAGEMENT


ONGOING FEE Pricing is based on per instance per month on following slabs irrespective of number of employees within the slab

0 to 200 Employees201 to 500 Employees501 to 1500 Employees1501 and above

ONE TIME FEESetup Fee including configuration policy setupData MigrationCustom DevelopmentTraining at site

PRICING


Profile2200 Employees, 7 CountriesGlobal Organization Structure Global Appraisal PolicyCountry specific Leave PoliciesGlobal Responsibilities

ImplementationGlobal Organization StructureCountry wise instancesLeave Policy configured within each instanceCross country role assignment

Plug-inCountry plug-ins for enhancing Core UI to support local policies

CASE STUDYApproach

Largest country firstFollowed by HQData MigrationFormat Customizations

BenefitsReduced dependency on HR for

Profile informationLeave details

Faster Induction & On-boardingTeam based HR responsibilitiesGlobal Performance Appraisals in 2 monthsEmployee Self Service for Individual and Workflow TasksPaper reduction

Profile Data, Pay-slips, Leave Applications


There can be many factors which help you decide whether EMPIRE will fit your requirementsSome factors are listed below

Self Service System for EmployeesPolicy based HRMultiple policiesMultiple GeographiesShared ResponsibilitiesAcross Country ResponsibilitiesNew WorkflowsNeed to reduce Paper

IS EMPIRE SUITABLE FOR MY ORGANIZATION

Call us for a Demo and discussion to understand the empire suitability for your company.

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Emerio GlobeSoft Pte LtdEmerio House 50 Ubi Crescent#01-05 Ubi TechParkSingapore 408568Tel:+65 6349 2999

Emerio Malaysia Sdn BhdBangunan Emerio CyberjayaLingkaran Teknokrat 3 Barat6300 CyberjayaMalaysiaTel:+60 3 8318 4908

PT Emerio IndonesiaPalma One7th floor, Suite 707Jl. HR Rasuna Said Kav. X-2 No.4Jakarta 12950, IndonesiaTel:+62 21 252 5570

Emerio Philippines IncUnit 53 Eton Cyberpod, Corinthian, Ortigas AvenueCorner EDSA, Quezon City, Manila, Philippines 1110Tel:+63 2 234 9267

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