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1
End User Training Session Tennessee Early Warning Data System
Marshall County SchoolsMay 2013
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End User Training Agenda
•Early Warning Data System Goals and Pilot Overview
•Key Training Objectives
•Guided Exercises
• Independent Time
•Wrap-up Discussion
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Early Warning Data System Project Background
Current Problem:•Lots of educational data scattered across multiple systems
at the school, district, and state level•Educators do not have easy access to a comprehensive
picture of student holistic data
Proposed Solution:•Early Warning Data System consolidates and presents
student performance data through an intuitive dashboard
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Demographic
Assessments
At Risk, SPED,
Intervention
Grades, Behavior, Other
Teachers
Single Pane of Glass
Comprehensive Data
Behavioral
Authentication
Administration
Storage
User Experienc
e
State Assessment
s
Authenticatio
n
Administratio
n
Storage
UserExperienc
e
Grades
Authentication
Administration
Storage
User Experienc
e
Local Assessments
Authentication
Administration
Storage
UserExperience
SPED
Authenticatio
n
Administratio
n
Storage
User Experien
ce
Demographic
Authenticatio
n
Administratio
n
Storage
UserExperien
ce
OtherUnstructure
d
These are real words that will not cause any red squiggly lines in the automatic spell checker programSometimes I say to myself, self what are you doing?
These are real words that will not cause any red squiggly lines in the automatic spell checker programSometimes I say to myself, self what are you doing?These are real
words that will not cause any red squiggly lines in the automatic spell checker programSometimes I say to myself, self what are you doing?
5
Nationwide Best Practices Audit
Academic Research
Focus Groups with 3,000 Educators
• Initial dashboards based on national education research and review of best practices across the country
• Received and incorporated feedback on dashboard from 3,000 educators
• Enhancements to dashboards will be based on Tennessee stakeholder feedback
Dashboards are Grounded in Best Practices and Vetted by Educators
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Information• Timely• Relevant• Student-centric
Action
• Data-driven decisions
• Targeted action plans
Outcomes
• Improved student achievement
Dashboards drive…
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Goals for Dashboard Pilot• Identify and resolve data anomalies at the student, campus, and district level
• Gather feedback on educator needs for on-going dashboard development
• Incorporate dashboard use into current data-driven best practices
• Refine training approach for future roll-outs
• Generate enthusiasm for the dashboards
Key Considerations for Dashboard Pilot Users• The dashboards are a work-in-process – your feedback is vital to
continuous improvement
• Relevance of the dashboard metrics depends on the timeliness and accuracy of available data
• Some data is not currently available – we are planning to load state assessment data over the summer
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Dashboard DemonstrationLink to video: http://vimeo.com/47511948
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Key Features:
Dashboard Content
Advanced course potential* AP Scores*
Academic Potential
Attendance and Discipline
Student Information
Assessments and Grades
Daily attendance and days absent
Class period attendance
Tardy rates Discipline
State assessments* (TCAP, EOC, Gateway)
Course / subject area grades Credit accumulation
College entrance exams* (EXPLORE, PLAN, ACT)
Program participation Enrollment dates Contact information
Key transcript data:– Current & historical coursework
and student grades
Highlights trends over time and flags negative trends Easily drill down for more detail (e.g., detail, historical data, student exception lists) Highlights where students are not meeting performance goals
EWDS Dashboard at a Glance
* Feature Coming Soon
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End User Training Objectives
At the end of this training, you will be able to…• Log in to the dashboards• Customize the data in your view• Create a watch list• Use the “More” button to access student data details• Search for student information• Submit a support ticket
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Dashboard Teacher Landing PageTeacher landing page
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Navigating to a Student List
Administrators can access the student list through Campus Information tab
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Classroom View: Add and Remove Data
Columns can be added or removed in all student lists using Customize View button.
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Create a Watch List for Student Intervention
From all student lists, a custom watch list can be created to monitor student progress over time.
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Student Data and Using More Menu
The More button provides access to additional details such as days absent calendars and details on grades.
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Student Data and Using More Menu
The More button provides access to additional details such as days absent calendars and details on grades.
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School Data and Using the More Menu
The More button provides further detail on the students that are not meeting the goal.
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School Data and Using the More Menu
Student List features is an exception list of each student not meeting the goal and their performance on other metrics.
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Students by Demographic
Access student in different programs quickly through the Students by Demographic tab.
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Find Information Using Search Bar
Search capacity will vary by role type.
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Guided & Independent Exercises
Guided Exercises: Customize View by adding and removing data Create a Watch List of students for intervention Navigate to student view and find detail using the More Menu
L Student detailsL School details
Independent Exercises: Administrator Exercises in Worksheet Access Students by Demographic Search for a student Export or Print class list Explore student metrics and transcript page Submit support ticket if necessary
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Logging in to the Dashboard
o Turn your PC or laptop ono Open Internet Explorer or Firefox browsero Go to https://tn-production.cloudapp.neto Select Your Districto Log In:
User Name: Same as Domain Credentials Password: Same as Domain Credentials
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Customize View by Adding More Data
• Task: Add Days Absent to your default view.• Debrief: What other metrics would you add, or remove?
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Create a Watch List for Intervention
• Task: Create a watch list for students a high number of days absent.• Debrief: How often would you update your watch list?
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Student Dashboard and More Menu
• Task: Navigate to a student view and use More Menu to find more information on attendance patterns.
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Independent: Search for Information
• Search capabilities vary by role
• Search options may include campuses, students, and teachers
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Independent: Student Transcript Page
Student transcript page displays current courses and course history, GPA, credit information, and historical assessment scores
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Dashboard Support Function
Be sure to include the student name, ID #, and a description of the issue, including the metric name and expected result
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Debrief Questions
Implementing the Dashboard
•What are your favorite dashboard features?
•What are the possible effects on instruction as a result of the tool?
•How could it affect professional collaboration on your campus?
•How will you use the dashboard on your campus or in your classroom?
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Applications for the EWDS Dashboard
Individual Student
Cross section of data
Across students
Across campus
• Put issues in context– new grading period, counselor/principal visits• Student goal setting – set individual goals for benchmark performance• Parent / teacher conference – print and share student dashboards
• Individual Education Plan meetings – preparation and presentation• Targeted student interventions – supports thorough analysis• PLC/departmental meetings – review benchmark and grading trends
• RTI committee meetings – identification and monitoring• Intervention planning – TCAP prep, post-benchmark pull-out/push-in• Truancy warning – identity and track students with attendance issues• Campus tracking for at-risk students – create custom watch lists
• Student scheduling – credit accumulation, AP potential, course history• Resource allocation – link budget decisions to greatest student need• Campus improvement planning– identify and track areas of need
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Training Feedback Survey
Thank you for attending the session today!
Please go to the following website and complete a short survey to give us your feedback about today’s training:
www.surveymonkey.com/s/TDOE
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Questions?