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Enhancing AccessITM Library Support within

theITM-DGDC Framework

Agreement -Cuban Libraries, September

2004

Sarah Buys & Dirk SchoonbaertLibrary - Prince Leopold Institute of Tropical Medicine

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Scope of the library project : enhancing access to scientific literature.

Offering pathways to (free) access to full-text articles links to portals, projects list of electronic journals

Providing DocDel : (electronic) document delivery upon request PDF by e-mail or hardcopy by airmail

Trouble shooting for bibliographic retrieval issues

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Enhancing Access. Part I

Offering pathways

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Availability of scientific literature (1)

Journal articles : indexed widely in databases (e.g. Medline) ; widespread distribution ; search union catalogues list of electronic journals catalogue of hardcopy journal collection

Books / chapters : often not indexed ; limited availability ; search individual

library catalogues database ITG Books & Document Holdings

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Availability of scientific literature (2)

Reports, dissertations, ‘grey’ literature : problematic ; copies from original producers (e.g. university, organisation) WHO library Internet search

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Availability of scientific literature(3)ITG catalogues and databaseshttp://lib.itg.be/webspirs.htmClick on “Webspirs 5” and “Ok” to enter

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Availability of scientific literature (4)WHO library database WHOLIS

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Searching for literature

Bibliographic databases : short description of document (usually

journal article) standard fields (e.g. author, title, journal

name, publication year) and keywords (thesaurus?)

often featuring abstracts, sometimes including links to electronic full-text edition

Some examples of popular databases : PubMed, Medline, Popline, Lilacs

Searching the Internet

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Searching for literature : PubMed (1)list level

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Searching for literature : PubMed (2)article level

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Searching for literature : LilacsLatin American and Caribbean Literature on the Health Sciences

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Searching for literature : Popline

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Searching for literature: the Internet (1)

Web indexes with relevance ranking e.g. Google

Meta search engines e.g. IxQuick

Subject-based web directories e.g. HealthWeb

Tropical medicine websites HIV/AIDS websites ITM library links to selected websites ITM telemedicine website links

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Searching for literature: the Internet (2)searching IxQuick with “international aids conference”

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Searching for literature: the Internet (3)subject-based web directory HealthWeb

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Searching for literature: the Internet (4)ITM library links to selected web sites

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Searching for literature: the Internet (5)links on the ITM Telemedicine web site

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Degrees of access to electronic journals

Full-text editions of top journals : access usually limited to paying subscribers

Free access to back files but charges for recent issues (e.g. ASM journals, AIDS)

International initiatives granting free or low cost access in developing countries (e.g. HINARI, AGORA)

‘Free for all’ policy (e.g. Bulletin WHO)

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Finding full-text articles

BioMed Central Free Medical Journals ITM library electronic journals list PubMed Central Revistas Médicas Cubanas (BVS) Scielo - Scientific Electronic Library Online HINARI - Health InterNetwork Access to

Research Initiative INASP – International Network for the

Availability of Scientific Publications

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BioMed Centralnew freely accessible electronic-only peer-reviewed journals

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Free Medical Journalsportal to (partially) freely accessible medical journals

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ITM library electronic journals listlinks to selection of biomedical journals, most of which will not be freely available outside ITM

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PubMed Centralselection of journals offering free access after embargo period(e.g. 6 months)

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Scielo : Scientific Electronic Library Onlinefree access to hundreds of Latin American biomedical journals

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HINARI : Health InterNetwork Access to Research Initiativefree or low cost access to lower income countries after registration

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INASP : International Network for the Availability of Scientific Publications

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Enhancing Access. Part II

Providing document delivery, the DocDel

project.

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Costs of the DocDel services

No subscription fees

No handling fees

Costs covered by the Framework budget : documents from ITM : 0.15 € pp documents ordered by ITM : 5 € (Germany,

Belgium, The Netherlands) or 12 € (UK)

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Requesting articles from the ITM library

Writing your request : who are you? Name, organisation, return

address what do you need? Author, title(word), journal

name, publication year, volume, pages

Sending your request : e-mail all requests to sbuys@itg.be use subject line “DocDel request from…” use attachment for list of references (e.g.

Word) or copy/paste references into mail body

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Writing your request (1)

select PubMed references and send to text

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Writing your request (2)

your selection of references in text format

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Writing your request (3)type Ctrl+A to highlight and Ctrl+C to copy to clipboard

Ctrl+ACtrl+C

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Sending your request (1)type Ctrl+V to paste the clipboard contents into the mail

Ctrl+V

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Sending your request (2)type Ctrl+V to paste the clipboard contents into a Word file

Ctrl+V

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Sending your request (3)attach the Word file to your mail

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Receiving articles from the ITM library

Receiving e-mail subject line : “your DocDel order: Journal,

year, Author” attachment : PDF file

Handling the PDF read and save using Acrobat Reader freeware buy full Acrobat package for further options

Receiving regular mail documents that cannot be scanned (file size,

poor quality) are sent by airmail

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Receiving articles by e-mailstandard subject line, PDF attachment

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Handling the PDF documentusing Adobe Acrobat software

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Enhancing Access. Part III

Keeping an archive

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Basic archiving principles

Why? immediate electronic or physical access no need to order twice sharing resources

How? creating a database and library consistent cataloguing

When? when downloading (e.g. HINARI, PubMed) when receiving (e.g. ITM)

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Archiving methods

Saving/storing articles save your electronic files or store the

outprints logical and consistent file and folder names

Managing articles in Reference Manager search and save references create links to PDF, URL refer to physical location for outprints linked with Internet (e.g. PubMed)

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Keeping articles in folders

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Logical and consistent cataloguingan example

Directory for all your PDFs e.g. c:\library pdfs\...

Subdirectory per publication year e.g. c:\library pdfs\2002\....

File names for articles 4 characters for publication year 4 characters for journal identification (i.e.

first letter of every word) 4 characters for starting page e.g. New Engl J Med 2002, p. 15-25 is filed

c:\library pdfs\2002\2002nejm0015.pdf

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Managing articles in Reference Manager (RefMan)

Search PubMed in RefMan Import references into program Access abstracts Create links to PDFs saved in your folder Search references saved in RefMan

Keywords First author Publication year PubMed ID number

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Managing articles in Reference Manager searching PubMed in RefMan

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Managing articles in Reference Manager access to abstract in RefMan

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Managing articles in Reference Manager creating link to PDF with ‘Insert File’

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Links (1) ITM Library

Electronic Books listhttp://lib.itg.be/ebooks.htmElectronic Journals Listhttp://lib.itg.be/journals.htmGuidelines for Information Retrievalhttp://lib.itg.be/searcha.htmLibrary Catalogs and Databaseshttp://lib.itg.be/webspirs.htmLinks to Selected Web Siteshttp://lib.itg.be/biblinks.htm

Databases

Lilacs - Latin American and Caribbean Literature on the Health Sciences

http://bases.bvs.brPoplinehttp://db.jhuccp.org/popinform/basic.htmlPubMedhttp://www.ncbi.nlm.nig.gov/PubMed

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Links (2) Medical (1)

AEGIS – AIDS Education Global Information Systemhttp://www.aegis.comAETC – AIDS Education and Training Centershttp://aidsetc.orgAidsinfohttp://www.aidsinfo.nih.govCDC – Centers for Disease Control and Preventionhttp://www.cdc.govClinical Care Options for HIVhttp://www.clinicaloptions.com/hiv/IAPAC – International Assocation of Physicians in AIDS Carehttp://www.iapac.orgIUATLD – International Union Against Tuberculosis and Lung

Diseasehttp://www.iuatld.orgHIV InSite – Gateway to AIDS Knowledgehttp://www.hivinsite.com

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Links (3)

Medical (2)

ITM Library Links to Selected Web Siteshttp://lib.itg.be/biblinks.htm click on “Infectious Diseases”ITM Telemedicinehttp://telemedicine.itg.beJohns Hopkins AIDS Servicehttp://www.hopkins-aids.eduThe Stop TB Partnershiphttp://www.stoptb.orgTDR - UNDP/World Bank/WHO Special Programme for Research and

Training in Tropical Diseaseshttp://www.who.int/tdrUNAIDS - Joint United Nations Programme on HIV/AIDShttp://www.unaids.orgWHO - World Health Organizationhttp://www.who.intWomen, Children and HIV – Resources for Prevention and

Treatmenthttp://www.womenchildrenhiv.org

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Links (4)

Electronic Resources (1)

BioMed Centralhttp://www.pubmedcentral.nih.gov/about/bmcjournals.htmlFree Medical Journalshttp://www.freemedicaljournals.comHighWire - Free Access to Developing Economieshttp://highwire.stanford.edu/lists/devecon.dtlHighWire - Free Online Full-text Articleshttp://highwire.stanford.edu/lists/freeart.dtlHINARIhttp://www.healthinternetwork.orgINASP – International Network for the Availability of Scientific

Publicationshttp://www.inasp.org.ukITM Library Electronic Journals Listhttp://lib.itg.be/journals.htm

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Links (5)

Electronic Resources (2)

PubMed Centralhttp://www.pubmedcentral.nih.govScielo – Scientific Electronic Library Onlinehttp://www.scielo.orgWHO Library Database WHOLIShttp://www.who.int/library/

Internet Search

Googlehttp://www.google.comIxQuickhttp://www.ixquick.com

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- End -

Sarah Buys & Dirk Schoonbaert. Enhancing Access : ITM Library Support within the ITM-DGDC Framework Agreement – Cuban Libraries. [slideshow]. Antwerpen: 2004. 53 PowerPoint slides.