1 Excel 2010 - - - - - Intro-InterfaceIntro-Interface

1

Excel2010- - - - -

by Cliff BeachamCPA, MBA, MCDBA,

Chartered Accountant (S.A.)

Intro-Interface

Copyright © 2007 Prentice-Hall. All rights reserved

2

Opening ScreenGrid – complete with grid lines – just like a lined piece of paper

Whole lot of stuff up here

Some more stuff down here

Rows have row numbers

Columns have column letters


3

Opening Screen – the top partMenu bar

Ribbon

Formula Box

Name Box

QAT =Quick Access Toolbar

Worksheet

Row numbers Column labels = letters

Function handle


4

Showing/Hiding the ribbon (Ctrl – F1)

Showing the ribbon – not minimized

RtClk – ‘Minimize the ribbon’

Hiding the ribbon - minimized

RtClk – Uncheck ‘Minimize the ribbon’

orCtrl – F1

or 1xClk here


5

Giving Excel commands

EG: 1xClk on the menu and the subsequent icon

Almost all computer programs work the same way. You can either:

ALT-{letter} will trigger menu commands

The ALT key displays the keyboard shortcut which will activate a menu command.

1. use the mouse to click (or double click) a menu item or an icon or

2. you can use the keyboard to enter a sequence of letters (or numbers)

to select a further item or execute a command

There are also CTRL-{letter/number} combinations that will trigger some commands directly

A general idea for you to think about!


6

Giving Excel commands

1xClk on the menu and the subsequent icon

Menu bar

ALT-{letter}

ALT key shows the shortcut


7

Opening Screen – the top part

At the bottom of each section there is a secton title

And to the right there is a small button with an arrow – 1xClk it and a dialog box-window appears that extends the commands for that section


8

Opening Screen – the bottom part

View mode

Status bar

Status


9

View of Screen – Page Layout View (Landscape)


10

HandyCalcHighlight the range

Read the item Count

And the Sum


11

Non-contiguous cellsHighlight the non-contiguous range

Read the item Count

And the Sum


12

Screen – the Zoom slider

Zoom slider

Keyboard Shortcut: Use Crtl-Scroll wheel (Mouse) - will zoom the worksheet

Do it now and watch the zoom slider change


13

The TABSThere are usually 3 Worksheets in a new Workbook

You can create more worksheets by 1xClk on this icon

This is the Navigation control so you can move the TABS area left or right

RtClk here (in the Nav control) to see a dropdown list of TABS

This scroll bar will move the workbook left or right in the screen


14

The TABSRtClk a TAB This drop-down list appears


15

Moving the QAT (Quick Access Toolbar)

The QAT appears above the menu by default

RtClk the QAT and a popup menu appears – like this

And now it is shown below the menu (and the ribbon)

Select the item ‘Show Quick Access Toolbar Below the Ribbon’


16

Adding items to the QAT (Quick Access Toolbar)

Let us add the Set Print Area command to the QAT

Find the command in the ribbons

This icon is the required shortcut

The Command sequence is:Page Layout Menu >> Select the Print Area icon >> RtClk it and this window appears

RtClk it again and this window appears – select this item ‘Add to Quick Access Toolbar’

17

That’s all folks!

The End

by Cliff BeachamCPA, MBA, MCDBA,

Chartered Accountant (S.A.)


18

Excel Questions

Why would you name a range instead of using the address?

How would you select a worksheet you cannot see?

Are columns numbered or lettered?

What does 2xClk mean?

How do you minimize the ribbon – the shortcut?

What does the fx next to the formula bar mean?

Where is the icon to minimize the ribbon?

How do add a worksheet?

How do you zoom the worksheet?

Why add an icon to the QAT?

Documents

1 Excel 2010 - - - - - Intro-InterfaceIntro-Interface