1 February 15, 2011 Killeen Independent School District Assessment & Accountability

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Assessment & Accountability

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This training does not eliminate your requirement to read the District and Campus Test Coordinator Manual and

the appropriate Test Administrator Manuals.

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MARCH TAKS TESTING

Grade Subjects Tested Test Date Make-Up

Testing Dates

4 (EN & SP) Writing March 1 None

7 Writing March 1 None

9 Reading March 1 None

10 ELA March 1 March 3

Exit Level ELA March 1 None

Exit LevelRetests

ELAMath

ScienceSocial Studies

March 1March 2March 3March 4

None

MARCH TELPAS TESTINGGrades K-12: March 7 – April 8

(Please have all KISD students tested and entered by April 1.)

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Test security involves accounting for all secure materials before, during, and after each test administration. Trained, certified personnel and/or their trained designees who have signed an oath beforehand are the only individuals authorized to have access to test materials, and all secure items must be kept in locked storage when not in use.

Each day when testing has concluded, all secure materials assigned to individual test administrators must be returned to the campus testing coordinator. If a student has written on any charts or reference materials, these items must also be collected and destroyed immediately after the test administration.

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Confidentiality involves protecting the contents of all test booklets, completed answer documents, LAT linguistic simplification guides, and ancillary materials such as specific Braille instructions. Maintaining confidentiality requires compliance with, but is not limited to, all of the following guidelines:

All testing personnel must be trained and sign an oath before handling secure test materials.

All tests must be administered in strict accordance with the instructions contained in the test administration manuals.

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No person may view, reveal, or discuss the contents of a test or answer documents before, during, or after a test administration unless specifically instructed to do so by the procedures outlined in the test administration materials. All test content is considered secure until the tests are released to the public.

No person providing an oral administration of a test may write notes, calculations, or any other marks in a test booklet or in any other location. They are viewing secure content and responding to test items, recording the information they see, or discussing the content of the test at any time is strictly prohibited.

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Secure test materials may not be duplicated without approval from TEA. No portion of any secure online test may be duplicated, printed, captured, or photographed at any time without prior approval from TEA.

Districts are never permitted to make copies of field-test compositions or field-test open-ended responses.

Each subject area in a test booklet is sealed. This seal may be broken during the respective subject-area test session only by persons authorized to do so by the instructions contained in the test administration manuals.

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No person may answer verbally or nonverbally any question that relates to the contents of a test before, during, or after a test administration unless specifically authorized to do so by the procedures outlined in the test administration materials.

No person may review or discuss student responses during or after a test administration unless specifically authorized to do so by the procedures outlined in the test administration materials.

No person may change any response or instruct a student to do so.

Beginning in spring 2008, students in grades 9, 10, and exit level were asked to sign an honor statement before taking TAKS tests.

The statement is printed on each student’s answer sheet, and students will be asked to sign it before the test begins.

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By signing my name, I agree that I will not give or receive unauthorized assistance during the test. I understand that giving or receiving unauthorized assistance during the test is cheating and may result in the invalidation of my test results.

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There is a sample letter to parents regarding honor statements in Appendix A of the Test Security Supplement.

Security oaths were revised to more closely follow the order of events that occur before, during, and after an administration.

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Test administrators sign: a general test administration oath after receiving training on general test administration procedures and test security

an administration-specific oath o Section 1 – after they have been trained on procedures specific to an administration (March, for example)o Section 2 – after they have completed each administrationo Section 3 – if they conducted an oral administration of an assessment

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15General Test

AdministrationOath

_____ I am aware that testing procedures require me to actively monitor during test administrations;

_____ I understand my responsibilities as a test administrator, and I am aware of the range of penalties that may result from a departure from the documented test administration procedures;

_____ I understand my obligations concerning the security and confidentiality of this test, and I am aware of the range of penalties that may result from a violation of test security and confidentiality; and

_____ I am aware of my obligation to report any suspected violations of test security or confidentiality to the campus testing coordinator.

initial date I have received training on general test administration procedures, and I understand my responsibilities concerning the administration of state assessments.

Initialed, dated, and signed BEFORE handling any secure test materials.

General Test Administration Oath

16 Administration-Specific Oath

Section 1

Initialed, dated, and signed BEFORE handling any secure test materials.

initial date I have received training on testing procedures specific to the administration indicated above. If conducting an oral administration, I have received training on testing procedures specific to an oral administration; and

_____ ____ I have read and understand the test administrator manuals governing this administration, and I understand my responsibilities concerning the administration of this test.

Administration-Specific OathSection 1

17Section 2: FOR ALL TEST ADMINISTRATORS

I do hereby certify, warrant, and affirm that I have fully complied with all the requirements governing the State Assessment Program and that I have reported any suspected violations of test security or confidentiality to the campus testing coordinator. (sign and date)

Section 3: FOR TEST ADMINISTRATORS WHO CONDUCTED ORAL ADMINISTRATION(S):

All test administrators are not permitted to discuss the content of or copy any part of any test in the state assessment program. Individuals who give oral administrations of confidential state assessments have an added responsibility of maintaining confidentiality due to the viewing access they are granted for this type of accommodation. As a reminder of this responsibility, individuals who give oral administrations are required to specifically confirm compliance with state confidentiality requirements by initialing to the left of each statement below.

Section 3: continued

_____ I have not and will not divulge the contents of the test, generally or specifically, to anyone.

_____ I have not copied any part of the test.

I do hereby certify, warrant, and affirm that I have fully complied with all oral administration requirements governing the State Assessment Program.

____________________________ __________________ Signature of Test Administrator Date

Seating charts must be completed for each test session conducted by the district, including sessions that result from students being moved or relocated for any reason (overflow and/or consolidation of students, original testing areas becoming unsuitable, etc.).

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NOTE: The seating chart form that we strongly prefer and recommend you use is the one that is located on our Assessment & Accountability website. It’s found under Forms/Seating Charts/Seating Chart #1. Please print it on white or pastel colored paper.

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SEATINGCHART

Found under Forms on the Assessment & Accountability website. This particular chart is the one we prefer you use. Whichever form you use, make sure you include all required information and do not allow testing personnel to write on the back. These will be scanned and should contain all information on one side.

1.The location of the test session must be recorded, including the district and campus names and the room designation. Provide a brief description of the testing area (e.g., classroom, library, cafeteria).2.The assessment that is being administered at this location must be indicated, including the specific test administered, the subject area (e.g., reading, writing) and the grade level.3.The first and last name(s) of the test administrator(s)/monitor(s) conducting or involved in the test session must be recorded.4.The first and last name of each student participating in the assessment must be indicated on the chart at the location where the student was seated for testing.

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Designed to supplement mandatory annual training in test security and test administration procedures

Optional but recommended

Target audience = test administrators

Designed to be taken in either a group or individual setting

Modules include

Active Monitoring

Distribution of Test Materials

Proper Handling of Secure Materials

Each module contains a knowledge check

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Goals of the module: Understand how to correctly implement active monitoring

Know how to differentiate between what is considered active monitoring and unauthorized viewing

Be aware of the more common errors made by students during testing

Understand what TEA considers a blank answer document and how to properly address a student who turns in an answer document or scorable test booklet with responses left blank

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Outline: What is active monitoring?

Importance of active monitoring

Monitoring expectations for test administrators

Monitoring outside of the classroom

Improper monitoring

Detecting improper student behavior

Risk factors associated with improper student behavior

What constitutes a blank answer document?

Blank answer document implications

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Goals of the module: Know the more common errors that occur when assigning or

distributing tests to students

Be better prepared to prevent mistakes that might occur while distributing materials to students

Know strategies to use when preparing for a test administration

Be more familiar with the implications of improper distribution of test materials

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Outline:

Preparation Strategieso Know your materials

o Know how to report problems

o Use student rosters

Common Materials Distribution Errorso Not confirming student identities

o Not following the roster

o Not issuing appropriate materials

o Not properly implementing accommodations

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Goals of the module:• Understand the expectations for protecting the security

and confidentiality of secure materials

• Be aware of the common errors made in the handling of secure materials

• Understand the importance of following secure materials accounting procedures

• Be aware of the risks and consequences of not properly accounting for all materials

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Outline:• Preparation strategies

o Inventory controlo Common inventory control errors

• Properly securing materialso Not securing materials during disruptions in testingo Leaving materials unattendedo Allowing untrained staff to handle secure materialso Allowing students to handle secure materials

• Risks and implicationso Risks associated with improper handling of secure

materials

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You may allow students to take brief breaks in the testing room during a test session.

Breaks are not mandatory; use your own judgment in determining whether any are necessary.

During breaks, students must not discuss the contents of the test, and test booklets must be closed with answer documents inside.

Students may NOT read other materials during breaks.

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If testing continues into the normal lunch period, students should be allowed to break for lunch.

Students must place their answer documents inside their test booklets.

Collect the test booklets and place them in locked storage.

Students must remain together as a group and be closely monitored by a trained test administrator to ensure that they do not discuss the contents of the test.

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Ensure any student who is not finished testing is given back his or her test booklet after a break.

The use of cell phones during testing is not permitted for the following reasons:

Making or receiving calls disrupts the testing environment by disturbing other students.

Making or receiving calls could compromise the confidentiality of the test.

The text messaging, camera features, and internet capability of cell phones could be used to compromise the security and confidentiality of the test.

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Cell phones should not be visible, on, or accessible to a student during testing.

Before testing begins, test administrators should instruct students that cell phones and other electronic devices are strictly prohibited (including during breaks or lunch).

Test administrators should not have their personal cell phones on, either.

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A student may need to leave the testing room for a brief time.

No test materials may be taken from the room.

If the student returns, determine whether confidentiality has been maintained, and if the student should continue testing.

If a student cannot continue testing, determine if the score code on the student’s answer document should be coded “S” (Score) or “O” (Other).

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Some students may need more time than others to finish. As long as test security is not breached, students may be moved to another testing room.

Instruct students to close their test booklets after placing their answer documents inside.

Collect the test booklets and accompany the students to the new testing room while ensuring that they do not discuss the contents of the test.

Redistribute the booklets once students are ready to continue testing. (Don’t forget to create new seating chart.)

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Students may NOT carry their own test booklets to the new testing room.

Make sure the new testing area is properly prepared to receive the students, including removing or covering all instructional aids.

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Incidents resulting in a deviation from documented testing procedures are defined as testing irregularities. Each person participating in the testing program is directly responsible for reporting immediately to the campus or district testing coordinator any violation or suspected violation of test security or confidentiality.

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Any person who violates, assists in the violation of, or solicits another to violate or assist in the violation of test security or confidentiality, and any person who fails to report such a violation, may be penalized through placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term issuance of an inscribed or non-inscribed reprimand suspension of a Texas educator certificate for a set term; or

revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently.

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Educators Corrective Action Plan template was created for the collection of information regarding any disciplinary action taken against an educator as a result of loss of secure materials or irregularities classified as a potential referral to the TEA Educator Certification and Standards Division.

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DISCIPLINARY ACTIONS TAKEN AGAINST EDUCATORS

REQUIRED BY TEA TO REPORT

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The kinds of behaviors described below constitute serious violations of test security or confidentiality. Disciplinary action at both the local and state levels may be taken against testing personnel, including suspension or termination of education certification credentials.Examples: Testing personnel viewed a test before, during, or after an assessment (unless specifically authorized to do so by the procedures outlined in the test administration materials. Testing personnel scored student tests, either formally or informally. Testing personnel discussed secure test content, student responses, or student performance. Testing personnel made a copy of secure materials without permission from TEA. Testing personnel directly or indirectly assisted students with responses to test questions. Testing personnel tampered with student responses.

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Eligibility Error Eligible students were not tested. Ineligible students were tested.

IEP Implementation Issue A student receiving special education services was provided unapproved or undocumented accommodations or was not provided a prescribed accommodation. A student receiving special education services was administered the wrong test.

Improper Accounting for Secure Materials Secure materials were not returned, checked in, and accounted for at the end of each testing day. Testing personnel lost or misplaced completed answer document(s), test booklet(s), or other secure materials.

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Monitoring Error A test administrator left a room unattended when students or secure materials were present or when secure online tests were visible. Testing personnel did not monitor students during a break. A test administrator did not verify that a student filled in his or her responses on the answer document. A student was allowed to remove secure materials from the testing area.

Procedural Error An unauthorized individual (for example, a student or untrained personnel) was permitted to transport secure test materials. A test administrator failed to issue the correct materials (for example, charts, rulers, No. 2 pencils, dictionaries, calculators), or students were provided nonallowable materials. Students were administered a test on the wrong day. A test administrator failed to use the test administration materials or failed to read aloud the bolded, scripted test administration directions verbatim as outlined in the test administration materials.

• Viewing a test before, during, or after an assessment without authorization

• Scoring student tests

• Discussing secure test content or student responses

• Copying secure materials without authorization

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• Any Action that Directly or Indirectly Assists Students with Responses– Clarifying or translating writing prompt or test items (except

for LAT administrations)– Gesturing, pointing, or demonstrating correct responses– Changing student responses– Providing answers to test questions

REMINDER: However well intentioned, these actions are never allowable or appropriate. These incidents must be reported to TEA immediately.

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If something is going to go wrong, what’s it likely to be?

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• Wrong test administered

• Blank answer document accepted

• Wrong test form issued

• Accommodation not provided

• Eligible student not tested

• Exempt or ineligible student tested

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Refer to the 2011 Test Security Supplement for more tips on preventing testing irregularities.

Refer to the 2011 Test Security Supplement for more tips on preventing testing irregularities.

• Train carefully– Allow adequate time for training– Issue manuals before training– Train as many staff as possible

• Monitor and observe during testing• Practice thorough inventory control at all levels• Be available for questions

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CONTACT Jeremy Key

AS SOON AS POSSIBLE UPON LEARNING OF A TESTING

IRREGULARITY.

Office # (Direct Line): 336-0608

Dagmar Harris (Direct Line) : 336-0602

• Campus testing coordinators are responsible for investigating potential testing violations and submitting TEA required documentation (typed, dated, and signed statements from all adults; handwritten by students is okay) that contains all requested information on the KISD Incident Report Form.

• Statements and reports should clearly outline the sequence of events, explain exactly what happened, and include a campus determination of who was responsible for the irregularity, as well as how to prevent it in the future.

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• All irregularities require the following documentation to be submitted when you turn in your test materials:– Incident report (found on Assessment & Accountability

website under Forms)– Separate statements from individuals involved

TypedDatedSignedContaining TEA required information

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• Documentation for irregularities that involve the loss of secure materials or that could result in a referral to the Educator Certification and Standards Division must include a Corrective Action Plan.

• For any incident, TEA may request additional information such as a Corrective Action Plan or require certain documentation to be maintained at the district level.

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Questions63

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TEST ADMINISTRATOR

RESPONSIBILITIES65

Prepare for and attend test administrator training session (View optional web-based test administrator training modules?)

Review and sign test administrator security oath

Verify materials

Receive test materials

PREPARE FOR Test Administration

CONDUCT TEST ADMINISTRATION

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Ensure proper testing procedures Make sure proper test is administered according to TEA’s testing calendar At least one test administrator for every 30 students Bulletin boards/instructional displays covered or removed “Testing – Do Not Disturb” sign posted outside testing room Seating chart completed

o names of students testingo students’ locations in the roomo names of all test administrators/monitors involved in the sessiono if students are moved to another room to finish testing, an additional seating chart must be completed

Ensure testing room is quiet, well lighted, and as comfortable as possible

PREPARING for Test Administration


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Do not test LAT in same room with regular TAKS tests

Individual or Small-Group Administrations


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Test late arrivals if sufficient time remains in the day the student has not had contact with students who have already finished testing

Actively monitor testing room ensure students are working only on subject-area tested that day confirm students do not have access to nonallowed materials remind students periodically to record their responses on their scorable documents

During Testing


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Reinforcing, reviewing for, and/or distributing testing strategies during an assessment is strictly prohibited.

Students must remain seated during testing, except when they are acquiring or returning authorized reference materials or calculators.

Students are not allowed to return to a subject-area test attempted on a previous day or to work on a subject-area test that has not yet been administered

During Testing


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Tests are untimed...students are to have as much time as necessary to respond to every test item. You are not required to test beyond regular school hours, but you are free to do so if you choose. It is a campus decision.

Each student must be allowed to work at his or her individual speed. Students may not be directed to speed up/slow down.

Remind students to record their responses.

Only students are allowed to erase their stray marks or darken answer-choice circles, and only during the scheduled test session

During Testing


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Test administrators are allowed to answer questions about test directions or procedures.

They are NOT allowed to answer any questions related to the content of the test itself.

If a student asks a question that the test administrator is not permitted to answer, he/she may respond, for example, “I can’t answer that for you; just do the best you can.”

Answering Questions


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Test administrators and school personnel are NOT allowed to

translate test questions or passages (including the written composition prompt)

rephrase or add information to phrases or prompts

discuss test questions with anyone before, during, or after testing

score test items or discuss with students how they performed

Answering Questions

Dictionary and Thesaurus Use


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Pg. 61 (GTAM)

Grade Subject Dictionary/Thesaurus Use for TAKS and TAKS (Accommodated)

7 Writing Required for written composition only;not allowed for revising and editing section.

9 Reading Required for entire test.

10 ELA Required for reading and written composition only; not allowed for revising and editing section.

Exit Level ELA Required for reading and written composition only; not allowed for revising and editing section.

Dictionary and Thesaurus Use


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Pg. 61 (GTAM)

Must be at least one dictionary for every five students

Recommended that there be one thesaurus for every 5 students, if possible

Students may use a combination dictionary/thesaurus

The use of foreign-language reference materials is NOT permitted unless the student is eligible (see Accomm. Manual)

An ESL dictionary, which uses simple English and pictures to define words, may be provided for LEP students taking TAKS tests only when reference materials must be provided.

Scorable Documents


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Pg. 63 (GTAM)

All answers must be marked on an answer document with a No. 2 pencil. Answers marked in a nonscorable test booklet will NOT be scored.

Test administrators are not allowed to require students to first mark their answers in the test booklet and then transfer them to the answer document.

Scorable Documents


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Pg. 63 (GTAM)

Highlighters and Colored Pencils students may be allowed to use them in nonscorable test booklets to emphasize important information on a subject- area test

After Testing


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Pg. 63 (GTAM)

After their test materials have been collected, students may be allowed to quietly read books or to leave the testing room.

Students may NOT read books between the written composition and the revising and editing sections of the writing/ELA tests.

Before a student leaves the testing room, the test administrator must review the completed answer document to be sure the student has recorded answers as instructed. If the student has not done so, the test administrator must say, “You have not recorded all of your answers on the answer document. Please go back and mark your answers on it now.”

After Testing


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Pg. 63 (GTAM)

Look at answer documents only to verify that responses are marked. Do not look at or comment on answers to individual test questions.

After Testing


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Pg. 64 (GTAM)

Immediately after each test session, the test administrator must return test materials to the campus test coordinator.

Test administrators must sign the bottom of their oaths after the entire administration has been completed to affirm that they have complied with state assessment requirements.

Writing / ELA Tests


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Pg. 66 (GTAM)

Written Composition

Test administrators may NOT read the writing prompt aloud unless a student specifically requests that it be read aloud to him or her.

Reading or discussing student compositions or open-ended responses is not allowed at any time before March 21st.

If students are typing responses for TAKS writing tests, features such as spell-check and the word predictability function must be disabled.

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ORAL ADMINISTRATION

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Pg. 67 (GTAM)

Oral administration is NOT allowed for the reading, writing, or English language arts (ELA) tests.

No person providing an oral administration of a test may write notes, calculations, or any other marks in a test booklet or in any other location.

Test administrations conducting an oral administration are viewing secure content and responding to test items or recording the information they see is prohibited.

Oral administration is NOT allowed for the reading, writing, or ELA tests. (This does not apply to the dyslexia bundled accommodations or the accommodation of reading aloud text questions and answer choices for TAKS-M reading selections.)

ORAL ADMINISTRATION

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Pg. 67 (GTAM)

Test questions and answer choices may be read aloud to eligible students for the following tests:

mathematics science social studies

Three different levels of reading support on any part of the test (including the state-supplied math and science charts)

reading only a few words or phrases reading multiple sentences throughout the test reading the test in its entirety

Please refer to page 59 in the Accommodations Manual for oral administration eligibility.

Please refer to page 59 in the Accommodations Manual for oral administration eligibility.

ORAL ADMINISTRATION

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Pg. 67 (GTAM)

It is the responsibility of the ARD committee, Section 504 committee, or a committee of knowledgeable persons to appropriately document the level of reading support the student needs.

A student may request a change in the level of reading support provided during testing only if this option is documented. For example, the student may ask that the test administrator only read words on an as-needed basis.

ORAL ADMINISTRATION

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Pg. 67 (GTAM)

Form 1 must be used for the test administrator’s booklet as well as the student’s test booklet for all subject-area tests.

The test administrator will need a Form 1 test booklet from which to read the test questions and answer choices.

Campus coordinators are responsible for distributing Form 1 in these situations.

Test administrators who give an oral administration of a test are required to sign a separate section of the administration-specific oath.

ASSESSMENT OF STUDENTS SERVED BY SPECIAL EDUCATION

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TAKS–M TEST ADMINISTRATOR TRAINING AND SECURITY OATHS

• A TAKS–M test administrator must be trained and sign a security oath for

• TAKS-M general test administrator procedures and

• TAKS-M grade/ subject-specific test administration procedures

• The security oaths for TAKS-M are titled with that designation

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Answer Documents

• TAKS, TAKS (Accommodated), and LAT – one combined answer document

• TAKS–M and LAT – students taking all subjects with TAKS–M, including students eligible to take TAKS–M with linguistic accommodations, will use the regular TAKS–M answer document (grades 4–11) or scorable test booklet (grade 3)

• TAKS–Alt – no answer documents should be submitted for students assessed with TAKS–Alt

2011 REPORTING SYSTEM89

Answer Documents(continued)

• TELPAS – no answer documents should be submitted except in rare circumstances• Requires submission of ARF detailing why a paper

test is necessary• TEA will order materials if approved

• Texas Assessment of Academic Skills (TAAS) – no longer administered; TAAS eligible examinees taking the TAKS tests will use the TAKS exit level answer document.

2011 REPORTING SYSTEM(CONTINUED)

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• An “*” score code is present on all TAKS and TAKS–M answer documents that have two or more subject areas tested

NOTE: For each subject area, only ONE score code should be gridded.


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• TEST TAKEN INFO field – information about the test form (TAKS, TAKS (Accommodated), or LAT) and the language version (English or Spanish) must be recorded in this field.

– TAKS FORM– TAKS ACCOMM. FORM– LAT FORM (grades 4–8, 10 only)

• “EN” or “SP” for grades 4–5• “Blank” bubble for grades 6–11


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• For each subject area tested, only ONE bubble should be gridded in the TEST TAKEN INFO field to show which assessment the student was administered.

– Determine if the student is eligible for TAKS, TAKS (Accommodated), or LAT.

– Next, determine the language version of the assessment that the student will take (grades 4–5 only).

– Follow the same steps to grid the TEST TAKEN INFO field even if the student is absent from the test or illness/test irregularity occurs during testing.


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• TAKS (Accommodated) and LAT assessments do not have field-test items.

• Students taking TAKS (Accommodated) or LAT assessments will not use all the bubbles in the answer choice areas on the answer documents except for the following assessments.

• Writing (grades 4 and 7)• Reading (grade 9, grades 5 and 8 retests)• ELA (grades 10 and 11)• Math (grades 5 and 8 retests)• Exit level retests


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Grade 4


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Ethnicity/Race Fields and HSEP bubble


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DEMOGRAPHICS97

Hispanic-Latino-Code

Race

CORRECTING DEMOGRAPHICS DATA

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Void entire answer document if

Incorrect:•Name,

•PEIMS ID, or•DOB

VOID

All other demographics data may be modified to correct.

OTHER DEMOGRAPHICS DATA

PRACTICES99

8 3 4 1 6 0

Local IDs:

•Left justified•No trailing

zeros

GRIDDING SCORE CODES

A = Absent

L = LEP Exempt

O = Other such as test irregularity or illness

P = Previously met standards

* = The student did not test on the answer document for the subject indicated

X = The ARD Committee has determined and documented in the IEP that the student not participate in TAKS or TAKS(Accommodated) Exit Level Retests

S = Test to be scored

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Score Codes

GRIDDING ACCOMMODATIONS

P = Presentation Accommodation

R = Response Accommodation

S = Setting Accommodation

T = Timing & Scheduling Accommodation

BR = Braille Administration

LP = Large Print Administration

OA = Oral Administration

DB = Dyslexia Bundled Accommodations

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GRIDDING SCORE CODES & ACCOMMODATIONS

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GRIDDING SCORE CODES WITH ONE TEST TAKS/TAKS-A AND

ONE TEST TAKS-M103

Student took a TAKS-A for Reading w/DBAand received an oral administration ofTAKS-M for Math