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Formatting is applied to spreadsheet components for the purpose of organizing and clarifying information.

Data that is presented in a uniform and consistent format is much easier to understand than data presented with random formats.

Formatting can be applied to pages, columns, rows, cell ranges, and cells.

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Headers or Footers are used to add identifying information to a spreadsheet.◦ May include:

Title of company Date Page number Time of creation or update Contact information

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Footer Example

Font Size and Font Style are used to clarify information by adding emphasis to titles, column headings, and grand totals, etc.◦can also change font type and color

Example: which title below is emphasized more?Title of Spreadsheet

Title of Spreadsheetor

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Justification is also used to format cell data for the purpose of clarifying and organizing information

◦Left, Right, or Center justification can be applied globally to columns, rows, or cells.

Indent is used to emphasize subcategories

◦ The Format Painter can also be used toapply global formats.

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1.Left Justification – Left is the default justification for cells formatted as Labels.

2.Indent– Indent is a format applied to cell data to emphasize subcategories, such as the itemized list of expenses in a budget

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3. Right Justification – Right is the default justification for cells formatted as Values.

a. Values should be formatted uniformly, such as, using two decimal places for all

like data, or using currency for total amounts

Ex. $500 vs. $500.00

b. Values can be formatted for a set number of

decimal places with or without a comma separator.

Ex. $1024.30 or $1,024.30

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[Right Justification (continued) ]

c. Values can be formatted in a variety of date formats

Ex. October 30, 200930 Oct 200910/30/09

d. Other formats for Values include time, percentage, fraction, and scientific

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4. Center–

Centering is a format usually applied to titles and column headings

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Left Aligned (text)◦ Column heading◦ Listed Items

Right Aligned (values)◦ Quantity◦ Numbers with

decimals (Prices)

Centering of the Table Title

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Wrap text is used to align multi-line text within a cell.

Merge is used to combine two or more cells.◦Center is the default alignment when

cells are merged.

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Column Width

◦Column Width is adjusted to fit the longest entry.

◦Double click on the border between the 2 column heading

◦ When the ##### symbols appear in a cell, this indicates that the width is too small to display the contents.

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Borders and ShadingBorders and Shading

are used to emphasize and organize information, and

can be applied to columns, rows, cell ranges, or individual cells

These lines are Borders!

Reminder: select the columns, rows, or cells on which you want to apply Borders and Shading

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Columns and Rows can be◦Inserted◦Copied◦Pasted◦Deleted

Cell Data can be◦Cleared◦Copied◦Pasted

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Renaming a spreadsheet tab adds a descriptive identifier to the spreadsheet

The Reordering of spreadsheet tabs is helpful in organizing and clarifying information

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