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GSA State and Local ProgramsGSA State and Local Programs
GSA State and Local
Programs
Time Savings
Cost Savings
Built-in
Value
Selection
Using the GSA Schedule programs can save you time and money, while providing you with an unparalleled selection of local and global
contractors and access to GSA's many resources
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EligibilityEligibility
Eligible Users (Under Cooperative and Disaster Recovery Purchasing Programs)
• 40 U.S.C § 502 (c) offers the following definition of state or local government:
• The 50 states
• All counties
• Municipalities, cities, towns and townships
• Tribal Governments, or
• any instrumentality thereof (including any local educational agency or institution of higher education)."
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GSA’s State and Local ProgramsGSA’s State and Local Programs
Schedule Programs• 1122 (Joint Program with Dept. of Army & Defense Logistics Agency)
• Cooperative Purchasing• Disaster Recovery Purchasing Program• Federal Grantee Access to Schedules in Response to Declared
Public Health Emergencies
Non-Schedule Programs• Wildland Fire Program• Computers for Learning• Surplus Personal Property Donation Program
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Schedule TerminologySchedule Terminology
ScheduleA grouping of Indefinite Delivery, Indefinite Quantity (IDIQ) contracts for similar commercial products and service offerings
Special Item Number (SIN)
A subcategory of more specific groupings of products and service
offerings within a Schedule
IT Schedule 70
132-51
Schedule Number and Name
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A Schedule ContractA Schedule Contract
Schedule Contract
A five-year IDIQ contract with three five-year options (maximum of 20 years)
Negotiated and Awarded Based On•Positive past performance•Volume Discount Practices•Demonstrated financial responsibility
Includes • Lists and descriptions of available
products and services
• Pre-negotiated ceiling prices
• Pre-negotiated terms and conditions
Made competitive via your jurisdiction’s policies/ordering procedures or GSA’s recommended ordering procedures
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GSA Schedules by the NumbersGSA Schedules by the Numbers
Schedules provide access to over 11 million supplies and services
19,000 GSA Schedule contracts
• Nearly 80% are small businesses as defined by the U.S. Small Business Administration
• Includes local businesses throughout the US as well as large, globally-recognized businesses
• Includes a range of socioeconomic/disadvantaged business concerns
State and local governments purchased over $757 million in supplies and services in FY 2011
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State and local governments must then have policies/procedures that allow for the use of GSA’s state and local programs
Authorized State and Local UseAuthorized State and Local Use
Congress enacted legislation to allow GSA to provide the four Schedules-based programs currently available to state and local governments.
The two programs of focus
Cooperative Purchasing Program• Schedule 70 – IT products and services
• Schedule 84 – Law Enforcement/First Responder/Security products and services
Disaster Recovery Purchasing Program• All Schedules for recovery from a
Presidentially-declared disaster
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Schedule Contract PricingSchedule Contract Pricing
Vendor pricing includes a .75% Industrial Funding Fee (IFF) that the contractor remits to GSA
With Each Schedule Contractor
GSA Negotiates Fair and Reasonable Pricing
Schedule Contract Prices
Ceiling Prices Based on GSA Schedule Contract Terms and Conditions
Schedule Contractors
Allowed to Offer Spot Reductions
Jurisdictions
Are Encouraged to Seek Discounts for Any Purchase
The Price You’re Quoted is the Price You Pay
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Schedule Contracts Can be Foundational
Schedule Contracts Can be Foundational
GSA Schedules
Can serve as the basis for Blanket Purchase Agreements (BPAs)/Term Contracts for recurring needs
20 competitively-bid SmartBUY BPAs are available to state and local governments and include:•Information Assurance (Situational Awareness and Incident Response)
•Information Assurance (Data-At-Rest)
•Geospatial Information Systems
•Enterprise Content Management
http://www.gsa.gov/smartbuy
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When Can I Use the Schedules?When Can I Use the Schedules?
Some of the Schedules All of the Time
All of the Schedules Some of the Time
Schedule 70Schedule 70 Schedule 84Schedule 84
Disaster Recovery
Purchasing Program
Disaster Recovery
Purchasing Program
Public Health Emergency
Program
Public Health Emergency
Program
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When Can I Use the Schedules?When Can I Use the Schedules?
Does the Color of Money Matter?
ONLY federal grant money may be used in the PHE program. The color of money does NOT matter for the other GSA state and local programs
Both Federal and State Money May be used in the Cooperative Purchasing and Disaster Recovery Purchasing Programs
However, federal grantees MUST FOLLOW the competitive procedure and regulations laid out by the granting agency, when spending Federal dollars.
Doesn’t Matter except with the Public Health Emergency (PHE) Program
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When Can I Use the Schedules?When Can I Use the Schedules?
Authorized State and Local Programs
In Compliance with your
Procurement Policies
Permitted use of the GSA Programs
State and local customers often turn to GSA for:
• One Time, Large Dollar Buys
• Recurring Needs
• Expeditious and Emergency Procurements
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GSA ResourcesGSA Resources
Customer Service Directors (CSDs)
Training• In-person
• 24/7 Web-based training
Free eTools• GSAAdvantage!®
• eBuy
• eLibrary
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TrainingTraining
In-person/online training is available from GSA
Available Training Sessions Include:
• All GSA State and Local Programs
• Individual GSA Programs (Cooperative Purchasing, Disaster Recovery, Computers for Learning, etc)
• Using GSAAdvantage!®
• Using eBuy
Online training is available 24/7 athttp://www.gsa.gov/portal/content/104738
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GSA’s State and Local HomepageGSA’s State and Local Homepage
• Quick reference for all GSA State and Local Programs
• Program brochure download links
• Special Program links• Drill down for more
information
http://www.gsa.gov/stateandlocal
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GSAAdvantage!®GSAAdvantage!®
https://www.gsaadvantage.gov/
Provides full purchasing abilities with your state or
local government purchase card
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eLibraryeLibrary
http://www.gsaelibrary.gsa.gov
Schedule Contracts
State and Local
Filter types of businesses by Schedule/SIN
Icons denote State and Local Programs
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eBuyeBuy
http://www.ebuy.gsa.gov
• Online tool allows customers to issue Requests for Quotes (RFQs) and receive proposals electronically
• Customers can post Requests for Information (RFIs)/Sources Sought to identify potential solutions or identify local or specific business types
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Web 2.0 ToolsWeb 2.0 Tools
Blog with us – http://interact.gsa.gov/groups/multiple-award-schedules
Join our LIVE webchat 1:00 p.m. on the first Thursday of
every month
Join our LIVE webchat 1:00 p.m. on the first Thursday of
every month
GSA is also on Facebook, YouTube
and Twitter
GSA is also on Facebook, YouTube
and Twitter
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Web 2.0 ToolsWeb 2.0 Tools
• Training – http://interact.gsa.gov/gsa-event/gsa-state-and-local-programs-training-state-and-local-governments-only
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GSA Schedules Program BenefitsGSA Schedules Program Benefits
A suite of eTools to streamline processes
A nationwide network of
responsive GSA representatives
Pre-negotiated ceiling prices that can be further discounted through head-to-head competition and negotiations
Unparalleled access to local and global companies
GSA State and Local Programs
Time Savings
Built-In ValueSelection
Cost Savings
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Helpful LinksHelpful Links
Website Name Website Address
GSA http://www.gsa.gov
GSA State and Local Programs
http://www.gsa.gov/stateandlocal
Cooperative Purchasing
(70 & 84)http://www.gsa.gov/cooperativepurchasing
Disaster Recovery Purchasing Program
http://www.gsa.gov/disasterrecovery
1122 Program http://www.gsa.gov/1122program
GSAAdvantage!® http://www.gsaadvantage.gov
eLibrary http://www.gsaelibrary.gsa.gov
eBuy http://www.ebuy.gsa.gov
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Helpful LinksHelpful Links
Website Name Website Address
Federal Ordering Procedures for GSA Schedules
http://www.gsa.gov/portal/content/199145
GSA Customer Service Directors
http://www.gsa.gov/portal/content/100813
GSA On-line Training http://www.gsa.gov/portal/content/104738
FCSA Future COMSATCOM – Satellite Solutions
http://www.gsa.gov/portal/content/105299
FEMA Grant Guidance for Disaster Recovery Program
http://www.fema.gov/government/grant/pa/9580_103.shtm
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Schedule 70 Schedule 70
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Schedule 70 BackgroundSchedule 70 Background
Any Funds Can be Used to Purchase through
the Program
Opened Schedule 70 to State and Local Governments at all
Times
Legislation
P.L. 107-137 Sec. 211 of the E-Government Act of 2002
Along with Schedule 70, constitutes the Cooperative Purchasing Program
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IT Schedule 70 SnapshotIT Schedule 70 Snapshot
Software
• Term Software Licenses
• Perpetual Software Licenses
• Purchase or Rental
• Web-servers
• Network servers
• Cables
• Routers
• Gateways
• Biometric Readers
• Image capturing cameras
Services
• Training• Maintenance• Installation• IT Professional Services• Wireless Services• E-Authentication• E-Commerce
Hardware
IT Schedule 70 provides state and local government customers with direct access to commercial products, services and solutions.
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Complementary Schedule 70-based Offerings
Complementary Schedule 70-based Offerings
Cloud IT Services
Future COMSATCOM Satellite Services Solutions
SmartBUY BPAs
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Cloud IT ServicesCloud IT Services
Infrastructure as a Service (IaaS)• Head-to-head competition occurred
resulting in 12 awarded BPAs (BPAs cover cloud storage, virtual machines and web hosting)
• Requirements include 99.5% availability and Disaster Recovery and Continuity of Operations Plan
Software as a Service (SaaS)• SaaS solutions are identified on existing
Schedule 70 contracts
• SaaS offerings include CRM, Analytics, Asset Management, Knowledge Management and Document and Content Management
• https://Apps.gov is primary source for SaaS
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Future COMSATCOM Services Acquisition (FCSA) – Satellite Solutions
Future COMSATCOM Services Acquisition (FCSA) – Satellite Solutions
Schedule 70 currently provides commercial satellite communications services through Schedule 70
In FY2010, GSA added two new SINs
132-54 Commercial Satellite Communications Transponded CapacityOwning/operating or reselling dedicated bandwidth and power on a communications satellite in any available COMSATCOM frequency band
132-55 Commercial Satellite Communications Subscription ServicesPre-existing, pre-engineered Fixed Satellite Service and/or Mobile Satellite Service solutions, typically including shared or dedicated satellite resources, ancillary terrestrial components, and Contractor specified networks and equipment in any available COMSATCOM frequency band
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• SmartBUY (Software Managed and Acquired on the Right Terms)• SmartBUY leverages software purchasing power via BPAs that
were awarded via head-to-head competition• Improves the configuration management, security, and standards of
computers• Incorporates the latest National Institute of Standards and
Technology (NIST) standards• Focuses on software; ordering entities can use Schedule 70 for
hardware and complementary purchases to support the software
SmartBUYSmartBUY
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SmartBUY currently has 35 active Blanket Purchase Agreements (BPAs)• 20 of the BPAs are available for state and
local use
• Planned and recompeted BPAs may also include state and local government end users, when possible
SmartBUY AchievementsSmartBUY Achievements
Since program inception, Federal agencies saved over $1.325 billion through SmartBUY purchases
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Available SmartBUY AgreementsAvailable SmartBUY Agreements
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For Assistance on Schedule 70For Assistance on Schedule 70
Call or Email the IT Schedule 70 Helpline
(877) 446-IT70 (4870) 8:00am – 4:00pm EDT/ESTMonday – Friday
In addition to GSA’s CSDs and eTools, additional information and assistance in using Schedule 70 is available through:
http://www.gsa.gov/schedule70
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Schedule 84 Law Enforcement/Public Safety
Schedule 84 Law Enforcement/Public Safety
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Schedule 84 BackgroundSchedule 84 Background
Opened Schedule 84 to state and local
governments at all times
Any funds can be used to purchase
through the program
Legislation
P.L. 110-248 The Local Preparedness Acquisition Act of 2008
Along with Schedule 70, constitutes the Cooperative Purchasing Program
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Schedule 84 Offerings – Law Enforcement
Schedule 84 Offerings – Law Enforcement
Sample of Products/
Services Available
Night Vision Search and Detection
Armor Harbor Security
Chemsuits Enforcement Equipment
Body Armor Bomb Detection
Boat Repair Drug Detection Kits
Guard Services with Dog Handlers
Radiation Equipment
Hazard/Nuclear Material Detection
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Schedule 84 Offerings – Firefighting/Public SafetySchedule 84 Offerings – Firefighting/Public Safety
Sample of Products/
Services Available
Firefighting Clothing Extinguishers, Suppressers
Flood Control Breathing Equipment
Gas Mask Firefighting Equipment
Rescue Equipment
Special Purpose Clothing
Aerial Search and Rescue Equip.
Fire Trucks
Firefighting Equipment
Valves, Hoses
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Schedule 84 Offerings – Facility Security
Schedule 84 Offerings – Facility Security
Sample of Products/
Services Available
Security Systems Correction Officers and Firefighters
Intrusion Detection Systems
Protective Service Occupations
Correction Officers Intrusion Detection Systems
Alarm and Signal Systems
Patient Wandering Systems
Court Security Officers
Facility Management Systems
Integrated Security Systems
Access Control Systems
Baggage Inspectors
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Disaster Recovery PurchasingDisaster Recovery Purchasing
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State and Local Disaster Recovery Purchasing Program
State and Local Disaster Recovery Purchasing Program
Facilitate recovery from a Presidentially-
declared disaster or act of terrorism
Advance Purchasing
Allowed
All GSA Schedules are
available
Legislation
P.L. 109-364 Sec. 833 John Warner National Defense Authorization Act for FY 2007
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Program FeaturesProgram Features
Allows for establishing pre-positioned BPAs in advance of recurring disasters (hurricanes, floods, fires, etc)• Use GSA eTools to strategically locate contractors out of
the disaster’s path
State and local governments are NOT exempt from meeting FEMA competitive procedures and/or Stafford Act requirements for small business and local preference programs•FEMA Public Assistance Grant Guidance (Disaster Assistance Fact Sheet 9580.103) allows for purchasing from Federal Supply Schedules in support of major disasters•Federal ordering procedures MUST be used when spending federal grant dollars
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For AssistanceFor Assistance
In addition to GSA’s CSDs and eTools, additional information and assistance using Schedule 70 available through:
http://www.gsa.gov/disasterrecovery
Contact
Bruce Kelly
Email: [email protected]
Phone: (703)605-9155
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State and Local ParticipationState and Local Participation
Voluntary• No obligation by state and/or local
governments to use the Schedules
• Contractors decide whether to accept orders from state and local governments
Always Open for Use• Meet GSA Eligible Users Criteria
• Have State or Local Authority
o Granted by State or Local Entity
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State and Local Procurement Policy and Preference Programs
State and Local Procurement Policy and Preference Programs
Procurement Policies Apply• Your state or local procurement policies and
waiver procedures apply when placing an order using a GSA Program
Preference Programs• State and Local preference
programs are not waived or otherwise affected by GSA’s state and local programs
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Schedule Terms and ConditionsSchedule Terms and Conditions
GSA Schedule Ts&Cs are Foundational
S&Ls may add additional Ts&Cs or enhance existing Ts&Cs so long as:• The contractor agrees to the changes
• The changes do not undermine the integrity of the foundational Ts&Cs
The process for enhancing Schedule Ts&Cs to meet your requirements is very similar to a participating addendum
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Contract Ts&Cs are available via eLibrary• Clause exceptions that do not apply to orders placed by state and
local governments include:o Federal Prompt Payment Act – The ordering entity’s prompt payment
laws take precedenceo Disputes – GSA is not a party to resolving disputes within the
Cooperative Purchasing Programo Patent Indemnity Clause – Applies to Federal Ordering Activities onlyo Commercial Item Contract Terms and Conditions Unique to the Federal
Government – Applies to Federal Ordering Activities only
o State and local governments may
need to address these areas
at the order level
Schedule Terms and ConditionsSchedule Terms and Conditions
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RegistrationRegistration
Current S&L registration for GSAAdvantage!® and eBuy must be done through GSAAdvantage!
For immediate registration, users must have a .gov, .edu, or .xx.us (where xx is state code)
Users without approved domain names will have to go through alternate process with the GSAAdvantage! helpdesk.
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Alternate Registration ProcessAlternate Registration Process
To request a domain be approved for use on GSA Advantage, please provide the following:• A request must be submitted in writing on official letterhead of your particular state or local
government organization. The name of your state or local organization must be on the letterhead.
• The letter must be signed and dated by an organization head or approving official granting the use of GSA Advantage by your organization.
• The domain for consideration must be clearly identified (i.e. mycity.org). Please note that your domain must be unique to your organization. GSA will not approve generic domains from Internet Service Providers (ISP) such as Hotmail, Comcast, Gmail, Yahoo, Verizon, etc.
• A Point of Contact (POC) for this domain: name, phone, email, and title. The POC will serve as a liaison and be responsible for all individuals who request a GSA Advantage account in the future using the requested domain. The POC should not be the same as your organization head.
• A short paragraph explaining your organizational mission. • Specify which program (Cooperative Purchasing or Disaster Recovery) your organization will
be using to purchase products and services.• You may submit the request with attached letterhead document via email to
GSA_028
Please note that GSA will review each request and determine if that domain will be approved for ordering on GSAAdvantage!. You will be notified of the decision via email.
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