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HKDSE Online Services
Introduction toIntroduction to
the Registration Systemthe Registration System
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Session Coverage
Registration System IntroductionSystem RequirementSteps in Completing the RegistrationSummaries and RemindersImplementation Support Arrangement9‧21 System Walkthrough Day
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The Registration System
One of the HKDSE Examination Sub-systems.Aims to provide a one-stop service for most of the registration related processing with minimum effort.Common for all: school and private candidates, WebSAMS and non-WebSAMS schools.Phase 1 released in June served the sixother languages subjects only.Phase 2 is the current release for the September Registration.
RegistratioRegistrationn
SystemSystem
RegistratioRegistrationn
SystemSystem
Core Functions
Registration System
Registration Amendment
Registration Amendment
Subject Entry Management
Subject Entry Management
Payment ManagementPayment Management
Communication Services
Communication Services
Candidate Information Management
Candidate Information Management
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System Requirement
No special requirement for school's IT equipment.
Only a basic Internet-ready PC will do:Internet Explorer 7 or 8 / Firefox 3.5 or above.
Enable Cookies and JavaScript:To enable All Cookies, click Tools, Internet Options. Go to Privacy tab and move slider up.
To enable JavaScript, click Tools, Internet Options. Go to Security tab, click “Custom Level..” and enable “Active scripting” under “Scripting”.
Adobe Acrobat Reader 8 or above.
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How to Get There?How to Get There?
www.hkdse.hkeaa.edu.hk
Login / Password
Click “Registration of School Candidate”Click “Registration of School Candidate”Click this to enter the systemClick this to enter the system
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System Look and Feel
Major Processes and Steps
44 11 22
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PrincipaPrincipall
RegistratioRegistration Systemn System
CandidateCandidatess
SchoolSchoolExam Exam OfficerOfficer
DONE!DONE!
Create Entries Print and Verify Checklist
Submit to Principal
Review, Endorse/Reject
Download & Distribute
Demand Note
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1
School Exam OfficerSchool Exam Officer
Create Entries
2 3 4 5
Print and Verify
Checklist
Submit to Principal
Endorse / Reject
Demand Note
PrincipaPrincipall
Step 1
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Step 1: Create EntriesStep 1: Create Entries
Two methods
By Group Entry
Simple and fast
(A) Map subject code
(B) Upload data file
(C) Update subject details
By Single Entry
Simple and direct
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*Subject codes defined by EDB are set as default.
Group Entry – Group Entry – (A) Map Subject Code(A) Map Subject Code
Select “Map Subject Code” from menu
Category A Subjects
School Exam School Exam OfficerOfficer
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Group Entry – Group Entry – (A) Map Subject Code(A) Map Subject Code
Remark: Select one grouping method for subject Mathematics, Combined Science, or Technology & Living.
School Exam School Exam OfficerOfficer
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Group Entry – Group Entry – (A) Map Subject Code(A) Map Subject Code
Category B Subjects
Category C Subjects
School Exam School Exam OfficerOfficer
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1. Select “Create Group Entry” from menu
2. Download file instruction3. Download file template4. Browse and validate data
file
Group Entry – Group Entry – (B) Upload Data File(B) Upload Data File School Exam School Exam
OfficerOfficer
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4. Validated Result:Error IncompleteWarningValidated
5. Upload validated result
6. Exception report for easy reference
Group Entry – Group Entry – (B) Upload Data File(B) Upload Data File School Exam School Exam
OfficerOfficer
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Group Entry – Group Entry – (C) (C) Update Subject Details
Select “Enquire/Maintain Record” from menu
Search result
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Input search criteria1 View Details
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School Exam School Exam OfficerOfficer
Update subject details4
Select Category, Subject, Language and Papers
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Remove subjects
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Group Entry – Group Entry – (C) (C) Update Subject Details
“Continue” to save and proceed7
School Exam School Exam OfficerOfficer
Supplementary information for Music and Physical Education
Group Entry – Group Entry – (C) (C) Update Subject Details School Exam School Exam
OfficerOfficer
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Single EntrySingle Entry
Select “Create Single Entry” from menu
Fill in Candidate Information
School Exam School Exam OfficerOfficer
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Fee RemissionFee Remission
Single EntrySingle Entry
Selection of Subjects
School Exam School Exam OfficerOfficer
Single EntrySingle Entry
Verification
School Exam School Exam OfficerOfficer
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Update if necessary
1
School Exam OfficerSchool Exam Officer
Create Entries
2 3 4 5
Print and Verify
Checklist
Submit to Principal
Endorse / Reject
Demand Note
PrincipaPrincipall
Step 2
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Print and Verify ChecklistPrint and Verify Checklist
Select “Download Document” > “Candidate Entry Information Checklist” from menu
School Exam School Exam OfficerOfficer
1
School Exam OfficerSchool Exam Officer
Create Entries
2 3 4 5
Print and Verify
Checklist
Submit to Principal
Endorse / Reject
Demand Note
PrincipaPrincipall
Step 3
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Submit to PrincipalSubmit to Principal1. Select “Submit to Principal” from menu
2. Click “Validate” button.
3. Check the declaration and click “Submit” button
School Exam School Exam OfficerOfficer
1
School Exam OfficerSchool Exam Officer
Create Entries
2 3 4 5
Print and Verify
Checklist
Submit to Principal
Endorse / Reject
Demand Note
PrincipaPrincipall
Step 4
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Endorse / RejectEndorse / Reject1. Select “Endorse / Reject” from menu
2. Check the declaration and a click Endorse button
Reject or Endorse All Entries
Principal should endorse all the entries ONCE.
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PrincipaPrincipall
1
School Exam OfficerSchool Exam Officer
Create Entries
2 3 4 5
Print and Verify
Checklist
Submit to Principal
Endorse / Reject
Demand Note
PrincipaPrincipall
Step 5
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Download and Distribute Download and Distribute Demand NoteDemand Note
Select “Download Document” > “Demand Note” from menu
School Exam School Exam OfficerOfficer
Payment channel
Download Outstanding Payment List
Select “Download Document” > “Outstanding Payment List” from the menu
*The payment transactions made by PPS / 7-Eleven may take around 2 working days. 31
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Amendment PeriodAmendment Period
Select “Enquire/Maintain Record” from menu
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Amendment PeriodAmendment Period
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Amendment PeriodAmendment Period
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E-mail Reminder Services E-mail Reminder Services !!
School Exam School Exam OfficerOfficerPrincipaPrincipa
ll
CandidatCandidateses
Reminder on endorsement.
Rejection notification / reminder on demand note printing.
Payment Notification.
Unconfirmed registration by12 October 2011.
Unendorsed registration by 14 October 2011.
Unpaid entries by 22 October 2011.
Receipt
Online Online RegistratioRegistratio
nn
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Summaries and Reminders ...Summaries and Reminders ...
2 roles (principal and SEO)
5 steps
observe deadlines (registration and payment)
E-mail/Junk mail handling
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Implementation Support Arrangement
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Implementation Support Services
HKDSE Examination
System Promotional
Video
SchoolPre-release Walkthrough
Briefing Session
Workshop User Manual
Demo Kit (CAI)
Helpdesk Support
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Web Reference and UpdatesWeb Reference and Updates
Reference Materials and Enquiries:
http://www.hkeaa.edu.hk/ > Home > HKDSE
User Manual
English and Chinese versions.
Available for download from 26 September.
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Online DemonstrationOnline Demonstration
"Online Demonstration Kit""Online Demonstration Kit" (操作示範 ) to illustrate the step-by-step procedures in completing the process, available from 26 September.
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1-Hour Hands-on Workshop @1-Hour Hands-on Workshop @Lai King Assessment CentreLai King Assessment Centre
Aim:To familiarise SEO and SEA Application Officer with the Systems of Registration (REG) and Special Examination Arrangement (SEA).
Mon Tue Wed Thu Fri
28 SEPWorkshop
29 SEPWorkshop
30 SEPWorkshop
3 OCTWorkshop
Time: Session A: 1630 – 1730 or
Session B: 1730 – 1830
Enrolment by calling 3628 8333 starting from 26 September 2011.
Mode:
Practice using the REG/SEN module to process student's registration.
Technical assistance provided on spot.
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General: 3628 8860
Email: [email protected]
Technical: 3628 8333
Email: [email protected]
Enquiries about RegistrationEnquiries about Registration
EndEnd
