1. How Your Project Works1. Wormholewormholepipeline.com/docs/Wormhole_User_Guide_En_v16.0.5.pdf · 1. How Your Project Works1. Wormhole 2. Start Wormhole ( Admin ) 1. Admin log-in

1. How Your Project Works

2. Start Wormhole ( Admin )

1. Admin log-in

2. Setup data saving directory

3. Register user

1. Register one by one

2. Register en bloc

3. Register team

4. User log-in

3. Register project ( Admin )

1. Register new project

2. Register sequence

3. Register shot


2. Register en bloc

4. Register asset


2. Register en bloc

5. Select project member

6. Proceed project

( Admin / Schedule manager )

1. Confirm completion task task

2. Regular meeting

3. Check progress

1. Information

2. Shot/ Asset/ Team Schedule

3. Shot task/ Asset task/ Personal

Progress

7. Other

1. Notice

2. Message

3. Data back up

4. Share data with external user

5. Produce sequence movie

6. Change user language

4. Manage schedule

(Schedule manager )

1. Register schedule


2. Register multiple schedules

2. Modify / Delete schedule

1. Modify one by one

2. Modify en bloc

3. Modify with Gantt chart

4. Delete schedule

3. Assign artist on schedule

1. Assign one by one

2. Assign for multiple schedules

4. Order for task start

1. Order one by one

2. Order multiple schedules

5. Proceed task ( Artist )

1. Start task

2. Review request

1. Basic review request

2. FTP review request

3. Review

1. Basic review

2. FTP review

4. Check review

5. Publish ( Data upload )

1. Publish management tool

2. Local publishing tool

3. Check published data

Wormhole user Guide

2. Workflow 1. Wormhole

1. Wormhole Outline

2. Admin and User System

3. User privileges and function

Wormhole user Guide

3. Admin System

1. Page layout

2. Installation

1. Company

2. Logo

3. Installation

4. Local server tool version

3. Environment

1. Options

2. Working environment

3. Task type

4. Standard template

5. Template by task

6. Status code

4. Project Management

1. Project

1. Modify

2. Rename reserved fields

3. Edit publish path

2. Sequence

3. Shot

4. Asset

5. Reference media

6. Task schedule Shot / Asset

5. User

1. Register user

2. Upload user file

3. Team

4. User by skill

5. User by projects

6. User type

6. System Administration

1. BBS Notice

2. Managing forum

3. Language set

4. Password

5. Disk usage

Wormhole user Guide

4. User System

1. Page layout

1. Main menu

2. Quick start

3. Notification line

4. Sort table

5. Gantt chart

2. My Task

1. Notification

1. Bulletin Board

2. Forum

3. Update list

4. Review list

2. My assigned Shot/ Asset

1. Scheduled today

2. Not finished

3. Shot details

4. Asset details

5. Start

6. Review request

3. Review

1. My request

2. My review

4. Personal information

1. My information

2. My setting

3. Modify password

3. Projects

1. Project view

2. Asset view

3. Media view

4. Daily view

5. Review List

6. Shot/ Asset Task overview

7. Node view

4. Messages

1. Send message

2. Unread message

3. Sent messages

4. Received messages

5. Messages by task

6. Favorites

7. Messages with member

8. Chatting with member

9. Send mail

10. Skype linkage

5. Scheduling

1. Scheduling Shot/ Asset

1. Add task

2. Template

3. Assigning users

4. Modify Task

1. Wormhole

1. Wormhole

1. Wormhole Outline

List

Wormhole ?

Wormhole is a production process management tool to manage tasks and procedures systematically.

Using wormhole the production time and cost is saved considerably. Moreover, cooperation among team is also increased.

With a central asset database, high quality output is produced.

Easy task scheduling

Simple interface for Artists

Instant Feedback through Real Time Communication

Language Support for English, Chinese and Korean

Web Based Program for Easy Accessibility.

Stand Alone server for Intranet or Off-line management.

Publish tool with contents version control.

Simple workspace for easy data management.

Asset

Task Shot Sequence Project

Task

Company

User

Wormhole has a hierarchy of Projects, Sequences, Assets and shots.

A project is consist of Sequences & Assets.

Each Sequence is consist of multiple shots.

Shots & Assets include tasks based on work format or required skills.

Wormhole consists of an Admin System for privileged users and a User System for normal users.

Admin System allows admin to create projects, manage users and task type.

User System provides user with task scheduling, task management, and third party software integration features.

Admin System

User System

Template based task management.

Manage and supervise projects, sequences, and assets.

Register users and assign teams

Assign personnel to projects

www.Company ID.wormholepipeline.com/site_admin (Stand alone systems might have different URL)

Search asset or shot publish history and RV player integration

Communication with message, chat, mail and Skype call.

Project View, Daily View, Node View, Reference view

www.Company ID.wormholepipeline.com (Stand alone systems might have different URL)

Managing production, Scheduling, Assigning artists,

Confirm review, supervising process.

Supported third party software Integration

(Maya, 3dsMax, Nuke, Softimage)

Personal scheduling, Review, Local publishing tool interworking.

Manager

Artist

List 1. Wormhole

2. Admin and User System

1. Wormhole

3. User privileges and functions

List

Wormhole has different functionalities and privileges for each based on its user type.

Features dependent upon user type are listed below.

- Permission to modify task : allowed users can create and delete shot/asset task and also set schedule for the task.

- Permission to assign artists : users can assign artists to specific tasks.

- Permission to change progress status : user can change the progress status of each task.

- Permission to modify task schedule : user can modify the task schedule.

Location Function

Permission Status

Modify task Assign artist Change progress

Modify task schedule

Shot / Asset Task Overview

Modify Task

Create task and set task schedule Can - - -

Delete task Cannot - - -

Artist assignment - Can - -

Change progress - - Can -

Rescheduling - - - Can

Scheduling

Modify Task


Delete task Can - - -




2. Workflow

List

Start task Review request Review

Start Wormhole

( Admin )

Check how your project works in Wormhole.

You can follow the workflow easily and use Wormhole conveniently.

Manage schedule

( Schedule manager )

Proceed task

( Artist )

Proceed project

( Admin / Schedule manager )

Other

Admin log-in Select data

saving directory Register user User log-in

Register

schedule

Modify / Delete

schedule

Assign artist

on schedule

Notice Change user

language Message Data back up

Share data with

external user

Produce

sequence movie

Confirm

completion task Regular meeting Check progress

Publish

(Data upload)

Register project

( Admin )

Register

new project

Register

sequence Register shot Register asset

Select

project member

Order for

task start

1. How Your Project Works

2. Workflow

Check review

List 2. Workflow

2. Start Wormhole

Wormhole provides a ‘Wormhole website’ to every company based on its name.

Each Wormhole website has a separate Admin Site and a User Site.

If the name of your company is ‘Test’, the Admin Site address would be Test.wormholepipeline.co.kr/site_admin and the User Site address

Test.wormholepipeline.co.kr

<Wormhole ‘Admin Site’> <Wormhole 'User Site'>

- Register/Manage project and user

- No ID, Password only

- Default password is adminpass

- Select project schedule

- Assign user and start tasks

- Check/Manage workflow

※ The password of Admin Site test version is ‘testwormhole.’

Setup data sa-

ving directory Register user Admin log-in

Start wormhole

( Admin ) User log-in

http://test.wormholepipeline.co.kr/site_admin/

http://test.wormholepipeline.co.kr/index.php

List

Change password of the Admin Site.

You can change password in ‘System Administration - Password’ menu.

※ Do not change password of Test Admin Site (Test.wormholepipeline.co.kr/site_admin) for other users.

2. Workflow

1. Admin log-in

Enter password ‘adminpass’ on the Admin Site and get connected.

※ The password of Test Admin Site is ‘testwormhole’.

Select language on the Admin Site.

You can select language in ‘Environment - Option’ menu. Three languages are available – Korean, Chinese, and English.

2. Start Wormhole Setup data sa-


Start wormhole


List 2. Workflow

Setup ‘File Server Home Directory’ in ‘Environment - Working Environment’ menu.

All data published with Wormhole will be saved under ‘File Server Home Directory’.

- Setup data saving directory for artist PC. This directory can be changed on the User Site by each user.

2. Setup data saving directory

- Setup data saving directory for file server.

- Setup data saving directory for file server in Linux OS.



Start wormhole


List 2. Workflow

3. Register user

Enter information on the ‘New User’ page.

You must enter User ID, User Name, and User Type.

User ID – Enter user ID. English is recommended.

User Name – Enter user name.

User Type – Choose one of options - Artist / Team leader / Coordinator / VFX Supervisor /

Seq Supervisor.

You can select different user types in ‘User-User Type’ menu.


Register users for Wormhole.

There are two user registration methods.

First, you can register individually in ‘User - Registered User’ menu. Click ‘New’ button on the ‘User List’ page.



Start wormhole


List 2. Workflow

3. Register user

2. Register en bloc

Second, you can register many users en bloc in ‘User - Upload User File’ menu.

Click ‘Download’ button on the ‘Upload User File’ page.

If you click ‘Download’ button, you can download files that you need for user registration.

You must enter User ID, User Name, and User Type.

User ID – Enter user ID. (English is recommended.)

User Name – Enter user name.

User Type – Enter one of options – A (Artist) / T (Team leader) / C (Coordinator) / V (VFX Supervisor) / S (Seq Supervisor).

You can select different user types in ‘User – User type’ menu.



Start wormhole


List

Even if you delete users in Excel file, registered users will not be deleted in Wormhole.

You can delete users in ‘Registered User’ menu one by one or en bloc.

When saving a edited file, you must save in ‘xls’ form by choosing ‘Saving As – Excel 97-2003 version.’

If you select and upload a file, modification will be applied.

List 2. Workflow

3. Register user

3. Register team

After user registration, register teams and select a team per user.

Click ‘New’ button in ‘User – Team’ menu to register new teams.

Enter team name and select task for the team.

※ If a team is already registered, you can also set up the team in ‘Registered User’ menu.

After team registration, select team members.

Click ‘Modify – ‘Modify Team’ – ‘Team Member’ on the ‘Team List’ page to select team members.



Start wormhole


List

One user belongs to one team at a time.

When a member is sent to another team, the member will be automatically removed from the previous team.

If the user type is set as ‘Team Leader’, the member will be automatically set up as a team leader.

※ If a team is already registered, you can also set up the team in ‘Registered User’ menu.

List 2. Workflow

4. User log-in

When user registration is completed, you can get access to the User Site.

The default password is identical to the registered ID. For example, if the ID is ‘ABC’, the password will be ‘ABC’.

Passwords are case sensitive.

Log into the User Site and select language first.

You can select language in ‘My Task – Personal Information – My setting’ menu.

Choose one of three options – Korean, Chinese, and English.

And we recommend the changing password.

You can change password in ‘My Task – Personal Information - Modify Password’ menu.



Start wormhole


List 2. Workflow

3. Register Project

Your project in Wormhole is structured as below:

Asset


Task

Your project consists of sequences, and sequences consist of shots.

Each shot uses assets, but assets are not subcategories under shots.

Assets are subcategories of the project and can be used for different shots simultaneously.

Shots and assets consist of multiple tasks, depending on the workflow.

You can manage project, sequence, shot, and asset in ‘Project Management’ menu on the Admin Site.

You can also set up the member who will be involved in each project.

Register project

( Admin )

Register


Register

new project

Select project

member

List

Enter information on the ‘New Project’ page.

You must enter Project ID, Project Name, and Schedule.

Project ID – Enter project ID. English is recommended.

Project Name – Enter project name.

Schedule – Enter targeted schedule. Click and select dates on a calendar.

2. Workflow

1. Register new project

To start working with Wormhole, you need to register project and its subcategories.

Click ‘New’ button in ‘Project Management – Project’ menu to register a new project.

3. Register Project Register project

( Admin )

Register


Register

new project

Select project

member

List

~

After project registration, create ‘Project Directory’ in 'File Server Home Directory’.

Click the ‘Modify’ button on the right side of each project.

On the ‘Modify Project’ page, click 'Install Plug-in' button to create 'Project Directory’.

All data published with Wormhole will be saved under ‘Project directory’ in ‘File Server Home Directory’.

※ If any function does not work during use Wormhole, try click 'Install Plug-in’.

List 2. Workflow

2. Register sequence

After project registration, register project sequence.

Select ‘Project Management - Sequence’ menu and select a project.

Or click ‘Project ID’ in ‘Project List’ page.

And click ‘New’ button on ‘Sequence List’ to register new sequence.

Enter information on the ‘New Sequence’ page.

You must enter Sequence ID and Sequence Name.

Sequence ID – Enter sequence ID. English is recommended.

Sequence Name – Enter sequence name.


( Admin )

Register


Register

new project

Select project

member

List 2. Workflow

3. Register shot


After sequence registration, register shots under sequence. There are two shot registration methods.

First, you can register shot individually. Select ‘Project Management - Shot’ menu and select project and sequence.

Or click ‘Sequence ID’ in ‘Sequence List’ page.

And click ‘New’ button on Shot List to register new shot.

Enter information on the ‘New Shot’ page.

You must enter Shot ID, Shot Name, and Schedule.

Shot ID – Enter shot ID. English is recommended.

Shot Name – Enter shot name.



( Admin )

Register


Register

new project

Select project

member

List

Second, you can register many shots en bloc.

Click ‘Batch job – Download’ buttons on the ‘Shot List’ page.

2. Register en bloc

2. Workflow

3. Register shot

Click ‘Download’ button to download files that you need to register shots.

You must enter Shot ID, Shot Name, Schedule, and Sequence ID.

Shot ID – Enter shot ID. English is recommended.

Shot Name – Enter shot name.

Schedule – Enter targeted schedule.

Sequence ID – Enter sequence ID where shots will be inserted. If un-registered sequence ID is entered, errors might occur.


( Admin )

Register


Register

new project

Select project

member

List

Even if you delete shots in Excel file, registered shots will not be deleted in Wormhole.

You can delete shots in ‘Shot’ menu one by one or en bloc.

When saving a edited file, you must save in ‘xls’ form by choosing ‘Saving As – Excel 97-2003 version’.


List 2. Workflow

4. Register asset

After project registration, register assets. There are two asset registration methods.

First, you can register assets one by one.

Click ‘New’ button in ‘Project Management - Asset’ menu to register new assets.

Enter information on the ‘New Asset’ page.

You must enter Asset ID, Asset Name, and Schedule.

Asset ID – Enter asset ID. English is recommended.

Asset Name – Enter asset name.




( Admin )

Register

sequence Register shot

Register

new project

Select project

member Register asset

List

Second, you can register many assets en bloc.

Click 'Batch job – Download' buttons on the ‘Asset List’ page.

2. Workflow

4. Register asset

2. Register en bloc

Click ‘Download’ button to download files that you need to register assets.

You must enter Asset ID, Asset Name, and Schedule.

Asset ID – Enter asset ID. English is recommended.

Asset Name – Enter asset name.

Schedule – Enter targeted schedule.


( Admin )

Register

sequence Register shot

Register

new project

Select project

member Register asset

List

Even if you delete assets in Excel file, registered assets will not be deleted in Wormhole.

You can delete assets in ‘Asset’ menu one by one or en bloc.

When saving a file, you must save in ‘xls’ form by choosing ‘Saving As – Excel 97-2003 version’.


List 2. Workflow

5. Select project member

After project registration, select users for each project.

You can select users for each project in ‘User - User by Project’ menu.

If there are many users, you can search by ‘User Type’ or ‘Team’.

Users who are involved in project can check their project information and proceed to their tasks.

<Not in project> <In project> <'User Site’ Select project>


( Admin )

Register


Register

new project

Select project

member

List 2. Workflow

4. Manage Schedule

After project registration, you need to register schedule for each shot or each asset.

You can manage schedule in ‘Projects – Shot Task Overview / Asset Task Overview’ menu.

The method of use is similar for both menus, so this guide takes ‘Shot Task Overview’ as an example.

<Shot Task Overview>

<Asset Task Overview>

Modify / Delete

schedule

Assign artist

on schedule

Register

schedule

Manage schedule


Order for

task start

List 2. Workflow

There are two schedule registration methods.



Select among searched shots to register schedule, and click ‘Add Task’ button.

You can use 'Check box’ or ‘Ctrl+Click’ and ‘Shift+Click’ to select many subjects simultaneously.

First, you can use ‘Add Task’ function to register schedule.

Search registration subjects in 'Shot Task Overview' menu.

4. Manage Schedule Modify / Delete

schedule

Assign artist

on schedule

Register

schedule

Manage schedule


Order for

task start

List

If there is no ‘Task type’ you want, you can register new task type in ‘Environment - Task Type’ menu on the Admin Site.

Enter information on the ‘Add Task’ page.

You must enter Task Type, Start Date, and End Date.

Task type – Select task type.

Start date, End date – Enter task schedule. Click and select dates on a calendar.

List 2. Workflow

2. Register multiple schedules

Second, you can register multiple schedules with ‘Task Template’ function in ‘Shot Task Overview’ menu.

‘Task Template’ bundles frequently registered tasks.

To use 'Task Template' function, you need to make ‘Task Template’ in ‘Environment - Standard Template’ menu on the Admin Site.

If you have registered a new 'Task Template’, you need to register tasks to ‘Task Template’.

Click ‘Environment - Template by Task’ menu or ‘Template List’ per template.



schedule

Assign artist

on schedule

Register

schedule

Manage schedule


Order for

task start

List

If there is no ‘Task type’ you want, you can register new task type in ‘Environment - Task Type’ menu on the Admin Site.

And, on the selected template, click ‘New’ button to register tasks.

Register tasks and targeted schedule for each task on the ‘Add Task to Template’ page.

SEQ – Enter the order number for each task.

Task Type – Select task type.

Start Date and Duration – Select duration, the number of days that are needed to complete tasks from the start date.

Gantt Chart – You can change registered task schedule with Gantt chart. Click ‘Update’ button after changing your schedule.

List

You can apply template.

Start Date – Select start date.

Task Template – Select template that you want to apply.

Select among searched subjects to register schedule, and click ‘Task Template’ button.


Once 'Task Template’ is ready, search tasks that you want to set schedule for in ‘Shot Task Overview’ menu.

List 2. Workflow

2. Modify/Delete schedule

1. Modify one by one

If you want to modify schedule, there are three schedule modification methods.

First, you can click ‘Status’ in ‘Shot Task Overview’ to modify one by one.

Click ‘Status’ to see details.

You can modify start date, end date, etc. in ‘Modify Task’ menu.


schedule

Assign artist

on schedule

Register

schedule

Manage schedule


Order for

task start

List 2. Workflow


2. Modify en bloc

Second, you can modify many schedules en bloc.

Select schedules that you want to update, and click ‘Modify’ button.


You can modify schedules in ‘Task Duration’ menu.


schedule

Assign artist

on schedule

Register

schedule

Manage schedule


Order for

task start

List 2. Workflow

Third, you can modify schedule with Gantt chart.

Click ‘Shot Schedule’ button in ‘Shot Task Overview’ menu.

You can move or change length the ‘Schedule Bar’ on Gantt chart to modify schedule.

※ Click ‘Update’ button after changing your schedule.

Modify / Delete

schedule

Assign artist

on schedule

Register

schedule

Manage schedule


Order for

task start


3. Modify with Gantt chart

4. Manage Schedule

List 2. Workflow


4. Delete schedule

4. Manage Schedule

You can only delete registered schedule one by one.

Select shot or asset in ‘Scheduling’ menu on the left.

And, click ‘Detail’ button of the schedule that you want to delete.

You can delete selected schedule on the ‘Modify Task’ page.

※ You can delete schedule only in ‘Scheduling’ menu currently.

The next version will include additional deleting functions in ‘Shot Task Overview’ and ‘Asset Task Overview’ menus.

Modify / Delete

schedule

Assign artist

on schedule

Register

schedule

Manage schedule


Order for

task start

List 2. Workflow


You need to assign artist for registered schedule. There are two artist registration methods.

First, you can click ‘Status’ in ‘Shot Task Overview’ to select one by one.


You can select artist in ‘Assign Task’ menu.

You can filter by skill, team, and status.

Also, after selecting artist, click ‘Check Schedule’ button to check schedule

of the artist.

1. Assign one by one


schedule

Register

schedule

Manage schedule


Order for

task start

Assign artist

on schedule

List 2. Workflow


You can select artist in ‘Assign Task’ menu on the ‘Modify’ page.

You can filter by skill, team, and status.

Also, after selecting artist, click ‘Check Schedule’ button to check

schedule of the artist.

※ You cannot select multiple artists.

This method lets you designate a single artist for different tasks.

2. Assign for multiple schedules

Second, you can assign artist for different schedules.

Select schedules that you want to assign to the artist, and click ‘Modify’ button.



schedule

Register

schedule

Manage schedule


Order for

task start

Assign artist

on schedule

List 2. Workflow

4. Order for start task

After artist selection, you can order to start task. There are two ordering methods.

First, you can click ‘Status’ in ‘Shot Task Overview’ to order one by one.


You can modify ‘Status’ in ‘Modify Task’ menu.

If ‘Status’ is changed to ‘Ready’, the result will appear in the artist’s

‘My Assigned’ menu.

After ordering to start task,

‘Schedule Manager’ pay attention to 'Shot Task Overview’ and 'Asset Task

Overview’.

1. Order one by one


schedule

Assign artist

on schedule

Register

schedule

Manage schedule


Order for

task start

List 2. Workflow

2. Order multiple schedules

Second, you can order multiple schedules to start task.

Select subject in ‘Shot Task Overview’ menu, and click ‘Modify’ button.


You can modify ‘Status’ in ‘Modify Task’ menu.

If ‘Status’ is changed to ‘Ready’, the result will appear in the artist’s

‘My Assigned’ menu.

After ordering to start task,

‘Schedule Manager’ pay attention to 'Shot Task Overview’ and 'Asset Task

Overview’.

4. Manage Schedule

4. Order for start task

Modify / Delete

schedule

Assign artist

on schedule

Register

schedule

Manage schedule


Order for

task start

List 2. Workflow

5. Proceed Task

Check tasks assigned to you in ‘My Task - My Assigned Shot’ or ‘My Assigned Asset’.

Wormhole will inform you the tasks you need to work on today.

‘My Assigned Shot’ and ‘My Assigned Asset’ have ‘Schedule Today’ and ‘Not Finished’ menus respectively.

- Schedule Today : Assigned tasks which are scheduled for today will be shown.

- Not Finished : Unfinished tasks will be shown.

If the status of task is ‘Waiting’ even if they are scheduled for today, they will be shown under ‘Not Finished’ section.

<Schedule today – After order; Tasks that are ready and are in progress>

<Not finished – Tasks on standby; Unfinished tasks>

<Schedule today – Before order; No assigned task>

Start task Review

request Review Check review

Proceed task

( Artist )

Publish

(Data upload)

List 2. Workflow

1. Start task

If it is the first time to start a task, you need to click ‘Create Directory’ button

on the ‘Start Work’ page to create ‘Work Directory’ on artist’s PC.

※ If there is any function that does not work properly, try click ‘Create Directory’.

To start task, click ‘Start’ button that you want to start in ‘Schedule Today’ or “Not Finished’ menus.

If you click ‘Start’ button, the status will automatically change to ‘ing’.

5. Proceed Task Start task

Review


Proceed task

( Artist )

Publish

(Data upload)

List

After creating 'Work Directory’, you can choose one of the softwares supported by Wormhole.

Wormhole supports ‘Maya’, ‘3Ds Max’, ‘Softimage Xsi', and ‘Nuke’.

If you work on software supported by Wormhole, your data will be saved under ‘Work Directory’.

If you work on software that is not supported by Wormhole, you need to save data under ‘Work Directory’ by yourself.

<Software supported by Wormhole> <Software not supported by Wormhole>

List 2. Workflow

Once the task is completed, review request about the task.

There are two methods to ‘Review request’.

Basic review request – Attach a movie or image file less than 250MB or give a link to it and send to internal or external users.

FTP review request – Used when link/attached file of any size and any formats to external users.

‘Reviewer (Approver)’ and ‘Reviewer (CC)’ will receive Review request.

- ‘Reviewer (Approver)’ can propose opinions and choose ‘Confirm’ or ‘Reject’.

- ‘Reviewer (Approver)’ just like a ‘Team Leader’, recommends staff who have the authority for ‘Changing Progress Status’.

- The authority for ‘Changing Progress Status’ can be set in ‘User - User Type’ menu on the Admin Site.

- ‘Reviewer (CC)’ only can propose opinions about reviews.

2. Review request


Review


Proceed task

( Artist )

Publish

(Data upload)

List

2. Review request


Review


Proceed task

( Artist )

Publish

(Data upload)

1. Basic review request

If you want to do ‘Basic review request’,

Click ‘Review’ button on the right side of job to need review in ‘Scheduled Today’ or ‘Not Finished’ menus.

If you want to attach a image or movie file under 250MB, you can attach the file in

‘Upload file’.

Only mp4 format supported for movies.

Drag and drop image or movie files to attach, or click ‘Browse’ button and select.

If you don’t want to upload to web server or file is over 250MB, you give a ink to the file

in ‘Local file URL’.

In this case, files will not be sent, therefore files must exist in receiver’s PC or file server.

Write comments.

Select ‘Reviewer (Approver)’.

Select ‘Reviewer (CC)’.

Send request the review.

2. Workflow

List 2. Workflow

2. Review request


Review


Proceed task

( Artist )

Publish

(Data upload)

2. FTP review request

If you want to do ‘FTP review request’,

Click ‘Review’ button on the right of job you need to review in ‘Scheduled Today’ or ‘Not Finished’ menus.

And click ‘FTP review’ button.

List

Enter the name of ‘External User’s’ company or computer.

If you click 'FTP Request' button, ‘Review Tool’ will appear.

Enter a receiver’s FTP address in ‘FTP Setting’ menu on Review Tool.

Enter the host of ‘External User’s’ company or computer.

Enter the ID of ‘External User’s’ company or computer.

Enter the password of ‘External User’s’ company or computer.

Enter saving directory of ‘External User’s’ fileserver.

Click ‘Connect FTP’ button to select directories that appear at the bottom.

Add the setting to FTP server.

You can modify/delete registered FTP Server information with Edit FTP List.

Enter the port of ‘External User’s’ company or computer.

The default setting of the port is 21, but you can enter any other set port.

Get access to entered FTP address.

List

You can check/modify FTP Server list in document form with Open.

You can edit multiple FTP Servers simultaneously as they are in document form.

After adding FTP address, the request is similar ‘Basic review request’ method.

Select ‘Reviewer (Approver)’.

Select ‘Reviewer (CC)’.

Drag and drop files to attach, or click ‘Browse’ button

and select.

Files will be sent to your file server and selected

reviewers’ file server.

Drag and drop files that you want to link, or click

‘Browse’ button and select.

In this case, files will not be sent, therefore files must

exist in receiver’s PC or file server.

Write comments.

If you check here, files will be sent to external users’

file server.

If you do not check here, files will be sent to internal

users’ file server only.

Send review.

List 2. Workflow

3. Review

If you receive a ‘Review request’ while you are logged in Wormhole, the review request will pop up.

If you receive a ‘Review request’ while you are not logged in Wormhole,

you can check a ‘Need to Review’ in the upper right corner or ‘Review - My Review’ menu.

< ‘Review request’ pop-up > < Need to review count> < Review – My Review menu >


Review

request Check review

Proceed task

( Artist )

Publish

(Data upload) Review

When reviewer received the ‘Review request’, reviewer can choose between two ways to ‘review’.

Basic review – Attach a movie or image file less than 250MB or give a link to it and send to internal or external users.

FTP review – Used when link/attached file of any size and any formats to external users.

List

If a pop-up does not appear even after receiving a ‘Review request’, you need to modify setting in Chrome browser.

You can modify in ‘Setting’ in the upper right corner in Chrome browser.

<Chrome browser – Setting> <Show advanced settings> <Content settings>

You can select ‘Allow all sites to show pop-ups’, or add wormholepipeline.com in pop-up exceptions.

<Pop-ups> <Exceptions>

List 2. Workflow

3. Review

< Need to review count> < Review – My Review menu >


Review


Proceed task

( Artist )

Publish


1. Basic review

If reviewer wants to do the ‘Basic review’,

Click ‘Review’ button in ‘Review pop-up’ or ‘Need to Review’ in the upper right corner or ‘Review – My Review’ menu.

Then reviewer can review in ‘Reviewing’ page.

‘Reviewing’ page

< ‘Review request’ pop-up >

List

If you want to attach a image or movie file under 250MB, you can attach the file in

‘Upload file’.

Only mp4 format supported for movies.

Drag and drop image or movie files to attach, or click ‘Browse’ button and select.

If you are a ‘Reviewer (Approver)’, you can choose either Confirm or Reject.

If you don’t want to upload to web server or file is over 250MB, you give a ink to the

file in ‘Local file URL’.

In this case, files will not be sent, therefore files must exist in receiver’s PC or file

server.

Enter the review in ‘My review’ section.

Review comments will include other reviewer’s comments as well.

You can see the attached image or movie file.

You can check each frame by clicking ‘Back step/ Forward step’ button.

You can use more functions by clicking ‘Open video in New tab‘ button.

Show the path of linked files.

Show link path of attached file by attached ‘FTP Review tool’.

You can lunch the file by clicking link.

You can play by ‘RV Player’ by clicking ‘RV’ button.

Click ‘Open Folder’ button, wormhole will open the folder if file exists.

You can see the comment for the ‘Review request’.

The left image is ‘Reviewing’ page.

Send review, by clicking ‘Resister’ button.

If you want to transfer files to external users, click ‘FTP Review’ button.

List

Click ‘Open video in New tab‘ button in ‘Reviewing’ page, you can see new tab like below image.

You can draw and type on frame by use various tools.

You can capture the current frame for review.

You can check each frame by clicking ‘Back step/ Forward step’ button.

Show captured frames with drawing.

If you submit the review, also captured frames will submit.

Enter the review in ‘My review’ section.

If you are a ‘Reviewer (Approver)’, you can choose either Confirm or

Reject.

Send review, by clicking ‘Submit’ button.

List 2. Workflow

3. Review


Review


Proceed task

( Artist )

Publish


2. FTP review

If reviewer want to do ‘FTP review’,

Click ‘Review’ button in ‘Review pop-up’ or ‘Need to Review’ in the upper right corner or ‘Review – My Review’ menu.

And click ‘FTP review’ button.

< Need to review count> < Review – My Review menu >

‘Reviewing’ page

< ‘Review request’ pop-up >

List


If you click 'FTP Review' button, Review Tool will appear. Basic methods are identical to ‘FTP Request’.












List



After adding FTP address, do review similar to ‘Basic review’ method.

Drag and drop files to attach, or click ‘Browse’ button

and select.

Files will be sent to your file server and selected

reviewers’ file server.

Drag and drop files that you want to link, or click


In this case, files will not be sent, therefore files must

exist in receiver’s PC or file server.

Write comments.

If you are a ‘Reviewer (Approver)’, you can choose

either Confirm or Reject.

Send review.

If you check here, files will be sent to external users’

file server.

If you do not check here, files will be sent to internal

users’ file server only.

List 2. Workflow

4. Check review


Review

request

Proceed task

( Artist )

Publish


If you receive a ‘Review’ as answer of ‘Review request’ while you are logged in Wormhole, the review will pop up.

If you receive a ‘Review’ as answer of ‘Review request’ while you are not logged in Wormhole, check a ‘Review – My Request’ menu.

Check review

‘Check review’ page

< Review – My request menu > < Review pop-up >

If you click each link in ‘My request’ menu, you can check the following.

- Request Time : Reviews that are requested at the time.

- ID : All reviews about selected shots or assets.

- Task : All reviews about tasks for selected shots or assets.

List

You can check review comments of reviewers’ in ‘Check review’ page.

And you also can check ‘Confirm’ or ‘Reject’ status for the ‘Review request’.

Entered comment, linked file, attached file and requestor will be shown here.

Selected status by ‘Reviewer (Approver)’ will be shown here.

Entered comment by ‘Reviewer (Approver)’ will be shown here.

Link/ Attached file by ‘Reviewer (Approver)’ will be shown here.

Entered comment by ‘Reviewer (CC)’ will be shown here.

List 2. Workflow

4. Publish (Data upload)

After dealing ‘Review request’ and getting confirmed, you need to publish data.

If you publish manually, you may replace existing data or copy in wrong directory.

To prevent mistakes and errors that may occur during publishing,

Wormhole has the following automation systems:

- Change data name automatically

- Check version automatically to prevent duplication

- Manage directories according to task type and artist name

Also, mistakes and errors may occur while opening data from file server.

To prevent the mistakes and errors that may occur during opening, Wormhole has the following automation systems:

- Search and load assets automatically

- When loading data, change file name and save automatically


Review


Proceed task

( Artist )

Publish

(Data upload)

List

There are two publishing methods in Wormhole.

First, you can publish data what created in software supported by Wormhole.

In this case, each software’s ‘Publish Management Tool’ will be used.

Second, you can publish data what created in other software not supported by Wormhole.

In this case, ‘Local Publish Tool’ will be used.

Interfaces of each software’s 'Publish Management Tool’ and 'Local Publish Tool’ have similar structures.

So users can become familiar easily.

<Publish Management Tool> <Local Publish Tool>

List 2. Workflow


1. Publish management tool

Select data to publish.

Select preview image

or movie.

Write comments.

Information about assets

used in data.

Take a snapshot,

and change thumbnail.

Manage information and

version of data automatically

(manual option available).

Publish.

Publishing directory,

changed file name.

See the description below to understand how 'Publish Management Tool’ works.

※ Publishing preparation is slightly different for each software. For further information, please refer to 'Plug-in Guide.

Information about selected

data.


Review


Proceed task

( Artist )

Publish

(Data upload)

List 2. Workflow


2. Local publishing tool

Select preview image or movie.

Write comments.

Manage information and version of data automatically.

Information about selected data.

Publish.

Show data publishing directory.

You can publish various file types by using 'Local publish tool‘; like documents, images, movie, and so on.

See the description below to understand how 'Local Publish Tool’ works.

Select data type.

Select data you want to publish.


Review


Proceed task

( Artist )

Publish

(Data upload)

List 2. Workflow


3. Check published data

You can check published data in ‘My Assigned - Schedule Today’ and ‘Not Finished’ menus.

Also, you can check in ‘Shot Task Overview’, and 'Asset Task Overview’ menus.

On each menus, click ‘ID’ or ‘Task’ of shots or assets to see details in each menus.


Review


Proceed task

( Artist )

Publish

(Data upload)

List

If you click ‘ID’, you can check details about selected shots or assets.

This part shows details about published version.

If you select other versions in ‘Publish History’ below,

you can check information about other versions.

You can check publish histories of all tasks of this shot or asset.

On the left image, you can check published histories about ‘Animation’,

‘Rendering’ tasks.

You can see this part only when you click shot ‘ID’ or shot ‘Task’.

Check asset list used for this shot.

If there is a new version, it will be shown.

Check the list and the progress of users who are working on this

shot or asset together.

Check schedule for this shot or asset.

Play registered preview image or movie.

List

69

This part shows details of published version.

If you select another version in ‘Publish History’,

you can check information of selected version.

You can see this part only when you click Shot ID or Shot Task.

It will show the list of assets used for this shot.

If there is a new version, it will be shown.

You can check the list of reviews for which you received requests.

You can check the list of reviews that you requested.

Play registered preview image or movie.

You can check publish histories of selected tasks of this shot or asset.

On the left image, you can check published histories about only ‘Rendering’

task.

If you click ‘Task’, you can check details about selected task.

List 2. Workflow

1. Confirm completion task

6. Proceed Project

After publishing, the Reviewer (Approver) who has conducted review need to change the status of task to ‘Final’.

- ‘Reviewer (Approver)’, just like ‘Team Leader’, is recommended to designate users who have the authority for ‘Changing Progress Status’.

- You can set up authority for ‘Changing Progress Status’ in ‘User - User Type’ menu on the Admin Site.

Click ‘Status’ button in ‘Shot Task Overview’ or ‘Asset Task Overview’ menus on the ‘Projects’ page.

You can modify ‘Status’ in ‘Modify Task’ on detailed information page.

Modify the status to ‘Final’.

‘Schedule Manager’ pay attention to 'Shot Task Overview’ and 'Asset Task Overview’.

If the status of any task changes to ‘Final’, assign artist for the next task and order to start.

Proceed project (Admin / Schedule manager)

Regular

meeting

Check

progress

Confirm com-

pletion task

List

If you need to modify ‘Status’ of multiple tasks, select shots or assets you want to modify, and click ‘Modify’ button.

You can use 'Check box’, ‘Ctrl+Click’, or ‘Shift+Click’ to select multiple targets simultaneously.

You can modify ‘Status’ in ‘Task Status’ on the Modification page.

Modify ‘Status’ to ‘Final’.

‘Schedule Manager’ is always paying attention to 'Shot Task Overview’ and 'Asset Task Overview’.

And If the status of any task changes to ‘Final’, assign artist for the next task and order to start.

List 2. Workflow

2. Regular meeting

When holding a regular meeting during project, try use the 'Projects - Daily View’ menu.

You can easily search your products (image/movie) created during a specific period.

6. Proceed Project Proceed project

(Admin / Schedule manager)

Regular

meeting

Check

progress

Confirm com-

pletion task

List

First, you can search the published information by entering asset, shot, task, and period on the left of the ‘Daily View’ page.

For example, if you want to check the ‘Shots’ that were produced in the last three days, check ‘Shot’ and enter ‘3’ in the period section.

Then, you will see the list of ‘Shots’ that were produced in the last three days.

You can see ID, name, publishing date, preview image/movie, artist, and comments of ‘Shot’ or ‘Asset’.

You can save the frequently searched condition for further use.

For example, if you hold a modeling team meeting regularly, once in a seven day period,

check ‘Asset,’ select ‘Modeling’ task, and enter ‘7’ in period section.

And, enter name and click ‘Save Search Key’ button. Then, you will be able to search faster next time.

List

If you need to modify more tasks after meetings, click ‘Modify’ button to add comments.

You can see comments in ‘Daily View’ and on the detailed page of each tasks.

They will also be sent to the artists who were in charge.

List 2. Workflow

3. Check progress

If you want to check progress, try use the ‘Projects - Project View’ menu.

You can check ‘Information’, ‘Shot/ Asset/ Team Schedule’, ‘Shot task/ Asset task/ Personal Progress’ in ‘Project View’ menu.



Regular

meeting

Check

progress

Confirm com-

pletion task

List 2. Workflow

Ready (5%) 0% ~ 5% ≤ ＜ 6% ~ 99% 100%

3. Check progress

1. Information

And, you can check the progress of ‘Shot’ and ‘Asset’ in ‘Progress’ menu with bar graphs.

Bar graphs are categorized into ‘Not Started,’ ‘In Progress,’ and ‘Finalized’. This is calculated using the status for each task.

If the 'Status’ is same or lower than the progress rate of ‘Ready’, the bar graph will show ‘Not Started’, and if higher ‘In Progress’.

If the progress rate is 100%, it will be ‘Finalized’.

You can modify the ‘Progress Rate’ of ‘Status’ or create new ‘Status’ in ‘Environment - Status’ menu on the Admin Site.

You can check the overall progress and information on the ‘Information’ page.

You can check production information of your project on the ‘Project Overview’.



Regular

meeting

Check

progress

Confirm com-

pletion task

List

You can check the number of sequence, asset task, artist, and the progress at the bottom.

In the example below, ‘Character’ asset has six art tasks; two artists are involved;

there is one ‘Final’, one ‘Ready’, and four ‘Waiting’.

List 2. Workflow

You can use Gantt chart of ‘Shot/ Asset/ Team Schedule’ on ‘Project View’ to check and modify schedule.

3. Check progress

2. Shot/ Asset/ Team Schedule

If you click ‘Show Baseline Task Bars’ button, you can compare targeted schedule entered before and the current schedule.

The current schedule will be displayed in green and targeted schedule in yellow.

You can see grey bars with blanks in the middle under the current schedule. The blanks means, no schedule is entered for that time.

Using this information you can modify schedule more effectively and use in ‘Team Schedule’ menu more effectively.



Regular

meeting

Check

progress

Confirm com-

pletion task

List

To modify schedule, click ‘New Window’ button.

And, you can move or change length the ‘Schedule Bar’ on Gantt chart to modify schedule.

※ Click ‘Update’ button to apply modifications after modifying with Gantt chart.

List 2. Workflow

3. Check progress

3. Shot task/ Asset task/ Personal Progress

You can check tables and bars regarding progress in ‘Shot task/ Asset task/ Personal Progress’ on ‘Project View’ page.

6. Proceed Project

The bar graphs on the left show sequence of shot, task type of asset, and the progress of each team.

If you select one of them, respective ‘Shot/ Category/ Artist Progress Chart’ will appear like the image on the right.

For example, if you select sequence ‘sq003’ on ‘Sequence Progress Chart’, the ‘Shot Progress Char’ will appear on the right.

Proceed project (Admin / Schedule manager)

Regular

meeting

Check

progress

Confirm com-

pletion task

List

You can check the number of shot tasks, asset tasks, artists and can check the progress in the middle table.

In the example below, the sequence ‘Sq003’ has ‘Animation’, ‘Rendering’, and ‘Composite’ tasks;

there are three ‘Animation’ tasks - two are ‘Not started’ and one ‘Working; the progress rate is 18.3%.

The ‘Status’ affects the progress rate.

Three ‘Animation’ tasks of the Sequence ‘Sq003’ has one ‘Waiting’, one ‘Ready’, and one ‘Ing’,

the progress rate is 18.3%, which is the average of 0% + 5% + 50%.

You can modify the ‘Progress Rate’ of ‘Status’ or create new ‘Status’ in ‘Environment - Status’ menu on the Admin Site.

List 2. Workflow

1. Notice

7. Other

When entering notice, you can attach files and enter notice per project.

If you select ‘Rel.Project (Relating Project)’, notice will be sent to users who are working in the related project.

If you check ‘POPUP’ and enter notice, pop-ups will appear on the screen of all users who are logged in.

You can send notice to users with Wormhole’s Notice function.

Click ‘System Administration - BBS Notice’ menu on the Admin Site.

And click ‘New’ button on the 'BBS Notice' page.

Notice Change user

language Message

Share data with

external user

Produce se-

quence movie Other Data back up

List

You can check users who have read notice on the ‘BBS Notice - Detail’ page.

And if you click ‘Pop Up’ button, you can make pop-ups reappear on the screen of users who have not read the notice yet.

If notice was entered while users were not logged in,

notice can be checked in ‘My Task – Notification - Bulletin Board’ menu,

which is the first screen that users will see when they log in.

List 2. Workflow

2. Message

7. Other

You can send messages to other users with Wormhole’s message function.

Messages in Wormhole cannot be deleted and will be saved permanently.

Also, you can chat with other users, send e-mails, and connect to Skype ID.

- You can select and send messages directly, or by using your favorite group.

- You can select tasks related to asset or shot, or attach files when sending messages.

- You can quickly search messages by using message filtering function.

If recipients are logged in Wormhole, messages will pop up on screen of recipients.

If recipients are not logged in Wormhole, the number of ‘Messages’ will increase in the upper right corner.

Notice Change user

language Message

Share data with

external user

Produce se-


List

If you click icon

you can exchange messages in real time.

If you click icon you can send an e-mail.

Information about sent e-mails will not be saved.

If you click icon

you can connect to Skype.

You can enter Skype ID in ‘My Information’ menu on the User Site.

You can create ‘Favorites’ by grouping contacts of your choice.

If you click a group, users who belong to the group will be selected as message receivers.

You can modify/delete groups by right clicking.

You can use a ‘Member List’ to chat, send e-mails, connect to Skype, and exchange messages with specific users.

If you click user name, you can see all messages exchanged between selected user and you.

List 2. Workflow

3. Data back up

7. Other

You can back up published data with Wormhole’s ‘Data Copy’ function.

Search data that you want to back up in ‘Projects - Daily View’ menu.

First, you can enter and search asset, shot, task, and period on the left side of ‘Daily View’ page.

For example, if you want to back up ‘Shots’ that were produced in the last three days, check ‘Shot’ and enter ‘3’ in the period section.

Then, you will see the list of ‘Shots’ that were produced in the last three days.

Notice Change user

language Message

Share data with

external user

Produce se-


List

After searching data you want to back up, click ‘CSV Export’ button to download the list of searched data.

And click ‘Data Copy’ button to execute ‘Data Copy Tool’ and select downloaded ‘CSV File’ on ‘Data Copy Tool’.

If you want to back up ‘Texture’ and ‘Cache’ files together, check on checkbox first and then select ‘CSV File’.

Lastly, select back up directory and click ‘Copy’ button to back up.

If back up is completed, a folder will be created with back up date and time.

List 2. Workflow

4. Share data with external users

7. Other

Schedule managers often need to send data to external users.

To send data to external users, use ‘Data Copy’ function to collect data that you want to send.

See the ‘Data back up’ for the description of ‘Data Copy’ function.

After collecting data, you can send data with ‘FTP Request’ function.

Register a shot or an asset on the Admin Site. You can use any ID or name.

(They will be used for sending data.)

Enter schedule for registered shot or asset, and assign ‘Schedule Manager’ for artist.

And modify ‘Status’ to start task.

See the description of ‘Register shot’, ‘Register asset’, ‘Register schedule’, ‘Assign artist on schedule’,

and ‘Order for task start’.

Click ‘Review’ button – ‘FTP Request’ button in 'Schedule Today’ or 'Not Finished’ menus.

Notice Change user

language Message

Share data with

external user

Produce se-


List


If you click 'FTP Request' button, ‘Review Tool’ will appear.












List

Select users who will receive data.

Drag and drop files that you want to attach, or click


Send selected files to your file server and selected

users’ file server.

Write comments.

Check ‘FTP upload.’

Review request. (Send data)



Once FTP addresses of external users are registered, you can send data as below.

Refer the ‘Review request’ or ‘User system – Review request’ for other uses of ‘Review Tool’.

List 2. Workflow

7. Other

5. Produce sequence movie

In Wormhole’s ‘Node View’ menu, you can connect multiple nodes to use various functions of Wormhole closely.

You can take and filter necessary information and connect various nodes together in a user-centered way.

See the description of ‘User system – Node view’ for details.

When making an animation or a movie,

You sometimes create preview movie to check natural flow of each shot movies under sequence.

You can make a preview movie with shot movies under sequence in ‘Projects - Node View’ menu.

Notice Change user

language Message

Share data with

external user

Produce se-


List

‘Generate SEQ movie’ Node

You can create a preview movie with shot movies under sequence.

You need to connect to ‘sequence node’ to use.

- If you open a list, the latest shots or shots per task type will open.

- Any list that does not include published image will show ‘noFile|None’.

- Parts without movies will also be included in images. It will show ‘noFile|None’

- Select checkbox and choose resolution and quality.

- Comments will appear in publish history of sequence.

List

‘Sequence movie list’ Node

You can load publish history of sequence movie.

You need to connect to ‘sequence node’ to use.

List 2. Workflow

6. Change user language

7. Other

Terminology used in Wormhole may differ depending on company or region.

For example, ‘Shot’ in Wormhole may be ‘Scene’ in some companies or regions.

In this case, you can modify terminology in ‘System Administration - Language Set’ menu on the Admin Site.

‘Program’ shows the name of each page.

Select any page that you want to modify.

The ‘a’ refers to the Admin Site and ‘u’ refers to the User Site before name of each page.

Notice Change user

language Message

Share data with

external user

Produce se-


List

Select page and click ‘Modify’ button.

And modify terminology as you want.

3. Admin System

3. Admin System

1. Page layout

Register / modify Company logo and other Information

Set the logo which will appear on the top left corner of the Admin & User System screen

Check the installed version and date of Wormhole

Check plug-in version of Wormhole and download plug-ins.

Choose the theme and language of Wormhole

Set the working directory of File Server and Work Space.

Register or modify task types

Group most used task types and assign them as a template.

Add, modify and delete tasks in the created templates.

Register, modify and delete the status which shows work progress on Wormhole.

Register, modify and delete projects.

Register, modify and delete sequences.

Register, modify and delete Shots.

Register, modify and delete assets.

Register, modify and delete reference media.

List of shot task schedule with detailed information

Register or delete task schedule and status of assets in batches.

add, modify, and delete users.

Register and modify information of users in batches.

Group and manage users as a team.

Register and modify skills of users.

Include or exclude users in Project.

Set and modify permissions for each user type.

Register, modify and delete public notices to the users.

Create, modify, and delete forum categories.

Edit titles on Wormhole Screen Pages.

Change password of Admin system.

Check disk usage of each project on file server.

Company

Logo

Installation

Plug-in Tool Update

Options

Working Environment

Task Type

Standard Template

Template by Task

Status Code

Project

Sequence

Shot

Asset

Reference Media

Task Schedule (shot)

Task Schedule (asset)

Registered user

Upload user file

Team

User by Skill

User by Projects

User Type

BBS Notice

Managing Forum

Language Set

Password

Disk Usage

List

Main menu of Wormhole Admin System

Details are on each menu page.

In Wormhole, clicking on the right side of column header shows a menu.

User can sort the column and also filter the column to search desired fields.

List

3. Admin System

2. Installation

1. Company

You can set Company Information

Company code is the first letters of Wormhole Web address.

Ex) http://companycode.wormholepipeline.com (Stand Alone may have different URL)

Company Code will be set when site licensing is requested. It is unchangeable.

You can ask to set Company code to [email protected].

List

mailto:[email protected]

3. Admin System

2. Installation

2. Logo

You can set logo of your Company in Wormhole.

It will appear on the top left corner of Wormhole on both Admin system and User System.

[Example view]

Click ‘Choose file’ to browse images of size 200*50 pixel and PNG format.

Location of logo

List

3. Admin System

2. Installation

3. Installation

You can see software information and update history of Wormhole.

List

3. Admin System

2. Installation

4. Local server tool version

Shows supported software, plug-in updates and patch files can also be downloaded from here.

List

3. Admin System

3. Environment

1. Options

You can set default language and skin color.

Wormhole supports Korean, English and Chinese.

Once you set default skin color, you can edit it in User System individually.

List

3. Admin System

3. Environment

2. Working environment

Administrator can set the data save directory of Artist PC and File Server Home.

• Artist PC Home Directory – Wormhole working directory of artist’s workspace

(Each users can edit this directory in User system.)

• File Server Home Directory – Set file server home directory.

• File Server Home Directory (On Linux Desktop) - Set File Server Home Directory in Linux OS.

When artists start work on their computer , all necessary files and directory are automatically created on users’ workspace.

User’s Workspace is created using the following rule

- [artist PC home directory]/[project id]/[asset id]/[shot id]/[task type]/[user id]

When Artists publish their works, it will be saved in already set Fire Server directory.

(Publish is the process of uploading data to file server and registering that information on wormhole web server.

Detailed information about publish can be found on plug-ins guide.)

Publish data is saved File server directory which is set on the ‘Edit Publish Path’ page on admin system.

List

3. Admin System

3. Environment

3. Task type

Task Type is division of tasks by skills or work type.

For example : 3D modelling can be divided into modeling, texture and rigging.

Tasks will be utilized when inputting schedules on ‘scheduling tab’, ‘shot/asset task overview’ of user system.

Tasks can vary depending upon work field or company. You can add or modify it in ‘Task Type’ pages.

- 21 Task Types are registered by default.

- Each Task is categorized by task name and display color

- Each task display color can be changed using the color palette.

By default 21 Task Types are added in the wormhole. It is not recommended to add task type by same name.

Moreover, the task number and task name of default task types are unchangeable.

List

3. Admin System

3. Environment

4. Standard template

You can use templates to group multiple tasks and assign them to users.

You can modify template name or usage memo, and add/delete tasks in templates using Task List button.

Template is used to schedule asset or shot production tasks.

List

3. Admin System

3. Environment

5. Template by task

Composing a list of tasks on templates.

You can add, modify and delete tasks for each template.

When you add task to template, task duration is set based on the scheduled start date of asset and shots.

Choose Template

You can check scheduling chart in template task list.

List

3. Admin System

3. Environment

6. Status code

You can register and modify the status code which indicates work progress.

Status Code is used to show the progress of sequence, asset, and shot creation tasks.

Status code like N,S,P,H is used to represent the task schedule in batch processing mode.

Display color of status code can be modified using color palette when ‘Display Color’ is clicked.

List

Status code is used to show work status or progress in User System.

Status code can be ‘Waiting’, ‘Ready’, ‘Final’ etc.

- Not Started : If the task progress rate is less than or equal to ‘Ready’.

- Finalized : If the task progress rate is greater than or equal to ‘Final’.

- In Progress : If the task progress rate is greater than ‘Ready’, and less than ‘Final’.

For example, if you set the status code for ‘Ready’ as 10%, every status under 10% is shown as ‘Not Started’

This rule is applied when you register new status.

Projects - Project View - Shot Task Progress

My Task - Scheduled today

Projects - Project View

List

3. Admin System


1. Project

Complete project management is done on this page.

- Admin can create, delete, and modify projects

- Admin can rename the asset/shot reserved field names for each project.

These names can be seen on the asset/shot task overview table on user system.

- Admin can set the publish data directory path for each project

- By clicking on project id, admin can is redirected to the sequence list page.

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- Edit Project ID, name, logo image, information, schedule and involved artists.

It is recommend to use English for Project ID and Project Name.

- Leading people of Project must have the user type of VFX Supervisor, Seq. Supervisor and Coordinator.

User type can be modified in ‘Admin System – Registered User’

- Once a person is designated as Project Director, he/she will automatically be the VFX Supervisor of sequence and asset.

- All information of Project will be shown on User System in ‘Projects- Projects View’ or ‘Projects-Node View’

- Clicking on the schedule input field opens calendar to select the project schedule date.

You can set the specific date by clicking the calendar.

You must set the calendar otherwise it shows 0 for all dates.

3. Admin System


1. Project

1. Modify

List

- When you delete Projects, the projects shouldn't have any Sequences in it.

This rule is applied to all sub menus.

If you want to delete assets, first you should delete all tasks under that assets.

If you have published data, it is recommend to use status ( omit etc. ) rather than deleting projects.

Asset


Task

List

3. Admin System


1. Project

2. Rename reserved fields

Rename reserved field names for each project. These names can be seen on the asset/shot task overview table.

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3. Admin System


1. Project

3. Edit Publish Path

Admin can specify the publish path for shot and asset.

- Publish path for each project can be edited by clicking on the ‘Path’ button.

- User ‘Add String’ button to edit the Publish path.

- Publish data path for asset/shot publish, movie, cache can also be set from here.

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3. Admin System


2. Sequence

You can register, modify and delete Sequences.

Sequence is the unit of place, action, and time continuity in projects. It is divided into assets.

Click Sequence ID in Sequence List to see asset list.

- Snap shot image and information are shown in the sequence list in User System.

- You can register Sequence ID, name, supervisor and coordinator.

It is recommend to use English for Sequence ID and name.

• VFX Supervisor – Automatically assigned as a VFX Supervisor

• Seq. Supervisor – Available to choose among Seq. Supervisor, VFX Supervisor and Team Leader

• Coordinator - Available to choose among Seq. Supervisor, VFX Supervisor, Coordinator and Team Leader

Choose Project

List

3. Admin System


3. Shot

You can register, modify and delete shots. It is recommend to use English for Shot ID and name.

- Register shot ID, name, frame information and shot leader.

- Shot leader can be chosen between Team leader and Artists

- Shot information includes Length, Start Frame, End Frame, Handing, In, Out and comments.

• Length – Full frame length of shot

• Start Frame – Start frame of shot

• End Frame – Last frame of shot

• Handing – Extra frames in start & last frame

• In – Length of extra frame before Start frame

• Out – Length of extra frame after Last frame

• Original Movie – Original movie, image or animatic file path for the project

- Information entered by admin can be seen in shot details of User System

Choose Project Choose Sequence

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- Batch Job allows user to download shot information in CSV file.

Administrator can edit Excel file for modifying and registering shots in batches.

To save csv file, Save as > Excel 97-2003 > save as ‘.xls’

Once you upload the edited excel file, all the new shots information from excel file will be updated automatically.

Avoid using same shots id while adding new shots in excel

If you use existed ID, it will update old data.

It is recommend to use hyphen for date.

You can make comments in the language you set.

Excel file doesn’t need to have all information of the shots.

After uploading the batch file, only new shots and modified shots are updated other shots information remain the same.

For example, if you upload list which has only 10 modified of 100 shots and other 90 deleted shots lists,

those 90 shots won’t be deleted from Wormhole.

Deleting a shot option is not available by ‘.xls’ file uploading.

Be aware of deleting all shots data using ‘delete all’

List

3. Admin System


4. Asset

You can register, modify, and delete Assets.

- You can add asset id, name, image, schedule period, tag, owner, comment and leading people. Asset id should be non repeating.

It is recommend to use English for asset ID and name.

• Asset owner – Choose among Team leader and artists

• VFX Supervisor – Automatically assigned as VFX Supervisor of Project

• Asset leader- Choose among Team leader and artists

• Coordinator – Choose among Seq. Supervisor, VFX Supervisor, Coordinator and Team Leader

- Category and Tag are used to search Asset in User System.

You can input several tags using comma.

- Asset image and other information is shown in the asset list of User System.

Choose Project Choose Category Asset ID

Choose Owner

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- Batch Job allows user to download shot information in CSV file.

User can edit Excel file for modifying and registering shots in batches.

To save csv file, Save as > Excel 97-2003 > save as ‘.xls’

Once you upload the edited excel file, all the new shots information from excel file will be updated automatically.

Avoid using same asset id while adding new assets in excel

If you use existed ID, it will update old data.

It is recommend to use hyphen for date.

You can make comments in the language you set.

Excel file doesn’t need to have all information of the assets.

After uploading the batch file, only new assets and modified assets are updated while other assets information remain the same.

For example, if you upload list which has only 10 modified of 100 assets and other 90 deleted assets lists,

those 90 assets won’t be deleted from Wormhole.

Deleting an asset option is not available by ‘.xls’ file uploading.

Be aware of deleting all assets data using ‘delete all’

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3. Admin System


5. Reference media

You can register, modify, and delete Reference Media.

You can assign directory, thumbnail image, and tag of reference media.

- Multiple tags can be added separated by comma.

- Registered media can be verified in Media DB with Meta data in User System, and played using RV player or any media player.

- Reference ID is assigned from the System.

- Reference media is saved on the file server, so that all users can access the file

Choose Project Choose tag

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- New batch Job allows uploading of multiple jpeg images in batches

You can select file by folders and add tags.

Multiple tags can be added separated by semi-colon (;).

If image size is less than 512x512px, it will be sent to web server deleting original image.

If image is over size of 512px, thumbnail will be sent to the web server along with its file path.

Input Tag

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3. Admin System


6. Task schedule Shot / Asset

You can modify Task Schedules which are registered in shot/asset

‘CSV’ file can be downloaded and modified using excel.

• Start Date – Start date of schedule

• End Date - End date of schedule

• Status – Information of Progress Status (Status Code can be checked in ‘Admin System – Status Code’)

• Priority – Information of formal status.

To save csv file, Save as > Excel 97-2003> save as ‘.xls’

Once you upload the edited excel file, all the new information from excel file will be updated automatically.

프로젝트 선택

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3. Admin System

5. User

1. Registered user

You can register or modify user information.

User’s password is classified and only initialized by user’s demand.

Double click to modify email and phone number in user list.

Press ‘Modify’ button to save changed information

Choose User type Choose Team

To initialize

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- It is recommend to use English for User ID and name.

- When you register new users, you should designate user type first which give users different permission.

User Types are divided into 5 types.

VFX Supervisor, Seq. Supervisor, Coordinator, Team Leader, Artist

You can check User Permission in ‘Wormhole – User privileges and function’.

- Multiple User skills are available.

- Users who have Skype ID have Phone Icon on ‘User System-Message-Member List’.

- PC working directory will be the default directory of Admin System. Individual modifying is available.

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3. Admin System

5. User

2. Upload User File

You can register user and modify user information in batches.

Avoid overlapping User ID to add new ID.

If you use already existed ID, it will update existing data.

You can’t delete data from xls file. Use Delete all button to delete every user.

To save files, Save as > Excel 97-2003 and xls file.

Choose and upload file to get update.

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3. Admin System

5. User

3. Team

You can register, modify and delete team.

Team is used to check team schedule in Node view or to sort assigned jobs.

Team is organized by task. Each user can be in one team only at a time.

If the user is moved to the other team, he/she will be exclude from former team.

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3. Admin System

5. User

4. User by skill

You can register and modify skills of all users in system.

Sorting by team or user type is available.

Modifying is available in ‘Registered User’

Choose user type Choose Team

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3. Admin System

5. User

5. User by projects

You can include or exclude users by projects.

Sort by user type or team option is available.

You can use ‘Include’ or ‘Exclude’ button to add or remove users from a project.

Only users who are in the project can see the project information in User System.

Permission to involved project is instantly activated.

Choose Project Choose User Type

Choose team

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3. Admin System

5. User

6. User Type

Admin can specify different functionalities and privileges to each user based on its user type.

Features dependent upon user type are listed below.

- Permission to modify task : allowed users can create and delete shot/asset task and also set schedule for the task.

- Permission to assign artists : users can assign artists to specific tasks.

- Permission to change progress status : user can change the progress status of each task.

- Permission to modify task schedule : user can modify the task schedule.

List

Location Function

Permission Status

Modify task Assign artist Change progress

Modify task schedule

Shot / Asset Task Overview

Modify Task


Delete task Cannot - - -




Scheduling

Modify Task


Delete task Can - - -




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3. Admin System


1. BBS Notice

You can register and modify notice.

Notice can be registered by projects. User can also attach files. Attachment file limit is maximum 20Mb.

If you check Popup option, users will be notified via popup message.

In ‘Detail’ page, you can check the name of users who read the notice.

Admin can create popup notification of old notices to users having not read these yet by clicking “pop up” button for that notice.

User can reply to BBS notice by adding comments in User system.

Inquiry Information

List

3. Admin System


2. Managing forum

Forum Message board of user system can be managed from here.

Create and delete forum category,

Forum posts on user system can also be viewed from here,

Forum posts can also be deleted by Admin using this page.

Forum can be used for various purposes, depending upon the requirements.

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3. Admin System


3. Language set

You can register or modify titles on Wormhole Screen Pages.

The first letter of page name has two meanings, ‘a’ stands for Admin system, ‘u’ stands for User System.

System language varies by language setting and English is the default language.

Choose program (page)

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3. Admin System


4. Password

You can change password of Admin system.

Password must be over 5 letters.

List

3. Admin System


5. Disk usage

You can check the disk usage at Wormhole Web Server of each project.

List

4. User System

4. User System

1. Page layout

It is login screen for User System of Wormhole.

Default password is identical with registered user ID.

You can change password in ‘My Task- Personal Information – Modify Password’

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4. User System

1. Page layout

First screen after login.

Notice will be on the mail screen.

Details in (1. Main Menu 2. Quick Start 3. Notification line) will be following.

1

2 3

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4. User System

1. Page layout

1. Main menu

Company Logo

Main functions are located in each tab.

My Task, Projects, Messages, and Scheduling windows can be accessed from tabs.

Choose Projects

Sub menus & Functions

tabs

List

4. User System

1. Page layout

2. Quick start

Choose Asset/ Shot Choose Project Choose Sequence Choose Shot Choose Task Type

Create workspace Work Start Choose Asset

User can choose specific job from quick start menu.

User can work on jobs which is not assign to him/her.

Each work tab is divided into Asset & Shot tab

Choose the tab you need, and press ‘Create workspace’ button (Folder icon)

Working on Shot

Working on Asset

‘Create Workspace’ button creates the directory and files of Wormhole Plug-in for a certain job.

Users need to create Workspace only once.

Details about Workspace is in ‘Admin System-Work Environment’

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Once you click ‘Start’, command window is open and user can start work with preferred software.

Start Commands for each program are maya.bat, max.bat, xsi.bat, nuke.bat, and local.bat .

You can also choose the version of software with command.

User can use desired software through wormhole using Wormhole plug-in

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4. User System

1. Page layout

3. Notification line

It shows notification which is related to user’s work.

Number badge shows the number of pending notifications.

Each icon leads user to the specified page.

• Updated – When assigned Shot or asset is updated.

• Need to Review – When you are required to review a certain task

• Messages – When you get new message

Log out

Update of assigned

Asset, shots

New messages

Required Review

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4. User System

1. Page layout

4. Sort table

In Wormhole, clicking on the right side of column header shows a menu.

User can sort the column and also filter the column to search desired fields.

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4. User System

1. Page layout

5. Gantt chart

Check the overview of schedule by date in graphical format.

- Schedule detail can be checked easily, by one glance user can see if schedule is empty or not.

- To change the schedule, user can drag the bar or enter the change duration directly.

- Multiple schedules can be connected, the change can be easily seen from the gaunt chart.

Select date unit Scroll to today Scroll to last task Save changes

Schedule link

shows changed cells

Change duration

Today

0 Day Schedule

Schedule status

Task schedule with progress

Main schedule bar

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4. User System

2. My Task

1. Notification

1. Bulletin Board

Home page of User System after log in.

You can register notice or modify the contents and attach files.

Maximum file attachment limit is 20Mb

If ‘User A’, assigned to a ‘Project A’, is logged in on Wormhole,

‘User A’ will get a new pop up notice when a new BBS notice is published for ‘Project A’.

User can view the notice and reply to that notice via comment.

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4. User System

2. My Task

1. Notification

2. Forum

When a user wants to start a discussion, he can start a forum. Forum posts are viewed according to the subject of the post.

Forum category can be added and deleted in ‘Admin System – Managing Forum’ page.

When creating a forum, user can select the category. Files can also be attached( up to 20Mb).

Moreover, If you check the pop up check box, other users are notified about the forum.

Users can open the forum post and reply to each post via adding comments.

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4. User System

2. My Task

1. Notification

2. Update list

List of Updated shot, asset which is related one’s job.

It is divided into update Shot new version, Update Shot (Imported Asset), and Update Asset new version.

• Update Shot new version – When other task type is updated in the same shot.

• Update Shot (Imported Asset) – When new version of asset is updated

• Update Asset new version – When other task type version of assigned asset is updated

You can delete each list individually.

If you update using Update Tool Plug-in (Maya, 3ds MAX, Softimage) which Wormhole provides, list will be deleted automatically.

Details of Update Tool is in Update Tool Guide.

List

You can see the detailed information of list.

It includes published version of Asset and shot. For the case of shot, used asset list can be seen.

You can check if there is new version of new assets in the used asset list.

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4. User System

2. My Task

1. Notification

3. Review list

List of items that require review.

- Click red links (in case of light theme click blue links) to see the reviews

• Requested time (only applicable ones are shown)

• ID (All reviews about applicable shots / assets)

• Task (Review for this task)

Review a requested review by clicking on the review button.

Attached file by the requester can be opened with OS program using play button or played with RV player using RV button.

Locate the file on disk using open folder button.

If you are selected as a main reviewer, you can choose Confirm or Reject option.

If you are sub reviewer, those menus are inactive.

Select a project

List

4. User System

2. My Task

2. My assigned Shot/Asset

1. Scheduled today

It shows list of tasks assigned for today.

- Task list is shown on multiple pages, each page shows 25 tasks.

- Before the beginning of task the progress label indicates ‘Ready’, but when the work starts it will be changed into ‘ing’ automatically.

- You can see the details, start and review requests.

Task Details Start Task Review Shot details

Page

List

4. User System

2. My Task

2. My Assigned Shot / Asset

2. Not finished

This list shows works that have already passed the scheduled date.

•This page has similar functionalities to the ‘Scheduled Today’ page.

- ’Waiting’ means standby status i.e. task has not been started yet.

Tasks with ‘Waiting’ status are not shown on ‘Scheduled Today’ page.

- If status is ‘Final’, that task is not shown on ‘Scheduled Today’ and on ‘Not finished’ page.

Final is one of the default status provided by Wormhole.

Select Project Show future schedule

Task Details Start Task Review Shot details

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4. User System

2. My Task


3. Shot Details

Click on Shot id or task name to view shot or task details respectively

- Click on the play button on thumbnail to play video on default player or click RV button to play it on RV player.

- Insert numbers beside RV player button to play latest footage version with specified number of shots connected at the start or end.

- Pressing arrow keys on either side of RV button connects shots, depending upon number of clicks, with the current shot.

- Task types which have control of continuous movie are Previz, Layout, Animation, Simulation, Rendering, and Composite.

- Frame length, client comments, and original movie file information, that you entered in admin system, is shown here.

- Movie file, file, and publish version comment will also be shown here.

Default OS play

Set the number of connecting

shots to be played

RV player play

Shot

Information

Shot ID : The details of the shot Task : The details of the task

List

- Used Assets list show all the current and new version of assets used in a shot.

- In the User System, coordinator comments are shown in the details of task under the progress list.

- Shot schedule information can be seen in detail using gantt chart.

- My review and my request list is also shown when task name is clicked.

- Clicking on shot id shows shot publish history and clicking on task name shows that tasks’ publish history

- Click on each publish history to view that shots’ details including movie file details, asset used and schedule information.

List

Click asset ID or task name to view asset or task details respectively.

- Click the thumbnail to play video on default player or click RV button at the bottom of thumbnail to play video in RV player.

- Asset comments added in the Admin System are shown here

- Clicking on asset id prefix shows asset publish history and clicking on task name shows that tasks’ publish history

- Click on each publish history to view that assets’ details including movie file details, asset used and schedule information.

4. User System

2. My Task


4. Asset Details

Played in default player

Played in RV player

Asset ID : The details of the asset Tast : The details of the task

List

Start desired program using start button or by clicking on the button with desired software name on it.

Use these commands to run programs manually after clicking start button, ‘maya.bat’ / ‘xsi.bat’ / ‘nuke.bat’ / or ‘local.bat’

If ‘Create Directory’ is not clicked, other features will not work.

‘Create Directory’ creates workspace when it is clicked first time, later on it updates all software plug-ins.

4. User System

2. My Task


5. Start

Click Start button to open Start work page.

Clicking on ‘Create Directory’ button creates directories and files which are required for Wormhole plug-in to work.

Start Local Publish Tool Create Workspace

List

Click ‘Local’ button to launch Local Publish Tool.

Local Publish Tool helps in publishing planning documents, design images, and reference media files to the file server.

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로컬 퍼블리시 1 2

3

4 5

1. It shows information of current file.

2. Choose data type of the file to publish. Folder name is assigned based on the chosen data type.

3. Here user selects the movie or other file to be published. Check box must be ticked to publish a file.

4. You can add description of the file in this Comments area. These comments will be visible on the Wormhole webpage.

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6

7

5. This is the list of people who will get notification when you publish the file.

Update information will be displayed on the Wormhole webpage.

6. Publish information of the asset under process will be displayed on screen. New version information will be displayed if the asset is already

published.

7. Here the selected file path and published file path is shown.

Movie file names will be modified automatically using this rule [asset/shot id].[version number].[ABS number].extension

Please refer to ‘Admin – publish path’ document for more details on published file path and published movie path

List

4. User System

2. My Task


6. Review request

Click Review button to review requests.

- There are Main Reviewer (Approver) and Sub Reviewer(CC).

• Main Reviewer (Approver) – Either Seq. Supervisor, VFX Supervisor, or Team Leader can be the Main Reviewer

• Sub Reviewer (CC) - All users (multiple users can be CC)

• Sub Reviewer (CC) select group – Select favorite groups which are created in the messages tab.

• For more information on Favorite group refer to ‘Messages – Favorites’.

- FTP request using Review Tool is used to transfer files to file servers of the sender and reviewer.

- Main Reviewer can confirm or reject reviews, this option is not available to sub reviewers.

- When it comes to CC Reviewer, either users related to same Assets and Shots are automatically selected or you can choose directly.

- Sub Reviewer can read reviews and suggest opinions.

- Once you are requested to review a task, an alert window is shown for notification about the review.

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Review Tool is opened for FTP request.

- Review Tool is used to transfer Review files to file servers of the sender and reviewer.

- Without Checking FTP upload, file will be sent only to own file server.

- By pressing FTP setting, you can save ‘FTP address’ of other companies and frequent reviewer, and edit.

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FTPname : Input name of reviewer’s company or computer.

Host : Input Host of reviewer’s company or computer.

ID : Input ID of reviewer’s company or computer.

PW : Input Password of reviewer’s company or computer.

PORT : Input Port of reviewer’s company or computer. Preference is 21.

input seperately set Port if any

FTPDefaultDirRoot : Input Storage path of Reviewer’s company or

computer. Push Connect FTP button, you can

designate it by choosing the path indicated on the

window below

ADD FTP Server : Add settings to FTP lists

On ADD FTP you can save ‘FTP address’ of other companies.

On Edit FTP List, you can either edit of delete registered ETP Server info.

Edit : edit each FTP Server info.

Delete : delete each FTP Server info.

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On Save presets, you can save reviewer as ‘preset’

On open, you can check out and edit registered FTP Server lists opened up as document files. As edited on document basis, many FTP Server

can be edited at a time.

Saved presets are shown on the preset list. Select one among indicated, You can input ‘reviewers’ quickly.

Delete : Delete each preset.

On edit presets, you can edit registered presets.

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On Reviewer(Approver), you can choose Main reviewer.

On CC Reviewer or CC Group, you can select CC Reviewer on entire users or favorites.

- Main Reviewer can make suggestions on reviews, and confirm or reject reviews.


- CC Reviewers can open reviews and suggest opinions.

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After Choosing Reviewers, select files for review and input contents.

- For Review files, you can drag&drop or make use of Browse button to search for file.

Delete all selected files from transmit list.

Transmit selected files to own file server and the other party’s server.

Transmit only to the path of the selected file. In this case, files would

not actually be transmitted, so files should exist in the other party’s

computer and file server.

You can write down contents you want to send along with ‘files for

review’

When checking on ‘FTP upload’, you transmit selected files to

Reviewer’s computer or file server. Otherwise, selected files will only be

transmitted to own file server.

List

If alert window doesn’t pop up , you need to change setting in Chrome browser.

Go to ‘Setting’ on the top right side of Chrome browser.

Chrome browser- Setting Show advanced setting Content settings

List

Select ‘Allow all sites to show pop-ups’ or click ‘Manage exceptions’ and add [*.]wormholepipeline.com

Pop-ups Manage exceptions

List

4. User System

2. My Task

3. Review

1. My request

It shows the list of reviews that you requested.

- Click red links (in case of light theme click blue links) to see the reviews.




Click on attached file path to opened it with default OS program for that file type.

User RV button to open the file in RV player

Click on Open Folder button to open the folder containing that file.

Review response

Choose Project

List

4. User System

2. My Task

3. Review

2. My review

Filtering Select a project

The list of reviews that you are requested.

- You can filter the table by selecting ‘All’ or ‘Not reviewed’. To review press the ‘Review’ button.

- Click red links (in case of light theme click blue links) to see the reviews




Click Review button to write review for a requested review.

- Click on attached file path to opened it with default OS program for that file type.

Use RV button to open the file in RV player Click on Open Folder button to open the folder containing that file.

- Main Reviewer can make suggestions on reviews, and confirm or reject reviews,


- Sub Reviewer can read reviews and suggest opinions.

- Using FTP Review button, you can transfer files to file servers of the sender and reviewer.

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Review Tool will show up on clicking on FTP Review.

- Default way is same as ‘Requesting FTP’

- As replying requested Reviews, there is no function for selecting CC reviewer.

- For replying requested reviews, there is a function for Main Reviewer to confirm or reject.

Delete all selected files from transmit list.

Transmit selected files to own file server and the other party’s server.

Transmit only to the path of the selected file. In this case, files would

not actually be transmitted, so files should exist in the other party’s

computer and file server.

You can write down contents you want to send along with ‘files for

review’

When checking on ‘FTP upload’, you transmit selected files to

Reviewer’s computer or file server. Otherwise, selected files will only be

transmitted to own file server.

In case the user is the ‘Main Reviewer’ then he can choose Confirm or

Reject, and register.

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4. User System

2. My Task


1. My information

You can edit your personal information here.

Photo is used as thumbnail for review and message.

Email and Skype ID is used for ‘User System-Messages’

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4. User System

2. My Task


2. My setting

User can modify ‘Language’, ‘UI Skin’ and ‘PC work Directory’

- Korean, English and Chinese languages are supported.

- Default UI skin for user is set in the Admin System. However, user can change the skin individually.

- Default workspace directory for user is set based on Admin System selected work space. User can also change the workspace.

Workspace directory is created by the following rule.

User PC work Directory\Project ID\Asset/Shot ID\Task type\User ID\Software

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4. User System

2. My Task


3. Modify Password

Here User can modify the User System password.

- When an account is created, by default password is the same as ID.

- Password must be over 4 letters. If you forget User System password, System Administrator can reset the password.

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4. User System

3. Projects

1. Project view

You can see project overview , shot/ asset schedule, team schedule , task progress, and User task progress.

Home page of Project view shows the overall progress of the project and other related information.

- Project information can be added or modified in ‘Admin System- Project’

- Statistics of artist’s work in progress, sequence/shot/asset tasks, number of tasks and progress of each task are shown here.

- Progress of all the tasks of the project along with details of asset/shot can also be viewed on this page.

- Task progress can be exported to csv file which can be opened in Excel.

- More information about project progress can be viewed in ‘Admin System-Status Code’

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Shot/Asset/Team Schedule

You can control the schedule using Gantt chart.

- Click ‘Show baseline task bars’ button to see the yellow bar that shows the initially planned schedule for a task.

- Drag the empty space of chart to adjust the area. Click menu to see sub menus.

- Drag the empty space of list to see additional information.

• Previous – Shows task schedule on previous dates. Move empty space of chart to the left.

• Next – Shows task schedule of future dates. Move empty space of chart to the right.

• Collapse all – It hides sub menus and show only top menu i.e. the project name.

• Expand all – Expands all the sub menus i.e. all the scheduled tasks in a project.

• Show baseline task bars – It shows the initially planned schedule of a task.

• Days, Weeks, Months, Quarters – Change the task schedule timeline date view.

• New Window – Open chart in new window

• Print- Print chart

Once you open the chart in new window, you can modify it and click save to apply changes to the schedule.

Please refer to ‘User System – Gantt Chart’ for more information.

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Shot/Asset/Personal Task Progress

Shot, Asset and Personal task progress of the selected project is shown on this page

- In shot task progress, sequence progress chart is shown on left hand side and on the right side shot progress chart is shown.

- In asset task progress, task type progress chart is shown on left and on the right hand side, category progress chart is shown.

- In personal task progress, team progress chart is on left side and artist progress chart is on the right hand side.

- Click on a bar of the chart shown on left or the menu in table to see the detailed chart for that selected item on right.

- Select the task category indicators on top of the chart to include or exclude those tasks from the chart.

- If you hover mouse over a chart, the total number of tasks in that category will be shown

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4. User System

3. Projects

2. Asset View

Here you can search for the assets used in a particular project.

- You can search assets by asset tag, asset ID or search by the designated owner of that asset.

- Click ‘+’ in the asset list to see the publish version and task type of that asset

- Click publish version in the publish history list to see detailed asset information for that version.

- Shot lists shows the shot information such as shot name, shot version, new version etc.

Choose Project Choose users Search ID Search Tag

Version and task

information

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4. User System

3. Projects

3. Media view

In user system, you can see the reference media what registered from Admin System.

- Each medium is managed by tag.

- Media can be played by RV player or default player.

- Click ‘Details’ to see the meta data or modify tag.

Tag

RV Player

Default Player

Modify Tag

Register

Media

Details

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- You can upload Media from User system.

Image file is the thumbnail image that is shown in Media View. Media file is a file that will be played by RV or Play button.

Media file must be in File Server so that it is shared across all users.

Multiple tags can be added separated by comma.

- You can combine multiple tags in a group while registering new media or by modify tag option.

If you put ‘Group name/’ (Group name + /) before tag names, the tags are placed in that group.

If you want to create groups hierarchy, you can use multiple group names

Ex) If you put ‘name1/ name2/ tag1’ as a tag, tag1 will be placed in group name2 and name2 is placed under name 1 as a sub group.

‘Group’ does not affect the tag itself, rather it helps in efficient management of tags.

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- You can upload multiple Jpeg images using Batch Upload option

You can choose JPEG images by folder, put tag and upload by clicking the export button.

Multiple tags can be used separated by semi colon (;)

If image size is less than 512x512px, it will be sent to the web server and original image will be deleted.

If image size is over 512px, directory path of image file will be sent to the web server along with its thumbnail.

Input Tag

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4. User System

3. Projects

4. Daily view

Daily view can be used to retrieve task output data like images and videos for regular meetings.

[Task output data is the data published using ‘add movie’ and wormhole’s other publish data functions]

- You can search the published assets/shots task output’s ID, date, and task type.

- Frequently used search criteria can be saved for later use.

- Media file can be published using ‘Add Movie’ button without using other publish data functions.

- Use checkbox to play multiple files in RV Player as a single movie.

- If the comments are modified, modified information is emailed to the user.

- Output data information can be exported in CSV file, the output data can be copied using CSV file.

add movie

save search key

select task

set period

asset/ shot ID

modify comments CSV export Data copy

play selected movies

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Daily view publishes the path of the file.

Therefore, when using ‘Add movie’ to publish a file, the file must be place on file server.

By using the “Data Copy” feature on “DailyView” page, user can duplicate searched data and back up data for that project.

Copied data or the data sent to external user can be used for various reasons such as to back up a project.

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- If the comments are modified, modified information is emailed to the user.

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4. User System

3. Projects

5. Review list

You can see the list of all reviews of a project by date or duration of days.

- Click ID to view all the review for that shot/asset.

- All reviews shown by clicking shot/task ID can be filtered to show reviews for a specific user only.

- Click a task type to view all reviews of that task type for a shot or asset.

- In the review list table each column display Request Time, Requester, Request Comment, Approval,

Reviewed time, Shots/Assets, ID, Task, Reviewer, and Reviewed comment data for a review.

Review list can also be downloaded as CSV file.

shot/asset review list task review list

set period download CSV file select user

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4. User System

3. Projects

6. Shot/ Asset Task overview

Shot/asset task overview page shows the progress of asset/shot and other related information.

- By clicking on shot/asset ID, Details and Review records can be verified.

- Schedule can be checked and modified using Gantt chart.

- Change progress status of shot/assets or input contents in the columns, and changes can be saved

- Following functions can be performed on the selected assets/shots from the list

• You can modify the artist, progress and schedule of the selected items.

• Register new schedule to the selected items using add task or add template buttons.

- You can print the current task overview.

- Items searched through filtering, altered column orders can be saved.

- Below mentioned functions can be performed by clicking on the task status

• Send message or request a review for that task.

• Check details of the task.

• You can change task status, progress, schedule and also assign artists to that task.

• You can check the review history of selected tasks.

Shot / asset filtering Save changed Schedule(gantt chart)

Modify selected

Task details information

Show all config / save config

Add task / template

Print

Check out details of shot/asset

Check out review record of shot/asset

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Asset/shot schedule can be checked and modified using Gantt chart.

Changed in that schedule can be saved using ‘Update’ button on Gantt chart.

Click on status column fields to change the status of a task. Click on reserved field cells to add memo.

You can also change the header of reserved field columns, for more details refer to ‘Admin system – rename reserved fields’

You can save the changed column configurations using update button.

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Select multiple assets/shots and you can perform following function,

- Click modify button to modify the selected task’s artist, status and schedule information.

- Selected tasks will be modified with same settings.

- Click ‘Add Task’ and ‘Task Template’ to add schedule to the selected tasks.

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Show all config Quick shifting of saved config Savie config

Like examples below, Items searched through filtering, altered column orders can be saved as ‘save config’ and ‘show all config’.

Filtering info for searching. Altering the order of column according to

one’s preference.

Setting alteration alter column order,

locking column etc.

Saved config can be managed on the ‘Show all configurations’ menu.

And By selecting saved config on dropdown menu on the right, can be shifted into quickly.

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On clicking shot/asset ID, you can read details for selected shot/asset

Clicking the name of shot/asset, you can read entire review record exchanged between selected shot/asset.

Detail of shot/asset Review history of shot/asset

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Send message to a user

By clicking the progress of each task column, you can read details of selected task.

- On this page of details, you can send a message about the task and review request, with message and review button.

Request task review

Details of shot/asset task

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4. User System

3. Projects

7. Node view

You can connect several nodes to use Wormhole more effectively.

You can bring information you need, filter and connect nodes.

- Node view consists of 3 main parts : Node View Canvas , Properties panel and details panel.

- The options of Node vary for each user type.

Node icon bar

Property

Node View Canvas

Node

Scale up/down Details

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- Drag and drop an icon from node icon bar to create a note.

Clicking on some nodes will bring options in the property panel.

Select desired property and double click node to see its details in details panel and functions in property panel.

Click on nodes if you want to modify their property.

Sequence

Project

Default Node Asset User Schedule Post-It Close

Scale up/ down

Select default node to create an empty note and than select node from list of available nodes.

Once you a create a node, selected node and its information will be on property page.

The default node list contains more node options than node icon bar.

Shot Task Viewer Movie Grouping

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Drag and drop post-it icon on node view canvas to create a memo to write on.

Compound node can group several nodes. Click on canvas and drag mouse over desired nodes to select nodes that you want to group,

then click compound icon to group them.

Double click compound node on canvas to see individual nodes.

Click close node to close the individual nodes of a compound node.

To connect nodes, click and drag the small circle on the side of node.

Clicking that circle highlights the possible points where that node can be connected.

To disconnect nodes, click the line connecting two nodes and press delete button on keyboard.

1

2

<Compound node> <Post-it>

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Saved Node

Not every node can be connected, some such cases are shown below

Right click on canvas to open node view menu, from that menu, current node tree can be saved or shared with other users.

To share a node tree, that node tree must be saved first.

Saved node view list will be shown by project.

- If parent child relationship exist, reverse connection is not possible

e.g.) Since sequence is always higher than shot, shot cannot be connected directly to sequence

- If there is no relationship between connecting nodes

예) Since there does not exist a relationship between sequence and assets,

those two nodes cannot be connected with each other.

- If there is a limit on the number of nodes that can be connected

예) A sequence can have multiple shots but a shot can have only one sequence,

So connecting shot with multiple sequence nodes is not allowed.

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Project Node

It brings project information.

Project node shows the overview of a project. When it is connected to other nodes, it also sends its project information to those nodes.

Project Overview is same as ‘User System – Project View – Overview’

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Sequence Node

It brings Sequence information.

Sequence node shows the sequence information. When it is connected to other nodes, it also sends its sequence information to those nodes.

Choose Project

- Sequence information include ‘Sequence movie’, ‘Total frames’, ‘Total duration’ , ‘Total Artists’, and ‘Supervisor’

Sequence movie is the movie which is made by ‘Generate sequence movie node’ and it also plays the updated movie version.

- Sequence progress shows the progress and schedule of each sequence shot.

- Progress Analysis Chart shows the overall progress of sequence.

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Shot Node

It shows shot information.

Shot node shows shot information and when it is connected to other nodes, it also sends shot information to those nodes.

Choose Project Choose Sequence Shot ID

Asset Node

It shows Asset information.

Asset node shows asset information and when it is connected to other nodes, it also sends asset information to those nodes.

Select Project Select category Enter asset id Select asset owner

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Task Node

It is note to filter by task type.

It can’t work alone and requires shot or asset node.

Status Node

It is note to filer by task status.

It can’t work alone and works with task or schedule related nodes.

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User Node

User node shows user information and when it is connected to other nodes, it sends user information to those nodes.

Select User Type Select Team

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Team Node

It shows team information including team leader information.

When it is connected to other nodes, it sends team information to those nodes.

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Schedule Node

Schedule node is used to check and modify the schedule.

It cannot work alone and requires other nodes to check the schedule. Schedule node allows schedule and status to be changed.

Movie List Node

It shows the list of published movies connected to shots or assets.

It can’t work alone. It requires to be connected to shot/asset node and task node to see the published movies.

To see the Sequence movie list, use sequence movie list node.

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Sequence Movie List Node

You can open publish history of sequence movie.

You need to connect to node to use.

Assign Node

It assigns tasks.

It can’t work alone, assign node can be used with asset/shot node, task node, and user node.

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Generate Sequence Movie Node

You can create an image/movie with shots under sequence.

You need to connect to sequence node to use.

- If you open a list, the latest shots or shots per task type will open.

- Any list that does not include published image will show ‘noFile|None’.

- Parts without movies will also be included in images. It will show ‘noFile|None’

- Select checkbox and choose resolution and quality.

- Comments will appear in publish history of sequence.

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4. User System

4. Messages

1. Send message

From Message tab you can chat with other users, send them email and also connect via skype.

When sending a message, user can select an asset or shot related to which the message is being sent and can also attach file with the message.

Message can be sent to single and multiple users, use favorite group to connect with multiple users.

You can search messages by task type.

Attached files will be sent to the web server.

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4. User System

4. Messages

2. Unread messages

Unread messages can be seen from the top notification bar.

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4. User System

4. Messages

3. Sent messages

Here you can check sent messages

Most recent messages will be on top.

Receiver

Sending Time

Related Issues

Attached File

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4. User System

4. Messages

4. Received messages

Here you can check received messages.

A pop-up window will appear when you receive a message.

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4. User System

4. Messages

5. Messages by task

You can search for messages about a particular asset or shot.

To see all messages related to shot or assets, use dropdown menu.

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4. User System

4. Messages

6. Favorites

You can create a group of favorite people here.

By clicking on a group, users of that group will be automatically selected as the recipient in the new message window.

You can edit or delete the already created groups.

Add group

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4. User System

4. Messages

7. Messages with member

You can use members list to send mail, Skype, or chat messages to members.

Click the name in members list to see message history.

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4. User System

4. Messages

8. Chatting with member

Click the chat icon in front of user name to start real-time messaging.

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4. User System

4. Messages

9. Send mail

Click the mail icon in front of a user name to send mail.

Sent mail will not be saved.

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4. User System

4. Messages

10. Skype linkage

Click telephone icon in front of user name to use Skype.

You can input Skype ID in ‘User System – Personal Information’

Skype ID

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4. User System

5. Scheduling

1. Scheduling Shot / Asset

Schedule tab allows scheduling, task management and rescheduling of shot/asset

First select project and then select shot or asset from dropdown menu on left.

Choosing View All Shot/Sequence/Asset shows the list of sequence / category

If a specific task is selected, its schedule is shown directly.

Select Project

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Click ‘Detail’ button in sequence/ shot/ asset list to see details.

Choose Project

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4. User System

5. Scheduling


1. Add task

To open scheduling, select a shot/asset or click schedule button on the list.

If you do not create a task, nothing will appear.

You can register task using add task button.

- Task type can be one of the types registered from ‘Admin System- Task Type’

- Once you choose task type, task name will be written automatically.

- Start date and end date are the working duration of artists.

- Priority will vary for each user. It has three options : Normal / Urgent / Postpone

After a task is registered, its schedule can be changed using Gantt chart

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4. User System

5. Scheduling

1. Scheduling shot/ asset

2. Template

User pre-set template to add task quickly.

Template can be registered, modified, and deleted in ‘Admin System – Standard Template’

When template is applied, today is the default start date and can be modified later.

Click Apply button to apply task period in batches.

Process after template is applied is same as ‘Add task’

Refer to ‘Add task’ page for process details.

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4. User System

5. Scheduling


3. Assigning users

When new task is created, by default its status is Waiting and under Assign column its Not Assigned.

Click Not Assigned to bring task assign page.

Assign Task

When you assign artists, you can use filtering of skills, team, and assigned jobs.

The result of filtering can be seen in Selected Artist List

Use Check Schedule button to check an artists’ schedule.

When a task is assigned the user name is displayed instead of ‘Not Assigned’

Task Schedule

Artist Schedule

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Start

If the status of task is ‘Waiting’ it means the task is not assigned to an artist yet.

Click ‘Start’ on the top right or change status to ‘Ready’ to deliver the task to an artist.

Tasks with ‘Ready’ status will be shown on the ‘Scheduled today’ of artist.

Use Start button to change the task status to ‘Ready’ in batch.

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4. User System

5. Scheduling


4. Modify Task

Using edit button, the schedule and progress status of the selected tasks can be changed

Schedule and progress status change option is also available in ‘User System – Shot / Asset task overview’.

Changing status option is also available in ‘Admin System – Shot/ Asset task schedule’

Status code can be registered and modified in ‘Admin System – Status Code’

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http://www.wormholepipeline.com/

More information and tutorials in our Website.



Documents

1. How Your Project Works1. Wormholewormholepipeline.com/docs/Wormhole_User_Guide_En_v16.0.5.pdf · 1. How Your Project Works1. Wormhole 2. Start Wormhole ( Admin ) 1. Admin log-in