1 Introduction and Guide

© www.edocuments.co.uk | Mechanical O&M Manual | Project XXXXX |

1 INTRODUCTION & GUIDE

1-1 INTRODUCTION.................................................................................................................................................21-2 SCOPE................................................................................................................................................................. 21-3 CONTENTS......................................................................................................................................................... 31-4 THE MANUAL USERS.......................................................................................................................................41-5 CONTRACTUAL & LEGAL INFORMATION..................................................................................................41-6 PROJECT DIRECTORY....................................................................................................................................51-7 EMERGENCY INFORMATION........................................................................................................................61-8 USERS OWN EMERGENCY CONTACTS.....................................................................................................71-9 DOCUMENT HISTORY.....................................................................................................................................8

1-9-1 INITIAL DOCUMENT INFORMATION...........................................................................................81-9-2 DISTRIBUTION LIST........................................................................................................................81-9-3 DOCUMENT STATUS & HISTORY...............................................................................................9

1-10 ABBREVIATIONS & ACRONYMS...............................................................................................................10

| Your Company Name |Version 1.0

Section: 1 INTRODUCTION & GUIDE

Page: 1

http://www.edocuments.co.uk/


1-1 INTRODUCTION

This manual describes all the ………………….. Services Operating and Maintenance requirements relating to the ………………. Services Systems supplied, installed and commissioned to the …………………………………….

The design is based on the specification and drawings produced by …………………………….

The manual, relating to the services installation, must be read in conjunction with other related documentation, which forms part of the overall Health and Safety File prepared by the Main Contractor under the Construction (Design and Management) Regulations 2007 (CDM Regulations).

The health and safety file is a set of record documentation, (a suite of manuals and drawings), for the client/end user focused primarily on health and safety when dealing with maintenance, repair or construction works carried out to the premises.

The file should be made available for any persons who need to work on or operate any building related tasks.

Any future works carried out to the building or its services should be documented and recorded in the health and safety file. References and further information

Construction (Design and Management) Regulations 2007

1-2 SCOPE

This Operating and Maintenance Manual has been prepared to provide guidance and recommendations to assist:

Users of the building

Managers of the building and services

Employees, (both directly employed staff and contractors), who carry out maintenance, repair or new works within the building.

in the understanding, running and maintenance of the services installed.



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1-3 CONTENTS

To obtain the most benefit from this manual, it must be read in conjunction with all related documents located in the other related Sections of this manual as well as Health and Safety File.

In addition to the documentation directly related to the systems covered by this manual, other inter-related documentation may need to be consulted to obtain a more comprehensive understanding of not only the service or plant in question but also it’s possible effect on other services and areas. These documents will be included within the suite of documents forming the Health and Safety File and include building structure and fabric information and electrical services.

Reference should be made to the Health and Safety File Contents information.

It is essential that all aspects of Health and Safety, relating to the task, are understood prior to carrying out maintenance works. The law imposes a responsibility on the employer to ensure safety at work for all employees and much of the law regarding safety at work can be found in the Health & Safety At Work Act 1974. Refer to Section 2 of this manual for further details.

The manual has been produced in sections with each section of the manual detailing the different aspects of the operation and maintenance requirements. These sections are as follows:

Section 1 Introduction & guide (Hyperlink to Section)Section 2 Health and Safety (Hyperlink to Section)Section 3 General Description of the Project (Hyperlink to Section)Section 4 Operating Procedures (Hyperlink to Section)Section 5 Maintenance Procedures (Hyperlink to Section)Section 6 Equipment and Suppliers Schedules (Hyperlink to Section)Section 7 Manufacturers Literature (Hyperlink to Section)Section 8. Commissioning data and Certification (Hyperlink to Section)Section 9. Drawings (Hyperlink to Section)



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1-4 THE MANUAL USERS

As previously stated, the manual contains all relevant information for the operation and maintenance of the systems installed.It is assumed that the users of this documentation will fall into one of the categories listed below. It is further assumed that the correct instruction and training has been provided by the Client or appointed representative to the users of this manual.

Users of the building – trained designated personnel who can operate appropriate end user controls e.g. timeclocks, lighting controls, fire alarm panels, system overrides. Additionally they can contact appropriate personnel in the event of an emergency. It is not expected that these personnel will have access to controls that require passcodes to access control set points etc.

Managers of the building and services – technically qualified senior personnel who have an understanding of the systems and their operation and relation to other systems. It is assumed managers know how to operate plant and systems and deal with emergency and other out of control situations. Personnel will usually have full access enabling them to alter engineering settings.

Employees, (both directly employed staff and contractors), who carry out maintenance, repair or new works within the building. Usually qualified Building Services Maintenance Engineers with in depth knowledge of systems employed to run and maintain plant. They will usually be working under the guidance of a manager.

1-5 CONTRACTUAL & LEGAL INFORMATION

Contract Start date:

Practical Completion date:

End of Defects Liability Period:



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1-6 PROJECT DIRECTORY

Below is a list of those involved in the design and installation of the mechanical services. A full project directory of the whole Design and Construction Team is located in the Building Health and Safety File.



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EMPLOYER

NAME

ADDRESS

POST CODE

TELEPHONE

FAX

WEB

ARCHITECT

NAME

ADDRESS

POST CODE

TELEPHONE

FAX

WEB

LEAD DESIGNER

NAME

ADDRESS

POST CODE

TELEPHONE

FAX

WEB

DESIGN ENGINEER

NAME

ADDRESS

POST CODE

TELEPHONE

FAX

WEB

PLANNING SUPERVISOR

NAME

ADDRESS

POST CODE

TELEPHONE

FAX

WEB

MAIN CONTRACTOR

NAME

ADDRESS

POST CODE

TELEPHONE

FAX

WEB

MECANICAL SERVICES CONTRACTOR

NAME

ADDRESS

POST CODE

TELEPHONE

FAX

WEB

ELECTRICAL SERVICES CONTRACTOR

NAME

ADDRESS

POST CODE

TELEPHONE

FAX

WEB





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1-7 EMERGENCY INFORMATION

GAS ELECTRICITY

TRANSCO

24-HOUR EMERGENCY

0800 111 999

www.transco.co.uk

EDF ENERGY

24-HOUR EMERGENCY

LONDON 0800 028 0247

EAST OF ENGLAND 0800 783 8838

SOUTH EAST OF ENGLAND 0800 783 8866

www.edfenergy.com

WATER

ESSEX AND SUFFOLK WATER

24-HOUR EMERGENCY

0800 526337

www.eswater.co.uk



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http://www.eswater.co.uk/

http://www.edfenergy.com/

http://www.transco.co.uk/


1-8 USERS OWN EMERGENCY CONTACTS



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1-9 DOCUMENT HISTORY

1-9-1 INITIAL DOCUMENT INFORMATION

Document Origin Date:Project and version number:Author: XXXXXXXX

The following information should be completed whenever this document is altered or amended.

1-9-2 DISTRIBUTION LIST

*Media - P – Paper copy E – Electronic MediaDATE NAME/ COMPANY VERSION MEDIA*

P E



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1-9-3 DOCUMENT STATUS & HISTORY

DATE SECTION/CLAUSE DESCRIPTION AUTHOR



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1-10 ABBREVIATIONS & ACRONYMS

A AMPERE

A/V AUDIO/VISUAL

AAV AUTOMATIC AIR VENT

AC ALTERNATING CURRENT

ACOP APPROVED CODE OF PRACTICE

ANSI AMERICAN NATIONAL STANDARDS INSTITUTE

BCWS BOOSTED COLD WATER SERVICE

BE BLACK ENAMEL

BEMS BUILDING ENERGY MANAGEMENT SYSTEM

BHWS BOOSTED HOT WATER SERVICE

BS BRITISH STANDARD

CAD COMPUTER ASSISTED DESIGN

CATV CABLE TELEVISION

CCD CHARGE COUPLED DEVICE (USED IN CAMERAS)

CCTV CLOSED CIRCUIT TELEVISION

CD COMPACT DISK

CD-ROM COMPACT DISK - READ ONLY MEMORY

CDM CONSTRUCTION, DESIGN AND MANAGEMENT

CFC CHLOROFLUOROCARBON

CFM CUBIC FEET PER MINUTE

CIBSE CHARTERED INSTITUTION OF BUILDING SERVICES ENGINEERS

COAX CO-AXIAL

CORGI COUNCIL FOR REGISTERED GAS FITTERS

COSHH CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH

CPU CENTRAL PROCESSING UNIT

CT CONSTANT TEMPERATURE

CWS COLD WATER SERVICE

CMDS COLD WATER DOWN SERVICE

DB DECIBEL

DBA DECIBELS – ADJUSTED

DC DIRECT CURRENT

DDC DIRECT DIGITAL CONTROL

DCV DOUBLE CHECK VALVE

DMM DIGITAL MULTIMETER

DRV DOUBLE REGULATING VALVE

DVM DIGITAL VOLTMETER

DWG AUTOCAD DRAWING FORMAT

DXF DRAWING EXCHANGE FORMAT -AUTOCAD DXF

ELCB EARTH LEAKAGE CIRCUIT BREAKER

EMC ELECTROMAGNETIC COMPATIBILITY

EMI ELECTROMAGNETIC INTERFERENCE

ESD ELECTROSTATIC SENSITIVE DEVICE



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F FLOW

F&E FEED AND EXPANSION

FA FROM ABOVE

FB FROM BELOW

FD FIRE DAMPER

FFL FINISHED FLOOR LEVEL

FM FREQUENCY MODULATION

FMV FLOW MEASUREMENT VALVE

FODRV FIXED ORIFICE DOUBLE REGULATING VALVE

GRP GLASS REINFORCED POLYESTER

HCFC HYDROCHLOROFLUOROCARBON

HL HIGH LEVEL

HOFR HEAT RESISTING, OIL RESISTING AND FLAME RETARDENT

HRC HIGH RUPTURE CAPACITY

HSE HEALTH AND SAFETY EXECUTIVE

HTG HEATING

HV HIGH VOLTAGE

HVAC HEATING VENTILATING AND AIR CONDITIONING

HVCA HEATING AND VENTILATING CONTRACTORS ASSOCIATION

HWS HOT WATER SERVICE

HZ HERTZ (CYCLES PER SECOND)

IEE INSTITUTION OF ELECTRICAL ENGINEERS

IV ISOLATING VALVE

K KILO (1000 UNITS)

KA KILOAMPERE (1000A)

KHZ KILO HERTZ (1000 CYCLES PER SECOND)

KVA KILO VOLT AMPERES

KWH KILO WATT HOURS

LED LIGHT EMITTING DIODE

LCD LIQUID CRYSTAL DISPLAY

LL LOW LEVEL

LPHW LOW PRESSURE HOT WATER

LPV LUBRICATED PLUG VALVE

LSV LOCK SHIELD VALVE

LV LOW VOLTAGE

M METRE

MCB MINIATURE CIRCUIT BREAKER

MCCB MOULDED CASE CIRCUIT BREAKER

MICC MINERAL INSULATED COPPER CABLE

MM MILLI-METRE(S)

MPHW MEDIUM PRESSURE HOT WATER

MUX MULTIPLEXER

MWS MAINS WATER SERVICE



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N NEWTON

NICAD NICKEL CADMIUM (RECHARGEABLE BATTERY)

NICEIC NATIONAL INSPECTION COUNCIL FOR ELECTRICAL INSTALLATION CONTRACTING

NRV NON-RETURN VALVE

OEL OCCUPATIONAL EXPOSURE LEVEL

OV OPEN VENT

PA PASCAL

PCB POLYCHLORINATED BIPHENYL

PDF PORTABLE DOCUMENT FILES

PE POLYETHYLENE

PF POWER FACTOR

PFC POWER FACTOR CORRECTION

Ph PHASE

PIR PASSIVE INFRA RED

PP POLYPROPYLENE

PTFE POLYTETRAFLUOROETHYLENE

PVC POLYVINYLCHLORIDE

R RETURN

RCBO RESIDUAL CURRENT BREAKER

RCCB RESIDUAL CURRENT CIRCUIT BREAKER

RCD RESIDUAL CURRENT DEVICE

RH RELATIVE HUMIDITY

RIBA ROYAL INSTITUTE OF BRITISH ARCHITECTS

RICS ROYAL INSTITUTION OF CHARTERED SURVEYORS

RMS ROOT MEAN SQUARE

RPM REVOLUTIONS PER MINUTE

RS232 SIGNAL INPUT/OR OUTPUT SERIALLY CODED

SPN SINGLE POLE & NEUTRAL

STP SHIELDED TWISTED PAIR

SWA GALVANISED STEEL WIRE ARMOUR

SV SAFETY VALVE

TA TO ABOVE

TB TO BELOW

TP TEST POINT

TPN THREE PHASE & NEUTRAL

TRV THERMOSTATIC RADIATOR VALVE

UPS UNINTERRUPTIBLE POWER SUPPLY

UTP UNSHIELDED TWISTED PAIR (WIRE CABLE)

uPVC UNPLASTICISED POLYVINYLCHLORIDE

UV ULTRA VIOLET



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V VOLT

VA VOLT AMPERE

VAV VARIABLE AIR VOLUME

VCD VOLUME CONTROL DAMPER

VIR VULCANISED INDIAN RUBBER

VRV VARIABLE REFRIGERANT VOLUME

W WATT

XLPE CROSS-LINKED POLYETHYLENE INSULATED



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Documents

1 Introduction and Guide