1. INTRODUCTION / OBJECTIVES Background Since the 1990´s, the www functions as the most important source of information for professionals and the general public. Due to high rates of fluctuation and growth, it is increasingly difficult to retrieve specific information by conventional search engines. Especially in the field of alcohol, drugs and addictions, vast amounts of uncontrolled and questionable materials are successively published on the internet. Health professionals are confronted with significant difficulties in access to trustworthy and valid, high-quality web resources related to the multidisciplinary working area of alcohol, other drugs and addictions (AOD) with its broad range of approaches and paradigms. Additional challenges are the variety of languages and cultures in the European Union, which undergoes a diversification with the EU enlargement to 25 member states during 2004 and anticipated accession of future candidates from Central and Eastern Europe (CEE). General project objectives The overall project objective is to establish and maintain an European subject gateway on AOD web resources, and to provide an online information service which is suitable for professional information requirements. The project aims to give systematic access to a selection of quality AOD websites within a comprehensive web-based catalogue and retrieval functions. Within the European Association of Libraries and Information Services on Alcohol and other Drugs, ELISAD, a growing network of information specialists in the AOD field engages in the continuous identification and evaluation of quality web resources on AOD in order to provide both: a subject-oriented retrieval system, and information about the content / publisher of each included website.

The major principles of research are: - cross-national institutional networking and information exchange strategy with geographic

tasks distribution, and catalogue maintenance by a growing group of partners; - development and application of standards, guidelines, formats and instruments for

cataloguing and compilation of metadata for digital web resources; - creation of online technologies and tools for input, administration and web-based retrieval

and presentation of data within a structured, searchable web interface. Achievements and experiences from the 2002-2003 work programme During the EC funded work programme 2002-2003, the project has achieved a networked research strategy with standardised methods and tools, based on the adoption of similar efforts (e.g. DESIRE) and the investigation of the users needs. Moreover, technologies have been created to facilitate the electronic processing of distributed data collection, the storage of metadata in a server database, and the functionalities for subject oriented access to the online catalogue within a comprehensive user interface at www.addictionsinfo.eu. Results were achieved by a network of 8 participant countries, supported by observers from 4 countries and the EMCDDA. After completion of the 2002-2003 work programme, the catalogue included 824 records for 32 countries, complemented by the sections pan-European and International. The data can be retrieved within the catalogue within an English language user interface, facilitated by an AOD specific keywords index, browsing functions in 12 topic categories, and multiple ways of searching and search refinement. Problems encountered concern the gaps in access to web-based information from the CEE countries, which pertain to 12% of the data included, as opposed to a representation of 88% from Western EU states. Another obstacle is the limited English language capacity of the users. Consequently, the relevance of geographical extension, multilingualism and technical improvements have been identified.

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The current work programme of the gateway project is building on the achievements in the previous EC funded project phase 2002-2003, such as an existing basic dataset, methodological frameworks and web-based technologies. Objectives of the 2005-2007 project work programme The current work programme objectives define the further development of the project scope, methods and technologies in order to improve the Elisad Gateway information services. It is essential to strengthen and extend institutional networking within the AOD field across the European Union, in order to achieve sustainable maintenance of the catalogue content on continuous base. A range of technical developments are expected to increase the suitability of tools, instruments and functions towards a significant improvement of the online catalogue for a professional and general public. Specific objectives of the project work programme for 2005-2007 are: • Extension of the geographical scope and the network of participant contributors The project concept aims to accompany the European Union enlargement by the integration of a maximal number of recent CEE member states, EU accession candidate states, and affiliated non-EU countries such as Norway, Switzerland, Serbia, Romania, Bulgaria etc Goals are to strengthen networking among AOD information centres and institutions, and to achieve the successive extension of project participants towards maximal coverage. • Extension and updates of catalogue content Based on the review of methodological framework and tools, the data collection process includes identification, evaluation and cataloguing of bibliographic and subject related metadata for AOD websites. Objectives include updating of existing records and inclusion of ca. 400 new records from 25+ European countries, to achieve an estimated total of 1000 records in English language, and the inclusion of selected records in native languages. • Multilinguality of the online information service at www.addictionsinfo.eu In order to meet the users needs, the catalogue structure and user retrieval interface will be translated in 15 languages, including the AOD keywords index, website components, and selected records. Tasks include the creation of a project info brochure in multiple languages. • Development of the gateway database and technologies Database developments aim to provide improved management functionalities and web-based administrative tools, a multilingual database structure, and implementation of the AOD keywords taxonomy modifications. Tasks include the development of improved retrieval functions and the re-structuring of the website and catalogue interfaces. • Enhance partnerships with European networks and contacts with AOD institutions The project aims to strengthen partnerships with European subject gateways and professional networks such as PrevNet, EADPP and the EMCDDA with the goal of methodical exchange and conceptual development of information transfer strategies. Tasks include public relations with AOD institutions in all European countries in order to promote the gateway services to a professional public from multiple disciplines. The expected project results will ensure the added value for the European community, considering the recent and prospective accession of new EU states. Anticipated benefits include an improved information transfer with regard to relevant issues on alcohol, drugs and addictions, including the general public and professional audiences in the field of health, AOD, treatment and care, prevention, research and policy. The networking component will support and increase cross-European institutional exchanges.

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2. RESULTS The overall results and achievements of the entire project duration are reported according to the 8 work packages (WPs) defined in the 2005-2007 work programme. 2.1. WP 1 – Project management Participant: Toxibase, France. Thomas Rouault (overall management), Marie Pierre Belmondo (accountancy) Duration: Month 1 – Month 26 June 2005 – September 2007 2.1.1. Subcontracting, cooperation agreements, EC relations A major responsibility of the project manager is the contracting procedure with all participant institutions involved to the project. Subcontracts with 18 participants included to the EC funding contract 2004325 have been successfully achieved during the months 1-3 by August 2005. The documents include 7 Annexes, such as the project 2005-2007 work programme defined in the EC contract Annex 1, financial calculation, subsistence allowances, models for workload ect. Additionally, Toxibase is in charge to set up cooperation agreements or technical partnership with an increasing number of observers who have joined the projects on a regular base. The cooperation agreements define the scope of tasks and deliveries, meeting participation, and financial support available for travels. Observer institutions provide the required personnel resources to the project. To date, 2 cooperation agreements have been achieved with institutions in Romania (Anti-drug Authority) and Switzerland (Koste-Infoset). Some project co-operations are maintained on an informal base with other national representatives (Slovakia, Spain, Hungary, Portugal, Croatia). Toxibase activities include the negotiation of special conditions for membership to the Elisad association, which are offered to voluntary contributors to the Gateway project, in order to acknowledge their engagement. In the framework of the project performance and management, Toxibase maintains the relations and exchanges with the European Commission, the DG Health and consumer protection – Directorate C Public Health and Risk Assessment. The WP1 includes submission of the interim and final reports to the EC, including technical and financial deliverables. The evolution of the Toxibase internal situation, bankrupt and activity closing in June 2007, has raised heavy problems in the project second stage. According to the EC-Toxibase contract, the DG-Sanco has been officially informed about this situation on April 5 2007, as soon as the closing decision was taken by the Toxibase General assembly (23 March). Toxibase, as main contract beneficiary, has proposed to transfer the project management to the OFDT (Observatoire Français des Drogues et des Toxicomanies) who was already involved as associated participant in the project. The MILDT (French intergovernmental agency on drug abuse), who is financing the OFDT permanently, has given his approval to this proposal. The closing date of Toxibase activity has been fixed in order to enable the work programme achievement, including the final report preparation, the accountancy audit The Toxibase Elisad gateway accountancy and profit and loss report have been officially approved by the Toxibase official auditor in order to transfer the budget according to legal requirements. Toxibase has repaid to the OFDT the budget which was not already engaged on 31 May 2007. All Toxibase employees who achieved the work programme have been duly paid.

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All project related documents are collected and administrated by Toxibase for EC submission. During the entire project phase, Toxibase supported the project work process with organisational information, reporting models, guidelines for administration, and technical advise. 2.1.2. Budget administration The financial project administration is facilitated by the Toxibase bookkeeping officer. It includes documentation and transfer of expenses related to the project. A major challenge is the overall management of a balanced budget for all participants, including the allocation of financial resources for staff performing project tasks. Given the varying salaries and employer costs across 16 European member states, the calculation of resources is a complex task for the budget administration. The project budget includes costs related to the project meetings, including travels and subsistence of participants, room expenses and catering. A difficulty for the project management is to extend the networking to new participants not yet identified as “associate participants” according to the contract between Toxibase and the EC-DG Sanco, especially those from the Eastern and Central European states and candidates. The allocation of EC funding to these institutions is excluded from the contract and guidelines. In absence of financial support available for project contributors / observers, many CEE institutions must finance travels and cooperation meetings by their own, limited resources. In order to improve the financial conditions of the project, Toxibase had requested a co-funding to the French Inter-Ministerial Commission to Combat Drugs and Addiction, MILDT www.drogues.gouv.fr. Unfortunately the MILDT has rejected this proposal and the co-funding (15 000€) has been registered as a loss in the Toxibase profit and loss report. Further information is available in the financial report by Toxibase to the European Commission. Cf. Annex O 2.1.3. Overall follow-up The overall follow-up is performed in close relationship with the project technical coordinator (Archido, WP 2). It includes the following tasks: • project planning and organisation – budgets, work programme, institutional contacts:

almost on daily basis the project manager has ensured liaison with the project participants through numerous e-mailing and telephone communication. The project planning (agenda and WP tasks) has been reviewed regularly and adapted to the participant capacities and technical issues.

• Relationship and follow-up with European Commission DG Sanco: answers on deliverables and project results; organisation of reporting for administrative and technical issues.

• Meetings planning and organisation: agendas have been prepared jointly with the WP2 technical manager. Objectives of the meetings have been detailed to the participants in order to facilitate decision making. Minutes have been checked and completed with the WP coordinators.

• coordination of WP8 tasks (communication / promotion) performed by Mrs Anne Singer

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2.2. WP 2 – technical coordination Participant in charge: Archido University Bremen, Germany. Susanna Prepeliczay Duration: Month 1 – Month 24 June 2005 – June 2006 The WP2 includes the technical coordination of all project activities and work packages performed by 29 partners from 22 countries. The project participants include 18 associate partners, 8 observers and 3 pan-european networks (Elisad, EMCDDA and PrevNet). Apart from the facilitation and documentation of a distributed work strategy, further tasks are related to methods development, meetings preparation and performance, database conception, website development, online publishing, communications, networking and partnerships, collection management, evaluation, reporting and promotion with a close involvement to WP3, WP4, WP6, WP7 and WP8. 2.2.1. Overall coordination / organisation The overall coordination process includes planning and performance of 6 work packages (WPs 3-8) in close collaboration with Toxibase and WP1 performance. The technical coordination tasks involve project activities by 18 institutional participants and 8 observers from 22 countries, and 3 cross-European associations according to the work programme objectives defined in the Contract 2004-325 with the European Commission. The technical coordinator is responsible to develop and maintain a suitable work distribution in line with the project timetable. Networking between all partners and building of new partnerships requires a variety of communications and exchanges among the project partners, and includes the maintenance of further institutional contacts across Europe on a regular base: • coordination of networked project performance and tasks distribution • maintenance of individual contacts with all 29 project participants and observers in

relation with all 8 work packages, technical / methodological issues, and organisational arrangements

• Networking process with 24 information centres on AOD for WP6 performance (cf 2.6.5.) • Facilitation of regular group information process via the project mailing list at Yahoo

Groups <elisadgateway@yahoogroups.com> • Networking with relevant AOD institutions in Germany, project promotion • Extension of project group: identification of potential collaborators from 35+ European

countries to support WP6 performance and ensure maximal geographic coverage, initiation and maintenance of contacts with prospective observers

• Initiation and maintenance of contacts with European networks and bodies (WP7): o PrevNet/De Sleutel www.prevnet.net o EMCDDA information and documentation centre www.emcdda.europa.eu o ELISAD association www.elisad.org / www.elisad.eu o LasDrogas: Spanish IEA www.ieanet.com / www.lasdrogas.net portal o EFDP / EADPP: European Forum on Drug policy www.efdp.org and the European

Alliance on Drugs Policy and Practice www.eadpp.eu o Academic LinkShare network of German university libraries www.academic-

linkshare.de For further information, see the partnerships outlined in chapter 2.6.1. of this report and Cf Annex H: Screenshot of Gateway contact page / list of 29 project partnerships

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The technical coordination tasks include organisational issues related to performance of WPs, documentation and delivery of results: • collaborative performance with ZAIT (WP3), DrugScope (WP4), and BISDRO (WP7) • WP8 web transfer: Planning of web transfer activities, including project materials and

interactive features, registration of new domain www.addictionsinfo.eu in July 2006 and technical administration responsibility

• documentation of project activities / compilation and distribution of work materials (e.g. papers, minutes, presentations, lists, tables) at internal site on elisad.zait.uni-bremen.de

• Supervision of deliverables from all participants in all WPs • online publishing and online access to project materials and publications • application for co-funding to the German Ministries of Health BMG www.bmg.de in

October 2005. • overall reporting on project activities to Toxibase and the European Commission. 2.2.2. Organisation and planning of project meetings The technical coordination tasks include the preparation of agenda topics and moderation of meetings in collaboration with other participants. During the first phase, the following workshops were conducted:

• Project Workshop in Oslo (11-12 October 2005) with 25 participants (21 institutions) from 16 countries

Content: introduction to 2005-2007 work programme, delivery of estimates on new URLs, training to use administrative online interfaces of database, development of input tools, feedback process on output screens, functionality, presentation on keywords review findings and taxonomy development, planning of further steps and meetings.

• Technical meeting at Bremen (9-10 February 2006) with 10 participants from Elisad, PrevNet, ZAIT, Archido, DrugScope, Artkode Company

Content: a keywords meeting was held with Archido and DrugScope on 1st day Introduction of database modifications according to Oslo decisions: input form, administrative screens, output functions, design draft for start page and search page, discussion on content management technologies (CMS), planning of WP8 web transfer issues.

• Project workshop at Bremen (16-17 October 2006) with 22 participants (20 institutions) from 17 countries, hosted by ZAIT

Content: review of OL translated taxonomy versions, training on correct indexing to apply the modified keywords taxonomy. Training on use of translation screens and multilingual input tools for OL keywords, website elements and abstracts. Identification of re-indexing needs for catalogue content, and input methodology. Review of WP6 cataloguing work and tasks distribution. Fedback process on website structure and layout.

• CEE training in Prague (30 Dec.-1st December 2006) with 4 participants from 4 countries (Hungary, Croatia, Czech and Slovak Republic) performed by Archido

Content: Cataloguing practice and methods for indexing and abstracts, practical exercise on translation screen functions regarding OL keywords, output fields and OL website elements. Advances of interfaces and taxonomy in HR, HU and CZ languages, feedback on project process and web layouts.

Apart from these project workshops, additional meetings include the regular reporting of project performance to the Elisad board within 4 reunions during 2005-2007, and the exploration of feedbacks and cooperations with EADPP (Amsterdam, April 2006) and the EMCDDA´s SCD unit (Lisbon, May 2007).

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For details and further infortmation cf. Annexes A – F: Meeting minutes and presentations Annex A and B: Minutes of Oslo workshop and 4 presentations – work programme (TR, SP) keywords index (SP, AW) Annex C and D: Minutes of Bremen technical meeting and 4 presentations – CMS (ZAIT, Artkode), taxonomy development and search screens (AW) . Annex E: Minutes of Bremen Project workshop Annex F:.Notes Prague training 2.2.3. Methods development The project methodical framework includes a range of guidelines and tools in order to ensure high quality and consistency of the information included to the catalogue. The WP2 tasks include the review and development of several methodological instruments and documents.

• Cataloguing guidelines: definition of formats and requirements for metadata, are applied for 2 types of records (full / in progress). While full records include bibliographic data, keywords and abstracts, the obligatory information for both records types include title, country, publisher OL, input date, website administrator email. During the 2005-2007 work programme, it was decided to reduce the intermediate “in progress” records as far as possible, in order to provide detailed information retrievable by browsing search.

• Online Input Form: .cataloguing tool functioning to create, save, and modify records in the database. Conceptual modifications include the removal of subject related free text fields and rating mechanism, date formats, and definition of fields according to the work programme in relation with WP3. New fields for biligual OL information, records de-selection and NRP highlighting were included since 2006.

• Input Manual: Compilation of methodic standards of cataloguing, including technical, content related and typographic guidance which were adapted according to the modified input form. Important items are the definitions of indexing topics based on Scope Notes related to WP4, and comprehensive abstract guidelines with good practice examples. The manual replaces the former Word WinputForm, since copy&paste of freetext information requires plain text formats (e.g. .txt) to avoid Microsoft pre-formatting tags.

• ToolTips: The development of integrated help functions for the online input form was achieved by November 2006, based on the updated content of the Input Manual and the Scope Notes for taxonomy terms application, based on expert input by BISDRO (WP7). Facilitated by on-mouse-over function, yellow help notes appear for each field of the form, including bibliographic freetext fields and 310 keywords index items.

• Scope Policy: definition of the topics coverage related to the contents of AOD web resources, including policy, prevention, treatment, research with regard to psychoactive substances and behavioural addictions. According to modifications in geographic and subject scope, this document has been reviewed in 2007.

• Selection Criteria: definition of quality requirements related to author, goal, content, presentation and accessibility as a precondition for inclusion to the catalogue. Exclusion criteria are anonymity, commercial purpose, and access limits.

• Help texts: The development of help texts for catalogue search functions, and a help manual to use the translation screens for multilingual input of keywords, website contents and records were completed during the second project phase. Online tutorials for application of administrative functions and content management of OL versions (website elements, catalogue fields, taxonomy terms) are available in the internal website sections.

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The help text for free search and browsing of the catalogue, with illustrations and examples on combined search and results output was first published by end 2006 in English with 16 OL translations (WP5). A review and update of all 17 Help versions was done in April 2007, in line with the new website layout, and is available for public within the Gateway website navigation bar.

• AOD keywords index review: Further development of the standardised AOD terminology in the English subject keywords index in relation with the WP4 (cf 2.4.) including

o the quantitative and qualitative review of keywords index / analysis of 300 fixed terms in 15 subject and context related categories, and the extraction of 1.775 recorded subject terms in 17 free text fields by Archido,

o Result-based development and re-structuring of the new taxonomy of AOD subject terms by DrugScope as a base of the multilingual catalogue browsing structure as defined in WP5

o creation of Scope Notes defining meanings and applicability for web-based AOD resources in order to ensure correct indexing and retrieval, and examples to ensure consistent application and transferability regarding multiple languages

o collection of participants feedback on the re-structured taxonomy and indexing practice, and inclusion of examples to the Scope Notes contents

o coordination of BISDRO scientific review (WP7) during November 2006, and compilation of feedbacks, comments and solution proposals on modification of terms and integration of additional items to the controlled vocabulary for indexing and browsing.

The final version of the AOD browsing taxonomy, along with extended Scope Notes, has been implemented to the system in December 2006, followed by OL review by participants. Further information and details are available in the 4 materials deliverys, cf Annex I: 2006 Input manual, abstracts guidance, Scope policy review and Search help text (EN version). 2.2.4. Database conception / website development The WP2 tasks include the conception of functionalities and interfaces related to the database input and output, in close collaboration with WP3 performance by ZAIT. The related WP2 activities include: • modifications of online tools: input form, selection page, refined search, free text query

options, administrative screens according to Oslo workshop results. • modifications of output interfaces and functions according to results from Oslo (2005) and

Bremen (2006) workshop results and requirements of the project work programme • Administration of server and domain hosting (uni-bremen.de / .eu.org) including technical

responsibility for the new domain www.addictionsinfo.eu at Neodomaines.com • definition of requirements for access log statistics related to WP7 evaluation tasks • testing of functionality and feedback process with ZAIT and project participants • catalogue management: MySQL database server at http://zait.uni-bremen.de/myadm

The development of the Gateway Website at www.addictionsinfo.eu with regard to structure, content and design forms part of the online services delivered to the project group and the general public in the framework of WP2 tasks: • change in the website structure according to the Bremen technical meeting results, • Redaction contributions to the website include the participants list, about and welcome

sections, help pages, general wording of interface display elements

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• provide online access to internal work materials for the project group, e.g. minutes, presentations, black list etc with password login at http://elisad.zait.uni-bremen.de

• provide online access to project publications for the general public, e.g. articles, reports, abstracts ect at the gateway website and at www.elisad.org / www.elisad.eu

• joint conception of design drafts for interface header, menue, layout created by ZAIT The WP2 tasks covered the organisational coordination of the multiple OL versions of the website elements, redactional pages, and AOD keywords browsing taxonomy related to WP5. 2.2.5. Collection management A significant part of the WP2 tasks is the coordination of data input related distribution of tasks, monitoring and compilation of contributions delivered. It is performed in partnership with 24 documentation centres from 22 countries involved in the WP6, related to collection and cataloguing of AOD websites. During the entire project duration, a geographic scope covering 33 countries and the pan-European section of the gateway catalogue has been achieved. Overall supervision, monitoring and coordination of participants WP6 data collection tasks: • Continous documentation and compilation of new URLs identified, catalogue records, de-

selected URLs (black list) • Technical advise: guidance on technical questions, catalogue administration, cataloguing

methods, functionality, materials, organisational issues • Management of work distributions: coordinate shared cataloguing for trilingual

Switzerland resources, Baltic states, pan-European, South East Europe and Scandinavia • Catalogue management: data consistency, database administration, supervision of country

collections, regular maintenance of black list, accessibility and content checking • Database administration: updates to MySQL server database via PHP MyAdmin tool on

http://elisad.zait.uni-bremen.de/myadm • Regular group information by mailing list: updates on technical issues, catalogue content,

workshop results ect • Monitoring and continuous documentation: compilation of lists and tables on input +

collection state for workshops and reports

Further contributions to WP6 central collection management include the completion of data for the country sections Denmark, Bulgaria and Europe. Since November 2006, the Black list was integrated to the database by importing the stable HTML listing, which implied the control of duplicates and deletions requirements.

Detailed information : Cf Annex I – list of 773 new URLs identified 6/2005-5/2007 from all countries, and in the Black List: http://elisad.zait.uni-bremen.de/seguro/blacklist.htm 2.2.6. Reporting / Publishing / Evaluation The WP2 activities include the continuous and regular documentation of project activities in relation with reporting tasks (WP1), evaluation (WP7) and promotion (WP8). • compilation and distribution of project work materials (e.g. papers, minutes, presentations,

lists, tables), supervision of deliverables from all participants and all WPs • provide online access to internal work materials for the project group, e.g. minutes,

presentations, black list etc with password login at http://elisad.zait.uni-bremen.de • interim and final reporting on the project performance and achievements to Toxibase and

the EC, including all related materials and Annexes delivery

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• online access to project publications for the general public, e.g. articles, reports, abstracts ect at the gateway website and at www.elisad.org / www.elisad.eu Online version of work programme 2005-2007 cf www.elisad.eu/gateway.htm

• web publishing of project descriptions at the Archido website www.archido.de

Within the WP2 tasks, the project was presented in relevant work contexts including conferences, publications and the internet, in relation with the WP 8 on promotion and web transfer (cf 2.8.) including LIDA in June 2005 (Dubrovnik) and the Reitox Focal points meeting in May 2007 (Lisbon). Evaluation is performed in relation with WP7 tasks in collaboration with BISDRO scientific monitoring tasks (cf 2.7.). • evaluation of WP6 results with regard to catalogue content coverage and new URLs • conception of statistical requirements in collaboration with WP3 and evaluation of

catalogue access and usage, including origin and search behaviour

The results from documentation, publishing and reporting tasks have contributed significantly to a structured project performance, and to an increased visibility of the project outputs across the professional AOD sector in Europe. A successful implementation of the technical coordination work is evident by the extension of project partnerships and related contributions in all WPs, especially the catalogue content coverage (WP6) and the multilinguality of the Gateway website (WP5) which both overpassed the initial project objectives. 2.3. WP 3 – Database development Participants : ZAIT University Bremen: Urs Widmer (Programming), Michael Lund (Design), Oliver Oster (Server Administration). Archido: Susanna Prepeliczay Duration : Month 4 – Month 24 September 2005 – May 2007 In cooperation with Archido conceptual work (WP2) the programming of the server database functions, administrative tools and catalogue interfaces has been performed by ZAIT staff. Due to illness leave of the programmer in November/December 2005 and February/March 2006, some delay of technology tasks was unavoidable, while the work programme was secured by staff replacement. ZAIT presented its contributions during 2 project meetings at Oslo (October 2005) and in Bremen (February 2006). Technical support was provided for the performance of WP4 and WP8. Results are accessible online for public at www.addictionsinfo.eu and in the internal section at http://elisad.zait.uni-bremen.de 2.3.1. Technologies and database structure • Setup of new project server hosted / administrated by ZAIT, using UNIX system and

MySQL version 4.1.11 / PHP3 managed by MyAdmin version 2.6.2 • Installation of test database for Oslo meeting (September 2005) • Verification and extension of database structure, multilingual tables and UNICODE (utf-

8) ability and character set (special types), including website elements • Adaptation of text fields [blob] and countries structure, inclusion of additional countries

and languages for records, keywords and interface elements • Change of programming style from HTML conventions to XHTML

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• Implementation of database-driven translation functions and OL content management including administrational page for choice of EN source version + reference language + target language for the following items:

o OL keywords-options (tables including subjects, top terms and narrow terms) o OL website elements (menu, texts, catalogue output fields) o Tooltips for input fields (scope notes and cataloguing guidelines)

• Extraction of 20 subject free text fields contents / usage statistics of fixed keywords for WP4 (June 2005) and extraction of publisher emails addresses for WP8 (February 2006)

• Extraction of dump file with variables for 26 options-tables and keywords-options for DrugScope taxonomy work (WP4) to prepare mapping table

• Migration of master database to project server former test environment (January 2006) • Integration of Black list to the general database, internal output screen ordered by

countries (November 2006) 2.3.2. Administration tools and functions • Input form: Split-up into 12 pages with tabs choice, insertion of 5 obligatory fields [title,

URL, publisher_OL, admin_email, date] highlighted by icons, removal of rating and subject related free text fields

• Automatic dates function for first registration and correction of records, style modification to European dd.mm.yyyy from former version (yyyy-mm-dd)

• Integration of help notes / tool tips functions [on mouse over / JavaScript] for freetext fields and indexing (Scope Notes) based on Input Manual and taxonomy structure

• Integration of freetext formatting tools [bold, italics, underline, lists, <p> , <br>] for 2 abstracts fields (publisher description, website abstract)

• Integration of 3 fields for OL bilangual input, including publisher description, website description and free keywords

• Checkbox to indicate NRP records on publisher page of the form • Checkbox for de-selection of websites and fields for date and reason of rejection on

evaluation page of the form; additional option to delete records • Selection page with search modus by country, title, evaluator, records IDs with ordering

option by title / ID numbers for Editing mode, indicating de-selected records by pink color • Verification of recording mechanism, feedback screen and duplicate check [title, URL] • Maintanance of password protected internal login-section including tools for catalogue

input and translation, FAQ document, show/hide ID function, programming history, toolbox, technical docs collection and upload facility http://elisad.zait.uni-bremen.de/_related/admin/add_document.php

• Administrator Toolbox with programs for administration of OL website elements and keywords options tables content

• Link checker screen for 404 errors of records by country choice • Setup of test environment URL www.addictionsinfo.eu/_test_ (March 2007) to test

functional modifications before transfer to productive server site • Programming of web access statistics (related to WP7), including by May 2007:

o Catalogue usage results by interface languages, sessions (origin), browsing subjects / keywords choice, free search strings entered, details views

o Website access results generated by AWSTATS programme available from university campus net based on weblog analysis (cf Annex)

Overview tables are available in the internal website section, including monthly totals and dynamic updates. The ZAIT tool documents visits related to browsing and search activities.

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2.3.3. Output functions and interfaces • Password protected access to all new and experimental interfaces and functions • Refined search screen to combine all subject categories / contextual categories including

keywords options and free text fields search (October 2005) • Display of query string on top of results list with numbers from intersections matching,

feedback message for no results • Modified appearance of details view in separate window (JavaScript) including date, fixed

keywords, highlighting of search strings, ID numbers, date of last modification, option to show / hide taxonomy terms keywords and link to OL details display for bilingual records

• Modified appearance of default results list in alphabetical order by title, without rating • Highlighting of NRP records by symbol based on checkbox activation (input) • Display of “record of the month” on startpage, defined by super-administrator based on ID

in the database ini-file of the system • Implementation of 2006 browsing taxonomy (based on WP4 results) including:

o Implementation of EN source version and scope notes (July 2006) o Routine for re-indexing of catalogue records and mapping for review needs o Implementation of 13 OL versions from translation agency (WP5 results) in

September 2006 o Default display of EN version where no OL translation is available

• New “topics browsing” screen with AND/OR operators to combine selected keywords from all categories (April 2006) AND combination of refinded browsing items with freetext search (December 2006)

2.3.4. Website development and design • Creation of new start page structure according to Design Brief from Bremen meeting

(April 2006) including welcome text, free search (all text fields), example records, administrative login for input, OL interface selection in EN + 16 languages and navigation items: home, about, contact, topics browsing, help, updated records from last 30 days, visit Elisad.eu

• Creation of web layout and various design drafts headers: o symbols series for 9 subject categories and start interface (February 2006) o general symbols header series including a combination of pictures related to the 3

topics of Europe, drugs and information media (October 2006) o magnifyer series including library and AOD symbols (November 2006) o typographic headers series with first EN prototype in October 2006, and advanced

versions for 17 languages based on selection of 25 AOD terms translated to OL (December 2006) integration of new logo and “Impress BT” fonts (February 2007)

• definition of texts and elements sections appearance by CSS stylesheet using Verdana font • language choice on startpage including EN + 16 languages using ISO 639 code, and

automatic recognition of clients browser settings / language definition • New size loading structure of catalogue / website interfaces to meet barrier free

requirements, creation of accessibility models and statement, fluid width definition of 100x600 pixels, enlargenment option using strg + keys

• Website administration: centralised upload of technical documents files, OL help PDF documents and gifs (e.g. headers, partner logos on contact page)

• Verification of compatibility with various browsers (Microsoft IE, Netscape, Mozilla Firefox) and special characters displays interfering with system commands (e.g. apostrophe code U0027, single and double quotes) based on session variables

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• Availability of entire website and catalogue for public in 17 languages based on participants contributions to WP5 tasks

Further works include: • Server administration and host maintenance, security management, backups • Participation to Oslo project workshop (October 2005), group training on retrieval / input • Hosting of technical meeting (February 2006) and project workshop (October 2006) at

ZAIT in Bremen • Counselling to Elisad about open source CMS functions and usability (Joomla, TYPO3) • Support to participants by email counselling on technical questions • Management of CNAME server settings for new domain obtained from Neodomaine.com

in July 2006 for elisad.zait.uni-bremen.de since September 2006 • Maintenance of old interface for public access connected to master database until mid

2006, automatic re-direction to new domain after October 2006 • Drafting of help texts for search functions and translation tool • Proposals for interactive features (WP8) such as downloadable gateway search box for

external websites, function to propose AOD websites • Coping with database hacking on 8th February 2007 and replacement of catalogue content

by backup copy; resolution of security issues ZAIT will continue the server and database administration tasks until the year 2012 at least, as confirmed formally to Toxibase. Related to the project work programme 2005-2007, ZAIT has produced an extensive documentation of programming functions and database structure, and maintains a FAQ section on technical matters. A programming history is available (internal section) at www.addictionsinfo.eu/startpage_text.php?file=doc_adm/history.php Further information is available in the WP3 materials delivered by ZAIT, Cf. Annex E - 7 Screenshots: Start page, Online form, Selection page, Translation Screen, new Browsing page, PHP admin screen and Web statistics files by AWSTATS and ZAIT. 2.4. WP 4 – keywords index Participants : ZAIT University Bremen: Urs Widmer (Programming), Michael Lund (Design), Oliver Oster (Server Administration). Archido: Susanna Prepeliczay DrugScope: Anne Welsh BISDRO: Prof. Lorenz Böllinger Duration : Month 1 – Month 19 June 2005 – December 2006 The keywords index development was shared among Archido, providing a quantitative and qualitative review of the former AOD terms applied, and DrugScope in charge of the new subject taxonomy development. The implementation to the database system was performed by ZAIT (cf WP3), including the English and OL versions delivered in 2006 (cf WP5), followed by a scientific review of terminology and scope definitions by BISDRO (cf WP7), both institutions at the Bremen university.

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2.4.1. Review of AOD keywords (Archido). Susanna Prepeliczay The keywords review was performed from June – September 2005 (M1-M5). It was based on contents from the free text fields in the database, and the application of the fixed keywords, as recorded until June 2005. The raw data was extracted by ZAIT within .txt file format. Time resources allocated to this work package have been by far underestimated. Consequently the delivery of the WP4 materials to DrugScope was delayed to late September. The purpose of this review was to prepare the subsequent taxonomy work by DrugScope: - to identify relevant keywords in each category to be added to the index - to identify irrelevant keywords in the 2003 index to be deleted - to propose search term extensions and synonyms

The 2003 version of the AOD keywords index includes 14 major categories (9 subjects and 5 formal/contextual items) and a total of 354 fixed keywords organised in 25 options-tables. In total, the gateway database includes 25 free text fields related to subjects, contexts and resource types. Out of these, 17 fields were included to the review and analysis process: 11 thematic fields and 6 contextual & formal fields. Fields not investigated include country and language options (as defined by geographical coverage), general subject (subject_ft, 45 records), and major keywords (keywords_ft, 670 records). METHOD and PROCEDURE of keywords review: • specification of fields / extraction of records • quantification of records & terms to be analysed • exclusion of irrelevant or double records : no. and reasons • collection of terms from fields content and alphabetical listing of terms • documentation of usage numbers for keywords recorded in each subject category • analysis by subject category : merger of lists and cross-checking of terms recorded • statistics of usage / application of 2003 keywords index options vs. free text records • proposals for additional AOD keywords and synonyms • impact on database structure, input tool and interfaces

The total no. of records from all 17 fields were 3062 records, each including a mixture of subject related keywords, and a variety of other terms: • terms related to the according subject category • terms related to other subject categories • terms with contextual relation, indicating populations, environments • terms with formal relation: types of resources and publications, countries, languages • titles of documents and names of organisations, comments, addresses…. Overview table: free text fields extracted, number of records and subject terms name of freetext field total no.

of records records excluded

records analysed

keywords identified*

subject terms

1 substance_ft 258 43 215 322 1682 consumption_ft 199 17 182 288 913 addictive_behavior_ft 42 - 42 51 264 druguse_consequences_ft 209 15 194 271 2425 prevention_ft 312 11 301 377 1136 treatment_ft 235 5 230 356 1247 services_ft 105 6 99 173 548 policy_ft 216 15 201 186 1249 research_ft 171 15 156 213 9310 economy_ft 84 4 80 226 97

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11 culture_ft 126 11 115 222 6312 targetgroup_audience 258 5 253 251 17413 environment_ft 155 4 151 225 9514 type_organisation_ft 46 1 45 49 7215 www_database_ft 173 5 168 279 16 www_fulltext_materials_ft 303 8 295 247

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17 interactive_services_ft 170 7 163 227 75 TOTAL 3.062 172 2.890 3.963 1.775* relevant terms = subject relation, contextual info, formal info Intermediate results / proposals Findings from the keywords review include potential terms identified in each subject related and contextual category, potential modifications of existing terms, and options to modify the structure of the index, e.g. merge of sub-categories and/or split up of sub-categories. Further information is available in the WP4 Report by Archido, including details on the numeric analysis of keywords, terms identified and proposals, in the Annex G to this report. 2.4.2. Taxonomy development (DrugScope). Anne Welsh Methodology In Oslo, the proposed methods for the subject taxonomy were presented to the Gateway participants. This was the same methodology used in other taxonomy projects, including the construction of a naval history taxonomy for the MOD, the maintenance and development of a legal taxonomy for the Middle Temple (a professional organisation for English barristers) and the mapping of a French legal taxonomy (based on statute law) to a U.S. legal taxonomy (based on common law) for LexisNexis. This methodology was agreed, according to the presentation at the Oslo workshop, cf Annex B of this report. Consolidation of Existing Work From the documents received from the Project technical coordinator, a working spreadsheet was compiled showing the terms, the number of times they had been used and selected notes. Creation of Systematic Facets The existing terms and the notes were read systematically, and worked out the most useful way to divide the existing terms into facets. The requirements for these decisions were:

1. that they should be logical 2. that they should consider existing substance abuse taxonomies – the key ones used

were DrugScope, Toxibase and ETOH, although other taxonomies were consulted for difficult issues

3. that they should allow for a straight-forward mapping with as little manual re-indexing of existing records as possible

4. that they should take into account the familiarity that most ELISAD participants have with the existing structure (important for ease of familiarisation and use)

The resulting facets formed part of the presentation made at Bremen in February (Annex D). Participant Consultation Having decided the facets, it was worked out which of them would require the largest amount of manual re-indexing – i.e. which would cause most work to the participants. These were the “audiences” and “populations” facets, which were created by ‘splitting’ the existing “audiences” facet (which had been used for both audiences and populations). These were circulated in discussion documents to Gateway participants, and feedback was incorporated into the facets.

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This procedure was followed for all subsequent facets, except for: substances – this follows the format in Druglink guide to drugs. Some drug typologies are open to debate, and with three levels in the hierarchy it was difficult to achieve a simple ordering. Experts consulted include Harry Shapiro (Head of Publications, DrugScope and the author of Druglink guide to drugs), Mike Ashton (Editor of Drug and Alcohol Findings) and John Witton (National Addiction Centre). Moreover, several users of the DrugScope Library (who are practicing drugs workers) were polled. Comments were received from several participants, and a few became an integral part of the taxonomy design process. types of information – this is practically a flat list, types of organisation – the same issue as for types of information. research – work was completed on this as the second facet that has been worked out Interface Design In February the technical meeting in Bremen was attended to update on progress and meet with the programmers and design team. Unfortunately, the lead programmer was not able to attend because of his health. However, the team met at ZAIT were extremely professional and open to suggestions for the interface design. The presentation of existing taxonomy displays is available in Annex D of this document. A basic design was sketched out and sent to ZAIT. Implementation A spreadsheet containing the new keywords was delivered to the lead programmer at ZAIT in June 2006. It was set out in the order that was agreed in a previous conversation, based on the table names and entries from a spreadsheet supplied by ZAIT, and added columns to denote actions and the new taxonomy structure. The structure of the database has been dictated by the existing structure, which is based on a number of tables. The lead programmer is now working on implementing the new taxonomy. Because of the limitations of working from spreadsheets and communicating by email and telephone, it is necessary to check and recheck and check again that we understand each other. As the lead programmer is very efficient at leading this procedure, a successful implementation of the taxonomy design could be achieved in July 2006. Results Prior to the project workshop in Bremen (October 2006), the new taxonomy of the ELISAD Gateway is anticipated to be available online in all OL versions (WP3). Subsequently, the participants feedbacks and scientific analysis of the results of the taxonomy redesign will be available (WP7). However, at this stage, WP4 results include:

1) a rationalization of existing keywords 2) the development of new forward-looking keywords 3) a structure that is easily expandable

On the basis of this state of work, the taxonomy work for the ELISAD Gateway has been presented at Internet Librarian International on 17 October 2006. This presentation should coincide with the new-look Gateway’s being available for public use and is anticipated to bring new users to the site, in relation with WP8 promotion. Further information is available in Annex G – AOD Subject Taxonomy 2006: EN source version and scope notes, and Annex K – ILI presentation 2006 by Anne Welsh.

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2.4.3. Technical implementation and scientific review After delivery of the English source version of the keywords taxonomy in June 2006, the new browsing structure and scope notes were implemented to the database system by ZAIT during July 2006, including the routines to import the re-indexing of records (cf WP3). In a next step, after the delivery of the 13 raw translations of the taxonomy in September 2006 (cf WP5), the OL versions were implemented by ZAIT and reviewed by the participants from October-December 2006. Following this process and considering the participants feedback obtained during the Bremen meeting, a scientific review of the taxonomy was performed by BISDRO (cf WP7 and Annex G). 2.5. WP 5 – translation Participant in charge: Drugscope, 16 information centres Duration: Month 13 – Month 22 July 2006 – March 2007 The translation tasks are related to the multilingual AOD subject taxonomy and scope notes in WP4 (cf 2.4.). The availability of the WP4 results is a precondition for the WP5 performance. Due to the underestimated time resources required for the WP4 tasks, a significant delay was observed for the first phase timetable, related to the start of WP5 activities in July 2006. Further translation tasks include the OL versions of the Gateway website and the promotional materials developed during the WP8 (promotion). All translations were based on the English (EN) models and source versions of these materials, which had undergone proofreading for correct English by native speakers from DrugScope. 2.5.1. OL versions of keywords taxonomy terms The raw translation of top terms and narrow terms was performed by an external translation agency, supervised by DrugScope. Upon delivery of the WP4 spreadsheet with the re-structured browsing taxonomy, including 80 top terms, 320 narrow terms, and 285 Scope Notes, the Excel file was adapted for translation. In order to identify the best subcontracting solution for translation, indicative costs were investigated with 4 different agencies in London. The most competitive offer was received by the Central Office for Information (COI) Translations Unit, who were also experienced in translating drug related materials. Languages requested to COI for the gateway taxonomy included Czech; Dutch; Finnish; French; German; Greek; Hungarian; Italian; Norwegian; Polish; Russian; Spanish and Swedish. The raw translations of the OL taxonomy versions were done by native speakers of the respective target languages. Starting from July 2006, the work has been completed in August and the final output supply was delivered in Excel files to DrugScope. In September 2006, 13 raw translations of the keywords taxonomy were delivered to ZAIT. Upon implementation to the database system, 12 OL versions (except Russian) were reviewed, completed and corrected by participants, using the online translation tools. Various modifications were done in order to achieve a comprehensive, AOD specific terminology /vocabulary. As no Lithuanian translation was available, the CEEHRN participant provided the native language version for all keywords. Additionally, 3 observer participants (Romania, Portugal, Croatia) proved a remarkable commitment to the project, by translating the entire keywords taxonomy, website elements and other materials. Concluding, 17 language versions of the browsing taxonomy were achieved by end 2006, including English. The multiple OL versions of the taxonomy are available in the online catalogue within the according interface languages. For several languages, the Scope Notes OL versions are available within the ToolTips integrated to the input form.

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2.5.2. Translation of website elements The OL versions of the entire Gateway website were translated by the project participants based on the English model texts, using the translation screens and multilangual content management system created by ZAIT (WP3). The translation of multilingual website elements included the following items:

o Header title and 25 typographic terms o Navigation bar items (home, about, help, topics browsing, updated records etc) o Search screens, Field names, result output screens (e.g. title, publisher, keywords,

details, number of hits / records, record of the month etc) o Help text: explanations on free search, simple and combined browsing, defaults and

details views, matvching of query with results (5 pages) o Redactional texts on Web pages: Welcome text, About page, contact and partners

page, new websites, browsing instruction ect o Online input form: wording of fields, cataloguing help notes and guidelines o Internal pages: online tutorials about administrative screens were done for several

languages, otherwise the English default version is displayed. For the OL versions translation of the help text, a model illustrated by OL screenshots was created and distributed by the project coordinator (WP2). Upon reception of the multilanguaged help text versions by participants, the process of online publishing in PDF format was organised with ZAIT. Concluding, the entire Gateway website is available in EN version + 16 OL languages by June 2007, overpassing the initial project objective (EN + 14 languages) by far. 2.5.3. OL Translation of promotional materials The translation of promotional media is related to the WP8 tasks and was performed by 16 project participants. Based on English languaged models, the creation of OL versions included the Gateway press release text and the electronic flyer developed in February 2007. The OL translation has been achieved during the period March-April 2007 and OL versions of both materials are available in 17 languages. These materials have been distributed to institutions and experts in the AOD and health sector within the WP6 networking tasks and were followed up during the WP8 promotion activities. Concluding, the provision of OL materials have contributed significantly to the popularity of the Gateway catalogue among experts from all European countries. Given the availability of information in various languages, the visibility and attractivity of the gateway information service has increased far above the initial expectations. The multilanguaged Gateway catalogue, available in 17 languages, means an important increase of comprehensiveness for AOD experts in Europe. Further translation activities Further tasks performed within the WP5 include the English proofreading by native speakers. DrugScope experts have provided a review and corrections of the Gsateway search help text, the accessibility page, the electronic promotional flyer and the press release model. Another issue required by the work programme was the creation of bilingual records, i.e. the translation of the most relevant x in the gateway database to its OL versions by the participants in the framework of WP6 tasks. The selection and completion of OL metadata has been achieved successfully, and details are reported in the section 2.6.5. of this report.

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2.6. WP 6 – data collection / networking The WP 6 started in month 4 / September 2005 and will continue until May 2007. A growing number of participating information centres are involved and supervised by Archido in the framework of WP 2 tasks (technical coordination), including the collection management. Further information is available in the WP6 Reports by participants and observers to Toxibase. Results in the section 2.6.2. to 2.6.5. are based on the catalogue online output. 2.6.1. Geographical Coverage / work distribution At current, 24 information centres secure identification of websites, data input and updating of the online catalogue, including 16 participants and 8 observers from 22 countries (cf 2.6.5.). According to a networked distribution of WP6 tasks, the geographical coverage of the gateway catalogue includes 33 countries and the sections pan-European / International. In some countries, the cataloguing work is shared among partners (France, UK). While other participants are responsible for more than one country, the cataloguing tasks are shared on regional level according to language and capacity requirements:

• For the Scandinavian region, a sharing of Swedish websites description by SIRUS from Norway based on a selection by CAN was planned. This procedure was modified, because an increase of the initially limited resources from Norway was observed in the second project phase.

• As websites from Switzerland are published in German, French and/or Italian languages, a work sharing between InfoSet (CH), Toxibase (FR) and Gruppo Abele (IT) has been arranged to cope also with the large extent of AOD resources available.

• Next to its responsibility for France, Toxibase helps to cover cataloguing for Luxembourg, and the French language Switzerland sections

• The 3 Baltic states Lithuania, Latvia, and Estonia are covered by CEEHRN • Archido is responsibe for data collection from Germany. Moreover, contributions include

URLs identification for the pan-European / international section, Denmark and Bulgaria. • Due to the limited number of Irish websites, the HRB/NDC was assigned to cover the

pan-European and International catalogue sections, in order to fulfill its contractual obligations.

• Since November 2006, the KGZ city library in Zagreb joined the project, responsible to cover Croatia and the FRY states Serbia, Bosnia, Montenegro, Slovenia, FYRMacedonia.

• Thanks to the knowledge of Russian AOD resources and language, some URLs and a limited number of websites could be included from Russia by Elisad.

The geographic scope of the gateway project aims to cover a potential 35+ countries, including the 27 EU member states, future accession candidate states and neighbouring countries. The focus of the current work programme is to extend the project contributions to the Central and Eastern European (CEE) countries.

To date, 3 participants (Poland, Lithuania, Czech Republic) and 4 observers (Hungary, Romania, Slovak republic, Croatia) from the CEE recent 2004 EU accession countries, and CEE candidate countries are involved to the project. No direct contacts are established yet in Denmark, Bulgaria, Cyprus, Malta, Iceland, Macedonia, Bosnia, Estonia, Latvia, Montenegro, Serbia, Slovenia, Albania, Turkey and Russia. (despite ongoing efforts with Danmark, cf 2.6.6.) According to the project objectives, it is planned to furtheron identify partners in each country to secure complete geographical coverage as far as possible, in order to sustain and secure networked maintenance of the catalogue continuously.

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Despite the lack of project partnerships in these countries, some data from Latvia, Montenegro, Slovenia, Russia, Bulgaria, Denmark, FYRMacedonia, Serbia, Bosnia are available in the WP6 related to cataloguing. On the other hand, 3 countries could not be covered at all: Turkey, Cyprus and Albania. 2.6.2. New URLs identified The identification of AOD web resources is the first step of the data collection tasks. All participants reported about the websites identified at the Oslo meeting. Additional resources have been identified further on during the entire project duration. The collection of new URLs has been completed and updated continuously. In total, 773 new web resources on AOD from 33 countries have been identified until June 2007, including additional websites with pan-European and international scope. Table Overview: 773 new AOD websites identified from June 2005 – June 2007

country Participant responsible

new URLS identified

country Participant responsible

new URLS identified

Austria API-LBI 33 Latvia CEEHRN 4 Belgium VAD 31 Lithuania CEEHRN 8 Bulgaria ARCHIDO 10 Luxembourg TOXIBASE 3 Bosnia /Hrz. KGZ 11 Montenegro KGZ 7 Croatia KGZ 10 Netherlands TRIMBOS 31 Czech Republik SZU-Nadace 28 Norway SIRUS 26 Denmark 21 Poland IPIN 30 Estonia CEEHRN 7 Portugal IDT 21 Europe HRB-NDC 15 Romania ADA 22 Finland STAKES 54 Russia 30 France TOXIBASE 39 Serbia KGZ 5 FYRMacedonia KGZ 4 Slovak Rep. NMCD 9 Germany ARCHIDO 66 Slovenia KGZ 4 Greece EKTPN 50 Spain PNSD 24 Hungary ESKI 20 Sweden CAN 21 International HRB-NDC 6 Switzerland

de / fr / it INFOSET Toxibase / Gr. Abele

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Ireland HRB-NDC 2 United Kingdom DrugScope 49 Italy GR.ABELE 36 Compared with the number of 426 new URLs identified from 29 countries during the first project phase, this development documents the rapid growth of the web-based resources on AOD across Europe. Thanks to the extension of partnerships, the number of AOD websites from CEE states were increased from 109 new URLs in June 2006 (12 countries) to 209 new URLs from 16 countries in June 2007, a duplication of results. A total of 543 URLs were identified for the 17 Western European countries. The publishers /titles and URLs of all resources have been listed in the Annex WP6 to this report. They provide an overview of institutions and activities on AOD across Europe. Since these AOD websites represent a total prior to evaluation and cataloguing, it is expected that the total number of records is smaller than this overall collection. All new websites are subject to evaluation and potential de-selection if quality and content requirements are not met, and will be documented in the black list. Those websites which meet the scope and selection criteria are successively catalogued in the Elisad database. Further information is available in Annex I – WP6 List of 773 new URLs from all countries

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2.6.3. Cataloguing / Records Following the identification of websites, the evaluation process includes recording of suitable resources into the online database. The instrument for cataloguing, i.e. the modified online form to create new records (cf WP3) is accessible online in the internal website section, with a password protection to all participants. The administration and editing of existing records is done by the selection page. All tools and functions can be applied easily with any kind of web browser, working best with Mozilla Firefox. From the total of AOD resources listed above, about 80% have been evaluated and catalogued until end of June 2007. This includes mainly full records, and a limited amount of “in progress” records. All records are done in English language, including the following metadata:

• Bibliographic data: title, publisher, language(s), country, major keywords • Subject indexing: general subject(s), context and topics coverage by 350 keywords • Abstracts: description of publisher background / website content • Administrative data: date of evaluation / correction, contact email, evaluator

At the end of the first project phase, the online catalogue includes 1157 records from 35 countries (4th June 2007). This includes 1110 full records and 47 in progress records (without full descriptions). With regard to the project objective to create a minimum of 300 new catalogue records in English language, the final results indicate a significantly larger number of 555 new records achieved in total during the entire project duration 2005-2007. The following table shows the distribution of new catalogue records by countries in relation with the overall collection size. country Participant

responsible New EN records

Total EN records

country Participant responsible

New EN records

Total EN records

Austria API-LBI 30 56 Latvia CEEHRN 7* 7 Belgium VAD 27 51 Lithuania CEEHRN 10 10 Bulgaria 6* 10 Luxembourg Toxibase 3 4 Bosnia /Hrz. KGZ 7 7 Montenegro KGZ 4 4 Croatia KGZ 11 11 Netherlands TRIMBOS 26 65 Czech Rep. SZU 24 36 Norway SIRUS 29 32 Denmark 3* 13 Poland IPIN 21 25 Estonia CEEHRN 4* 8 Portugal IDT 19 20 Europe HRB-NDC 5 35 Romania ADA 6 14 Finland STAKES 26 29 Russia 2 2 France TOXIBASE 33 75 Serbia KGZ 8 8 FYRMacedonia KGZ 4 4 Slovak Rep. NMCD 6 8 Germany ARCHIDO 88 180 Slovenia KGZ 3 7 Greece EKTPN 21 27 Spain PNSD 1 64 Hungary EUM 7 9 Sweden CAN 22 59 International HRB-NDC 4 18 Switzerland INFOSET 24 66 Ireland HRB-NDC 2 13 DrugScope 40 130 Italy GR.ABELE 22 57

United Kingdom

* due to the limits related to languages, the indicated records are incomplete (in progress) In total, an increase of catalogue content of 56% was observed as compared to the project start, when a total number of 992 records available in the catalogue. The overall collection size is reduced by the number of de-selected records /URLs during 2005-2007 (cf 2.6.4). No new records could be done for Iceland and Malta (1 record each). As expected, the most significant growth is related to the collection for 16 CEE states, and an initial coverage of 3 additional country sections (FYRMacedonia, Montenegro, Russia) was

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achieved. Moreover, a relevant increase for the catalogue content in some EU states (Finland, Greece, Norway, Portugal) is evident. A slight decrease in the amount of records occurred for Germany, Sweden and Spain. Among the results, the completion of most former “in progress” records means a considerable improvement with regard to quality and consistency of the catalogue content. While 287 catalogue records in progress from 22 countries were available in June 2005, this number has decreased towards a total of 47 in progress records from 9 country sections by June 2007, which are mostly related to newly identified websites. Besides the 555 new full records, the 602 records entered during project phase 1 (2002-2003) have been updated with regard to content descriptions and taxonomy indexing. The re-indexing tasks included the 205 new records done during the first phase of the project, before the implementation of the re-structured keywords taxonomy (cf WPs 4 and 3). In total, updates include about 52% catalogue records next to a proportion of 48% new records created during the 2005-2007 work programme. In the second phase of the project, a selection of relevant records has been catalogued in original language to provide a multilingual information service (cf 2.6.5.). Further updating tasks include evaluation of the remaining new URLs identified, and the content review and indexing of existing records on a continuous base. Further information can be obtained, and the progress can be studied in the results output of the online catalogue of the Elisad Gateway, according to browsing of country sections. 2.6.4. Black list / de-selected URLs The evaluation process includes the de-selection of AOD resources according to the Scope Policy and Selection Criteria. All de-selected URLs are included to the “Black List” of the gateway, including date and reason of de-selection. The Black List is available online to the project group at an internal internet site www.addictionsinfo.eu/seguro/blacklist.php with password protected access. During the entire project duration, a total number of 290 websites from 26 countries were de-selected. This result includes 182 rejected AOD websites from the first project phase, and 108 de-selected URLs from the second phase. Together with 318 formerly de-selected URLs in 2002-2004, the black list included 588 AOD websites on 4th June 2007. The list of de-selected URLs is composed of newly identified URLs, and of AOD websites related to catalogue records from the project phase 1 which were no longer valid or available during the 2005-2007 work period. The most popular reasons for de-selection are

• Topic coverage: insufficient content availability regarding AOD issues, • 404 errors: URLs no longer available, website exists no more • Actuality: lack of actuality / outdated content • Anonymity: no evidence of author / publisher

The overview of de-selected URLs from the first project phase 2002-2003 and current project work programme 2005-2007 reflect the high degree of fluctuation of AOD websites published on the internet: about 20% sites disappeared, and 6% changed URL. In some cases, websites formerly de-selected at an earlier stage, have been reviewed later on and were re-selected for cataloguing according to improvements of content and increased

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relevance of information provided. In total, 20 websites from 11 countries have been re-selected from the black list in the entire project duration. Table Overview: 290 de-selected AOD websites identified from June 2005 – June 2007 country Participant

responsible 2005-07 no. URLs

TOTAL de-select URLs

country Participant responsible

2005-07 no. URLs

TOTAL de-select URLs

Austria API-LBI 4 9* Italy GR.ABELE 33 86**** Belgium VAD 2 8 Latvia CEEHRN 7 13 Bulgaria 2 10 Lithuania CEEHRN 6 9 Bosnia /Hrz. KGZ 2 2 Luxembourg Toxibase 2 2 Croatia KGZ - 1 Netherlands TRIMBOS 9 31 Czech Rep. SZU 20 24 Norway SIRUS - 5** Denmark 1 6 Poland IPIN 3 6* Estonia CEEHRN 2 3 Portugal IDT 10 15 Europe HRB-NDC 3 7*** Romania ADA 2 7 Finland STAKES - 6 Serbia KGZ 6 7* France TOXIBASE 16 19 Slovak Rep. NMCD 2 6 Germany ARCHIDO 43 59** Slovenia KGZ 3 5 Greece EKTPN 22 27* Spain PNSD 11 19 Hungary EUM 9 19 Sweden CAN 29 53* International HRB-NDC - 8 Switzerland INFOSET 27 32 Ireland HRB-NDC 3 9* United Kingdom DrugScope 11 75** * 1 site removed from black list for evaluation / ** 2 sites removed for evaluation *** 3 sites removed for evaluation / **** 5 sites removed for evaluation Further information is available in the WP6 Reports by participants and observers to Toxibase and in the online black list at www.addictionsinfo.eu/seguro/blacklist.php. 2.6.5. National relevance profiles and bilingual records According to the project objective to provide added value to the Gateway visitors, indicating a selection of the most relevant records and AOD websites from each country, the National Relevance Profiles (NRPs) were defined in January-February 2007. For this exercise, participants were asked to select the maximal 25 most relevant URLs from their countries, in relation with the overall size of their respective collections. The NRPs were created for 29 country sections of the catalogue, including a total of 308 records. The methodic criteria to select relevant AOD resources were defined as follows:

• Federal and regional coverage of the most important institutions in the AOD sector, e.g. including the Reitox national focal points, state bodies, networks and the regional branches of such institutions across each country

• Representation of relevant topics in the AOD field for each country, e.g. related to policy, research, prevention, substances and behavioural addictions

• Quality and substantiality of website contents and information available online, with a focus on electronic publications and web-based directories or portals containing data on institutions, therapy facilities, NGO-based services etc.

Following the results of the evaluation and user consultation in the first gateway project phase, the 2005-2007 work programme aimed to provide the most relevant records for each country in bilingual manner, i.e. to create a selection of catalogue records in English and native language. The purpose of bilingual records is to support European experts in the health and AOD field to retrieve relevant information in their own languages, i.e. to increase the

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comprehensiveness of the catalogue content for its professional audience. This task is related to the WP5 (translation) and aims to support the attractivity and usefullness of the Gateway catalogue for AOD experts, while the English language skills may vary among the actors in science and practice. In order to achieve this goal, records from the NRP selections were translated to the native languages of participants, in relation with the original language (OL) of the AOD websites itselves. While only a limited number of AOD websites in many countries are available in an additional English version, the creation of bilingual metadata aims to compensate this language barrier and thereby increase the accessibility of web-based AOD information to a wider public. While the NRPs selections are representing a partial content coverage of the overall country collections, many project participants did provide bilingual records for a much larger number of records from their countries. With regard to websites / records from the UK, Ireland, pan-European and International, no translations were done, as English is the original language of these websites, and identical with the scope of language skills by the responsible participants. Next to a total NRP coverage of 308 records from 29 country sections, a total number of 439 bilingual OL records from 26 country sections are available by June 2007. The following table overview shows the distribution of NRPs size and the extents of OL records available in the catalogue. country Participant

responsible NRP size

OL records

country Participant responsible

NRP size

OL records

Austria API-LBI 26 24 Lithuania CEEHRN 5 10 Belgium VAD 25 24 Luxembourg Toxibase - 3 Bulgaria 2 - Montenegro KGZ 1 3 Bosnia /Hrz. KGZ 3 5 Netherlands TRIMBOS 9 9 Croatia KGZ 4 11 Norway SIRUS 6 16 Czech Rep. SZU 15 36 Poland IPIN 8 23 Estonia CEEHRN 3 - Portugal IDT 3 20 Europe HRB-NDC 8 - Romania ADA - 9 Finland STAKES 9 26 Serbia KGZ 5 5 France TOXIBASE 19 38 Slovak Rep. NMCD 5 6 FYRMacedonia KGZ 2 1 Slovenia KGZ 2 2 Germany ARCHIDO 38 38 Spain PNSD 23 11 Greece EKTPN 15 27 Sweden CAN 8 9 Hungary EUM 7 9 Switzerland INFOSET 12 19 Ireland HRB-NDC 6 - United Kingdom DrugScope 20 - Italy GR.ABELE 15 55 The NRP records selection are highlighted by the symbol in the results output of the gateway online catalogue to ensure recognition of the most important resources. These results show the successful implementation of the multilinguality objectives, and are available in the details views of the catalogue records. As reflected by the access statistics, the availability of OL metadata has increased the popularity of the catalogue content for AOD experts from various European countries. 2.6.6. Networking The project WP6 is performed by 16 participants from 15 countries, as subcontractors to Toxibase. Moreover, 9 observers from 8 countries have joined the project (on the base of cooperation agreements for Romania, Croatia and Switzerland). At current, a network of 24 information centres secure data input and updating covering 22 countries.

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16 « Associate Participants » AOD information centres regarding legal framework with EC DG-Sanco

o Austria: API-LBI www.api.or.at o Ireland: HRB-NDC www.hrb.ie/ndc o Belgium: VAD www.vad.be o Italy: Gruppo Abele www.gruppoabele.it o Czech Republic: SZU / Nadace www.szu.cz o Lithuania: CEEHRN www.ceehrn.org o Finland: STAKES www.stakes.fi o Netherlands: Trimbos Instituut www.trimbos.nl o France: Toxibase www.toxibase.org o Norway: SIRUS www.sirus.no o France: OFDT www.ofdt.fr o Poland: IPIN University Warsaw www.ipin.edu.pl o Germany: Archido www.archido.de o Sweden: CAN www.can.se o Greece: EKTEPN www.ektepn.gr o United Kingdom: DrugScope www.drugscope.org.uk

9 observers / AOD information centres

o Hungary: EUM Library www.eum.hu o Portugal: IDT www.idt.pt o Spain: PNSD www.mir.es/pnd o Tenerife: LasDrogas www.lasdrogas.net o Switzerland: InfoSet / KOSTE www.infoset.ch o UK: Alcohol Concern www.alcoholconcern.org.uk o Romania: Anti-Drugs Agency www.ana.gov.ro o Slovakia: NMCD www.infodrogy.sk o Croatia: KGZ City Library www.kgz.hr Networking tasks by the project group members foreseen in WP6 include collaboration with each other, regional networking with AOD institutions, and promotional activities. While the regional networking activities aim to enlargen the number of project partnerships towards a maximal cataloguing coverage, the promotional tasks are aimed to increase the visibility of the project and the gateway catalogue in relation with WP8 (cf 2.8.3.). Other contacts across Europe In the entire project duration, a range of contacts with further AOD institutions were initiated and maintained by the project participants, including the following countries and institutions: Belgium: Prospective Jeunesse, Bruxelles www.prospective-jeunesse.be Infor Drogues, Bruxelles www.infor-drogues.be Nadja ASBL Prévention et traitement des toxicomanies SANTEDOChttp://www.santedoc.be/nadja.htm Croatia: KGZ Zagreb City Libraries www.kgz.hr / Central Library of the Medical Faculty www.mef.hr Czech Republic: Psychiatric Centre Prague / 14 Regional Public Health Institutes Danmark: Center for rusmiddelforskning, Aarhus Universitet www.crf-au.dk Estonia: Support Group for HIV positive Drug Addicts www.convictus.ee Sisekaitse Social Work Academy Library www.sisekaitse.ee Germany: BMG Ministry of Health, Berlin www.bmg.bund.de German Reitox NFP Focal Point institutions on AOD: DBDD www.dbdd.de, BzgA Federal Centre for Health Promotion www.bzga.de, IFT Institute for Therapy Research www.ift.de, DHS www.dhs.de University Bremen faculties: law sciences, criminology, health sciences, sociology, psychology, social paedagogics, policy sciences www.uni-bremen.de Sonics Cyber Tribe network, Berlin www.sonicsnetz.de Greece: OKANA Organisation against Drugs www.okana.gr and 69 associated prevention centres KETHEA www.kethea.gr Research Department, Central centre and therapeutic / prevention units Psychiatric Hospital Thessaloniki, ARGO Therapeutic Programme www.psychotropes.gr Aristotele University of Thessaloniki: Self-help Promotion Programme www.auth.gr/selfhelp Psychiatric Clinic, University Athens: ATHENA Therapeutic Programme / Eginition Hospital Library Alcoholics Anonymous Greece www.aa-greece.gr Latvia: Kekavas HIV profilakses programma, Kekava, http://www.aids-latvija.lv Netherlands: Correlation network on Social Inclusion and Health, www.correlation-net.org

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DutchESS (Dutch Electronic Subject Service) academic subject gateway www.kb.nl/coop/dutchess Poland: Panstwowa Agencja Rozwiazywania Problemow Alkoholowych (State Agency for Prevention Alcohol Related Problems) www.parpa.com.pl Krajowe Biuro ds Przeciwdzialania Narkomanii (Nat. Bureau Drug Prevention) www.narkomania.gov.pl Krajowe Centrum ds. Aids (National Aids Centre) www.aids.gov.pl Romania: University Libraries, Public Health Directorate, Country Directorate for Young People 48 DPECC´s: Drug Prevention, Evaluation and Counselling Centres NGOs: Save the Children Organisation, “Good Luck” Humanitarian Association, Young People Foundation Serbia : Institute for Mental Health Library www.imh.org.yu Slovenia: University of Ljubljana, Faculty of Social Sciences Library www.odk.fdv.uni-lj.si Governmental Office on Drugs www.uradzadroge.gov.si Sweden: Drogportalen www.drogportalen.se European Union: EMCDDA Documentation Centre www.emcdda.eu.int EFDP / EADPP network www.eadpp.eu / De Sleutel PrevNet www.prevnet.net The contacts and networking activities performed along the entire project duration show satisfactory results, and were extended in the second phase in relation with the WP8 promotion work. In order to promote the Elisad Gateway, the OL versions of the press release text and the electronic flyer (cf WP5) have been distributed by project participants within various ways to various experts and institutions. The materials were delivered to national and regional press agencies resulting in various print and online publications (cf 2.8.2). Moreover, professional contacts were reached via mailinglists and newsletters, covering an approximate total of 4.000 addresses across Europe. Further information is available in the WP8 Report on promotion activities, and the related Appendixes on web publications in all European countries. 2.7. WP 7 – Evaluation, monitoring, information transfer partnerships Participants : BISDRO / Archido . Prof. Dr. Lorenz Böllinger Duration: Month 1-2, Month 6-7, Month 12-13, Month 18, Month 20-24 The WP7 tasks include the scientific monitoring of the project methods and catalogue content coverage, the statistical analysis of access and usage, and the exploration of information transfer strategies in relation with European partnerships with AOD experts institutions. Activities in the first project phase include the definition of evaluation framework, indicators and methods in a social sciences perspective by BISDRO. Activities in the second project phase covered the scientific review of the browsing taxonomy terms (WP4) and the analysis of catalogue usage statistics based on tools programmed by ZAIT (WP3). 2.7.1. Assessment of catalogue content and AOD resources An initial analysis of the catalogue content in relation with geographical coverage, and with regard to 12 subject categories and has been performed at the start of project in June 2005 (992 records), at the project midterm in May 2006 (964 records), and at the project end in June 2007 (1157 records).

27

Evaluation results are related to the collection size, next to subject coverage and geographical coverage of the Gateway catalogue.

• Collection size Evaluation of the catalogue coverage with regard to the overall collection size provides interesting results. While the total number of 555 new records shows a growth rate of 56% with regard to the total number of 992 catalogue records in June 2005, the net increase by 165 records, towards 1157 records in June 2007 is limited to 16.6%. This observation can be explained two essential characteristics related to the data collection process. Firstly, the fact that most of the 287 former in progress records have been completed needs to be considered. These records were available in the catalogue at the project start as a part of the collection including 992 records, and thus their completion could not result in an increase of the total collection size. Secondly, a high number of 290 websites /records have been de-selected during 2005-2007 due to quality or availability reasons. This means that from the initial collection, maximal 602 records / URLs can be considered to still remain valid, given the large number of input for 555 new records over a 24 months period. Concluding, the look at the overall catalogue size is not suitable to realistically reflect the real collection development and growth with regard to WP6, as outlined in the sections 2.6.3. onwards. About 38% of the entire catalogue content is available in OL languages.

• Subject coverage Interim results for subject coverage indicated the highest rates for topics related to education / prevention (56.8%) with an increase by 12% during 12 months, and the lowest rate for economics & trafficking (14.6%) with an increase by 4.5%. Since allocation of several subject categories to one website is possible for full records, the subject review does not include the in progress files and is consequently limited to full records. Following the re-structuring of the subject taxonomy, it was observed that the intended comparison of catalogue records coverage according to browsing topics is not feasible methodologically. This development is based on the new taxonomy implemented in July 2006, and its modifications compared to the former keywords index. While several former categories and sub-categories were summarised among new subject headings, others were split up and distributed into newly created subject headings. For example, the new taxonomy facet “epidemiology” includes the previous subject categories “consequences & effects” , “substance use & addictive behaviours” with their various topics. The former category “economics” was split up and integrated to the subject heading “public policy”. The new browsing mechanism does not allow to see the overall results for the main subject facets, e.g. “treatment and services” or “public policy”. Accordingly, the technical and structural framework for a complete subject content analysis limits the performance of this task. Consequently, only a rough result for selected categories can be presented in this report. In June 2007, the subject section prevention includes 601 records, while the subject section education covers 439 records. For prevention, there is a similar content relation of 52% than for the joint subject category education & prevention in the previous project phases (57%). The subject category research, covering 251 records in 2006 (26%) and 228 records in 2007, indicates a diminished content relation of nearly 20% at current, after a slight increase during the first 12 months. A constant relation can be observed for topics such as health consequences (495 records – 42.8%) and social consequences (398 records – 34.4%).

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• Geographical coverage Interim results for geographical coverage indicated a temporary decrease of CEE resources at project mid-term compared to the project start. In May 2006, the representation rate was 85% for records from 19 Western European countries, including 10% records from Ireland, Norway and Switzerland, as opposed to 10% records from 13 CEE countries. As a conclusion from these findings, BISDRO recommended to extend the catalogue coverage by additional CEE countries to meet with the project goals. Results from the initial and interim assessment have been compared to the catalogue content at the final project stage (month 24). The final assessment was including a catalogue content of n = 1157 records, with an overall increase of 20% (+ 193 records). In June 2007, the geographical relation pertains to 19% for 16 CEE countries and 78% for the 19 Western European countries, including Norway, Ireland and Switzerland. It means that the representation of CEE web resources has nearly doubled, as compared to the project start and midterm. Also, the number of CEE countries was increased to 16, as data collection covered the 3 addictional CEE countries FYRMacedonia, Montenegro and Russia.

Geographic coverage: Catalogue records June 2007

19%

78%

3%

16 CEE countries19 Western EU statespan-European / international

x

development of geographical coverage 2005-2007

10%

85%

5%

19%

78%

3%

13-16 CEEcountries

19 WesternEU states

pan-European/ international

2005-2006

2007

The development over a 2 years period indicates a significant growth of the records from the CEE region. During 24 months, an increase of 9% was observed. This result is related to a total number of 110 records in 2005 and 170 records in 2007. This development is related to the creation of new partnerships in the CEE countries, but also to the vast growth of web publishing with regard to AOD related information. Meanwhile, an increase can be observed for the 19 Western Europe countries, in a total number of 827 records at the project start and 939 records in June 2007.

Using the same methodological framework, Archido has performed an evaluation with regard to the geographical origin of new AOD resources identified. (cf. 2.6.2). While in June 2006, a total of 426 new URLs were listed, this number was nearly doubled in the second project phase and included 773 URLs from 34 countries plus the sections pan-European /international.

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Out of these newly identified AOD websites, a proportion of 27% URLs identified in the entire project duration are covering the 16 CEE countries, while the overall number has increased to 209 URLs until June 2007.

Geographic coverage: new URLs on AOD identified 2005-2007

27%

70%

3%

16 CEE countries18 Western EU statespan-European / international

Concluding, the findings indicate that a more balanced coverage of the gateway catalogue has been achieved for the second project phase. The project results are documenting / indicating the vast growth of the AOD related web resources in the Central and Eastern European region. The increase of web-based AOD information in these countries is expected to continue furtheron. 2.7.2. Scientific monitoring of project process, methods and instruments The development of methods was supervised by BISDRO in relation with performance of WP2 and WP7 tasks by the technical coordinator Archido. During the first project phase, activities included several components:

• Methods and instruments The review of the networked strategy of the project led to modifications in the tasks distribution with regard to cataloguing work (WP6) by former and new participants. The extension of partnerships, and changes in the number of newly identified URLs showed the need for a flexible organisation of tasks within the group, that was revised during meetings and workshops and implemented by the technical coordinator (WP2). Limits with regard to languages and geographical coverage were considered in order to achieve and maintain a viable work distribution throughout the entire project duration. With regard to the project methodology, a feedback process included the modification of the input tool and formats, as well as the cataloguing guidelines and help manuals related to WP2 (cf 2.2.3.). Scientific and experience based feedbacks were provided along with input from other experts such as PrevNet, EMCDDA during the WP7 performance. The keywords taxonomy represents a central methodic instrument for the input to and output from the Gateway catalogue. Proposals for AOD terms and scope notes were provided during the review and development of the AOD keywords index review in 2005, and feedbacks to the subject taxonomy development process during 2006 (WP4). After implementation of the re-structured taxonomy with 74 top terms and 287 narrow terms related to AOD in several languages to the database, problems and proposals for its application in the cataloguing and re-indexing workflow were collected. While many comments by email or during the October Bremen workshop were related to the suitability of OL raw translations, most questions were related to the meanings and definitions of terminology with regard to addiction topics, approaches and scientific or political concepts in the field, varying across the different European countries and cultures. Next to the contents of new subject categories, difficulties were observed to apply the narrow terms properly to describe the website contents.

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• Scientific review of AOD keywords taxonomy Following the participant reactions, a scientific review of the English source taxonomy including all facets and Scope Notes was performed in November 2006, involving several researchers from BISDRO. Comments from the German translation of items by API-LBI (AT) and Infoset (CH) were considered during this process. Objectives of the Gateway AOD taxonomy review were:

a) to ensure comprehensiveness of terminology with regard to its ability to properly reflect AOD related concepts in practice and research b) to verify its transferability with regard to equivalence of the vocabulary to the alternative language (OL) versions c) to investigate the relation of terms with regard to input (indexing) and output (broswing results) in consideration with heterogenity of gateway cataloguers (librarians, experts, researchers) and heterogenity of the professional contexts of end users with regard to browsing.

Based on the WP4 materials, the comments by participants were reviewed during a consultancy with BISDRO researchers from the AOD field. A listing of questions and proposed solutions was drawn up for all facets and the related top terms and narrow terms. Results from the review include recommendations to modify several terms, and to provide clear explanations for each top and narrow term, where necessary. Proposals include to add 13 additional keywords, including 3 top terms and 10 narrow terms in the sections epidemiology, public policy, research, setting, and types of organisation. Also, ideas to rename several keywords were developed. Moreover, extensive input was provided with regard to the definitions of AOD terminology, leading to concrete proposals for the according 243 Scope Notes, including examples to facilitate the indexing process. A spreadsheet including these recommendations has been delivered on 26 November 2006. Following the review, several results were integrated to the online system, as well as to the updated version of the Input Manual, and the ToolTips provided in the online form interfaces. Despite all efforts to maximise the consistency and comprehensiveness of the taxonomy items, limits have been observed during the subsequent cataloguing process. Many participants felt that a satisfactory indexing of topics in the AOD field would require more specific terms beyond the current limits of the taxonomy. For example, it is not possible to indicate non-drug addicts within the populations or audiences facet, as the top term section “special populations” does not foresee this option. Moreover, these facets do not cover families or parents of adolescents, or drug using / drinking parents, as a population or audience of web-based information on AOD. Concluding, it is recommended to furtheron modify, extend and revise the browsing taxonomy of the gateway in order to ensure its applicability and suitability for information retrieval, including appropriate Scope Notes. For further information and details on the results from the taxonomy review, cf Annex G, WP7 report on taxonomy review (December 2006). 2.7.3. European partnerships and information transfer In the framework of WP7, activities include contacts with European networks and bodies for the exchange of experiences with regard to online information systems, and feedbacks from AOD experts monitoring according to peer review principles. Activities during the 2005-2007 project work programme include the following contacts and results:

31

• PrevNet: The European Network on Telematic Methods in the AOD prevention field, www.prevnet.net collected experience in development of online portals and catalogues, including services at www.prevnet.de and www.drogenberatung-hamburg.de.

Gabi Dobusch from SUCHT-HH participated to the Oslo project workshop in 2005, and to the Bremen technical meeting in 2006. During these exchanges, the Gateway project benefited from experience-based inputs and feedbacks with regard to metadata formats, output screens, retrieval mechanisms, and usage principles based on results from a recent user study conducted in 2005. During the development of the website and online catalogue in 2006-2007, the professional input by PrevNet proved a valuable support for the project. • EFDP / EADPP: professional AOD networks from the European Forum on Drug policy

www.efdp.org and the European Alliance on Drugs Policy and Practice www.eadpp.eu include ERIT, T3E, Correlation, ITACA, and EFUS. The ELISAD network joined the EADPP, and collaborations on information exchange were initiated and explored in the framework of a meeting at Amsterdam in April 2006.

This contact has been furtheron continued throughout the entire project duration and beyond. It lead to the development of cooperation possibilities, such as the performance of a search and compilation of bibliographic metadata on various information types related to the subject of “Migration and Drug Abuse” by 5 Elisad members in March 2007 for Correlation. Possible partnerships towards further EU projects, related to the compilation of bibliographic metadata and various information types on AOD subjects by Elisad, have been investigated. • IEA / LasDrogas: The Spanish Institution de Estudio de Addiciones www.ieanet.com

maintains the online portal www.lasdrogas.net since 2003. Following a preparatory visit to the Las Drogas office at Tenerife in 2005, exchange was established with regard to methods, metadata formats and technologies applied for web-based information services.

The LasDrogas project coordinator has been invited to join the project workshops in Oslo 2005 and Bremen 2006, but unfortunately could not attend these meetings due to other obligations. The professional contacts were maintained by email communications and are expected to continue furtheron. • Academic LinkShare: a joint initiative of German university libraries in the field of social

sciences is developing subject gateways regarding various disciplines. DFG funded Virtual Libraries include web catalogues on Policy www.vifapol.de, Law www.vifa-recht.de, Economics www.econbiz.de, Sociology www.gesis.org/socioguide, and Psychology www.zpid.de/psychlinker. The ALS network activities are introduced on the web at www.academic-linkshare.de.

Several meetings of the ALS partners have been attended by the Archido project coordinator, in close relation of WP7 with the WP2 activities. This includes a meeting with the ALS coordinators at the University Library Hamburg (SUB-HH) on 17 June 2005, the ALS meeting on 18-19 July 2005 in Cologne, and the ALS meeting on 17-18 November 2005 in Berlin. A joint project concept named “Content Syndication with ALS: Model for a dynamic integration of inter-disciplinary metadata on AOD from the ALS database” was developed for submission to the German Research Society (DFG). Following negotiations on the inclusion of the Gateway catalogue during 2005, a letter of intent by the Elisad association outlines prospective cooperations with regard to metadata exchanges from /to various portals in cooperation with ALS. Next to the Virtual Libraries in Germany, the proposal of inter-disciplinary data exchange includes also the SOSIG portal www.sosig.ac.uk which changed for Intute in 2006, a portal on Social, Health and Life sciences available at www.intute.ac.uk. It is expected to deepen and continue the collaboration with ALS furtheron.

32

• EMCDDA European Monitoring Centre on Drugs and Drug Addiction: The re-structuring of the Emcdda documentation centre and information department in 2005 lead to a replacement of the longstanding former project contact, Adelaide Duarte, by the new head, Margareta Nilson.

The expert supervision to the gateway project by EMCDDA is perceived as a relevant issue of the work programme. The EMCDDA officers have been invited to participate to the gateway workshops (Oslo, Oct 2005; Bremen Oct.2006). Preliminary feedback on the gateway catalogue content was received in October 2005, focusing on questionable web resources. The new SCD unit (Scientific Partners and Documentation) was set up in 2006 and is currently in the process of conceptional development. Its purpose is to provide research information to the internal staff of EMCDDA and to external clients from the scientific community across the EU. In September 2006, Vaughan Birbeck joined the SCD unit in the function of the library information officer, and participated to the Bremen project workshop in October 2006. A feedback process on political relevance of AOD topics coverage and web resources provided by the Gateway catalogue has been performed with the REITOX network of National Focal Points (NFPs). The SCD officers distributed the promotion materials to the NFPs in 28 countries during March 2007. During the meeting of the heads of the Reitox NFPs in May 2007, the gateway project results were presented to about 40 AOD experts from 30 countries, and the EMCDDA staff. The session included an online demonstration of the catalogue search facilities and contents, and an interactive process, asking about participants information needs on AOD resources. Topics of interest included economic issues such as public expenditures and funding; psychoactive substances such as PCP or synthetic drugs in general; public policy regarding national strategies and legal frameworks of AOD; and organisation types such as NGOs or research centres in the field. Most NFPs representatives knew about the Elisad gateway catalogue, and perceive it as a valuable resource to retrieve web-based AOD information. Many compliments were received for the good performance of the project contributors with regard to data collection and the multilingual versions of the catalogue and website, e.g. by the experts from Italy, Scandinavia and Czech Republic. Especially professionals from the CEE region stressed the value of the Elisad information system, available in their native languages, given the small number of specialised catalogues on AOD in their country. Further questions addressed the controlled vocabulary applied in the multilangual keywords taxonomy, and the selection criteria of the national relevance profiles (NRPs). During the same meeting, the mission and progress of the SCD unit was presented by Margareta Nilson, indicating the objective to extend the professional cooperations with the Elisad network. During subsequent discussions and a follow-up performed after the Lisbon meeting, various options for collaboration were proposed:

o Introduction of the SCD activities at the next Elisad annual meeting at Brussels, September 2007 by V.Birbeck and M.Nilson is planned in the agenda

o Proposal to maintain the centralised coordination of the gateway by SCD in the future – this question was raised as an effort to maximise sustainability of results, but was not accepted since falling outside the scope of SCD mission

o Proposal to include a “Selected Issue” on the special topic of AOD related documentation and information services in the EU states, to be provided by Elisad members for NFP-associated and NGO-based libraries in the drugs field

o Exploration of further cooperations in EC funded projects, e.g. to jointly create distributed catalogues for bibliographic metadata or electronic fulltext publications from research and practice in the EU, including grey literature

Concluding, it was agreed that the gateway catalogue can serve as a resource to identify current drug research activities and topics across Europe, and as an inventory of the research institutions from the EU member states. The definition of information types relevant for the

33

AOD research sector, with regard to various disciplines and the needs of scientists, requires further investigation. It is anticipated to furtheron explore and extend the cooperations with the EMCDDA´s SCD unit.

Further information is available in the Annex M – Reitox NFP meeting programme and PPT presentation on 25th May 2007. 2.7.4. Analysis of web statistics : Catalogue usage and search behaviours The evaluation tasks include the analysis of access and usage of the website and online catalogue according to several indicators. The complementary evaluation of project results according to the indicators defined in Annex 1 of the Grant agreement is reported in chapter 3.

• Evaluation of gateway catalogue usage and access The conception and definition of requirements for a suitable statistics tool was achieved in collaboration with WP3 performance by ZAIT. Items for evaluation include language settings and geographical origin of visitors, documentation of search strategies, query strings, choice of categories, keywords and details screen views, and the accesslog results summary. For the purpose of the WP7 statistical analysis, the following tools were provided by ZAIT:

o Weblog analysis generated by AWstats programme, available only from the university campus

o Individual statistical programme created by ZAIT as a tool to monitor search behaviour, including the interface languages, keywords browsing and free search.

Because the time extent allocated to the programming tasks, the creation of the statistical tools was delayed significantly until March 2007, as priority had to be given to the functionality of catalogue administration and output screens, and website development (cf WP3). Consequently, the documentation covers mainly the access for the January-June 2007 period. The data applied from the two statistical instruments in the evaluation results reflects the access numbers available by 6th June 2007 for AWStats, and 8th June 2007 for ZAIT tools. In both methods, the statistical data includes the access to the Gateway by project participants. General access numbers and usage The number of visits given by AWStats for the year 2007 are documenting a significant increase of usage from the promotion period (cf WP8) starting in April 2007. While 265 visites were registered in January 2007, an increase towards a total of 7717 visits in May 2007 was documented. For the month of June, the numbers indicate the visitors until the 6th of June.

total visits

no. of visitors

page views

January 2007 265 204 5.155

February 2007 541 369 6.919

March 2007 3.307 1.521 12.749April 2007 5.516 3.401 34.038

May 2007 7.117 4.650 61.699

June 2007* 1.395 1.042 10.106

2007 visits by month

January2007

February2007

March2007

April 2007 May 2007 June 2007*

total visitsno. of visitors

* Weblogs and no. of visits analysed until 6th of June (6 days)

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Given the preliminary number of nearly 1.400 visits for the first 6 days of June, a proportional growth towards an approximate total of > 5.500 monthly visits can be anticipated. In general, this result gives evidence for a significantly grown popularity of the gateway, in relation with the promotion work performed and increase of web referencing achieved (cf WP8). Origin of hits and visits by country / language The origin of visitors is indicated by the country codes for hits (AWstats) and by the choice of interface language according to the clients browser settings (ZAIT) have been evaluated. The origin of accesslogs as provided by AWStats indicate a varying number of hits from the top 60 countries in April and May 2007. While the AWStats summary is ordering the access frequency by pages, the following overview is organised by the total numbers of hits for the top 12 countries.

number of hits by month

0 5000 10000 15000 20000 25000 30000 35000

United States

Sw eden

European

Germany

Greece

France

Finland

Italy

Poland

Spain

Czech Republic

Portugal

no. hits April 2007no. hits May 2007

The number of hits for both months are varying with regard to the origin countries. The figure includes those countries with the largest number of total hits in both months. While for both months, the greatest amount of hits is documented for the USA, a significant number of hits is observed from pan-European top level domains. Among the top-12 countries, Czech Republic and Poland represent the only CEE states. Apart these origin countries, a significant number of hits were documented from Turkey, Great Britain, Norway and the Netherlands.

While hits are giving a more general picture, including also e.g. search engine outputs or mere clicking of the gateway website link, a significant smaller number of “real” visitors, who actively navigate the site and catalogue content, needs to be considered in this result. Regarding the country codes of visitors, a number of origins could not be clearly identified within the domain codes (e.g. fi, fr, us). Consequently, the column indicating “unknown origin” summarises domains ending by e.g. .net, .com, .org, .info or other universal domain codes that cannot be identified by the programme.

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Data generated by the ZAIT tool is limited to real visits, i.e. only the acces for users browsing or searching the catalogue is considered for the statistical analysis.

monthly usage by interface language

0 500 1000 1500 2000 2500 3000 3500 4000 4500 5000 5500 6000

eng

ger

spa

ita

pol

fre

cze

gre

all others

May 2007AprilMarch

According to the data, English is by far the most popular interface language used. The lowest numbers provided are for Dutch and Croatian.

Interface language

Total Jan - June 2007

eng 19.690ger 1.698spa 1.437

ita 973pol 547fre 544

cze 449gre 375por 289

all others 1.359 The significant usage rates for German, Spanish, Italian and Polish indicate a high usage frequency of the gateway in these countries. While lower usage is documented for most interface languages during the first months of 2007, the popularity of the multilingual interface versions is documented from April 2007. Search behaviour: keywords browsing choice and free search strings Within the overview screens for statistical data generated by the ZAIT tool, the number of browsing items chosen by visitors, and of the freetext searches are documented. In the documentation of browsing terms, the table overview displays the usage numbers for the top 50 keywords and calculates the numbers of sessions by keyword. During the first 5 months of 2007, an increase for the total number of keywords used is observed, ranging from 141 different terms in January 2007 to 284 different terms in May 2007. During the same time period, a total increase of browsing sessions is evident, ranging from a total of 2.986 in January to a total of 7.210 in May 2007. The sessions include larger numbers for the top 50 browsing terms than for the remaining keywords used to browse the catalogue.

monthly no. of browsings

0500

10001500200025003000350040004500500055006000650070007500

May 2007AprilMarchFebruaryJanuary

top 50 keyw ords

other keyw ords

total

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Within the top 50 browsing terms, the most popular keywords vary for each month. While these most frequent terms include mainly top terms, only few narrower terms were used among the top 50. Counting the differing monthly usage totals for the 10 most popular terms, the data reveal a browsing pattern for sibjects of major interest.

top 10 keywords January - June 2007

313

380

425

539

592

743

940

972

1887

1019

country

language

factsheets

methodology

education

rehabilitation

age groups

hallucinogens

prevention

events

While country and language are by far the most frequently used browsing items, types of information such as factsheets and events were browsed often, with a varying popularity by months. Further browsing terms from this facet include fulltext (176) and bibliographies (153). Other topics of interest include browsing of research methodology, education and prevention, and age groups from the populations facet.

Among the substances, hallucinogens were the most frequently browsed, while depressants (230) or stimulants (193) were less popular. Within the treatment facet, rehabilitation was the most popular subject, while therapies (276) ranges second in browsing popularity.

monthly no. of freetext searches

0

200

400

600

800

1000

1200

1400

1600

1800

April 2007 May 2007

top 50 search stringsother search stringstotal

Due to technical reasons, the number and content of freetext searches is documented only from April 2007. For this period, an increase of the total number of free searching from 1323 in April to 1628 in May can be observed. The usage numbers for the top 50 search strings remain below the usage totals for other freetext terms. Compared to the significantly higher numbers for keywords browsing usage, pertaining to 6.492 in April and 7.210 in May, it is evident that the freetext seach function is generally far less popular than the browsing by topics.

Nevertheless, the number of terms used for the keywords browsing remains clearly below ther number of freetext search strings used to retrieve information from the gateway catalogue. This observation can be explained by the fact that the keywords usage is artificially summarising the statistical data for the EN version of browsing terms, while in reality their application in various languages is occurring, based on the interface language choice.

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While the total number of keywords used for browsing increases constantly over time, it is cleary exceeded by the number of free search strings applied during April – May 2007. In comparison, a total number of 284 different browsing terms were applied during May 2007, as opposed to a total number of 1.133 free search strings during the same month. While free search strings include a number of non-sense entries (e.g. “hi, this is nice site” or “check da microphone”…) it is obvious that the reflection of real search behaviour by these numbers is limited.

271 284

920

1133

April 2007 May 2007

monthly no. of keywords browsed

monthly no. of search strings used

Nevertheless, the content of freetext search strings do exemplify popular subjects, mainly in relation with psychoactive substances. Among the top 50 search strings, statistics reveal that visitors are mainly interested to retrieve information about specific drugs, or addictions in general. As the free searches were performed in different languages, a variety of different terms with similar meanings were applied.

top 6 freesearch strings

0 10 20 30 40 50

cannabis

alcohol*

addiction

tobacco*

drugs*

cocaine*

May 2007April

* The indicated terms have been entered to the freetext search field in various languages. For example, searches for “alcohol” include the following variations: Alkohol, alcol, alcohol, ALCOOL and xx Free searches for “tobacco” include tobacco and tabac. For free searches on “cocaine”, the data includes the strings cocaina, kokain, and cocaine. Searches on “addiction” include the terms narkomania and zavislost.

In conclusion, the web statistics reflect the popularity of AOD related topics within the usage of browsing terms and free search strings. Both ways of retrieval differ in frequency and popularity, confirming the essential importance of a taxonomy based browsing search. Due to problems related to the session variables such as “GET” which were not embedded to the ZAIT and AWStats tools, the number and types of details views could not be calculated to date. A refinement of the access statistics, to include information about the most popular details views, is planned to be implemented in the future. For further information, see Annex H – website documents: AWstats summary for April /May 2007, and ZAIT statistics on interface language usage, keywords browsing and searching.

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2.8. WP 8 – Communications, web transfer, promotion Participant: Elisad c/o Toxibase, France. Anne Singer Duration: Month 8 – Month 24 January 2006 – May 2007 The WP8 tasks include means and activities to increase the gateway visibility by web referencing, publications, conferences, electronic promotional media, communications. It involves all project participants and observers, and is directed at the professional public in the fields of health, social, research and policy related to AOD. The promotion plan and methods have been outlined in a Promotional Strategy document with guidelines for participants which were approved in April 2006. For further details, cf Annex J – including the WP8 Promotion Report, the Gateway Promotion Strategy (2006), and the 3 appendixes with print and electronic publications. 2.8.1. Promotion strategy and activities The promotion plan and methods have been outlined in a Promotional Strategy with guidelines for participants which were approved in April 2006. This document includes the principles of good practice in promotion and web referencing. Activities to ensure the conceptual bases for the project promotion, included several organisational issues:

o Creation of a database with professional email addresses in the AOD and health fields, containing more than 1200 contacts. This work was limited by the Netiquette, as the public use of participants´ emails contacts proved not feasible.

o Extraction of 1500 website publishers email addresses from the gateway database o Study on automatic referencing and technical principles for ranking by search engine

robots based on XML, PDF and other formats o Proposals for a significant new project domain www.addictionsinfo.eu which was

obtained in June 2006, and fully functional /operational from November 2006 on the ZAIT server with productive database.

In relation with WP6 networking tasks, all project participants have been involved to the promotion activities. Following the completion and availability of the new gateway website design in relation with WP3, the re-launching phase was started on 10th April 2007, with dates varying among countries until the 25th May 2007. Within the WP8 activities, support and follow-up of participants promotional activities were performed to monitor the coverage and results, completed by central promotion actions and maintanance of public relations, including

o Sending of the gateway flyer and press declaration in participant countries, reaching an approximate total of 4000 professional email contacts

o Publishing of gateway materials on the institutional websites of Elisad members and project participants

o Contacts with website publishers from the gateway catalogue, in order to obtain reciprocal links by AOD institutions websites

o Registration of the project website in search engines and relevant portals o Follow-up of links obtained and representation of the project on the internet, by

continuous monitoring of online results 2.8.2. Project publications and conference presentations The WP8 tasks include the creation of electronic promotion materials promoting the gateway project, which were subject to translation and disseminated by participants in the second project phase. Apart these PR media, a range of articles for professional journals and newsletters in the AOD field were published, complemented by conference contributions.

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Gateway promotion materials o creation of an electronic PDF flyer, using the website design layout and providing a

summary of topics and information types available in the gateway online catalogue. Based on the English model, this flyer was translated to 16 OL languages by participants (WP5) and the OL versions layouting. The project flyer is available in 17 languages versions.

o preparation of a model press release text and layout, including the objectives and preliminary results of the project, the new domain, embargo date for re-launch and the local participant in charge. Based on the English model, this document was translated into 16 languages by participants (WP5) for regional distribution.

o creation of the new Gateway logo, to be used on the web and related project publications, and involvement to Gateway website design issues

o design of a flyer for the Salis-Elisad conference (Boston /USA, September 2006), which was distributed to ca. 60 drug related information specialists

Journal articles / Papers o Le Courrier des Addictions: An article by Anne Singer introducing the gateway project

was published in the French professional quarterly journal, issue June 2005 o Libri article: A paper about the networked process of the gateway project jointly published

by DrugScope, Archido, SIRUS and Toxibase in the Libri International Journal of Libraries and Information Services, Vol 55 issue 4 December 2005 (cf Annex K)

o Elisad Journal: Articles about the project were published in the issues # 16 (September 2005), issue # 17 (Jaunary 2006), issue # 18 (June 2006) and issue # 20 (March 2007)

o An article on the Gateway project´s aims and activities was submitted to the quarterly Alkoholism i Narkomania (Alcohol and Drug), the leading scientific journal in Poland Herczynska G. Zulewska J. (2006) Europejski portal stron internetowych na temat alkoholu, narkotyków i uzależnień. Alkoholizm i Narkomania, in print

o French scientific journal Psychotropes, vol 13, issue 2. Title : Le tour du monde en 500 sites de prévention - 4e épisode : les Pays d'Europe Centrale et la Russie

Apart these journal articles, information about the Gateway project was published in various newsletters, including CEEHRN Newsletter, VAD-Berichten, Cilip news, IFM Healthcare newsletter, Cedronews (Italy), Dependências (Portugal), Egészségpolitika (Hungary). Conferences • LIDA conference: In June 2005, the project was presented at the international conference

Libraries in the Digital Age in Dubrovnik / Croatia www.ffos.hr/lida (cf Annex J) • Elisad Annual Conference: the 2005-2007 work programme of the gateway project was

presented to Elisad members and AOD professionals at Oslo in October 2005 • Health Libraries Group Conference (HLG), on 10-12 July 2006 at Eastbourne:

Presentation by Christine Goodair titled : Working collaborately, lessons from two European projects in the field of addictions. www.cilip.org.uk/hlg/

• Communications about the Gateway project during the joint Salis-Elisad conference “Information without borders” at Boston, USA on 26-30 September 2006

• Internet Librarian International conference, London in October 2006, presentation “Documentalists without borders” on Gateway taxonomy development by Anne Welsh, www.internet-librarian.com

Cf Annexes J, promotion report and 3 appendices: Compilation of project related publications Cf Annex K-L presentations LIDA (2005), ILI (2006) and LIBRI article

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2.8.3. Web transfer and communications From January 2006 to June 2007, several activities were performed for web-based promotion. The major issue of the web transfer tasks covered the aim to increase and maximise the number of reciprocal links to the Gateway website on the internet, and its presentation and ranking in search engines such as e.g. Google. Further activities include the exploration of web transfer actions, between the Elisad websites at www.elisad.org / www.elisad.eu and the Gateway Project website www.elisad.uni-bremen.de / www.addictionsinfo.eu The activities and results include various issues summarised in the following sections. Web transfer issues • Archiving of project work materials in PDF format with login access to participants based

on the compilation from WP2 work (cf. 2.2.6.) at http://elisad.zait.uni-bremen.de In connection with WP3 performance by ZAIT, an internal section named technical documents was created. This web page is ordered by categories, including: meetings, methods documents, keywords taxonomy, presentations, web design drafts. This section was continuously updated during the project, and work materials were uploaded centrally by a database-driven mechanism. By June 2007, a total of 60 files were included.

• Input to www.addictionsinfo.eu domain choice and design / layout issues • Web publishing: layout and meta-indexing of project documents, e.g. online version of

work programme 2005-2007 cf www.elisad.eu/gateway.htm • Exploration of interactive features: the idea of downloadable logo and catalogue search

box, was discussed during the Bremen technical meeting (February 2006) and project workshop (October 2006) as well as during the Elisad board meetings from 2005. As a precondition for performance, a CMS-based website is required. This is not the case at the current intermediate website at www.elisad.eu maintained by DrugScope. During the 2005-2007 gateway project programme, a draft website using Joomla content management system has been created, currently available at http://elisad.tinderbox.info/index.php .

Internet references, follow-up and communications • Initial documentation of links from other websites to the gateway URL www.uni-

bremen.de including 255 references on 1st July 2005 . During the re-launch phase of the gateway at its new web domain www.addictionsinfo.eu, the documentation of results and links was continued and updated permanently.

• Links and description on most project participants and Elisad members websites • Objective to maximise reciprocal links from relevant AOD websites included in the

gateway catalogue (after domain change of gateway website) • Dissemination of project information to all relevant addresses by individual email

sendings to European networks on AOD (PrevNet, Itaca, Encare, Eurocare, Irefrea, NordAN, Senlis Council, EFDP, Pompidou Group, Erit, Encod, Eadpp, Ecad, Efus) and in the USA (Salis, Samhsa, ECD…)

• Registration in relevant portals including Intute gateway (previosly Sosig), ADIN (Australia), Toxibase (France), Inserm (France), VifaPol (Germany)

• Registration in search engines: Google, Yahoo, Dmoz) and to a Virtual Library • Contacts with AOD website publishers, asking for reciprocal links • Maintenance of the Gateway project mailing list • Support and advise to project participants in regional promotion efforts

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Results: Web references and visibility The results achieved by WP8 web referencing actions by 5th June 2007 include the following • a total of 360 links from 201 internet sites were available, including 29 countries (see

table overview below) • 75 press releases in HTML format online, plus 21 downloadable ones in PDF format, in

16 countries • Project descriptions on 45 websites across Europe, including database references in

ADIN, Intute, and other portals • Distributed Email promotion by all participants reaching about 4000 professionals in the

AOD sector • Publications in 18 electronic newsletters reaching between 2.000-8.000 subscriptions, in

total reaching an approcimate no. of 24.000 experts in Europe

country No. websites No. of links Italy 27 80 Germany 23 38 Romania 18 24 United Kingdom 13 22 Norway 12 26 Poland 12 22 France 11 14 International 11 12 Hungary 10 17 Portugal 9 15 USA 8 11 Switzerland 6 15 Spain 6 9 Europe 5 10 Greece 4 7 Finland 4 7 Belgium 4 5 Austria 3 5 Czech Republic 3 5 Sweden 2 4 Australia 2 2 Latvia, Asia, Croatia, Serbia, Ireland, New Zealand, South Africa, Netherlands

8 (one each) 10

The WP8 results were documented by screnshots and scans of various publications on the internet and other media (journals, newspaper articles etc). These materials are available in 3 Appendixes delivered at project end, including a total of xx pages. More publications in various newsletters (e.g. DrugNet Europe, DrugNet Ireland, Trimbos bulletin Nieuwsflitsen, French CIRDD network newsletter, Salis newsletter) are anticipated to be published during June 2007. Moreover, the project will be presented at the upcoming EAHIL conference on 23-28 June in Helsinki (www.eahil.org). Next to a very high Page Rank rate (5/10) given by Google on 10th June 2007, the web statistics (cf WP3 and WP7 results) document the increasing popularity and visitors numbers following the promotional work, that indicate a total number of 7.117 visitors in May 2007. Concluding, the promotional activities are still going on and expected to continue in the coming weeks. The increase of weblinks and internet publications is encouraging and shows that a good feedback level has been obtained in the field of AOD. Generally, the networked promotion efforts show a great success and reward to the project.

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3. CONCLUSION The conclusion for the 2005-2007 work programme of the Elisad Gateway project considers the general success of the project in relation to results and performance, and to the future sustainability and maintenance of the Elisad online catalogue and information service at www.addictionsinfo.eu within networked partnerships of AOD information experts. 3.1. Evaluation of project outcomes as defined in EC contract Annex 1 indicators The project results indicators, as defined in the EC grant agreement No. 2004325 Annex I part 2.2., have been evaluated in relation with the performance of WP2, WP6, WP8 for the overall project duration and work programme objectives. Activity indicator Target value Final results Agreements between AOD institutions from 19 countries

Networked cooperation of 20+ institutions

22 countries 29 institutions

Project meetings 2 meetings 2005/2006 Oslo project workshop Bremen technical meeting Bremen project workshop

Distributed data collection 300 new catalogue records 773 new URLs identified 555 records EN 440 records OL

Identification of professional gateway users

3000 Email addresses / directory 1205 institutional addresses included in database

1500 AOD web publishers addresses available in gw catalogue

ca. 4000 professional email addresses contacted in 25 countries by participants

In conclusion, the final project achievements indicate a very successful performance, along with a remarkable quantity and quality of outcomes. In several regards, the initial project objectives have been overpassed significantly. This relates especially to the multilinguality issue, with the initial aim to cover English + 13 original languages: By June 2007, the website and catalogue interfaces, including taxonomy and bilingual records, are available in English + 16 European languages. Moreover, a larger extent of 33 catalogue country sections (+ 3 countries) was covered, going along with a number of EN / OL records which exceeds clearly the expected minimum of catalogue data input, complemented by a large number of new URLs identified across 36 countries. This positive development is also related to the successive extension of the project group. While new observers from 6 countries joined the project since June 2005, the networked cooperation includes a high number of institutions, proving a critical success factor to reach the fantastic results. 3.2. Sustainability and maintenance of the online catalogue Sustainability and maintenance issues are related to the availability of a stable technology environment, and to the human resources invested regularly on voluntary base. The hosting and server administration are secured by permanent staff of ZAIT. This includes the database administration at elisad.zait.uni-bremen.de and the programming related to the catalogue administration and output functions avaiable at the web interface at www.addictionsinfo.eu.

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The maintenance and continuous updating of the catalogue content will be furtheron performed by 24 libraries and information centres on AOD within the Elisad network. As for every externally funded project, with a limited duration of donar-based financing, risks regarding the further 4. LIST of ANNEXES and MATERIALS

• Annex A – Minutes Oslo workshop, October 2005 • Annex B – 4 Oslo presentations

o Project management, TR Toxibase o 2005-2007 project work programme, SP Archido University Bremen o Findings of 2005 keywords review, SP Archido o Outline taxonomy development, AW DrugScope

• Annex C – Minutes Bremen technical meeting, February 2006 • Annex D – 4 Bremen presentations

o Keywords Taxonomy, AW DrugScope o Search screens, AW DrugScope o Open Source CMS, ZAIT University Bremen o MIG CMS, Artkode France

• Annex E – Minutes Bremen workshop, October 2006 • Annex F – Notes Prague training, December 2006 • Annex G – Development of Keywords Taxonomy

o Findings from keywords review 2005 (Archido) o 2006 Keywords Taxonomy – EN source version (DrugScope) o Results from Scientific Review of Keywords Taxonomy (BISDRO)

• Annex H – Screenshots and web documents related to WP3

o 1 - Gateway Startpage o 2 - Topics browsing screen o 3 - contact page: list of 28 partners o 4 - Web statistics 2007

by AWSTATS and ZAIT

o 5 - Online Form o 6 - Selection page o 7 - Translation Screen o 8 - PHP_MyAdmin database

administration screen

• Annex I – Methodic documents and guidelines o List of 773 new AOD websites identified 2005-2007 / all countries o 2006 Cataloguing Manual o 2006 Abstracts guidelines o Reviewed Scope Policy 2007 o Gateway Searching help (EN version)

• Annex J – Promotion report 2007 (Anne Singer)

o Promotion Strategy 2006 (Elisad) o Summary WP8 Report: Promotion activities and results o 3 Appendixes: Screenshots of web-based and print publications

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• Annex K – Conferences o LIDA presentation / programme, June 2005 o ILI presentation, October 2006

• Annex L – LIBRI article • Annex M – EMCDDA project presentation and programme • Annex N – completed EDDRA project registration form • Annex O – Financial Report (Toxibase)

This report was produced by a contractor for Health & Consumer Protection Directorate General and represents the views of thecontractor or author. These views have not been adopted or in any way approved by the Commission and do not necessarilyrepresent the view of the Commission or the Directorate General for Health and Consumer Protection. The EuropeanCommission does not guarantee the accuracy of the data included in this study, nor does it accept responsibility for any use madethereof.