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Managing Citations Managing Citations and References and References

with Software Toolswith Software ToolsCASLIN CASLIN 2008, Blansko, Czech 2008, Blansko, Czech

RepublicRepublic16th June 200816th June 2008Linda SkolkováLinda Skolková

linda.skolkovalinda.skolkova@ff.cuni.cz@ff.cuni.cz

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IntroductionIntroduction

Citations and referencesCitations and references Knowledge communicationKnowledge communication Information literacyInformation literacy (Potential) role of libraries (Potential) role of libraries

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TerminologyTerminology

Citations vs. references:Citations vs. references: Citations – in-text citationsCitations – in-text citations References – bibliographic records References – bibliographic records

created in compliance with a particular created in compliance with a particular citation stylecitation style

Terminological confusion (in Czech):Terminological confusion (in Czech): Citations – odkazyCitations – odkazy References - citaceReferences - citace

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Citation stylesCitation styles

A number of citation styles is used A number of citation styles is used (especially in journals)(especially in journals)

ISO 690ISO 690 and ISO and ISO 690-2 are not commonly 690-2 are not commonly usedused

Other citation styles include for example:Other citation styles include for example: APA citation styleAPA citation style MLA citation styleMLA citation style Chicago citation styleChicago citation style ……

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BibliograhpicBibliograhpic software software tools tools ((ccitation software, itation software,

rreference managerseference managers)) Purpose specific apPurpose specific appplications lications

(desktop(desktop/web/web-based)-based) Aimed at organizing references and Aimed at organizing references and

inclusion of citations into text inclusion of citations into text editorseditors

CommercialCommercial/freel/freely availabley available May constitute a part of other May constitute a part of other

applicationapplication(s)(s)

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How to choose the How to choose the appropriate software?appropriate software?

The choice depends on:The choice depends on: The preferred software used by a The preferred software used by a

professional communityprofessional community Subscription to commercial softwareSubscription to commercial software Functionalities offered vs. needed (e.g., Functionalities offered vs. needed (e.g.,

do any of the freely available tools offer do any of the freely available tools offer the features needed for my workthe features needed for my work and/or and/or studstudy?)y?)

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Selection criteria Selection criteria 1/21/2

Type of software, supported OSType of software, supported OS Types of documents supportedTypes of documents supported Import and export formatsImport and export formats Possibility to define onePossibility to define one’s own format’s own format Usage of external information Usage of external information

resources to get data automaticallresources to get data automaticallyy PossibilitPossibilityy to share data with to share data with

colleaguescolleagues

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Selection criteria 2/2Selection criteria 2/2

LocaliLocalizzationation Other Other (advanced) features(advanced) features Expected future development of the Expected future development of the

piece of software in questionpiece of software in question

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Particular applications Particular applications – – examples examples 1/21/2

BibliographixBibliographix BibSonomyBibSonomy BibTeXBibTeX BibusBibus citace.comcitace.com Citation MachineCitation Machine CiteULikeCiteULike ConnoteaConnotea

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Particular applications Particular applications – – examples examples 2/22/2

EasyBibEasyBib/M/MyBib ProyBib Pro EndNote (Web)EndNote (Web) OttoBibOttoBib ProCiteProCite Reference ManagerReference Manager RefWorksRefWorks ZoteroZotero

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EndNote WebEndNote Web

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ConnoteaConnotea

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Can students and Can students and researchers cite properly?researchers cite properly?

Well… Not really…Well… Not really… As shown by research studies As shown by research studies [OPPENHEIM[OPPENHEIM; ;

SMITH, 2001SMITH, 2001]], , [CLARKE[CLARKE; OPPENHEIM, ; OPPENHEIM, 20062006] ] eeven LIS students do not always ven LIS students do not always cite correctly and properlycite correctly and properly

Electronic documentsElectronic documents appear to be appear to be ratherrather problematicproblematic

The number of references to electronic The number of references to electronic materialsmaterials is on the rise x students feel more is on the rise x students feel more confident when citing paperconfident when citing paper/printed materials/printed materials

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The role of the librarThe role of the libraryy

Promotion of the use of bibliographic Promotion of the use of bibliographic software (via library website, in software (via library website, in information literacy courses etc.)information literacy courses etc.)

Explanation of the role of citations and Explanation of the role of citations and references in publishingreferences in publishing

(Re)use of data from library (Re)use of data from library catalogues – export to formats catalogues – export to formats recognizable by bibliographic software recognizable by bibliographic software tools (inspiration in digital libraries)tools (inspiration in digital libraries)

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Export features in library Export features in library catalogue – an example catalogue – an example

from Denmarkfrom Denmark

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ConclusionsConclusions The tools are more and more simple to use The tools are more and more simple to use

(more user friendly)(more user friendly) Move from desktop to online applicationsMove from desktop to online applications Sharing dataSharing data Automatic extraction of data from external Automatic extraction of data from external

information resourcesinformation resources Use of identifiersUse of identifiers Number of document typesNumber of document types From machine readable to machine From machine readable to machine

understandable dataunderstandable data

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Questions?Questions?

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Thank you for your Thank you for your attention!attention!

Contact details: Contact details:

E-mail: E-mail: linda.skolkovalinda.skolkova@ff.cuni.cz@ff.cuni.cz

SkSkype:ype: lindaskolkovalindaskolkova

ICQ: lindaskICQ: lindask

Phone: +Phone: +420 606 725 835420 606 725 835