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3 Answer documents returned without barcode labels Answer documents returned with incorrect barcode labels (name on answer document does not match label) Material returned to the wrong vendor
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MI-Access
2012-2013 Conference Presentations
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CommonAdministration Errors
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Common Administration Errors
• Answer documents returned without barcode labels
• Answer documents returned with incorrect barcode labels (name on answer document does not match label)
• Material returned to the wrong vendor
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• Answer document does not have form number bubbled in and/or written in
• Answer document placed in test booklet when returned
• Test booklet returned but no answer document• Students taking multiple assessment types (FI,SI
or P)
Common Administration Errors
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• Students taking out-of-level assessments (test form grade does not match pre-ID grade)
• Student answer documents returned under wrong School Header sheets
• No final counts on the header sheets• No header sheets at all
Common Administration Errors
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• Administering accommodated version of Functional Independence assessments when NOT documented in the student’s IEP and/or used in daily instruction
• Answer documents not completed correctly
Common Administration Errors
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• Answer documents completed by students rather than by assessment administrators
• Bubbles not filled in with #2 pencil correctly (Scanning equipment only captures #2 lead markings)
• Not completing the MEAP-Access bubble
Common Administration Errors
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• Primary and Shadow Assessment Administrator scores not recorded for each student for each item for P/SI assessments
• Orders for AMO/first-time orders not entered by appropriate district level personnel
Common Administration Errors
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• Student NOT flagged as Special Education in MSDS. (Failure to do this yields no valid scores).
• Tested Roster not being reviewed by districts after testing.
• Picture Cards not used during P/SI testing.• Reading items marked in the “Do Not Read Aloud”
table. This changes the construct of the item.
Common Administration Errors
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Misadministration Process• Any misadministration or incident during the
assessment window may be self-reported by going to the BAA secure site and select the document at the lower section of the announcement page titled: “BAA Test Administration Incident Report”
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Important Communications
• BAA sends important emails to District MI-Access Coordinators throughout the administration cycle.
• Ensure your contact information, particularly email address, is updated and accurate in EEM (Educational Entity Master).
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• Ensure your district’s IT professional confirms you can receive these emails and attachments.
Important Communications
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Fees
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Fees
Student answer documents returned without a Pre-ID label will have a label affixed by the contractor at a cost of $10 per document.
If a label cannot be affixed by the contractor, the document will not be scored.
Outstanding fees suppresses both present and future reports to districts.
• Fall Late Shipment fee is $250 per school beyond November 14, 2012 (Spring 2013 is April 5).
• An additional $25 fee per Answer Document will be assessed for schools returning beyond November 21, 2012 (Spring 2013 is April 12). (see chart on next slide for fee charges)
05/03/2315
Fees
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Fees
