1 Module 15 Setting Up a Network Printer. 2 Overview Introduction to Windows NT Printing Guidelines for Setting Up a Network Printer Setting Up a Network

1

Module 15

Setting Up a Network Printer

2

Overview Introduction to Windows NT Printing

Guidelines for Setting Up a Network Printer


Setting Up a Network Client

Accessing a Network Printer

Creating a Printing Pool

Setting Priorities Between Printers

Assigning Forms to Paper Trays

Setting a Separator Page

Best Practices

3

Introduction to Windows NT PrintingPrinter

Printer Document View Help

Document Status

Word.doc User2Owner Pages Size Submitted

Windows NTWorkstation

Windows NTWorkstation

Windows 95Windows 95

MS-DOSMS-DOS

MacintoshMacintoshNetWareNetWare

Network-Interface Print Device

Network-Interface Print Device

Print DevicePrint Device

Print DevicePrint Device

Print ServerPrint Server

4

Printer Permissions

FullFullControlControl

Manage DocumentManage Document

PrintPrint

No AccessNo Access

5


Determine the Appropriate GroupsDetermine the Appropriate Groups

Use Intuitive Share Name for the PrinterUse Intuitive Share Name for the Printer

Determine the Level of Security the Printer RequiresDetermine the Level of Security the Printer Requires

Assign the Appropriate PermissionsAssign the Appropriate Permissions

6


Assign Permissions to User and Group AccountsAssign Permissions to User and Group Accounts

Verify the Print Device is on the Hardware Compatibility ListVerify the Print Device is on the Hardware Compatibility List

Log On as a Member of the Appropriate GroupLog On as a Member of the Appropriate Group

Add a PrinterAdd a Printer

Share a PrinterShare a Printer

1111

2222

3333

4444

5555

7

Adding and Sharing a New Printer.

Use this optionUse this optionUse this optionUse this option ToToToTo

My ComputerMy Computer

Available PortsAvailable Ports

Manufacturer and PrintersManufacturer and Printers

Printer NamePrinter Name

Default PrinterDefault Printer

Shared Shared

Share NameShare Name

Operating SystemsOperating Systems

Test PageTest Page

Designate the computer as a print serverDesignate the computer as a print server

Connect a local print device to the print serverConnect a local print device to the print server

Make sure the correct printer driver is installedMake sure the correct printer driver is installed

Identify the printer to users who manage itIdentify the printer to users who manage it

Set the default printer for Windows applicationsSet the default printer for Windows applications

Share the printerShare the printer

Assign a share nameAssign a share name

Make sure appropriate print drivers are availableMake sure appropriate print drivers are available

Verify the printer is correctly installedVerify the printer is correctly installed

8

Sharing an Existing PrinterHP DeskJet 500 Properties

PortsGeneral SecurityScheduling

OK Cancel

Device Settings

Share Name:

Shared

Not Shared

Alternate Drivers:

DeskJet_Acct

You may install alternate drivers so that users on the following systems candownload them automatically when they connect.

HP DeskJet 500

Windows 95Windows NT 4.0 MIPSWindows NT 4.0 AlphaWindows NT 4.0 PPCWindows NT 3.5 or 3.51 x86Windows NT 3.5 or 3.51 MIPS

To modify the permissions of the printer, go to he Security tab.

Sharing

9

Assigning Printer PermissionsPrinter Permissions

Printer: HP DeskJet500

Owner: Administrators

Type of Access: Full Control

Name:

Printer Operators Full ConEveryone Print

Administrators Full Con

Cancel Add... Remove HelpOK

Printer10 Print

CREATOR OWNER Full Control (All) (All)

Add Users and Groups

Names:List Names From:

Account Operators Members can administer domain user anAdministrators Members can fully administer the computBackup Operators Members can bypass file security to bac

CancelOK Help

Domain Admins Designated administrators of the domainDomain Admins Designated administrators of the domain

Sales Inside Sales Dept.Everyone All Users

Type of Access:

CLASSROOM\Sales

Show UsersAddAdd Members...Members... Search...

Add Names:

CLASSROOM*

Print

10


Windows NT and Windows 95 Clients

Users connect to shared printer

Print driver automatically copies to client computer

Other Microsoft Clients

Install a printer driver locally

Non-Microsoft Clients

Verify appropriate service installed on print server

Install a printer driver locally

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Connect to Printer

Printer:

Cancel

OK

Help

Microsoft Windows Network

NTSA1

DeskJet

Shared Printers: Expand by Default

NTSADOM1

DeskJet HP DeskJet 510

Printer Information

Description:

Status: Documents Waiting:

Shared PrinterShared PrinterShared PrinterShared PrinterPrinter ServerPrinter ServerPrinter ServerPrinter Server

DomainDomainDomainDomain

ShareShareNameNameShareShareNameName

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Creating a Printing PoolPrint DevicesPrint Devices

PrinterPrinter

LPT1LPT1

LPT2LPT2

LPT3LPT3

One Printer

Multiple Ports with Print Devices Attached

Document Goes to First Available Port

13

Setting Priorities Between PrintersDestJet 500


Document StatusWord.doc User1 1 800 bytes 3:58:00

Owner Pages Size Submitted

Contains commands to view and manipulate documents.

DeskJet 500


Document StatusWord.doc User2 1 750 bytes 3:55:49

Owner Pages Size Submitted

Contains commands to view and manipulate documents.

User 1User 1

User 2User 2

User2 User1 User2

Priority 1Priority 1

Priority 99Priority 99

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Scheduling DocumentsHP DeskJet 500 Properties

PortsGeneral Security

OK Cancel

Sharing Device Settings

Lowest

Available: Always

From 12:00 AM To 12:00 AM

Current Priority: 99

Highest

Priority

Spool print documents so program finishes printing faster.

Start printing after last page is spooled.

Start printing immediately.

Print directly to the printer.

Hold mismatched documents.

Print spooled documents first.

Keep documents after they have printed.

Scheduling

PriorityPriorityPriorityPriority

AvailabilityAvailabilityAvailabilityAvailability

ProcessingProcessingProcessingProcessing

15

Assigning Forms to Paper TraysHP LaserJet 4Si Properties

PortsGeneral SecurityScheduling

OK Cancel

Sharing

LegalLegal 8 1/2 x 14 inLetter

Change ‘Lower Tray’ Setting

Device Settings

Draw selected form only from this tray

Hp LaserJet 4Si/4Si MX PS Device SettingsAvailable Postscript Memory: <701 KB>Halftone: <Use Printer Halftone>Halftone Setup...From To Tray Assignment

Upper Tray: <Letter>

Envelope Feeder: <Not Available>Manual Feed: <Letter>

Font Substitution: <Normal>Font Substitution Table

PS

ac

Lower Tray: <Legal>Paper TraysPaper TraysPaper TraysPaper Trays

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Setting Separator PagesHP LaserJet 4Si Properties

Ports SecurityScheduling

OK Cancel

Device SettingsSharing

X:\winnt\system32

HP LaserJet 4Si

Text goes hereText goes hereComment:

Location:

Driver: HP LaserJet 4Si New Driver...

Separator Page... Print Processor... Print Test Page

General

OK Cancel

separatorfile

Separator Page:

Separator pages are used at the beginning of eachdocument to make it easy to find a document among others at the printer

Browse...

Separator Page

Identify and Separate Print Documents

Switch Print Deviceto a Different Print Mode

Identify and Separate Print Documents

Switch Print Deviceto a Different Print Mode

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Best Practices

Place the Print Devices in a Printing Pool Physically ClosePlace the Print Devices in a Printing Pool Physically Close

Physically Secure the Print Devices (Maximum Security)Physically Secure the Print Devices (Maximum Security)

Document Network Printers and Assigned PermissionsDocument Network Printers and Assigned Permissions

18

Overview Introduction to Windows NT Printing





Creating a Printing Pool

Setting Priorities Between Printers

Assigning Forms to Paper Trays

Setting a Separator Page

Best Practices