1 Peter 4:101 Peter 4:10

• As each one has received a special gift,

employ it in serving one another as

good stewards of the manifold grace of

God.

• As each one has received a special gift,

employ it in serving one another as

good stewards of the manifold grace of

God.

Policy and ProceduresPolicy and Procedures

Job Description

Ministry Area/Department Stewardship

Position Trustee

Accountable ToCongregation, in cooperation with Deacon Ministry, Finance Ministry, and Pastor

Ministry Target Church

Position Is Volunteer

Position May Be Filled By Church member

Job DescriptionMinistry Area/Department Stewardship

Minimum Maturity Level Stable, mature Christian

Spiritual Gifts Administration • Giving • Serving

Talents or Abilities DesiredExperience and/or education in business and finance

Best Personality Traits

Trustworthy • Honest • Sincere • Discreet • Levelheaded • Mature • Analyst-expresser or analyst-dependable

Passion For Good stewardship

Length of Service Commitment Three years

Job DescriptionAnticipated Time Commitments

Job DescriptionResponsibilities/Duties

1. Recommend and review procedures for the church’s financial management.

2. Arrange for the annual independent audit.3. Maintain an annual inventory of church facilities.4. Serve as legal custodians of all church property.5. Represent the church in legal matters.6. Give input/financial advice to the Deacon Ministry, Finance

Ministry, Pastor, and staff as requested.7. Execute bank notes, deeds and other legal documents after

receiving approval at the church’s business meetings.

Job DescriptionResponsibilities/Duties

8. Keep the official copies of the church incorporation, bylaws, and policies and procedures documents.

9. Fulfill local, state, and federal laws while serving as a trustee of the church.

10. Assist in the process of awarding contracts for work that must be done to improve or repair church building

11. Other duties and responsibilities as assigned by the church

12.This description is not intended as, nor does it imply, a contract of, or an offer of, employment.

PolicyAnnual Audit

Bylaws: Article 6, Section 6• Trustees shall, at the direction and discretion

of the Church, hold legal title to church property, sign all contracts/documents with three fourths approval by the church. Keep the official copies of the church incorporation, bylaws and policies and procedures documents. Arrange for the annual independent audit.

PolicyAnnual Audit

Policy1.Church leaders and staff have a long list of

responsibilities. Among these is the responsibility for the money that flows through the church. Good accounting records and good stewardship go hand in hand. Conducting an audit is not a symbol of distrust...it is a mark of dependability.

PolicyAnnual Audit

Policy2.The Trustee Ministry shall arrange for the

annual, external, independent audit. An external, independent audit gives the church reasonable assurance about whether the financial statements are free of material misstatement. External, independent auditors may make recommendations for improvement based on their findings.

ProcedureAnnual Audit

1. In accordance with church bylaws, and within the approved church budget, the Trustee Ministry shall arrange for an independent auditor on an annual basis in the month of May.

2. The Trustee Ministry shall, with the cooperation of the Deacon Ministry, Finance Ministry, Senior Pastor, Church Treasurer, Church Clerk, and the Church Staff, comply with the independent auditor’s requests.

ProcedureAnnual Audit

3. The Trustee Ministry, shall upon receipt of the completed audit, convey the results and any subsequent recommendations for improvement, to the Senior Pastor, Chair of the Deacon Ministry, and Chair of the Finance Ministry.

ProcedureAnnual Audit

4. The Chair of the Finance Ministry shall receive the original results of the completed audit and any subsequent recommendations for improvement.

5. In cooperation with other ministries, the Finance Ministry shall respond in writing to any recommendations for improvement.

ProcedureAnnual Audit

6. The Finance Ministry shall forward copies of the results of the completed audit, any recommendations for improvement, and written response from the Finance Ministry to the Chair of the Trustee Ministry, the Chair of the Deacon Ministry, the Senior Pastor, and the Church Clerk.

ProcedureAnnual Audit

7. The Finance Ministry shall forward all originals to the Church Secretary to be kept on file in the church business office.

8. At the next regular business meeting it shall be announced that a copy of the results of the completed audit, any recommendations for improvement, and written response from the Finance Ministry shall be available for examination in the church business office by any active member of Ebenezer Welcome Baptist Church.