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PRESENTATION TO SELECT COMMITTEE ON APPROPRIATIONS

DATE: TUESDAY, 29th MAY 2012TIME: 10H00 VENUE: COMMITTEE ROOM S12A, NCOP BUILDING

PARLIAMENT CAPE TOWN

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dinaledi schools grant

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budget and expenditure

Budget Allocation R12,320m

Expenditure R12,320m

% Spend of Total Allocation 100%

expenditure detail

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Trainers 874 659.50

Science equipment 3 644 006.66

Chanti travel 2 270 342.08

Study guides 702 000.00

E-learning: connectivity 3 376 369.92

EduSolutions: textbooks 3 037 951.34

E-LEARNING: DVDs 512 330.00

Total paid 13,543,000.00

grant outputs and performance indicators 2011/12

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OUTPUTS YES NOQUANTITY

(where applicable)

REASON/S FOR DEVIATION

Conducted the needs analysis to all the Dinaledi schools

√ 88 schools

A textbook for each learner in Grades 8, 9, 10, 11 and 12 learners

√

1 textbook for each grade 10 Maths & Phys Sc learner

25 000 learner & 5 800

teacher study guides supplied

New CAPS only available for grade 10. Budget constraints. 1681 Maths & 11377 Phys Sc textbooks supplied

Established a need for learner &

teacher study guides

Mobile Science laboratories to Dinaledi schools without labs and science kits

√ 32 Mobile Science labs & 35 Full labs equipped

21 Dinaledi schools already received science equipment from MST Line budget

Mathematics kits for Dinaledi schools

√ Awaiting Order Number from SCM for supply of Maths Kits to 200 Dinaledi Feeder Schools

ICT laboratories in Dinaledi schools without ICT Labs

√ Budget constraints. Supply ICT lab solutions in 2012/2013

Broad cast solutions for mathematics and science

√ Provided VSAT broad band connectivity to 88 schools

Televisions that can receive education TV Broadcasts and solutions installed at 500 Dinaledi schools

√ Budget Constraints. Address in 2012/2013

grant outputs and performance indicators 2011/12 (continued)

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OUTPUTS YES NOQUANTITY

(where applicable)

REASON/S FOR DEVIATION

Supply computers in each of the Dinaledi schools

√ Budget Constraints. Address in 2012/2013

Mathematics, Physical Science and English FAL teaching and learning software at 500 Dinaledi Schools

√

88 schools received grade 10, 11, 12 Mathematics, Physical Science & Life Science Learning Channel DVDs

Train teachers on content knowledge in mathematics , physical science and English FAL

√

• 300 grade 12 teachers trained on Mathematics, Physical Science & Life Science content

• 300 Physical Science teachers trained on Practical Work experiments

Training for English FAL to be addressed in 2012/2013 due to Budget Constraints

Capacity development of principals in underperforming Dinaledi schools

√ Budget Constraints. Address in 2012/2013

Grade 8, 9 and 10 learners in the Dinaledi schools trained and supported to participate in mathematics and science Olympiads

√ Budget Constraints. Address in 2012/2013

Incentives for well performing Dinaledi schools

√ Budget Constraints. Address in 2012/2013

The funds are administered as a conditional grant in accordance with the provisions of the Division of Revenue Act.

√

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analysis of spending pattern

Late submission of claims by suppliersGrowth of programme not matched by similar growth

in administrative capacity – due to cost cutting measures.

Reviewing payment process so as to eradicate bottlenecks

Based on past experience and lessons learnt – the grant will be fully spent at year end.

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monitoring capacityPersonnel at District level that monitors operations at

school level due to admin capacity constraintsSubject Advisors are utilised for completion of audit

sheets for school visits Principals also complete forms for Grant

specifications Examination of claims to ensure:Compliance with programme specifications and

business plan;Claims are in line with budget allocationsClaims are for approved schools per the programme

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challenges

Non/late submission of claims by suppliersSuppliers who indicated that they do not have

adequate funds after they have secured an Order Number

Suppliers who were hesitant to supply to remote schools despite being given the list of schools before they quoted for the job

Suppliers who were just too slow and did not deliver on time

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ACHIEVEMENTSAlthough expenditure started to roll out very late, the

Department was able to deliver meaningful resources to schools. For example:– 35 full science lab equipment and chemicals, 32 mobile

science equipment; 88 schools internet access.– Textbooks (math and physical science) for all grade 10

learners– Over 9 000 study guides to schools

Resources provided were according to the needs analysis as indicated by the schools and were provided accordingly to that which impacts on learner achievement

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spending plans

Kindly refer to: Business Plan 2011/12Business Plan 2012/13

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technical secondary schools recapitalisation grant

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budget and expenditure

Total Allocation Grant R 38 563 Expenditure R 36 762Rollover Request R 1 801 % Spent 95%

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PROVINCIAL EDUCATION DEPARTMENT 2011/12 FINANCIAL PERIOD

ALLOCATION VS. EXPENDITURE AS AT 31 MARCH 2012

PROGRAMME 2: CURRICULUM DEVELOPMENT/IMPLEMENTATION SERVICES

Projects: Conditional Grant Voted

FundsExpenditure Commit-

mentsAvailable Balance

% Spent (excluding

commitment)

% Spent (including

commitment)

a b c d=a-(b+c) e=b/a f=(b+c)/a

Directorate

Grant Name

Technical Secondary Schools Recapitalisation

38563 36762 1801 0 95% 100%

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KZN DEPARTMENT OF EDUCATION

RECAP OF TECHNICAL HIGH SCHOOLS

SUMMARY OF EXPENDITURE AS AT 31 MARCH 2012

PROJECT ALLOCATION COMMITMENT EXPENDITURE BALANCE

2011/2012 2011/2012AS AT

31.03.2012

Building of Workshops 5,510,204.00 5,510,204.00 5,510,204.00 0.00

Upgrading of Workshops 5,379,123.00 11,485,243.75 11,485,243.75 0.00

Installation of Cad Labs 7,000,000.00 5,312,878.98 5,312,878.98 0.00

Machinery, Equipment & Tools 20,099,173.00 15,992,071.48 14,191,071.48 1,801,000.00

Teacher Training 574,500.00 422,850.12 422,850.12 0.00

Sub-Total 38,563,000.00 38,723,248.33 36,922,248.33 1,801,000.00

Carry-through Costs 2010/2011 122,549.64 122,549.64 0.00

Carry-through Costs 2010/2011 263,066.40 263,066.40 0.00

TOTAL 38,563,000.00 39,108,864.37 37,307,864.37 1,801,000.00

Rollover 2011/2012 New Workshops 0.00

Rollover 2011/2012 Machinery 1,801,000.00

Total Roll-over 1,801,000.00

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analysis of spending pattern

Late submission of claims by suppliersGrowth of programme not matched by similar growth

in administrative capacity – due to cost cutting measures.

Reviewing payment process so as to eradicate bottlenecks

Based on past experience and lessons learnt – the grant will be fully spent at year end.

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grant outputs and performance indicators 2011/12

The recapitalization of technical schools has been achieved through the following processes: •Building or re-designing 15 workshops at technical schools to support the technical subject offerings;

•Refurbishing 25 workshops in technical schools to comply with safety laws and to meet minimum industry standards;

•Buying and installing new machinery and equipment to 32 workshops consistent with the technical subjects that are offered in 32 technical schools; and

•Training and up-skilling 59 teachers at 32 technical schools to acquire new trends, practical skills,•10 Engineering Graphic and Design Cad Labs fully installed

grant conditions met

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GRANT CONDITION YES NO

Provincial Business Plans for the next 3 yrs approved? √

School Operational Plans Developed and Approved? √

Deviations of 2-5% of allocation occurred during the year? √

Activities projected for completion during the previous financial year overlapped to this year?

√

Recapitalisation funds managed at provincial level? √

Recapitalisation funds managed at school level? √

Procurement processes managed at provincial level? √

Procurement processes managed at school level? √

Specifications of equipment, tools and machinery and buildings comply with DBE minimum requirements?

√

Implementation prioritised as per the grant framework? √

Budget allocation prioritised as per grant framework? √

Regular monitoring conducted at schools? √ Evaluation of service providers’ performance done regularly? √

Data collected can be verified through source documents? √

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monitoring capacity

Joint technical task meetings with Implementing Agents to verify progress on site

Programme Manager with team visit all sites and verify supporting documents that are officially stamped for expenditure

Strict adherence to and interrogation of Business Plan to detect problems early and implement corrective action early

Growth in budget necessitates sourcing additional agents – process in place

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challenges

Suppliers not delivering timeouslyStandard of work of some Service Providers

questionableDelivery of machinery delayed due to overseas

specialised modern equipmentShortage of equipment for specialised functions at

schoolsImplementing Agents for Infrastructure had to be

changed due to non delivery

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achievements

Although expenditure started to roll out very late, the Department was able to deliver meaningful resources to schools.

KZN has performed excellently during the 2011/2012 phase. All targets had been successfully met. The allocation for this phase had been successfully spent