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Presentation to the Parliamentary Presentation to the Parliamentary Portfolio Committee on Arts and Portfolio Committee on Arts and

Culture,Culture, Wednesday 17 August 2011 Wednesday 17 August 2011

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OVERVIEW OF THE OVERVIEW OF THE MSUNDUZI/VOORTREKKER AND MSUNDUZI/VOORTREKKER AND

NCOME MUSEUMSNCOME MUSEUMS

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Msunduzi/Voortrekker and Ncome Msunduzi/Voortrekker and Ncome Museum is a Cultural Institution in Museum is a Cultural Institution in terms of the Cultural Institutions terms of the Cultural Institutions Act 119 0f 1998 as amended.Act 119 0f 1998 as amended.

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VISION 2010VISION 2010

The Msunduzi/Voortrekker-Ncome The Msunduzi/Voortrekker-Ncome Museums will strive for an Museums will strive for an

excellent cultural experience.excellent cultural experience.

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MISSION 2010MISSION 2010

The Msunduzi /Voortrekker-The Msunduzi /Voortrekker-Ncome Museums will actively Ncome Museums will actively

preserve, promote and present preserve, promote and present our cultural heritage to benefit our cultural heritage to benefit

nation nation

building and social upliftment.building and social upliftment.

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STRATEGIC GOALS OF THE STRATEGIC GOALS OF THE

MUSEUMSMUSEUMS To research and collect items reflecting the cultural heritage of To research and collect items reflecting the cultural heritage of

South AfricaSouth Africa To interpret and display cultural heritage of various communities To interpret and display cultural heritage of various communities

in the country in a holistic and objective manner.in the country in a holistic and objective manner. To disseminate and promote cultural, historical and Indigenous To disseminate and promote cultural, historical and Indigenous

Knowledge Systems through exhibition, education and Knowledge Systems through exhibition, education and outreach services.outreach services. To enter into beneficial partnerships with our stakeholders in order To enter into beneficial partnerships with our stakeholders in order

to assist in social and economic development and to assist in social and economic development and up-liftment. up-liftment. To hold, preserve and safeguard movable and immovable To hold, preserve and safeguard movable and immovable

property in our care.property in our care. To impTo improve tolerance, understanding and mutual respect among rove tolerance, understanding and mutual respect among

the diverse groups in the country.the diverse groups in the country.

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VALUESVALUES

ProfessionalismProfessionalism CompetencyCompetency IntegrityIntegrity AccountabilityAccountability TransparencyTransparency EfficiencyEfficiency HonestyHonesty ExcellenceExcellence

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ANNUAL REPORT ANNUAL REPORT 2009/20102009/2010

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GOVERNANCE REPORTGOVERNANCE REPORT

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COUNCILCOUNCILDIRECTORDIRECTOR

Deputy Director- MsunduziDeputy Director- Msunduzi Deputy Director – Deputy Director – NcomeNcome

Core functions Core functions Chief Financial OfficerChief Financial Officer

HOD: Research, Information and Collection HOD: Research, Information and Collection HOD: Education, Marketing and OutreachHOD: Education, Marketing and OutreachHOD: ExhibitionsHOD: Exhibitions

Total staff Msunduzi/Voortrekker/Ncome 38 postsTotal staff Msunduzi/Voortrekker/Ncome 38 posts

Staff

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COMPLIANCE IMPERATIVESCOMPLIANCE IMPERATIVES

Quarterly reports to DAC for 2009/2010/ and 2010/2011Quarterly reports to DAC for 2009/2010/ and 2010/2011 Msunduzi/Voortrekker and Ncome Museum has submitted all Msunduzi/Voortrekker and Ncome Museum has submitted all

four quarterly reports to the Department of Arts and Culture four quarterly reports to the Department of Arts and Culture and the Annual Report for 2009/2010 submitted and tabled and the Annual Report for 2009/2010 submitted and tabled in parliamentin parliament

For the year 2010/2011 performance information has also For the year 2010/2011 performance information has also been sent every quarter and Annual Report is being been sent every quarter and Annual Report is being finalised.finalised.

Msunduzi/Voortrekker and Ncome Strategic plans Msunduzi/Voortrekker and Ncome Strategic plans 2009/2012, 2010/2013 and 2011/2014 MTEF Period2009/2012, 2010/2013 and 2011/2014 MTEF Period

Strategic plans 2009/2012, 2010/2013 and 2011/2014 were Strategic plans 2009/2012, 2010/2013 and 2011/2014 were submitted to the DAC during February 2009, 2010 and 2011 submitted to the DAC during February 2009, 2010 and 2011 respectivelyrespectively

Draft Strategic plans 2010/2013 and 2011/2014 were Draft Strategic plans 2010/2013 and 2011/2014 were submitted to the DAC during October 2009 and 2010 submitted to the DAC during October 2009 and 2010 respectively.respectively.

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INTERNAL CONTROLSINTERNAL CONTROLS

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Internal audit carried out twice per yearInternal audit carried out twice per year Management meetings held quarterlyManagement meetings held quarterly HOD’s meet monthly when no Management HOD’s meet monthly when no Management

meeting occurmeeting occur Staff meetings held monthlyStaff meetings held monthly Strategic Planning held annuallyStrategic Planning held annually Risk policy in place reviewed annuallyRisk policy in place reviewed annually SCM policy in placeSCM policy in place Disaster management plan in place and Disaster management plan in place and

reviewed periodicallyreviewed periodically Health and Safety Committee in place, Health and Safety Committee in place,

meetings and fire drills.meetings and fire drills. Security 24hours/dailySecurity 24hours/daily Linked to Security CompanyLinked to Security Company

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FINANCIAL OVERVIEWFINANCIAL OVERVIEW IncomeIncome

2009/20102009/2010 2010/20112010/2011 2011/2012 2011/2012 2012/20132012/2013

Government grantsGovernment grants

Operating grantOperating grant 8 671 000 8 671 000 9 261 0009 261 000 9 835 000 9 835 000

Transformation grantTransformation grant 595 577 595 577 - - --

Operating expenditureOperating expenditure 9 273 956 9 273 956 9 767 8409 767 840

Anticipated reservesAnticipated reserves 293 000 534 880 293 000 534 880 utilisationutilisation Income from investmentsIncome from investments 152 114 152 114 166 647166 647 Salary increasesSalary increases 7% 7% 6% (at present) 6% (at present) Grant increaseGrant increase 6.8% 6.8% 6.2% 6.2% DPSA increaseDPSA increase 7.5% 7.5% 6.8% 6.8%

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Concern: 1. Salaries increase more than grant increase. Operational budget

placed under annual incremental pressure2. Operational budget so tight for 2011/2012 that budgeted to draw R293

000 to balance it. Chairperson of the Audit Committee commented on budget “not achievable”

3. Operational budget for 2012/2013 projected that approximately R500 000 drawn from reserves to balance it.

4. Operational budget for 2013/2014 will in all operational plans have to be curtailed.

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– Expenditure Allocation :Personal vs. Operational– 2009/2010 2010/2011– 67.5vs 32.5 70.7 vs. 29.3.

This ratio is becoming increasingly wider and administration and core functions begin to suffer.

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AUDIT REPORTAUDIT REPORT FindingsFindings Predetermined objectivesPredetermined objectivesNo matters to reportNo matters to report

Compliance with laws and regulationsCompliance with laws and regulationsNo matters to reportNo matters to report

Internal control Internal control LeadershipLeadershipNo matters to reportNo matters to report

Financial and performance managementFinancial and performance managementNo matters to reportNo matters to report

GovernanceGovernanceNo matters to reportNo matters to report

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AUDIT REPORT 2009/2010AUDIT REPORT 2009/2010 Unqualified audit opinion for Unqualified audit opinion for

2009/20102009/2010

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PROJECTS 2009/2010 and PROJECTS 2009/2010 and 2010/20112010/2011

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RESEARCH, INFORMATION AND RESEARCH, INFORMATION AND

COLLECTIONS AND EXHIBITIONCOLLECTIONS AND EXHIBITION ““Tapestry of Cultures”Tapestry of Cultures” Cattle and their utilisation by various communities Cattle and their utilisation by various communities

including: Zulu, Indian and settler communitiesincluding: Zulu, Indian and settler communities Zulu culture and HistoryZulu culture and History Indian music and indenture labour databaseIndian music and indenture labour database Coloured people in Pietermaritzburg (database) Coloured people in Pietermaritzburg (database)

and cultureand culture Musical instrumentsMusical instruments Zulu people and French Prince ImperialZulu people and French Prince Imperial Items representing various cultures in Items representing various cultures in

Pietermaritzburg – sourced from various Pietermaritzburg – sourced from various collectionscollections

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Voortrekker ComplexVoortrekker Complex Voortrekker people and Church of the VowVoortrekker people and Church of the Vow Museum Journal Museum Journal Museum Journal Volume II CompletedMuseum Journal Volume II Completed Museum Journal Volume III in manuscript formatMuseum Journal Volume III in manuscript format History of Longmarket St Girls (part of museum History of Longmarket St Girls (part of museum

complex – research and collecting has beguncomplex – research and collecting has begun Utilisation of Herbs – booklet publishedUtilisation of Herbs – booklet published Zulu and Sotho material culture in Ncome areaZulu and Sotho material culture in Ncome area Temporary Exhibition: Quilts, Human Temporary Exhibition: Quilts, Human

Rights,Youth Day, Soccer, HIV/AIDS, Indian Rights,Youth Day, Soccer, HIV/AIDS, Indian indentured labourindentured labour

History of the museum – research for book to be History of the museum – research for book to be published in 2012 for the centenarypublished in 2012 for the centenary..

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EXHIBITIONS ON THE EXHIBITIONS ON THE FOLLOWING THEMES:FOLLOWING THEMES:

““Tapestry of Cultures”Tapestry of Cultures” Cattle and their utilisation by various communities including: Cattle and their utilisation by various communities including:

Zulu, Indian and settler communities. This included a full Zulu, Indian and settler communities. This included a full size Nguni bull, applicable items, several on loansize Nguni bull, applicable items, several on loan

An A/V production that switches on through motion An A/V production that switches on through motion detectiondetection

Musical instruments that visitors may playMusical instruments that visitors may play Zulu people and French Prince Imperial including an A/V Zulu people and French Prince Imperial including an A/V

production that switches on through motion detectionproduction that switches on through motion detection Items representing various culturesItems representing various cultures Voortrekker Complex – designs begun for exhibitionsVoortrekker Complex – designs begun for exhibitions Temporary exhibitions : Quilts, Human Rights ,Youth Day, Temporary exhibitions : Quilts, Human Rights ,Youth Day,

Soccer, HIV/AIDS, Indian indentured labourSoccer, HIV/AIDS, Indian indentured labour Discovery Centre – in design phaseDiscovery Centre – in design phase

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LIBRARY AND LIBRARY AND COLLECTION CENTRECOLLECTION CENTRE

Over 1100 books purchased with National Lottery Over 1100 books purchased with National Lottery Distribution Trust FundDistribution Trust Fund

Library and Collection run on accepted international Library and Collection run on accepted international museum management standards as far as funding will museum management standards as far as funding will permit.permit.

Control kept on:Control kept on: LightLight CleanlinessCleanliness TemperaturesTemperatures SecuritySecurity DocumentationDocumentation Collection – 52 additional items entered into databaseCollection – 52 additional items entered into database

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EDUCATION EDUCATION PROGRAMMESPROGRAMMES

Offered to learners on an organised basis - total Offered to learners on an organised basis - total learners attended (2009/2010) 11620learners attended (2009/2010) 11620

Education programmes and worksheets are Education programmes and worksheets are adapted to meet requirements of the curriculumadapted to meet requirements of the curriculum

Brochures are compiled to advertise programmes Brochures are compiled to advertise programmes on offer and distributed to schoolson offer and distributed to schools

Education Officers visit schools to advertise Education Officers visit schools to advertise programmes – 84 schoolsprogrammes – 84 schools

School debate and mini comrades marathon School debate and mini comrades marathon organised at Ncome organised at Ncome

Discovery Centre being developed at Msunduzi/ Discovery Centre being developed at Msunduzi/ Voortrekker (Theme: Sound)Voortrekker (Theme: Sound)

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OUTREACH, SOCIAL OUTREACH, SOCIAL DEVELOPMENT AND NATION DEVELOPMENT AND NATION

BUILDINGBUILDINGSpecial programmes were held for: Special programmes were held for: Msunduzi/VoortrekkerMsunduzi/Voortrekker Human rights dayHuman rights day Heritage dayHeritage day Wome’s dayWome’s day Youth dayYouth day International museum’s dayInternational museum’s day Day of reconciliationDay of reconciliationNcomeNcome Day of Reconciliation – big community festivities held Day of Reconciliation – big community festivities held

including dance competition (annually)including dance competition (annually) Heritage day – traditional food prepared and cooking skills Heritage day – traditional food prepared and cooking skills

exhibitedexhibited

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Skills development workshops held – 21Skills development workshops held – 21 Included craft skills, product development, Included craft skills, product development,

marketing, packaging, selling and marketing, packaging, selling and pricing,beadwork,quilting, pricing,beadwork,quilting, embroidery,grass mats, beer strainers and embroidery,grass mats, beer strainers and clay potsclay pots

Craft markets held – 3Craft markets held – 3

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MARKETINGMARKETING

Website developed for both MuseumsWebsite developed for both Museums Tourism Indaba - museum participates annually Tourism Indaba - museum participates annually

in this in this Participated in – annual Garden show, Family Participated in – annual Garden show, Family

history fairhistory fair 150 years commemoration of Arrival of Indians – 150 years commemoration of Arrival of Indians –

temporary exhibition taken to 20 venues – temporary exhibition taken to 20 venues – reached over 25 000 people (2010/2011)reached over 25 000 people (2010/2011)

Press utilised for various events and to make Press utilised for various events and to make known developments at the museum.known developments at the museum.

Interaction with various other institutions and Interaction with various other institutions and departments : 38 (2010/2011)departments : 38 (2010/2011)

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TRAININGTRAINING

Staff are encouraged and financially supported to undertake Staff are encouraged and financially supported to undertake relevant training.relevant training.

Funding provided R53 446 (2009/2010) R46 931 Funding provided R53 446 (2009/2010) R46 931 (2010/2011)(2010/2011)

Staff are encouraged and supported to attend relevant Staff are encouraged and supported to attend relevant conferences and workshops. Theses included the regional conferences and workshops. Theses included the regional and national SAMA conferences as well as visits to and national SAMA conferences as well as visits to Canada, USA, Iceland, Luxembourg, Ireland, Cape Town, Canada, USA, Iceland, Luxembourg, Ireland, Cape Town, Port Elizabeth, Johannesburg, Pretoria, Durban and Port Elizabeth, Johannesburg, Pretoria, Durban and Dundee. Dundee.

Themes covered: Museum Management, heritage, Museum Themes covered: Museum Management, heritage, Museum education, oral history, collection management, display education, oral history, collection management, display development and researchdevelopment and research

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CHALLENGES FACED BY THE CHALLENGES FACED BY THE MUSEUMSMUSEUMS

Financial as already discussedFinancial as already discussed Scarce skills. The museum industry Scarce skills. The museum industry

operates in a scarce skills environment, as operates in a scarce skills environment, as a result a possibility always exists that a result a possibility always exists that competent staff may be lured away and be competent staff may be lured away and be difficult to replace.difficult to replace.

Very high Audit feesVery high Audit fees An unusually large Council and therefore An unusually large Council and therefore

additional unbudgeted costs.additional unbudgeted costs.