1 Section One Brief Introduction to Foreign Trade Documentation Section One Brief Introduction to Foreign Trade Documentation

1

Section One Brief Introduction Section One Brief Introduction to Foreign Trade Documentation to Foreign Trade Documentation

2

一、一、 The Meaning of Foreign Trade The Meaning of Foreign Trade DocumentationDocumentation

Review 1: (with words written on the blackboard): Delivery places and risk division places of both buyers

and sellers on CIF basis.

Review 2: (with words written on the blackboard):

The business process of Documentary L/C

3

二、二、 The Main Kinds of Foreign Trade The Main Kinds of Foreign Trade Documents Documents

Commercial documents Commercial documents

Shipping documentsShipping documents

Insurance documentsInsurance documents

Financial documentsFinancial documents

Other documentsOther documents

4

三、三、 The Basis of Making Out DocumenThe Basis of Making Out Documents ts

Sales contractSales contract L/CL/C Warehouse orderWarehouse order Original materials offered by the deliveOriginal materials offered by the delive

ry departmentry department Related materials and requirements of Related materials and requirements of

business departmentsbusiness departments

5

四、四、 The Basic Requirements for ForeigThe Basic Requirements for Foreign Trade Documentation n Trade Documentation

CorrectCorrect

CompleteComplete

TimelyTimely

ConciseConcise

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五、五、 The Operation Process of ForeigThe Operation Process of Foreign Trade Documentation n Trade Documentation

VerificationVerification （核）（核）

CalculationCalculation （算）（算）

AllocationAllocation （配）（配）

MakingMaking （制）（制） ExaminationExamination （审）（审）

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Section Two Export DocumentationSection Two Export Documentation

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Stu

dy M

ethod

Stu

dy M

ethod

Giving Project

Researching Project

Defining Project

Following Practice

Independently completing

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Following Practice Project Following Practice Project 11 ：：

Exporting of women’s woven trousers of GuoExporting of women’s woven trousers of Guo

guangzu Imp & Exp Corp. Ltd (guangzu Imp & Exp Corp. Ltd ( 江苏国光之珠贸江苏国光之珠贸

易有限公司出口棉织女裤业务易有限公司出口棉织女裤业务 , L/C, L/C 方式方式 ))

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Brief introduction:Brief introduction: 西班牙西班牙 TARRITOIRE REDSKINS S.A.TARRITOIRE REDSKINS S.A. 公司公司于于 20072007

年年 33 月向月向江苏国光之珠贸易有限公司江苏国光之珠贸易有限公司询价，拟购买女询价，拟购买女

式棉制长裤（式棉制长裤（ WOMEN’S WOVEN TROUSERSWOMEN’S WOVEN TROUSERS ）），，

双方经过多次讨价还价，最终在双方经过多次讨价还价，最终在 20072007 年年 44 月月 1818 日共日共

同签署了同签署了购销合同购销合同（（ SALES CONTRAC NO.SALES CONTRAC NO. ：： TT06G06G

GZ027GZ027 ）。合同签订后，买方按照合同的规定在）。合同签订后，买方按照合同的规定在 20072007

年年 44 月月 2020 日开来了日开来了信用证信用证。。

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国光之珠公司出口的产品

针织布料牛仔女装

针织服饰

加工机械

电子产品

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TARRITOIRE REDSKINS S.A.TARRITOIRE REDSKINS S.A. 是西班牙一家企业，长期从事纺是西班牙一家企业，长期从事纺

织、服装产品的进口业务。织、服装产品的进口业务。

ADDRESSADDRESS ：： 50, SANCHES AVINIDA50, SANCHES AVINIDA,, MADRID, SPAIN. MADRID, SPAIN.

TEL: 34-3-87654231TEL: 34-3-87654231

FAX: 34-3-87654232FAX: 34-3-87654232

TELEXTELEX: : 5432154321

TARRITOIRE REDSKINS S.A.

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1.Examine the L/C’s kind ( REVOCABLE L/C ?)

2.Examine whether Applicant’s or Beneficiary’s name and address is correct

3.Examine whether the L/C’s concerned dates reasonable

(Issuing date, shipment date, delivery date, expiry date, etc)

4.Examine whether the L/C’s description of shipped goods or amount is correct

（ Name, specification, packing ； currency, amount, quantity and unit price ）

Exam

ination

of L/C

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5.Examnie transport clause （ Port of dispatch and destination, transshipment, means of transport ）

6.Examnine documents clause

7.Examine the duty of undertaking the bank’s expense

8. Examine the words remarks in blanks and margins of the L/C

9. Examine soft regulations

Exam

ination

of L/C

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What are the tasks in the project

Commercial Invoice

Packing List

Insurance PolicyCertificate of Origin

B/L

Inspection Certificate

Shipping advice

Beneficiary’s Certificate

Draft

Beneficiary’s Certificate for Dispatch of Documents

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What’s the routine of completing

the project

Procedure of Export DocumentationProcedure of Export Documentation

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Order handling and goods preparation Order handling and goods preparation 收发订单与备货收发订单与备货

Urging , examining and amending L/CUrging , examining and amending L/C 催证、审证与改催证、审证与改

证证Application of commodity inspection and insurance Application of commodity inspection and insurance 商检商检

报验与投保报验与投保

Authentication of diplomatic missions Authentication of diplomatic missions 签证与认证签证与认证

Handling export consignment Handling export consignment 办理出口托运手续办理出口托运手续

Export declaration Export declaration 办理出口报关手续办理出口报关手续

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Obtaining shipping documentsObtaining shipping documents 取得运输单据取得运输单据Comprehensive making and examination of documents Comprehensive making and examination of documents

综合制单、审单综合制单、审单

Presentation of documents andPresentation of documents and exchange settlement exchange settlement 交单结交单结

汇汇Verification of export payment of foreign exchange and draVerification of export payment of foreign exchange and dra

wback wback 办理出口退税核销办理出口退税核销

Documents filling management Documents filling management 单证归档管理单证归档管理

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Goods preparation Terms of paymentGoods preparation Terms of paymentIn compliance with Contract

Invoice packing list

Authentication

Charter and space booking

Insurance

Customs supervision

loading

Certificate of origin

Shipping note

Insurance policy

Customs declaration

B/L

Other documents

Draft

Contract

T/T

D/P

D/A

L/C

Shipping order

Application for insurance

Application for inspection Inspection

certificate

Bank

Authentication of embassy

Export licence/quota

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Orders Handling and Goods PreparationOrders Handling and Goods Preparation

According to requirements of the contract or the L/C, thAccording to requirements of the contract or the L/C, th

e related person should urge the factory or the warehouse te related person should urge the factory or the warehouse t

o arrange goods and should check the description, quality, o arrange goods and should check the description, quality,

quantity, specification, packing and shipping mark of goodquantity, specification, packing and shipping mark of good

s to make sure goods are of good quality and are well packs to make sure goods are of good quality and are well pack

ed. Besides, make sure that the quantity of goods is good aed. Besides, make sure that the quantity of goods is good a

nd shipping mark is clear.nd shipping mark is clear. 返回

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Urging , Examining and Amending L/CUrging , Examining and Amending L/C

Try to urge the importer to open the L/C if he Try to urge the importer to open the L/C if he

fails to open it in due course.fails to open it in due course.

After receiving the L/C, the exporter should After receiving the L/C, the exporter should

register and check it and should ask for amendment register and check it and should ask for amendment

to it if he finds some problems. to it if he finds some problems.

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Authentication of Diplomatic MissionsAuthentication of Diplomatic Missions

Authentication Authentication ：： The diplomatic missions or otheThe diplomatic missions or othe

r authorized organizations authenticate the identificar authorized organizations authenticate the identifica

tion of the signer of one file to certify the validity of thtion of the signer of one file to certify the validity of th

e file.e file.

返回

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Handling Export Consignment Handling Export Consignment

Filling in export shipping noteFilling in export shipping note

Obtaining the shipping orderObtaining the shipping order

返回

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Application of Commodity Inspection And Application of Commodity Inspection And InsuranceInsurance

Covering insuranceCovering insurance

For the contract on CIF basis, the exporter should cover tFor the contract on CIF basis, the exporter should cover t

he goods transportation insurance with the insurance cohe goods transportation insurance with the insurance co

mpany and get insurance documents before shipping goompany and get insurance documents before shipping goo

ds.ds.

返回

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Application for commodity inspectionApplication for commodity inspection

When goods are listed in the catalogue of inspection or

are required to be inspected by the contract or the L/C G

oods must undergo the inspection and quarantine carried

out by the inspection authority before getting the custom

s clearance bill or the inspection certificate.

返回

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Export DeclarationExport Declaration

After handling the consignment and obtaining the sipAfter handling the consignment and obtaining the sip

ping order, the consigner should fill in the export customs ping order, the consigner should fill in the export customs

declaration form and declare to the Customs within 24hodeclaration form and declare to the Customs within 24ho

urs before loading. urs before loading.

After checking, inspection, levying duties and charges, tAfter checking, inspection, levying duties and charges, t

he Customs can release goods. he Customs can release goods.

返回

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Obtaining Shipping Documents And Obtaining Shipping Documents And Sending Shipping AdviceSending Shipping Advice

AAfter the inspection, the Customs will stamp the related fter the inspection, the Customs will stamp the related

documents and release goods. The consigner can ask the cardocuments and release goods. The consigner can ask the car

ried to load goods with the above documents and obtain the ried to load goods with the above documents and obtain the

shipping documents. shipping documents.

After the shipment, the exporter should inform the buyer oAfter the shipment, the exporter should inform the buyer o

f the shipment so that the buyer can cover insurance and be f the shipment so that the buyer can cover insurance and be

prepared for taking delivery.prepared for taking delivery. 返回

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Comprehensive Making and Examination Comprehensive Making and Examination of Documentsof Documents

When check documents comprehensively, the exporter When check documents comprehensively, the exporter

should make out other documents accordingly and collect should make out other documents accordingly and collect

them to make comprehensive checking.them to make comprehensive checking.

After checking documents, the exporter should make After checking documents, the exporter should make

out the draft and send it to the bank for the settlement.out the draft and send it to the bank for the settlement.

返回

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Task 1 ：

Handling of Export Quota And Export Licence

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Quota Management of Exports

Goods under export quota licence management inGoods under export quota licence management in 2006 2006

and 2007:and 2007:

玉米、大米、小麦、棉花、锯材、活牛（对港澳）、活猪玉米、大米、小麦、棉花、锯材、活牛（对港澳）、活猪

（对港澳）、活鸡（对港澳）、蚕丝类、煤炭、焦炭、原油、（对港澳）、活鸡（对港澳）、蚕丝类、煤炭、焦炭、原油、

成品油、稀土、锑及锑制品、钨及钨制品、锌矿砂、锡及锡制成品油、稀土、锑及锑制品、钨及钨制品、锌矿砂、锡及锡制

品、白银。品、白银。

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Export Licence Management of Goods

20072007 年有年有 4141 种货物种货物 (375(375 个个 88 位位 HSHS 编码编码 ) ) ：：

对港澳以外市场出口的活牛、活猪、活鸡、牛肉、猪肉、对港澳以外市场出口的活牛、活猪、活鸡、牛肉、猪肉、

鸡肉、消耗臭氧层物质、石蜡、铂金（以加工贸易方式出鸡肉、消耗臭氧层物质、石蜡、铂金（以加工贸易方式出

口）、锌及锌基合金、部分稀有金属、电风扇、汽车（包括口）、锌及锌基合金、部分稀有金属、电风扇、汽车（包括

成套散件）及其底盘、自行车、摩托车（含全地形车）及摩成套散件）及其底盘、自行车、摩托车（含全地形车）及摩

托车发动机、车架。托车发动机、车架。

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Procedure of Handling Export Licence （略）

Contents and the making regulations of Application Form （略）

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Task 2Task 2 ：：

Making out Commercial InvoiceMaking out Commercial Invoice

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Major Invoices Adopted in Import-export Trade

COMMERCIAL INVOICE (COMMERCIAL INVOICE ( 商业发票商业发票 ))

CUSTOMS INVOICE (CUSTOMS INVOICE ( 海关发票海关发票 ))

PROFORMA INVOICE (PROFORMA INVOICE ( 形式发票形式发票 ))

CONSULAR INVOICE (CONSULAR INVOICE ( 领事发票领事发票 ))

MANUFACTURER’S INVOICE (MANUFACTURER’S INVOICE ( 厂商发厂商发

票票 ))

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Functions of Commercial Invoice

Facilitating the importer to check and accept goods and make tFacilitating the importer to check and accept goods and make t

he paymenthe payment

Importer and exporter’s evidence of keeping accounts and veriImporter and exporter’s evidence of keeping accounts and veri

fying fying

The basis on which applying for the Customs entry and paying The basis on which applying for the Customs entry and paying

duties in places of exporting and importingduties in places of exporting and importing

One of documents offered to handle insurance with the insuranOne of documents offered to handle insurance with the insuran

ce company and to handle exchange settlement with the bankce company and to handle exchange settlement with the bank

36

Contents Contents and and

makingmaking(sample)(sample)

37

江苏和泰股份有限公司江苏和泰股份有限公司JIANGSU HOTIY CORPOARATIONJIANGSU HOTIY CORPOARATION

HOTIY BUILDING,50 ZHONGSHAN.,NANJING,CHINAHOTIY BUILDING,50 ZHONGSHAN.,NANJING,CHINA

COMMERCIAL INVOICECOMMERCIAL INVOICE

TO: NO:TO: NO:

DATE:DATE:

S/C NO.:S/C NO.:

L/C NO.:L/C NO.:

FROM TO BY FROM TO BY

MARKS&NO.S DESCRIPTION QUANTITLES UNIT PRICE AMOUNT MARKS&NO.S DESCRIPTION QUANTITLES UNIT PRICE AMOUNT

TOTAL:TOTAL:

JYSK CHANALEF SILK A/S BRIGHTBULIDING14,SKOVSGERD DK-9990 BROVET. DENMARK

A2400A/98

041021

03HL21401

202-612-1068

SHANGHAI COPENHANGEN

JYSKCOPENHAGENA24001/981-7

X’MASDECORATIONS2-A15261

2-A15261-12-A15261-2

250BOXES40BOXES23BOXES

USD4.15/BOXUSD6.45/BOXUSD6.45/BOX

USD1,037.50USD258.00USD148.35

313BOXES USD1,443.85

SAY US DOLLARS ONE THOUSAND FOUR HUNDERED AND FORTY THREE POINT EIGHT FIVE ONLY

CIF COPENHAGEN

江苏和泰股份有限公司 JIANGSU HOTIY CORPOARATION 广银芳 GUANGYF

SEA

38

Task 3Task 3 ：：

Making Out Packing ListMaking Out Packing List

39

Common Packing Documents

PACKING LIST （装箱单 / 包装单）SPECIFICATION LIST （规格单）WEIGHT LIST/WEIGHT MEMO ( 重量单 / 磅码单 )MEASUREMENT LIST ( 尺码单 )NEUTRAL PACKING LIST ( 中性包装单 )PACKING DECLARATION ( 包装声明 )PACKING SPECIFICATION （包装说明）PACKING SUMMARY （包装提要）WEIGHT CERTIFICATE （重量证书）ASSORTMENT LIST （单花色搭配）

40

Some Points of Making Out Packing ListsSome Points of Making Out Packing Lists

Names should correspond with stipulations of the LNames should correspond with stipulations of the L/C./C.

The gross weight, net weight , total gross and net wThe gross weight, net weight , total gross and net weight should be listed and the numbers should corresponeight should be listed and the numbers should correspond with other documents.d with other documents.

Generally, the unit price and the total amount are nGenerally, the unit price and the total amount are not stated and the number and issuing date should correspot stated and the number and issuing date should correspond with the invoice’sond with the invoice’s..

41

江苏和泰股份有限公司江苏和泰股份有限公司JIANGSU HOTIY CORPOARATIONJIANGSU HOTIY CORPOARATION

HOTIY BUILDINGHOTIY BUILDING ，， 50 ZHONGSHAN.,NANJING,CHINA50 ZHONGSHAN.,NANJING,CHINA

PACKING LISTPACKING LIST

TOTO ：：

INVOICE NO.:INVOICE NO.:

DATE:DATE:

MARKS&NO.S DESCRIPTIONS QUANTITLES PACKAGES GW./NW.(KGS) MEAS.(CM)MARKS&NO.S DESCRIPTIONS QUANTITLES PACKAGES GW./NW.(KGS) MEAS.(CM)

TOTAL:TOTAL:

JYSK CHANALEF SILK A/S BRIGHT BUILDING 14,SKOVSGERD DK-9990 BROVET.DENMARK

A2400A/98

031021

JYSK COPENHAGENA2400A/981-7

X’MASDECORATIONS2-A152612-A15261-12-A15261-2

250BOXES40BOXES23BOXES

5CTNS1CTNS1CTNS

@12/10@12/10@7/5

@65×36×45@67×39×58@67×39×36

313BOXES 7CTNS 79/65KGS 0.772CBM

ALL THE GOODS ARE PACKED IN SEVEN CARTONS ONLY.

江苏和泰股份有限公司 JIANGSU HOTIY CORPOARATION

广银芳

42

Task 4Task 4 ：：

Handling Export Inspection ApplicationHandling Export Inspection Application

43

Kinds and Functions of Entry-exit Kinds and Functions of Entry-exit

Inspection and Quarantine DocumentsInspection and Quarantine Documents Entry Application From For Inspection( 入境货物报检单 )Entry Customs Clearance Bill ( 入境货物通关单 )Entry Notification Of Inspection And Quarantine( 入境货物检验检疫情况通知单 )Export Application Form For Inspection( 出境货物报检单 )Export Customs Clearance Bill ( 出境货物通关单 )

44

Export Receipt Of Exchange ( 出境货物换证凭单 )Certificate of Inspection( 检验证书 )Certificate of Sanitary ( 卫生证书 ) Inspection Certificate Of Veterinary( 兽医卫生证书 )Inspection Certificate Of Animals And Plants( 动、植物检疫证书 )Inspection Certificate Of Means Of Transport( 运输工具检疫证书 )

45

Application Procedure and Regulations of Application Procedure and Regulations of

Entry-exit Inspection and QuarantineEntry-exit Inspection and Quarantine

Qualification of applicant Qualification of applicant

The range and the procedure The range and the procedure

The period and locationsThe period and locations

Documents attachedDocuments attached

46

Regulations of Filling in Export Regulations of Filling in Export Application For InspectionApplication For Inspection

The export inspection application should be made by tThe export inspection application should be made by t

he inspection declarant who should fill in export inspectiohe inspection declarant who should fill in export inspectio

n application form in accordance with the contract and relan application form in accordance with the contract and rela

ted documents within 7 days before the customs declaratioted documents within 7 days before the customs declaratio

n or shipmentn or shipment

47

An inspection application form is made out for one baAn inspection application form is made out for one ba

tch of exports ( one classification or one B/L). The form shtch of exports ( one classification or one B/L). The form sh

ould be filled out completely and the “/” is used for the blaould be filled out completely and the “/” is used for the bla

nk content. Any alteration is forbidden.nk content. Any alteration is forbidden.

48

Task 5Task 5 ：：

Handling Certificate of OriginHandling Certificate of Origin

49

Kinds of Certificate of Origin

Certificate of Origin (Certificate of Origin ( 一般原产地证书一般原产地证书 ))

Generalized System of Preference Certificate of Origin Generalized System of Preference Certificate of Origin

(( 普惠制产地证书普惠制产地证书 ))

Certificate of Manufacturer’s Origin (Certificate of Manufacturer’s Origin ( 厂商产地证书厂商产地证书 ))

50

Certificate of Origin ( 一般原产地证 )

The handling procedure The handling procedure

Contents and the making methodContents and the making method

51

Generalized System of Preference Generalized System of Preference Certificate of Origin ( Certificate of Origin ( 普惠制产地证书 )

The handling procedure The handling procedure

Contents and the making methodContents and the making method

52

Task 6Task 6 ：：

Handling Export Consignment-Filling In Shipping Note

53

Export Procedure

54

The Making of Shipping NoteThe Making of Shipping Note

55

Task 7Task 7 ：：

Handling InsuranceHandling Insurance -Filling In Application for Insurance -Filling In Application for Insurance And Coverage Of InsuranceAnd Coverage Of Insurance

56

General Procedure of Transportation Insurance

Procedure: Application For Insurance(Procedure: Application For Insurance( 投保单投保单 )—)—— Certificate Policy(— Certificate Policy( 保险单保险单 ))

Time: after setting the shipment date and the means Time: after setting the shipment date and the means of transport and goods are preparedof transport and goods are prepared

57

Kinds of Insurance Documents Insurance Policy (Insurance Policy ( 保险单保险单 ))

Insurance Certificate (Insurance Certificate ( 保险凭证保险凭证 ))

Combined Insurance Certificate (Combined Insurance Certificate ( 联合保险凭联合保险凭

证证 ))

Open Cover/Open Policy (Open Cover/Open Policy ( 预约保险单预约保险单 // 总保总保

险单险单 ))

58

The Making of Insurance Policy

59

中国平安保险股份有限公司中国平安保险股份有限公司PING AN INSURANCE COMPANY OF CHINAPING AN INSURANCE COMPANY OF CHINA ，， LTD.LTD.

NO.1000005959 NO.1000005959 货物运输保险单货物运输保险单CARGO TRANPORTATION INSURANCE POLICYCARGO TRANPORTATION INSURANCE POLICY

被保险人被保险人 Insured Insured 中国平安保险股份有限公司根据被保险人的要求及其所交付约定的保险费，按照本保险单背面所载条款与下列条款，承保中国平安保险股份有限公司根据被保险人的要求及其所交付约定的保险费，按照本保险单背面所载条款与下列条款，承保下述货物运输保险，特立本保险单。下述货物运输保险，特立本保险单。 this policy of insurance witnesses that ping an insurance company of china, lid., at the request of the insured and in this policy of insurance witnesses that ping an insurance company of china, lid., at the request of the insured and in consideration of the agreed premium paid by the insured, undertakes to insure the under mentioned goods in transportatioconsideration of the agreed premium paid by the insured, undertakes to insure the under mentioned goods in transportation subject to the conditions of policy as per the causes printed overleaf and other special clauses attached hereon.n subject to the conditions of policy as per the causes printed overleaf and other special clauses attached hereon.

Policy No. Claim Payable at Policy No. Claim Payable at

Invoice No. or B/L No.Invoice No. or B/L No.

per conveyance S.S. Survey Byper conveyance S.S. Survey By

Slg. on or abt. From Slg. on or abt. From

ToTo

Amount InsuredAmount Insured

Description, Marks, Quantity & Packing of Goods Conditions Description, Marks, Quantity & Packing of Goods Conditions

DateDate ：： For and on behalf of For and on behalf of

CHINA TIANTANG INTERNATIONAL TECHNICAL I/E CORP.

INV. NO. ： A123-456

TORONTO,CANADA IN USD

AS PER B/L

SHANGHAI

TORONTO

USD42,172.00 （ SAY US DOLLARS FORTY TWO THOUSAND ONE HUNDRED AND SEVENTY TWO ONLY ）

ABC 6V CORDLESS DRILL-TT1 798PCS34KL-B 6V CORDLESS DRILL-TT2 1070PCS1-728 728CTNS

COVERING ICC(A),INSTITUTE WAR CLAUSES(CARGO),INSTITUTE STRIKES CLAUSES(CARGO),WAREHOUSE TO WA-REHOUSE CLAUSES.

2004-03-26 章三

AS PER B/L

保险专用章

PING AN INSURANCE COMPANYOF CHINA ， LTD. TORONTO BRANCHTEL ： XXXXXFAX ： XXXXX

保险条款与险别

60

Task 8Task 8 ：：

Handling Verification Of Export PayHandling Verification Of Export Payment Of Exchangement Of Exchange

— —Filling In Verification Form Of Filling In Verification Form Of Export Payment Of ExchangeExport Payment Of Exchange

61

Verification of Export Payment of

Exchange Management Management

The establishment of the verification systeThe establishment of the verification system and its functionsm and its functionsCharacters of the system Characters of the system Objects , principles and the range Objects , principles and the range The operation procedureThe operation procedureThe making of verification form of export The making of verification form of export

payment of exchangepayment of exchange

62

Verification of Import Payment of

Exchange Management

The management is set to perfect the supervision and The management is set to perfect the supervision and control of import payments of foreign exchange and avoicontrol of import payments of foreign exchange and avoid the reduction of foreign exchange.d the reduction of foreign exchange.

63

Before the export, the drawback is to return the indirect Before the export, the drawback is to return the indirect taxes such as the value added tax and the consumption tax, taxes such as the value added tax and the consumption tax, which are levied in the course of production and communicawhich are levied in the course of production and communication.tion.Documents presented for drawback( three copies and two doDocuments presented for drawback( three copies and two documents)cuments) ：： The bank presents the form of foreign exchange settleThe bank presents the form of foreign exchange settlement(ment( 结汇水单结汇水单 ), verifying instrument ( the drawback cop), verifying instrument ( the drawback copy) (y) ( 核销单退税联核销单退税联 ), export customs declaration form(), export customs declaration form( 出口出口货物报关单货物报关单 ) and purchase invoice() and purchase invoice( 出口购货发票出口购货发票 ))

Export Drawback

64

Task 9Task 9 ：：

Handling Export Clearance FormalityHandling Export Clearance Formality-Filling In Export Customs Declaratio-Filling In Export Customs Declaratio

n Form n Form

65

Brief Introduction to Import- to Import-export Clearanceexport Clearance

The range of customs declarationThe range of customs declaration

The units making declarationThe units making declaration

The period of customs declarationThe period of customs declaration

66

The Procedure of Import-export Customs The Procedure of Import-export Customs

ClearanceClearance

Application(Application( 申报申报 ))

Examination and inspection(Examination and inspection( 查查

验验 ) )

Levying duties(Levying duties( 征税征税 ))

Release(Release( 放行放行 ))

67

Documents Presented During Customs Documents Presented During Customs

DeclarationDeclaration Export Customs Declaration FormExport Customs Declaration Form

Commercial Invoice and Packing ListCommercial Invoice and Packing List

Shipping Order Shipping Order

Verification Form of Export Payment of ExchangeVerification Form of Export Payment of Exchange

Export Customs Clearance BillExport Customs Clearance Bill

Export Licence / Certificate of Quota Export Licence / Certificate of Quota

Processing Trade Registration BookProcessing Trade Registration Book

68

Contents and The making of Import –expoContents and The making of Import –expo

rt Customs Declaration Formrt Customs Declaration Form (( 略略 ))

69

Task 10Task 10 ：：

Handling B/LHandling B/L-Filling in B/L-Filling in B/L

70

Kinds of Transport DocumentsKinds of Transport Documents

OCEAN/MARINE B/L (OCEAN/MARINE B/L ( 海运提单海运提单 ))

AIRWAY BILL(AIRWAY BILL( 航空运单航空运单 ,, 简称简称 AWB) AWB)

RAILWAY BILL (RAILWAY BILL ( 铁路运单铁路运单 ) )

PARCEL POST RECEIPT (PARCEL POST RECEIPT ( 邮包收据邮包收据 ))

71

The Making of Ocean B/LThe Making of Ocean B/L

72

TO ORDER

SHIPPER SHIPPER

中国远洋运输集团公司中国远洋运输集团公司

CONSIGNEE CONSIGNEE COSCOCOSCO

NOTIFY PARTY NOTIFY PARTY

Bill of LadingBill of LadingPRE-CARRIAGE BY PLACE OF RECEIPTPRE-CARRIAGE BY PLACE OF RECEIPT

OCEAN VESSEL VOY.NO. PORT OF LOADINGOCEAN VESSEL VOY.NO. PORT OF LOADING

PORT OF DISCHARGE PLACE OF DELIVERYPORT OF DISCHARGE PLACE OF DELIVERY

MARKS&NO.S NO.S & KIND OF PACKAGES DESCRIPTION OF GOODS GROSS WEIGHT MEASMARKS&NO.S NO.S & KIND OF PACKAGES DESCRIPTION OF GOODS GROSS WEIGHT MEAS

TOTAL NUMBER OF CONTAINERSTOTAL NUMBER OF CONTAINERS

(IN WORDS)(IN WORDS)

FREIGHT&CHARGES REVENUE TONS RATE PER PREPAID COLLECTFREIGHT&CHARGES REVENUE TONS RATE PER PREPAID COLLECT

PREPAID AT PAYABLE AT PLACE AND DATE OF ISSUEPREPAID AT PAYABLE AT PLACE AND DATE OF ISSUE

NO.S OF ORIGINAL BS/L SIGNED FOR OR ON BEHALF OF THE MASTER AS AGENT NO.S OF ORIGINAL BS/L SIGNED FOR OR ON BEHALF OF THE MASTER AS AGENT

HAN JIN ARTS AND CRAFT L/E CORPTIANJIN ， CHINA

SCHLITER CO.BREMEN3601 AW. HERO ROAD,BREMEN,GERMAN

PAUL RICKMERS XINGANG ， TIANJIN

BREMEN

SBREMEN1-150

150CTNS1×20FCL （ CASU2154678 ）

WILLON PRODUCTS 4200KGS 6CBM

SAY TOTAL PACKAGES IN ONE HUNDRED AND FIFTY ONLY

FREIGHT PREPAID

XINGANG ， TIANJIN XINGANG,TIANJIN 20060801

THREE （ 3 ）中国远洋运输集团公司 AS CARRIER

ABC CO.TO ORDER OF ××

73


Making Out Shipping AdviceMaking Out Shipping Advice

74

Definition and Functions of Shipping Advice and Functions of Shipping Advice

A shipping advice is a description of the shipment con

ditions of the related goods, which is sent by the shipper t

o the buyer or other appointed persons after placing good

s on board and obtaining the B/L.

75

Definition and Functions of Shipping Advice and Functions of Shipping Advice

It can facilitate the buyer to cover the insurance with th

e insurance company (on FOB,CFR basis). It also can fa

cilitate the buyer to take the delivery (booking the wareho

use, arranging the transportation) and financing for paym

ent.

76

Main Contents

Shipping/Shipment Advice ( 名称 )Messrs:------- ( 收件人名称、地址 )Dear Sirs: ( 称呼 )Invoice No.------L/C No.---- : (Re- 参考提示 ) Layout:(“ 兹通知上述 L\C 项下货物已装运，详情如下”： )Conditions: description, quantity and amount( 品名、数量、金额 )Shipping conditions: 装运情况：装运日期、提单号、船名航次、装运港、目的港、预计发出时间、到达时间Confirm the above contents are correct ( 确认证明上述内容正确 )Signature and date( 署名、日期 )

77


Making Out Other CertificatesMaking Out Other Certificates

78

Other Certificates:Other Certificates:

Certificate of Shipping Company (Certificate of Shipping Company ( 船公司证明船公司证明 )) Certificate of Ship’s Nationality (Certificate of Ship’s Nationality ( 船籍证明船籍证明 ))Certificate of Vessel’s Age (Certificate of Vessel’s Age ( 船龄证明船龄证明 ))Certificate of Classification (Certificate of Classification ( 船级证明船级证明 ))Black List Certificate (Black List Certificate ( 黑名单证明信黑名单证明信 ))Master/Captain’s Receipt (Master/Captain’s Receipt ( 船长收据船长收据 ))

79

Beneficiary’s Certificate (Beneficiary’s Certificate ( 出口公司出口公司 (( 受益人受益人 ))

证明证明 ))

Beneficiary’s Certificate for Dispatch of DocumBeneficiary’s Certificate for Dispatch of Docum

ents(ents( 寄单证明寄单证明 ))

80


Making Out Making Out Draft Draft

81

凭凭Drawn underDrawn under . .

信用证第号信用证第号L/C No.L/C No. ..

日期日期DatedDated ..

按息付款按息付款Payable with Interest@Payable with Interest@ %per Annum %per Annum

号码汇票金额中国，广州年月日号码汇票金额中国，广州年月日No.:No.: Exchange for Exchange for Guangzhou,ChinaGuangzhou,China ..

见票日后（本汇票之副本未付）见票日后（本汇票之副本未付）At At Sight of This of Exchange (Second of Exchange being Unpaid)Sight of This of Exchange (Second of Exchange being Unpaid)

Pay to the Order of Pay to the Order of BANK OF CHINA,GUANGZHOU BRANCH BANK OF CHINA,GUANGZHOU BRANCH 或其指定人或其指定人付金额付金额The Sum of The Sum of ____ ____ ..

ToTo ..

DEUTSCHE BANK （ ASIA ） HONGKONG

756/05/1495988

NOV.20,2004

CNAC-061121-4 USD19,745.00 FEB.20 ， 2004

***

SAY US DOLLARS NINTEEN THOUSAND SEVEN HUNDRED AND FORTY-FIVE ONLY

DEUTSCHE BANK (ASIA) HONGKONG CHINA NATIONAL ARTS AND CRAFTS IMP.&EXP.CORP.GUANG DONG BRANCH 李亮

FIRST

付款行

议付日期

信用证开立日

期

开证行

付款期30DAYS AFTER SIGHT45 DAYS AFTER DATE OF B/L

82

Independent ProjectIndependent Projectss

独立完成项目是本门课程的一个重要实践性独立完成项目是本门课程的一个重要实践性

教学环节，它可使同学们系统地了解外贸企业单证工教学环节，它可使同学们系统地了解外贸企业单证工

作流转程序和具体的制单要求，以培养实际操作能力，作流转程序和具体的制单要求，以培养实际操作能力，

提高制单水平，并从中进一步了解、巩固和深化已学提高制单水平，并从中进一步了解、巩固和深化已学

过的理论、方法，提高发现问题、分析问题和解决问过的理论、方法，提高发现问题、分析问题和解决问

题的能力。同时也培养耐心、细致的工作作风。题的能力。同时也培养耐心、细致的工作作风。

83

Experiment Project 1 Experiment Project 1

中国国际五矿进出口公司出口抛光大理石业务中国国际五矿进出口公司出口抛光大理石业务信用证

84

Attention Attention ：：1.1. 该批货物已于该批货物已于 13 APR13 APR ，， 0404 办好了托运手续办好了托运手续 ,, 船船

名：名： LANJING V.0213 ,LANJING V.0213 , 注意在缮制相关单据如注意在缮制相关单据如提单和产地证等时提单和产地证等时 ,, 这些单据的签发日期这些单据的签发日期 ..

2.2. 商品的名称商品的名称 :: 抛光大理石片抛光大理石片 ,, 按面积购买按面积购买 ,, 计量单计量单位应是位应是 SQM,30.5*30.5*1CMSQM,30.5*30.5*1CM 是商品的规格注意是商品的规格注意商品制作的特点商品制作的特点 ..

3.3. 受益人证明、受益人声明的区别受益人证明、受益人声明的区别 ..4.4. 注意信用证对单据抬头的要求注意信用证对单据抬头的要求 ..5.5. 已知重量单位为已知重量单位为 MT, MT, 提单上应注意单位换算提单上应注意单位换算 ..6.6. 注意信用证对交单期的规定注意信用证对交单期的规定 ..

85

Experiment Project 2Experiment Project 2

广元外贸进出口公司出口斜纹棉帽业务广元外贸进出口公司出口斜纹棉帽业务信用证及修改通知及修改通知

86

AttentionAttention ：：

1.1. 本信用证附有信用证修改书本信用证附有信用证修改书 ,, 具体制单时应注意事项具体制单时应注意事项 ..

2.2. 信用证对提单的具体要求信用证对提单的具体要求 ..

3.3. 装运通知发送的方式和时间装运通知发送的方式和时间 ,, 应包含的具体项目应包含的具体项目 ..

4.4. 信用证对产地证的特别要求信用证对产地证的特别要求 ..

5.5. 本信用证商品出口本信用证商品出口 ,, 唛头有无特别要求唛头有无特别要求 ..

87

Experiment Project 3Experiment Project 3

洁洁日用品进出口公司出口牙刷业务洁洁日用品进出口公司出口牙刷业务合同、、信用证

88

Following Practice 2Following Practice 2 ：：

中国佳佳进出口公司中国佳佳进出口公司

出口电视机业务（出口电视机业务（ D/PD/P 方式）方式）

89

Brief IntroductionBrief Introduction ：：

中国佳佳进出口公司（ JIAJIA IMPORT & EXPORT CORPORATION CHINA ）系中国南京一家有外贸进出口经营权的专业外贸公司。公司经营多种商品，特别是家电产品进出口业务。多年来，公司一贯坚持平等互利、重合同、守信誉原则，不断开发扩大国际、国内市场，同国内外多家厂商、客户建立业务关系。近日，公司在网上看到缅甸天空贸易公司（新客户）有意从中国进口一批 21”彩色电视机。

90

SKY TRADING CO., LTD. SKY TRADING CO., LTD.

缅甸天空贸易公司是缅甸一家较有名的综合性贸易公司。公司经营纺织、服装、食品、化工、家电产品多年，有较多的国内销售渠道及较好资信及业务能力。近日，公司决定从中国进口一批 21英寸彩电，并将询购信息发布在互联网上。

91

Business Procedure of CollectionBusiness Procedure of Collection

92

The making of Documents On Collection BasisThe making of Documents On Collection Basis

How to fill in “Consignor” of How to fill in “Consignor” of

Shipping Note and B/LShipping Note and B/L

How to fill in “Drawn under”How to fill in “Drawn under”

93

Following PracticeFollowing Practice ：：

Set up the routine of completing the project

Learn to make out export documents under the project.

94

Experiment Project 4(independent )

张家港汇苑食品有限公司出口草莓业务合同

95

Attention Attention ：：

1.1. 该批货物的装船期已确定该批货物的装船期已确定 ,, 注意该日期与其他注意该日期与其他

单据日期的协调单据日期的协调 ..

2.2. 注意合同对商品品质的具体要求注意合同对商品品质的具体要求 ..

3. D/P3. D/P 项下的货物项下的货物 ,, 提单填制与信用证有何区别提单填制与信用证有何区别 ..

4.4. 注意注意 D/PD/P 项下汇票的填制要点及方法项下汇票的填制要点及方法 ..

5.5. 托收项下各结汇单据的流转程序。托收项下各结汇单据的流转程序。

96

Experiment Project 5 (independent)

金陵美华有限公司出口箱包业务

97

AttentionAttention ：：

1.T/T1.T/T 方式下，各结汇单据的流转程序与信用证、托收方方式下，各结汇单据的流转程序与信用证、托收方

式的区别式的区别 ..

2.2. 注意订单和传真件对单据的具体要求，尤其是装运通知注意订单和传真件对单据的具体要求，尤其是装运通知

的内容和时间要求的内容和时间要求 ..

3. 3. 注意买方对出货日期的要求，以做到制单及时注意买方对出货日期的要求，以做到制单及时 ..

4.4. 注意目的港和中转港的要求。注意目的港和中转港的要求。

98

Section Three Import DocumentationSection Three Import Documentation

99

Following PracticeFollowing Practice ：：

江苏晶华电子有限公司江苏晶华电子有限公司

进口电子产品业务进口电子产品业务（（ L/CL/C 方式）方式）

100

Brief IntroductionBrief Introduction

江苏晶华电子有限公司（无锡市桃园路 168 号）是一家专业从事集成电路生产、销售的外商独资企业，公司主营半导体元器件、 IC芯片的生产、封装、测试。现公司因日益增长的生产、销售形势需要，需进口 2台步进光刻机和 5台测试仪。经大量进行市场调研和反复磋商，公司决定从日本一家专业生产半导体设备的公司－ TITSKAYA半导体设备有限公司（ 4/F , EMPIRE BLD, OSAKA,JAPAN ）购买该批设备，并签订了购买合同。

我方在合同规定的期限前，通过中国银行江苏省分行开出信用证，经卖方审核接受后，双方密切合作，及时办理了租船、投保、装运货物手续，现卖方提交的相关单据经开证行审核后转交至买方。

101

Setting Up the Routine of Completing the TaskSetting Up the Routine of Completing the Task

Teachers can require students to discuss and anTeachers can require students to discuss and analyze the task in the form of groups. They should sealyze the task in the form of groups. They should set up the routine of completing the task and share it t up the routine of completing the task and share it with other groups.with other groups.

102

Completing TaskCompleting Task

Filling in the application for issuing L/C in Filling in the application for issuing L/C in accordance with the contract accordance with the contract

At least offering three documents including the At least offering three documents including the contract, the verifying instrument of import payment contract, the verifying instrument of import payment of exchange and the application for purchasing foreign of exchange and the application for purchasing foreign exchangeexchange

103

Main points of Examining Documents

To examine whether the contents such as description( 品名 ), specification( 规格 ), quantity( 数量 ), amount( 金额 )and signature( 签字 ) meet the requirements To examine whether kinds and copies of documents are completeTo examine whether the port of loading( 装运港 ) , the port of unloading(卸货港 ), the port of destination( 目的港 )and the date of shipment( 装运期 )meet the requirements

104

Documents ExaminationDocuments Examination

Examine the documents of he project

105

Experiment Project 6Experiment Project 6 (independent)(independent)

南京家之杰公司进口电子产品业务

106

Experiment AimsExperiment Aims ：：根据合同和信用证规定，根据合同和信用证规定，

审核买方制作的各种单据。掌握以信用证审核买方制作的各种单据。掌握以信用证

为结算方式的进口业务中，各种单证的流为结算方式的进口业务中，各种单证的流

转程序和审单要点。转程序和审单要点。

Experiment emphasisExperiment emphasis ：：信用证项下进口单信用证项下进口单

证的流转程序，审单的要点及方法。证的流转程序，审单的要点及方法。

107

AssessmentAssessment

Problems in documentsProblems in documents