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Special Education Outcome-Based Monitoring Three Types of Onsite Visits

Focused Targeted Assistance

Routine Compliance

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What are the 7 Performance Indicators?

Graduation Rates Dropout Rates WASL Performance (Reading and Math) Adequate Yearly Progress (AYP) Racial/Ethnic Disproportionality Least Restrictive Environment (LRE) Special Education Monitoring Results

(Note: These indicators are subject to change based upon Federal reporting requirements and SPP targets.)

Focused

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Focused Visits –Pre-visit Process Once selected, districts will be asked to submit

documentation to OSPI, including: Self-study Worksheet – a district self-analysis of

performance data, potential causal factors, and improvement efforts in the identified performance indicator areas

District staff and student enrollment lists Fiscal documentation (such as a certificated staff

payroll report and 1077 Excess Cost Worksheet)

Focused

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Focused VisitsOnsite Process

Onsite visitations will last a minimum of two days.

The focus and process for the onsite visits will depend upon the performance indicators for which the district was selected.

Focused

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Sample 2-day Schedule – Day One 7:30 – 8:00 Arrival/Setup 8:00 – 9:00 Opening Session 9:30 – 10:30 Management Focus Group 11:00 – 12:00 Transition Focus Group 12:30 – 3:00 Student File Reviews 3:30 – 4:30 District Briefing (optional) 6:30 – 7:30 Parent Focus Group*Open time between activities will be used for

additional document reviews (such as building improvement plans, file reviews, and staff interviews

Focused

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Sample 2-day Schedule – Day Two 7:30 – 12:00 Building Visits and Scheduled

Staff Interviews 12:30 – 1:30 Data Verification Session 1:30 – 2:30 Review Team Meeting – Draft

Preliminary Report 2:30 – 3:00 District Briefing (optional) 3:00 – 4:00 Summary Session

*Open time between activities will be used for additional document reviews, file reviews, and staff interviews

Focused

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Focused VisitsPost-Visit Process

Districts may be required to submit a corrective action plan and/or a focused improvement plan based on the outcome of the onsite visit.

Potential sanctions may be initiated if districts fail to make improvements in identified areas.

The corrective action and sanction processes will be reviewed by the Committee of Practitioners.

Focused

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Targeted Assistance Monitoring How is the district selected?

School districts will self-assess performance on the indicators, using a Self-study Worksheet, and initiate a Targeted Assistance request.

Instructions regarding how to request a Targeted Assistance visit will be available on the OSPI monitoring webpage at a later date.

Districts may also be selected for a Targeted Assistance visit as a follow-up to a previous Focused or Routine monitoring visit.

Targeted Assistance

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Targeted Visits –Pre-visit Process Once selected, districts will be asked to submit

documentation to OSPI, including: District staff and student enrollment lists

Fiscal documentation (such as a certificated staff payroll report and 1077 Excess Cost Worksheet)

Districts will be asked to select half of the student files that will be reviewed during the onsite visit

Focused Targeted Assistance

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Targeted Assist. Onsite Process Onsite activities may include:

Opening Session and Summary Session Management Focus Group Parent Focus Group (optional) Other Focus Groups as needed (such as Transition,

Psychologist, Related Services, etc) File Reviews (half of the files will be selected by the

district) Individual Staff Interviews Document Reviews (such as district/building

improvement plans, fiscal documentation, district action plans, etc)

Targeted Assistance

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Targeted VisitsPost-Visit Process

Districts may be required to submit a corrective action plan and/or improvement plan based on the outcome of the onsite visit.

Potential sanctions may be initiated if districts fail to make improvements in identified areas.

The corrective action and sanction processes will be reviewed by the Committee of Practitioners.

Focused Targeted Assistance

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Routine Monitoring

How is the district selected? The LEA is selected from the pool of

Washington school districts that are not receiving Focused or Targeted Assistance Monitoring during that particular school year.

If the LEA receives a Focused or Targeted Assistance visit during the six-year monitoring period, the LEA will not subsequently be selected for a Routine Compliance visit.

Routine Compliance

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Routine Compliance -14 Core Questions

1. Policies2. Procedures3. Section 5044. Public Participation5. Procedural Safeguards6. Private Schools7. FERPA/Confidentiality8. Child Find9. Staff Development10. Fiscal/Medicaid11. Continuum of Services12. IEP Implementation/FAPE13. Parent Participation14. Transition

Routine Compliance

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Routine Compliance -Focus

IEP

EvaluationDelivery ofServices

Routine Compliance

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Routine Visits –Pre-visit Process Once selected, districts will be asked to submit

documentation to OSPI, including: District staff and student enrollment lists Documentation relating to Child Find, Public

Participation, and Professional Development Fiscal documentation (such as a certificated staff

payroll report and 1077 Excess Cost Worksheet)

Routine Compliance

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Routine Compliance -Onsite Process File selection (based on number of buildings in

district) File review Entrance meeting Fiscal/enrollment documentation Building visitations/staff interviews Informal director interview Request form for additional documentation (if

needed) Exit meeting (written summary of preliminary

results)

Routine Compliance

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Routine CompliancePost-visit Process (District)

Development and submission of a Corrective Action Plan for systemic issues (if required).

Verification that student-specific compliance issues are corrected within one year of identification (Appendix A).

Annual updates through district’s Federal Fund (LEA) application regarding progress made on the plan.

Submission of Interim Progress Report - internal district self-review of program and revisions to CAP as necessary.

Routine Compliance

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A Pilot Process – Spring 2006

This was a pilot process for 2005-06.

Twenty-one school districts were monitored: Focused – 62% of the districts Targeted Assistance – 9% of the districts Routine Compliance – 29% of the districts

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Focused Monitoring Pilot – Performance Indicator SummaryPerformance Indicator # of districts % of districts

in pilot

1 Graduation Rates 9 69.2%

2 Dropout Rates 10 76.9%

3 WASL Performance 3 23.1%

4 AYP 9 69.2%

5 Disproportionality 4 30.8%

6 LRE 7 53.8%

7 Monitoring Results 11 84.6%

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Monitoring Pilot - Results

Surveys were distributed to all districts who received a Focused or Targeted Assistance visit during the pilot.

Preliminary feedback from these surveys has been favorable.

The results of the 2006 pilot will be summarized and posted on OSPI’s website in the fall of 2006.

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Monitoring Pilot - Results WASL and AYP indicators have been combined for Focused

Monitoring selection purposes.

Data verification sessions will be conducted in all three types of onsite visits.

Areas in which the district does not report required data will default to indicate a performance discrepancy for focused monitoring selection.

OSPI continues to convene the Committee of Practitioners to assist OSPI in finalizing the outcome-based monitoring system.

The 21 pilot school districts will also assist OSPI in making improvements to the new process.

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Committee of Practitioners

ESD 101Molly Baasch, ESD 101Becky Imler, Central ValleyDavid Greaves, SpokaneESD 105Karen Eaton, SunnysideShelly Marquett, East ValleyESD 112Jane Mercier, BattlegroundJan Cline, CamasESD 113Shawn Dickson, AberdeenKaren Schoessel, TumwaterESD 114Bob Hamilton, BremertonRita Reandeau, South Kitsap

ESD 121Gordy Linse, Puget Sound ESDWilliam Rasplica, Franklin PierceMarilyn Holm, IssaquahMichelle Corker-Curry, SeattleESD 123Chuck Lybeck, KennewickJana Hubbs, PascoESD 171Cindy Duncan, ESD 171Greg Schwichtenberg, OkanoganESD 189Don Hanson, Burlington-EdisonKathy Ehman, Sedro-Woolley

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Resource Links

Special Education Performance Data Tables

http://www.k12.wa.us/SpecialEd/data.aspx

Special Education Monitoring http://www.k12.wa.us/SpecialEd/review.aspx

Committee of Practitioners http://www.k12.wa.us/SpecialEd/IDEA_2004.aspx

Special Education Performance Data Tables

http://www.k12.wa.us/SpecialEd/data.aspx

Special Education Monitoring http://www.k12.wa.us/SpecialEd/review.aspx

Committee of Practitioners http://www.k12.wa.us/SpecialEd/IDEA_2004.aspx