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» © State of New South Wales through the NSW Department of Education and Training, 2007. This work may be freely reproduced and distributed for personal, educational or government purposes. Permission must be received from the Department for all other uses.http://www.curriculumsupport.education.nsw.gov.au/index.htm

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DET NSW

School Based Student Reporting

Version 3.4

An Overview

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What is SBSR3.4?SBSR3.4 is a software application that:

• has been developed by DET• can ensure compliance with DET policy on reporting

to parents*• is web-based and can be used from any computer

with internet access and appropriate browser• is available free to government schools

* Note: Version 3.0 (released 16 October 2006) requires use of A-E scale. Version 3.1 (available 6 November 2006) will allow use of either A-E scale or word descriptors. Version 3.2 available Feb 2007, Version 3.3 July 2007 and

Version 3.4 Feb 2008..

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Why develop SBSR?

SBSR has been developed to assist government schools to prepare their reports to parents.

Use of the SBSR software will allow:

• The creation of reports that meet the particular needs of K, 1-6, 7-10 and 11-12

• The production of a consistent report format to parents • School effort to be minimised • Teacher access from home and school

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Process for Using SBSRv3.4

Authorise use of SBSR

Principal (or delegate) uses the Access Management Utility (AMU) found on the “My application” tab of the DET Portal

Create reporting period/s and import

from OASIS

SBSR3.4 School Coordinator enters data about:

• reporting template to be used• reporting dates• other school activities, social

development and commitment to learning tables

• use of an effort meter and general comment

• how attendance is reported.

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Process for Using SBSRv3.4

Customise reports for ESL and Learning Adjustment students;

Manage Students

SBSR Year Coordinator • checks reporting groups for accuracy • amends strands if applicable• moves or creates students as required• sets Reporting Groups “Ready for teacher

entry”

Teachers complete reports. Data entry can be by either course or student

Enter achievement and KLA / subject

comments

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Process for Using SBSRv3.4

Summary reports available to teachers and supervisors to finalise reports. Other Activities table to be completed. Reports “Set for final approval”

Approve and print Reports

Reports can be generated by:• Student• Class• Year Cohort

Reports downloaded to school for printing

Review reports

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Web Based

• SBSR3.4 software has been developed by the DET and is free to government schools

• Access to the software is available directly from the internet or via a link in the DET Portal

• SBSR3.4 is a web based application and requires no installation or backup by schools. It is accessible, from any web-based computer, to those teachers who have been authorised as users by their principals

• Software can be run from any Macintosh or PC that is connected to the internet by an appropriate browser

Features of SBSR3.4

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Provides a range of Reporting Templates

• There are a number of reporting templates available to schools (A to E or descriptors)

• Options exist within SBSR to customise reports for ESL and Learning Adjustments students for Years K, 1-6, 7-10 and 11-12.)

Kindergarten Yrs 1 to 6 Yrs 7 to 10 Yrs 11 to 12

Template 1 Template 1 - A to E Template 1 - A to E Template 1 - A to E

Template 2 Template 2 - A to E Template 2 - A to E Template 2 - A to E

Template 1 - Descriptors Template 1 - Descriptors Template 1 - Descriptors

Template 2 - Descriptors Template 2 - Descriptors Template 2 - Descriptors

Features of SBSR3.4

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Imports from OASIS• SBSR Software extracts school reporting setup information

(including teacher and students names and classes) from OASIS

Features of SBSR3.4

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Provides flexibility in Student Management

A Student Management facility exists within the software. Students can be created or moved between classes. Students can be identified as requiring an ESL or Learning Adjustment report.

Features of SBSR3.4

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Provides easy data entry for teachers

• Spell checker and word count available to teachers

• Comment starters available for Primary school teachers

Features of SBSR3.4

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Teacher Entry ScreenTeachers can enter their results by student or course

By Course By Student

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Provides a range of User ReportsA variety of specialised reports can be generated from the software including a Peer Comparison Report (number of A to E’s awarded per year per KLA) and Progress reports (number of reports incomplete).

Summary reports are also available to teachers to review data entered. The Reviewer can view information by student or class.

Features of SBSR3.4

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Allows a range of printing optionsSBSR will generate student reports individually, as a class group, as a year cohort or as a whole school

All reports requested from SBSR can be downloaded or sent as an email at any time. They are stored permanently.

Features of SBSR3.4

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Help in SBSR3.2

Online help is available within the software consisting of role

defined Quick Reference Guides and Flash videos

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Authority to use SBSR3.4 • Users’ permissions within the software are provided by the principal or

delegate authorising SBSR3.4 roles.

• This process requires the principal to use the Access Management Utility (AMU) which is located in their ‘My Applications’ tab within the DET portal

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To find out more about SBSR3.4• Contact your SBSR3.4 Regional Support Team

• Visit

https://www.curriculumsupport.education.nsw.gov.au/timetoteach/software/index.htm