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The New York State Education Department
New York State’s Student Data Collection and Reporting System
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The New York State Education Department
The System Consists of Four Parts:
SIRS The Student information Repository System
NYSSIS New York State Student Identification System
nySTART New York State Testing and Accountability Reporting tool
nySTART Security System
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The New York State Education Department
SIRS: Individual Student
Records
Contracted to Erie 1 Board of Cooperative Educational Services
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The New York State Education Department
Repository System Goal
To consolidate the Department’s collection of
individual student data in the repository
system
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The New York State Education Department
Time Lines
In 2005-06, all K-8 data was submitted through the State Repository System.
In 2006-07, K-12 enrollment, program and assessment data will be reported through the State Repository System.
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The New York State Education Department
SIRS
Level 1 Repository (regional)
– data are moved from district student management system to Level 1.
Level 2 Repository (statewide)
– includes student name and unique identifier
– source of individual and summary performance reports and verification reports.
– After district verifies accuracy data are moved to
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The New York State Education Department
SIRS (continued)
Level 3 Repository (State use)
– data for school report cards and accountability decisions
– to protect student privacy: no student names and unique
identifiers are encrypted
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The New York State Education Department
Annual Reporting Database
Created using aggregated student data on the Level 3
Repository
Used to produce the NYS Report Cards and
Summary reports and data analyses available to the
public
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The New York State Education Department
NYSSIS: Tracking Students
Through Their Educational
Careers
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The New York State Education Department
New York State Student Identification System (NYSSIS)
Purpose: to assign a stable, unique student identifier (10-digit number) to every pre-kindergarten through grade 12 student in New York State public school when he/she first enrolls.
Unique identifiers will – enhance student data reporting
– improve data quality
– ensure that students can be tracked longitudinally as they transfer between districts
More than 99 percent of students have been assigned unique identifiers.
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The New York State Education Department
nySTART: Using the Repository
to Improve Performance
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The New York State Education Department
New York State Testing and Accountability Reporting Tool
Provides teachers and administrators with the information
they need to increase student achievement across the
State.
Includes Web-based access to student records, including
test scores, and enrollment, program, demographic, and
other performance data.
The New York State Education Department
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The New York State Education Department
Report Types
Verification Reports
Assessment Reports
Accountability Reports
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The New York State Education Department
Verification Reports
These reports provide school district officials the ability to review and verify the accuracy and completeness of data on the State Repository System.
The first set of verification reports, designed for administrators to review enrollment data, was launched in March 2006.
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The New York State Education Department
Assessment Reports
Individual Student Reports are print-ready reports that explain students’ performance on these assessments to parents and/or guardians and teachers in a concise manner.
Summary Reports provide BOCES, district, or school performance in print-ready format for ELA and math assessments in Grades 3–8 and for the New York State Alternate Assessment (NYSAA).
Interactive Reports allow teachers and administrators, as authorized, to view and analyze the State assessment performance of students by a variety of factors, using the Web.
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The New York State Education Department
Performance Measures
Scale score uses a numerical scale that runs continuously from beginning skills (i.e., lower student achievement) to advanced skills (i.e., higher student achievement) at a particular grade level and enable comparisons from year to year because the same scale score represents the same level of achievement at a particular grade level from year to year.
Performance Levels indicates the students’ performance in relation to the Learning Standards:
Level 1 not meeting,
Level 2 partially meeting,
Level 3 meeting
Level 4 meeting with distinction
Standard Performance Index gives parents and teachers information about a child’s strengths and weaknesses on the content areas tested.
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The New York State Education Department
Assessment Reports: Individual Student Reports
Translations of these reports are available in 10 languages.
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The New York State Education Department
Assessment Reports: Summary Reports
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The New York State Education Department
Key Highlights of Interactive Reports: Overview Reports
View and sort performance data by district, school, grade, and student
Analyze performance by student group
Analyze by Performance Level
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The New York State Education Department
View data according to Subgroups– Disability Status
– Race/Ethnicity
– Gender
– English Proficiency
– Economic Status
– Migrant Status
Key Highlights of Interactive Reports: Subgroup Reports
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The New York State Education Department
Key Highlights of Interactive Reports:Standards Reports and Item Reports
See and analyze data by content
strands/learning standards
See and analyze data by test question
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The New York State Education Department
Key Highlights of Interactive Reports: Creating Reports
Customize your own reports by selecting
student groups, according to ethnicity, gender,
disability status, English proficiency or other
demographic factors.
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The New York State Education Department
nySTART Security System:
Keeping Student Data Private
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The New York State Education Department
Security System
Protecting the privacy of individual students is a federal and State requirement
The security system, implemented in August, is designed to ensure that only individuals with a legitimate educational interest in seeing individual student data have access to student records on SIRS.
A welcome letter provided an Invitation code, allowing RIC directors, BOCES district superintendents, school superintendents, and charter school and nonpublic school principals to establish accounts.
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The New York State Education Department
Security System
District and school administrators are able to authorize staff to obtain individual user IDs and
passwords.
assign staff privileges to see student data at the aggregate or individual level.
restrict staff privileges to view individual data to particular schools and particular grade levels.
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The New York State Education Department
How the Public Can Use This System
Public cannot have access to individual student data
After report cards are released, public will have access to the aggregate data in the Annual Reporting Database
Next year, public will have access to tools for analyzing data on the Annual Reporting Database: Compare data for a particular assessment across districts or among
members of a similar school group
Compare performance of disabled students, or other groups, across districts
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The New York State Education Department
Using the nySTART demo
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The New York State Education Department
Highlights of SIRS
Track students as they transfer across districts leading to
more accurate graduation rates
Track performance on State assessments from year to
year (even when the student transfers to another district)
Analyze the relationship between performance in grades
3-8 and Regents examinations
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The New York State Education Department
Highlights of nySTART for Schools
Provide all schools with the ability to analyze student
performance by scale score, performance level, ELA
Learning Standard, math content strand, or test question
Provide schools with the ability to analyze student
performance by student group, e.g., race/ethnicity
Provide schools with the ability to compare student
performance with the district, the State, or similar schools
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The New York State Education Department
Highlights of nySTART for Parents
More informative reports on test results for grades 3-8 ELA and mathematics
Similar reports for parents of disabled students who take the Alternate Assessments
Parent Web site with information on testing program and tips for helping child
Translation guides in 10 languages for parents who are more proficient in these languages than in English
