1 The University of Hong Kong Information Technology Services Introduction to Moodle (for teaching technical support staff) Angela Siu [email protected]

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The University of Hong KongInformation Technology Services

Introduction to Moodle(for teaching technical support

staff)

Angela [email protected]

Information Technology Services2011-2012

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Agenda

Background

Access Moodle

Moodle functions

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BackgroundAt its June 2011 meeting, Senate approved the adoption of Moodle as the centrally-supported Learning Management System (LMS) to replace WebCTReview of the various LMS on the market, faculty surveys, interviews with a number of Higher Education Institutions regarding their current LMS, and consultations with technical staffFrom September 2012, the WebCT license will not be renewed and it will no longer be available for use by staff and studentsIn academic year 2011-12, teachers may choose to use WebCT or Moodle

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WebCT migration to Moodle

From Aug. 29, 2011 Start of the parallel run of WebCT and Moodle for one year. WebCT courses will continue to be supported till August 29, 2012. Afterward (from August 30, 2012), only Moodle will be centrally supported by ITS.•Early adopters of Moodle can start creating new online courses Moodle from September, 2011. •Training of teaching support staff and teachers to use Moodle will start on September 1, 2011. See training schedule and registration details.

First semester, 2011-2012

•Migration of first batch of WebCT courses to Moodle with priority for those courses to be offered in the second semester (Jan 2012). (Migration tools or services will be provided and ongoing training courses will be arranged.)

Second semester, 2011-2012

•Migration of remaining WebCT courses to Moodle. (Migration tools or services will be provided and ongoing training courses will be arranged.) •Implementation of additional external functions to Moodle (e.g. Turnitin anti-plagarism tool) subject to the Steering Group's recommendations.

Jul. 1 - Aug. 29, 2012 •Final check of any remaining WebCT courses that need to be migrated to Moodle.

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Moodle courseEach Moodle course should be used for a year

After the academic year, students will not be able to access the courseEach Moodle course will be kept for ~3 years for teachers’ reference

One Moodle course per subclassE.g. BUSI1001 has subclasses A and B=> Create two Moodle coursesFor better management of subclasses and integration with Student Information System (SIS)

Short name of a Moodle course (course code)Course code, Subclass, Academic yearE.g. BUSI1001_1A_2011

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Access Moodle

My eLearning tab in HKU Portal

Grant access rights to students, teachers, and guests

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Access Moodle by Teachers

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Teachers’ viewTeachers see a list of courses he/she teaches

The list is based on SIS data, which is in turn provided by the Syllabus plus system

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Teachers: create Moodle course

You can create a Moodle course by clicking next to each course listed, if any

All teachers of the course/subclass will be added with the teacher role in the Moodle course

Teacher list is obtained from SIS

Teachers can start managing the Moodle course

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Teachers: access Moodle course

You can access and manage a Moodle course by clicking the hyperlink Moodle next to each course in the courses list, if any.

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Teachers: grant access

You can grant access to Students/Teachers/Guests by clicking the icons next to each course listed, if any.

Student Teacher Guest

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Teachers: grant student access

Click Activate button to add the students enrolled in the subclass

The enrollment records are obtained from SIS

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Teachers: grant teacher accessTeachers of a Moodle course are listedMay add new teachersTeachers can manage course materials, course settings and user accounts

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Teachers: grant guest access

Guest accounts can be createdFor those users who do not have HKU Portal accountsFor HKU students during enrollment period

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Apply for a Moodle course

When?The course you are teaching is not listed in My eLearning tab

You require a special Moodle courseFor students of multiple courses/subclasses

For students of faculty/year(s)

For students of curriculum/year(s)

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Application form

CF-130a "Application for Creating Electronic Course on Learning Management System" available athttp://www.itservices.hku.hk/home/services/forms.htmPlease fill in the online form, or

print and return the completed form to the Computer Centre General Office in Room 223, Run Run Shaw Building, or fax to 2540 2970.

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Application form

• Course code of special courses must not coincide with those registered in Registry

• Append the academic year, e.g. 2011

• List the semester and subclasses for which the Moodle course will be used, if applicable

• If student group is specified, the corresponding students will have immediate access

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Access Moodle by Students

Students access Moodle courses under My eLearning tab in HKU Portal

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Access Moodle by Guests

Guests can access Moodle from http://hkuportal.hku.hk/moodle/guest

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What is in MoodleMoodle version 2.1Course settingsCourse materials

Files and FoldersWeb pages and URLs

AssessmentsAssignments, Quizzes

CommunicationForums, Messages, Chats, Choices, Feedbacks

…

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Course settings

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Course availabilityGuest access

If allowed, any staff, students and guest accounts can view your course

AvailabilityIf not available, students added to the course will see the message

“This course is currently unavailable to students”

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Course summary

Appears in course listing

Course summary

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Topics format

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Weekly format

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Edit course contents

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Edit course contents

Add a resource/activity

Edit a resource/activity

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Edit a resouce/activity1 Move right Move the selected Item to the

right(horizontal).

2 Move left Move the selected Item to the left(horizontal).

3 Move Move the selected Item to another position(vertical).

4 Update Update the content and properties for the selected Item.

5 Duplicate Duplicate the selected Item and edit the new copy version.

6 Delete Delete the selected Item completely.

7 Hide Hide or Show the selected Item to students.

8 Assign Group Change the Group Assign Mode for the selected Item. The available options are "No Group","Seperate Group", "Visible Group".

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File

Add a resource -> File

Four ways to add a fileUpload a fileReuse a file used in any of your coursesReuse a recently uploaded fileUse a file in My private files

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Upload a new file

Upload a file from the local computer

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Use a file already uploaded to MoodleReuse a file used in any of your courses

Reuse a recently uploaded fileUse a file in My private files

Note that updates of the original file do not automatically reflect in the new file.

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My private files

All users have their own private files

On the left On the right

Manage my private files

download, rename, delete, or move a folder or a file, zip a folder, or unzip a zip file

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Folder

Add a resource -> Folder

A folder contains a number of files

It appears on the course home page as

Click into a folder to get the files inside

Subfolders are allowed

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Page/Web page

Add a resouce -> Page

JavaScript is allowed

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Edit a page/web page

Edit the web page in the web page editor

Edit the HTML code directly

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URL

Add a resource -> URLLink to external web resources

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Assignment

Add an activity -> Assignment4 types of assignments

Upload a single fileAllow students to submit one single file

Advanced uploading of filesAllow students to submit multiple files

Online TextAllow students to type their submission online

Offline activityProvide instructions only

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View assignment submissionsClick on the assignment linkClick View n submitted assignmentsActions available:

View submitted online texts (as web pages) or uploaded filesDownload all assignments as a zipClick “Grade” to grade a submission

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Grade an assignment submissionActions available:

Revert to draft – return to the student for revisionGrades – assign a gradeFeedback – provide a written feedbackResponse files – send a response in a fileSend notification – send a notification to the student when the assignment is graded

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Grade all assignment submissions at once

Click Grades under Settings in course home pageSelect Export Excel spreadsheet from the dropdown list

Enter grades in the Excel spreadsheetSave the file as CSV format

Select Import CSV file from the dropdown list

Upload the file

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Quiz

Add an activity -> Quiz

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Question bankA collection of questions in a Moodle course

Questions are grouped into categories

They can be used in quizzes

Name Edit PreviewType

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Types of questionsCalculatedCalculated multichoiceCalculated simpleEmbedded answers (Cloze)EssayMatchingMultiple choiceNumericalRandom short-answer matchingShort answerTrue/FalseDescriptionDetails on each question type:

http://docs.moodle.org/20/en/Question_bank

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Edit a question

Question name

Question text

Default mark

Details

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Edit quiz settingsQuiz nameIntroductionStart timeClose timeTime limitAttempts allowedGrading methodQuestion orderShuffle within questionsReview optionsOverall feedback

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Edit a quiz

Add questionsFrom question bankBy creating new questions

Add a random questionSpecify a question category from which a question is picked randomly

Paginate the questionsAssign marks to questionsAssign total marks to the quiz

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Quiz review

Some questions may be marked automatically

Students may review their answers subject to the quiz settings

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Quiz gradingSome questions are graded automaticallySome, e.g. essay type questions, are not

Teachers grade the questions by clicking “Requires grading” and entering the marks and feedbacks

Teachers may click “Review attempt” to make comments or override marksTeachers may also upload marks through “Grades” as described in “Grade all assignment submissions at once”

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Quiz resultsGrades

Display students’ gradesDisplay number of students for each grade ranges

ResponsesDisplay students’ answers

StatisticsNumber of graded attemptsAverage/Median grades of attemptsRandom guess score of each question

Manual gradingDisplays questions that need grading

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News ForumAnnouncementsCreated by defaultPosted by teachers, students cannot replyForced subscription by default

All teachers and students of the course receive an email copy when a new message is posted

Once deleted, cannot be re-created by teachers

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Forum / discussion boardAdd an activity -> Forum5 types of forums

A single simple discussionEach person posts one discussionQ and A forumStandard forum displayed in a blog-like formatStandard forum for general use: used as discussion board

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Add a forum/discussion board

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Forum/discussion board

Participants can modify the post within 30 minutes

After 30 minutes, an email will be sent to all subscribed participants

Teachers can still edit the post in the forum 30 minutes after posting the messageStudents cannot modify the post 30 minutes after posting the message. Any attempt will result in the following error message:

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Message

ParticipantsAll teachers and students of the course

Select participants or click on one of the name, then choose “Send a message”

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Send a message

You may send a message to a participant like using an instant messenger

If he/she is online, he/she will receive your message in a pop-up window at the bottom

Otherwise, he/she will receive an email containing the message body with the subject

“New message from xxx”

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ChatsAdd an activity -> ChatChat rooms can be createdChat sessions can be scheduled to gather participants in the chat room

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Add a chat room

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Choice

Add an activity -> Choice

Choices are available for participants to choose

A quota may be imposed to each choice

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Add a choice

Choice nameDescriptionOptions and quotaOpen periodPublish results to students?Anonymous choice?Allow choice to be updated?

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Feedback/survey

Add an activity -> FeedbackActs like a surveyQuestion types:

LabelLonger text answerMultiple choiceNumeric answerShort text answer

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Add a feedback/survey

Feedback name

Description

Open time

Close time

Anonymous?

Show analysis page after submission?

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Add a question to a feedback/survey

Required?QuestionDetailsDepending item

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Feedback/survey analysis and response

Teachers can view the responses of individual entries (may be anonymous)Analysis is provided by consolidating the answers for each questions

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Switch role to…

Teachers may switch role to student to view the course as a student

The login status at the upper right corner show the current roleClick “Return to my normal role”

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Getting help

ReadOnline user guide:http://www.itservices.hku.hk/lms/moodleMoodle official documentation:http://docs.moodle.org/20/en/Main_Page

EmailE-Learning Team [email protected]

CallITS helpdesk hotline 2859 2480

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Thank you

Documents

1 The University of Hong Kong Information Technology Services Introduction to Moodle (for teaching technical support staff) Angela Siu [email protected]