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Topical Call Series: Improving Data Quality and UseImproving Data UseWednesday, November 19, 2014
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Agenda
• Overview of coordinator responsibilities and how data could be used
• Examples of data use by coordinators– Karen Neilsen (California) – Kenya Haynes (Wyoming)
• Example of using data to change budgeting decisions– Bi Vuong, The School District of Philadelphia
• Discussion about preferences around access to your CSPR data
NDTAC is funded through a contract with U.S. Department of Education. The content of this slide and presentation does not necessarily reflect the views or policies of the U.S. Department of Education, nor
does it imply endorsement by the U.S. Government.
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Responsibilities of Title I, Part D State Coordinators
1. Planning and Funding– Include data in application process– Track budgeting data from subgrantees and use data
for funding purposes
2. Monitoring and Compliance– Utilize CSPR data as part of desktop monitoring or to
inform conversations during monitoring visits
3. Reporting and Evaluation– Review longitudinal outcome data to track what’s
working in facilities and where further TA is needed
How else can data be used in your responsibilities?
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Examples of data use: Karen Neilsen (California)
• Performance data is used in the selection of subgrantees who will be monitored
• When monitoring use longitudinal performance data to discuss program improvement with subgrantees
• Refining data collection process for carryover funds
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Examples of data use: Kenya Haynes (Wyoming)
• CSPR• Monitoring Data• State Data Drill Down
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Example of using data to change budgeting decisions
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PROBLEM
Ensuring that our students receive adequate resources to meet their social, emotional, and
educational needs.
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Are we providing our schools the right level of funding?
SEP OCT NOV DEC JAN FEB MAR APR MAY JUN0
10
20
30
40
50
60
70
80
90
100
Student Enrollment
TOTAL ENROLLMENT
Num
ber o
f Stu
dent
s
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Are we providing them with the appropriate guidance regarding staffing?
SEP OCT NOV DEC JAN FEB MAR APR MAY JUN0
10
20
30
40
50
60
70
80
90
100
Student Enrollment Disaggreated
REG ED ENROLLMENT SPED ENROLLMENT
Num
ber o
f Stu
dent
s
10
How are we helping to guide supplemental program or staffing support?
SEP OCT NOV DEC JAN FEB MAR APR MAY JUN0
2
4
6
8
10
12
14
16
18
20
Special Education StudentsDisaggregated
LS ES LSS
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CHANGES
• We have allocated more staff to decrease class size
• We have allocated a special education teacher
• We are providing psychological services to the school
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Problem: Student Transition
UNKNOWN
MOVED FR
OM DIST - W
HEREA
BOUTS UNKNOW
N
JUVEN
ILE RES
FACILIT
Y
WITH
DRAWN TO
CHARTER SC
HOOL
ADULT INCARCER
ATION FA
CILITY
GRADUATED- 1
2th grad
e only
WITH
DRAWN TO
APS OR ASE
S
Return
to neig
hborhood sc
hool
Moved fr
om Dist - t
o another
State
or Country
0
20
40
60
80
100
120
Student Exit
Student Exit
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Preferences around access to your CSPR data:
How can NDTAC best support your data use?
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Current/Previous methods for accessing Title I, Part D data
• ED Data express (ED website)• CSPR pdf files (ED website)• State and National Fast Facts (NDTAC site)• Annual Performance reports, overviews, profiles
(NDTAC site)
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ED Data Express (ED website)
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CSPR PDF Files (ED website)
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State and National Fast Facts (NDTAC site)
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Annual Performance Reports, Overviews, Profiles (NDTAC site)
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Polling question: Current/Previous methods for accessing Title I, Part D data
1. Which methods of accessing Title I, Part D data do you use?• ED Data express (ED website)• CSPR pdf files (ED website)• State and National Fast Facts (NDTAC site)• Annual Performance reports, overviews, profiles
(NDTAC site)
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Changes in Fast Facts for SY 2012–13
ED is dedicated to ensuring student privacy and data suppression rules for CSPR data have changed over the past year. • Due to these changes the academic and
vocational outcomes and math and reading data will not be available on NDTAC’s Fast Facts pages starting in SY 2012–13
• Given the other ED venues for accessing data, we are interested in hearing what, if any, needs you have in accessing your data
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Discussion about data access needs
• Are you able to access your “raw data” from your data system?
• What do you want to be able to do with your data?
• How do you use it now? How do you want to be able to use it?
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Polling questions: Assistance needed
2. What assistance do you need?• Access to the data itself so I can “dig into it” (as
in a spreadsheet)• Assistance in analyzing the data (workbook of
some sort)• Pre-prepared graphics to share with others (like
a FF page/handout)
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Program or State level
Is it useful to have your state’s data broken out by program type (e.g., juvenile corrections, juvenile detention, adult corrections, etc.)?• Yes, I like to analyze my data by program type• No, I prefer to see my state data combined
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Example of State level data
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Example of program level data
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Polling Question: Program or State level
3. Is it useful to have your state’s data broken out by program type (e.g., juvenile corrections, juvenile detention, adult corrections, etc.)?• Yes, I like to analyze my data by program type• No, I prefer to see my state data combined
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Longitudinal Comparison
Is it useful to see the data across multiple years to compare progress over time?*• Yes, it is useful to see progress over time • No, I just need this year’s data*Note changes in data collection may make some longitudinal comparisons not comparable
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Example of Longitudinal Comparison
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Example of this Year’s Data
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Longitudinal Comparison
4. Is it useful to see the data across multiple years to compare progress over time?*• Yes, it is useful to see progress over time • No, I just need this year’s data*Note changes in data collection may make some longitudinal comparisons not comparable
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National Comparison
Is it useful to see your state’s data compared to the national data?• Yes, it is useful to see how I compare to the
national data• No, I just need my state’s data
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Example of National Comparison
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Example of state data
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National Comparison
5. Is it useful to see your state’s data compared to the national data?• Yes, it is useful to see how I compare to the
national data• No, I just need my state’s data
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Polling question: Additional Comments
6. Please write any additional comments around access to CSPR data.**Comments will not be broadcast to the group
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Future calls in this topical call series on improving data quality and use
Potential topics to cover in future calls:• Special education (IDEA) data in the CSPR• Pre- and posttesting of long-term students• Tracking students after they exit
Polling question:
7. What topics around improving data quality and use are you interested in learning more about?