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Transportation
Operations and Financial Review
Michael E. Finn, CFO
• Overview of department• Route statistics• Field trip statistics• Safety and accidents• Fleet information• Financials
Topics
• 175 school buses• 261 white fleet vehicles• 130 full time drivers/13 subs• 41 full time assistants/3 subs• 9 full time mechanics• 16 office staff personnel• 2.5 million miles per year • Over 4,000 field trips per year
Transportation Department Overview
ROUTE STATISTICS
• General Education Students– 2010/2011 11,058– 2011/2012 10,409
• Special Education Students– 2010/2011 1,072– 2011/2012 1,084
• Total Students – 2010/2011 12,130 – 2011/2012 11,493
Bus Rider Comparison 2010/2011 vs. 2011/2012
• General Education Students– 2010/2011 4,458– 2011/2012 4,484
• Special Education Students– 2010/2011 7,717– 2011/2012 7,762
• Total Miles – 2010/2011 12,175 – 2011/2012 12,246
• Expected Annual Total Route Miles 2,204,280
Daily Route Mile Comparison 2010/2011 vs. 2011/2012
• 305 daily miles for Kindergarten ½ day take home students
– 305 X 180 days = 54,900 miles
– 54,900 X $2.25 = $123,525.00
• It takes 23.5 hours a day to take home Kindergarten ½ day
students
– 23.5 hours X 180 days = 4,230 hours
– 4,230hours X $16.55 = $70,006.50
• Total cost of Kindergarten ½ day take home is = $193,531.50
2011/2012 Kindergarten Information and Cost
FIELD TRIP STATISTICS
2010/2011 2011/2012 Percent Variance
# of F.T. 635 626 -1.4%
Total Hours 3,511 3,321 -5.4%
Total Miles 38,245 34,298 -10.3%
Elementary & High School Field Trip 1st 10 Weeks
2010/2011 2011/2012 Percent variance
RS Kellis 4,773 3,213 -32.7%
Centennial 4,197 3,621 -13.7%
Sunrise Mountain 3,839 3,037 -20.9%
Peoria 3,836 3,152 -17.8%
Cactus 4,591 3,236 -29.5%
Ironwood 1,756 1,300 -26.0%
Liberty 4,242 3,006 -29.1%
TOTAL 27,234 20,565 -24.5%
High School Field/AIA Trip Miles 1st 10 Weeks
SAFETY AND ACCIDENTS
Year 2006/2007 2007/2008 2008/2009 2009/2010 2010/2011 2011/2012
Preventable/At Fault 38 36 22 18 13 5
*+/- -5% -39% -18% -27%
Non-Preventable 18 14 15 10 13 7
*+/- -22% 7% -33% 30%
Total 56 50 37 28 26
*+/- -11% -26% -24% -7%
Total # Miles Per Year 2,348,264 2,391,158 2,556,276 2,475,688 2,589,084
Accidents/Mile Ratio 1/41,933 1/47,823 1/69,088 1/88,417 1/99,580
Accidents – Preventable vs. Non-Preventable
YELLOW FLEET SUMMARY AND PROJECTIONS
0
5
10
15
20
25
30
35
40
45
50
45
32
23
18
1013
107
2
6
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
Num
ber o
f Bus
es
Year
Criteria 20 years old / 200,000 miles
0
5
10
15
20
25
22
4
12
15
22
20
22
18 18
8
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
Num
ber o
f Bus
es
Year
Criteria 20 years old / 250,000 miles
WHITE FLEET SUMMARY AND PROJECTIONS
0
20
40
60
80
100
120
140130
1713
27
149
1419
310
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
Whi
te F
leet
Veh
icle
s
Year
Criteria 12 years old / 125,000 miles
0
10
20
30
40
50
60
70
80
90
10091
52
31
16 16
24
1510 12
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
Whi
te F
leet
Veh
icle
s
Year
Criteria 15 years old / 150,000 miles
FINANCIALS
• Total spend of $8,058,390– $6,060,379 towards salaries and benefits (78.56%)– $237,664 towards outside services (2.95%)– $1,490,347 towards supplies (18.49%)
• Funded $6,842,205
Financials (FY11 AFR)
Drivers and Assistants Overtime
2010/2011 Running Total 2011/2012 Running Total More/Less YOY Difference
Week 1 5:18 7:20 2:02 More 2:02 More
Week 2 13:18 3:59 9:19 Less 7:17 Less
Week 3 0:00 6:44 6:44 More :33 Less
Week 4 44:54 0:00 44:54 Less 45:26 Less
Week 5 36:49 16:28 20:21 Less 65:47 Less
Week 6 154:24 25:24 129:00 Less 194:47 Less
Week 7 126:25 69:41 56:44 Less 251:32 Less
Week 8 296:43 138:38 158:05 Less 410:17 Less
Week 9 152:11 2:05 150:06 Less 559:43 Less
Week 10 7:33 82:34 75:01 More 484:42 Less
Week 11 162:55 104:09 58:46 Less 543:38 Less
Week 12 184:43 39:37 145:06 Less 688:44 Less
Week 13 251:21 1436/34 Min 3:22 500/01 Min 247:57 Less 936:31 Less
Maintenance Cost Year over YearMonths 2008/2009 2009/2010 2010/2011 2011/2012 %
July $59,552.90 $56,916.99 $36,721.72 $28,176.09 -23.3
August $65,650.26 $49,223.42 $42,334.01 $57,394.17 35.6
September $59,087.99 $59.393.92 $43,760.50 $52,796.97 20.6
October $73,162.91 $64,013.33 $44,010.35 $52,763.72 19.9
November $59,158.23 $50,971.73 $38,607.32
December $56,632.52 $37,939.88 $44,134.16
January $64,384.12 $47,294.60 $44,983.71
February $64,396.64 $51,031.05 $40,400.40
March $78,009.00 $60,174.58 $57,338.82
April $47,570.96 $32,604.67 $41,392.85
May $51,161.76 $43,900.58 $31,394.77
June $85,183.43 $49,246.11 $38,058.97
Total $763,950.72 $602,710.86 $503,167.58 $191,113.95
YOY% -21.11% -16.52%
Total $763,950.72 $602,710.86 $503,137.58 $191,113.95
Average $63,662.56 $50,225.91 $41,928.13 $47,778.48
YOY Savings $161,239.86 $99,573.28
Percent of M&O Spent on Transportation(FY11 AFR)
Chandler Peoria Gilbert Paradise Valley*
Scottsdale** Deer Valley Dysart Mesa Tucson0.000%
1.000%
2.000%
3.000%
4.000%
5.000%
6.000%
7.000%
8.000%
