1 Virginia Department of Education Title I, Part A and The Community Eligibility Provision Virginia Department of Education Office of Program Administration

1Virginia Department of Education

Title I, Part A and The Community Eligibility Provision

Virginia Department of Education Office of Program Administration and Accountability

Title I University


Session Agenda

• Background Information

• Title I, Part A, School Ranking Eligibility for divisions with participating schools

• Federal Accountability

• Questions


The Community Eligibility Program (CEP)

• Universal meal program designed by the National School Lunch Program

• Response to the Healthy, Hunger-Free Kids Act of 2010

• Implementation began in 2011-2012, with all states participating by the 2014-2015 school year

• Goal of providing more free meals to low-income students

• In each participating school, all students are provided free breakfast and free lunch


The Community Eligibility Program

To be eligible, a school, group of schools, or LEA must have at least 40 percent of its students meet the definition below:

Identified Students are defined as students approved as eligible for free meals through means other than individual household applications. This definition includes students who are directly certified for free meals on the basis of their participation in the Supplemental Nutrition Assistance Program (SNAP) and Temporary Assistance for Needy Families (TANF). It also includes homeless students on the liaison list, runaways, migrant youth, Head Start, Even Start and foster children approved by means other than a meal application. It does NOT include students who are categorically eligible based on information submitted on a free and reduced price application, such as a SNAP or TANF case number.


The Multiplier

• Used to account for low-income families not reflected/ captured in identified student count

• Determines percent of federal reimbursement for meals

• Set by USDA at 1.6

• Multiplier remains constant for schools and Local Educational Agencies (LEAs) throughout the four year CEP cycle


Examples of the Multiplier

School A

40% of students identified

40 X 1.6 = 64

64% of meals reimbursed at Federal “Free” rate

36% of meals reimbursed at Federal “Paid” rate

School B

62.5% of students identified

62.5 X 1.6 = 100

100% of meals reimbursed at Federal “Free” rate

NOTE: 100% is maximum


How does CEP impact Title I school ranking?

• The LEA must use a common poverty metric to rank order schools and allocate Title I funds on an equitable basis

• If an LEA selects National School Lunch data as its poverty measure and participates in CEP, the CEP data will be used by the LEA for within-district allocations

• An LEA will not use CEP data for Title I school ranking until a school is in its second year implementing CEP (2015-2016 or later)


Three Options for LEAs with bothCEP and non-CEP schools

Option #1 – Use the Multiplier for CEP SchoolsSchool Total

Enrollment# Direct Cert

# Household Apps

Apply Multiplier

# Low - Income

Percent Low-Income

School 1 CEP

100 60 -- 1.6 96 96%

School 2 CEP

100 50 -- 1.6 80 80%

School 3 Non-CEP

100 30 10 -- 40 40%



Option #2 – Use ONLY Direct Certification Data for ALL schools

School TotalEnrollment

# Direct Cert

# Household Apps

Apply Multiplier

# Low - Income

Percent Low-Income

School 1 CEP

100 60 -- -- 60 60%

School 2 CEP

100 50 -- -- 50 50%

School 3 Non-CEP

100 30 10 -- 30 30%X



Option #3 – Use Direct Certification Data and the Multiplier for ALL schools

School TotalEnrollment

# Direct Cert

# Household Apps

Apply Multiplier

# Low - Income

Percent Low-Income

School 1 CEP

100 60 -- 1.6 96 96%

School 2 CEP

100 50 -- 1.6 80 80%

School 3 Non-CEP

100 30 10 1.6 48 48%X


CEP and Ranking Schools

• Each school’s data must be reported separately in the Title I, Part A, application for federal funds (not in a group or by division average, even if schools were grouped for CEP eligibility)

• The LEA or school must use updated direct certification data on an annual basis for Title I purposes, even if these data are not used for CEP purposes


How will CEP impact the Title I, Part A, application?

Adjustments will be made to the Eligible Attendance Areas section of the application.

On the Title I, Part A, Individual Application, this section is in the “Program Requirements” tab

On the Consolidated Application, this section is in the “Title I, Part A” tab


Ranking Eligible Attendance Areas – Using the Multiplier for CEP Schools

DRAFT – Application currently being finalized

Total Number of Children Residing in Attendance Area

Name of Public School

Grade Span of School

Public School Member-ship

Private School Member-ship

Total (Col. 3-4)

From Low-Income Families

CEP School (Yes/No)

CEP Multiplier Applied (Yes/No)

Low Income Count Used to Allocate Title I Funds

Percent-age of Low Income

School 1

K-5 97 3 100 60 Yes Yes 96 96%

School 2

K-5 96 4 100 50 Yes Yes 80 80%

School 3

K-5 98 2 100 40 No No 40 40%

School 3 low-income count includes household meal applications


Ranking Eligible Attendance Areas – Using Only Identified Student Data for All Schools

Total Number of Children Residing in Attendance Area





Total (Col. 3-4)


CEP School (Yes/No)




School 1

K-5 97 3 100 60 Yes No 60 60%

School 2

K-5 96 4 100 50 Yes No 50 50%

School 3

K-5 98 2 100 30 No No 30 30%

DRAFT – Application currently being finalized

School 3 low-income count does not include household meal applications


Ranking Eligible Attendance Areas – Using Only Identified Student Data and the Multiplier for All Schools

DRAFT – Application currently being finalizedTotal Number of Children Residing in Attendance Area





Total (Col. 3-4)


CEP School (Yes/No)




School 1

K-5 97 3 100 60 Yes Yes 96 96%

School 2

K-5 96 4 100 50 Yes Yes 80 80%

School 3

K-5 98 2 100 30 No Yes 48 48%

School 3 low-income count does not include household meal applications


Identification of Economically Disadvantaged Students for Federal Accountability

• The CEP identified students definition will be used to identify the economically disadvantaged subgroup for accountability purposes in all CEP schools.

• Schools not participating in CEP will continue to use traditional methods for the identification of the economically disadvantaged subgroup for accountability purposes as allowed under Title I and that comply with the data elements outlined in the Student Record Collection (for example, student eligibility for Free/Reduced Meals, students receiving TANF, and students eligible for Medicaid).


Information on CEP

• U. S. Department of Education Guidance - The Community Eligibility Provision and Selected Requirements under Title I, Part A of the Elementary and Secondary Education Act of 1965, as amended. Revised March 2015

• Superintendent’s Memo #073-15: Community Eligibility Provision (CEP): Guidance and Procedures for School Year 2015-2016 Released March 27, 2015

• Superintendent’s Memo #104-14: Identification of the Economically Disadvantaged Subgroup for Title I Accountability Under the Community Eligibility Provision

http://www2.ed.gov/programs/titleiparta/legislation.html






http://www.doe.virginia.gov/administrators/superintendents_memos/2015/073-15.shtml









VDOE Contact Information

Dr. Lynn Sodat, Title I [email protected]

804-371-2934

mailto:[email protected]


Questions?

Documents

1 Virginia Department of Education Title I, Part A and The Community Eligibility Provision Virginia Department of Education Office of Program Administration