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Question• What is desktop publishing software used

for?

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Desktop Publishing Software• Is used for composition, layout, editing and

formatting of a document• Can include:

– text– graphics and pictures– templates for letters, calendars and

publications

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Writing & Desktop Publishing Software

• Programs to use include:– Microsoft® Word ®

– Microsoft® Publisher ®

– Adobe® InDesign®

• Popular uses include:– letters– newsletters– calendars– reports and essays– brochures and fliers

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• What are presentation applications used for?

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Presentation Applications• Are used to display information, usually in

the form of a slideshow• Programs to use include:

– Microsoft® PowerPoint®

– Prezi Pro®

– Corel® Presentations

• Popular uses include:– business and educational presentations– photo slideshows

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Question• What should you remember when creating

a presentation?

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Presentation Application Tips• Include the following:

– limit the amount of text on one slide– use bullets to organize information– font size should be at least 24 point– avoid hard to read fonts and colors

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Questions• What are the examples of spreadsheet

applications?

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Spreadsheet Applications• Are a screen-oriented interactive program

enabling a user to lay out data on screen– rectangular table (or grid) of information, often

financial data

• Programs to use include:– Microsoft® Excel®

– KSpread®

– OpenOffice Calc®

– Abykus®

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Spreadsheet Applications• Popular uses include:

– calculating financial information– organizing numerical and textual data– creating charts and graphs

• Tips and features include:– automatic calculations using formulas– combine spreadsheets into a workbook– auto-fill function recognizes patterns in the

spreadsheet

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Database Applications• Are like an electronic filing cabinet• Are a processing system in which data can

be stored, manipulated, reported and managed

• Programs to use include:– Microsoft® Access®

– MySQL®

– Oracle®

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Database Applications• Popular uses include:

– reports and data collection– address books– reservation systems– customer, payroll and employee information– sales and order tracking

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Database Applications• Tips include:

– sketch your database relationships on paper before creating

– keep track of the relationships between various parts of the database

– integrate formulas to calculate data with ease

• Features include:– grouping, sorting and arranging various types of data

– creating multiple reports using the same data

– compiling mail merge documents

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Collaborative & Groupware Applications

• Allow multiple users to work on related tasks at the same time

• Provide an avenue to help users coordinate and keep track of ongoing projects together

• Programs to use include:– Lotus® Notes– Microsoft® SharePoint®

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Collaborative & Groupware Applications

• Popular uses include:– organizing calendars and schedules– databases– reference libraries

• Tips and features include:– allow teams to work on same project from any

location– document sharing– extension to clients, suppliers, etc.

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Operating System Applications

• Are software designed to control the hardware of a computer in order to allow users and application programs to make use of it

• Programs to use include:– Microsoft® Windows®

– Mac® OS– Linux®

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E-Mail Applications• Include the following computer-based

programs:– Microsoft® Outlook®

– Windows® Live Mail– Mozilla® Thunderbird

• Web browsers may also substitute for the mail client, such as:– Gmail®

– Hotmail®

– Yahoo®

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Netiquette• Is etiquette or proper behavior in the electronic

environment• Violations include:

– sending an immediate, angry overreaction to an e-mail message

– typing a message in all capital letters– forwarding personal messages without permission– sending a personal message to an entire list of

contacts– sending e-mail messages criticizing others– using emoticons – typed symbols to indicate facial

expressions – in business e-mail

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E-Mail Privacy• Courts have upheld the right of corporations

to review the e-mail of employees who use company resources to compose and send e-mail messages, such as:– hardware– software– time

• Employees should be sensible in their use of e-mail– do not put in electronic writing anything you would

not want publicly distributed

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E-Mail Privacy Policies• Have been implemented by many

organizations• Should clearly define an employer’s

expectations about how e-mail should be used by employees

• Should outline conditions for when personal e-mail is acceptable

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E-Mail Issues• Include the following:

– spam: unsolicited commercial e-mail• uses an inexpensive Internet connection

– worms and viruses• use e-mail as a way of reaching vulnerable

computers

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E-Mail Issues• Also include the following:

– phishing: an e-mail falsely claiming to be an established legitimate business

• attempts to scam the user into providing private information which will be sued for identity theft

• directs the user to visit a bogus website• asks the user to update personal information the

real organization already has, such as:– passwords– credit card information– social security number– bank account number