9910 YEARS & BACKThe CCS Batch 99 Reunion

Central CommitteeProgram (Lead: Earle Rabe)

Prepares and executes communication plans (complete with costs, if needed)Establishes contact with attendeesCompletes contacts databaseEnsures the right people are properly informed of the event's detailsPrepares communication visuals

Communications (Lead: Chiq Montes)

Establishes Program plan (complete with costs, if needed)Identifies logistical requirements for the programCoordinates with execution group and ensures timely preparation of program requirements Compiles selection of music to be played during the event

Central Committee

Conceptualizes the overall floor plan of the event aligned with the event's themeConducts ocular for possible event venuePrepares logistics plan (complete with costs) aligned with program requirementsEnsures all logistical requirements needed for the event are prepared Ensures all transportation requirements for the event are preparedPrepares all acommodation requirements, if needed

Logistics (Lead: Marisse Lico)

Ensures all financial requirements for the event are prepared on timeFacilitates sponsorships and solicitations for the eventPrepares and monitors system of "remittances" from attendeesPrepares liquidation reports for all expenses incurred for the eventDisburses and monitors financial supports to the other committees

Finance (Lead: Brinee Mercado)

Central Committee

In charge of food and beverage selection for eventEnsures all food and beverage providers are able to deliver on timeEnsures balance of menu

Food and Beverage (Lead: Vacant)

* Batchmates who want to be involved are encouraged to send in their suggestions or sign up in any committee. This is to manage communication channels efficiently.

ThemeTheme: Modern Nostalgia

Feeling Evoked: “I walk into a modern/hip party, but I feel like highschool again”

Theme/party Elements:Wall of Memories – a big wall of collage of fun photos

from highschoolPhoto Booth – to be setup so old friends can have their

pictures taken togetherVideo Slumbook – to capture CCS Batch 99’ memoriesGoodie Bag/Souvenir – to commemorate the reunionTrivia Games – to provide moments to “reminisce”Raffle – to add a sense of excitement to the eveningOpen Bar – to keep fun conversations going all night long

*Theme party elements based on suggestions from the previous meetings and fromManuel Roxas’ and Alfonso Marquez’ suggestions on the batch website

Program Flow

Activity OIC Time Activity Details

Registration Secretariat 6:00 - 6:30

A fish bowl will be placed on a table at the entrance so guests can just droptheir business card; blank "business cards" will also be placed for people to write contact information in case they don't have an official business cardBusiness cards will be used for creation of updated contacts list and for the raffle draw

Cocktails c/o Venue 6:30 - 7:30

Finger food - lots of it - will be served instead of a buffet dinner; this will give guests ease and/or flexibility to go around and mingle while eatingOpen bar to be set up for bottomless drinks; hard liquor to be served after the entire program

Opening Video - 99 Comms 7:30 - 7:35Lights to be dimmed; voice over to introduce opening videoOpening video to be a testament to the experiences and triumphs of batch 99 and what's in store for the batch in the next ten years

Program FlowActivity OIC Time Activity Details

Intro of Hosts Comms 7:35 - 7:40Voice over to introduce Hosts; hosts to welcome everyone in the batch

99 Trivia Game 1 Hosts 7:40 - 8:10

Hosts to introduce the Trivia Game; questions will be on different experiences, facts, personalities, etc of CCS Batch 99 (may be section-specific and HAS TO BE FUNNY =))

Prophecy Class Valedictorian 8:10 - 8:15

Optional; but everyone may remember Vanessa Tagaylo, our Class Valedictorian, shared a "prophecy" as part of her graduation speech; Vanessa can share this again, or at least parts of it which she can still remember, so people can find out whether the prophecy was accurate or not

99 Trivia Game 2 Hosts 8:15 - 8:45

Hosts to introduce the Trivia Game; questions will be on different experiences, facts, personalities, etc of CCS Batch 99 (may be section-specific and HAS TO BE FUNNY =))

Batch 99 Shares:Invitation to an Outreach Activity

Outreach Lead 8:45 - 8:50

Optional; since it's still Xmas season, the batch may want to have an outreach program; this can be a good venue to open that; outreach program can be done immediately the following day or any of the succeeding days

Raffle Draw and Awards Hosts 8:50 - 9:30To raffle off special donated/purchased prizes;give out special awards based on online suggestions

Dance Music Band 9:30 - 1AM Duration subject to venue approval

Program DetailsWhat: 99 – 10 Years & Back: The CCS Batch 99 10th Year ReunionWhere: Fizz Bar (venue is ideal for the planned logistics setup)Time: 6:00PM – 1:00AMProgram Hosts: Malvern Esparcia & (dapat sosyal na girl na lingaw para naay masa,

naay sosyal.hehe)Dress Code: Come as you are in your best cocktail/smart casual attire

- Party is strictly for CCS 99 Batchmates only

- Guests will have to be required to bring BUSINESS CARDS; this is a reunion and in a way, also a networking party; aside from the ease in the registration process, the business card will also serve as a networking medium

- It is ideal that only finger food will be served during the event as it provides mobility; people will be mostly mingling with each other and a formal dinner will mostly get in the way of that. Food and beverage Comm just needs to ensure there’s more than enough finger food to last the night and preferably finger food that’s also filling. Can also serve food from highschool like Kikiam/Orlian, a sosi version of Ginganggang, etc

- Opening video will be composed of different highschool pictures, preferably those from as early as first year. It will basically chronicle our journey in highschool, document where we are now, and leave us wondering what’s in store for us in the next ten years

Program Details

- Highschool trivia/facts to be solicited from all batchmates to be emailed to any of the comm heads for compilation. Committees will review trivia to be included in the program proper

- Prophecy is also a way for the batch to reminisce and see if what we aspired to back in highschool is really what we turned out to be or what we still aspire to until now

- Prizes for the raffle draw will be purchased using the budgets. However, if we get enough donations in kind, we will revert extra budgets to Food and Beverage

- List of awards to be given out will be drawn from suggestions from batchmates. Awards may range from the serious (Family Man/Woman award) to nonsensical (Batchmate Most Hardly Recognized Award)

- Outreach activity is optional but highly encourage. This will serve as another venue where we as batchmates can continue to interact and somehow be able to give back. If the batch decides, we can even sponsor an institution.

Program Details

The Wall of Memories – actual wall will be horizontal in orientation.

Suggested Venue Setup: Modern, Relaxed, Cozy; Logistics team to recreate look

Souvenir Bag - contents to depend on sponsorship package; will contain a CD with all the pictures from the party

Cost EstimatesCost Element Qty Cost/Unit TotalMaterials

Invitations 1 - - Photo Wall 1 3,500.00 3,500.00 Souvenirs 100 100.00 10,000.00 Logistics

Sound System/Band Setup 1 20,000.00 20,000.00 Band Professional Fee 1 15,000.00 15,000.00 Venue Setup and/or Décor 1 10,000.00 10,000.00 Projector Rental 1 3,000.00 3,500.00 Photo Booth Rental 1 15,000.00 15,000.00 Food and Venue

Drinks for open bar 1 10,000.00 10,000.00 Overall Food and Venue 1 25,000.00 25,000.00 Others

Raffle Prizes 1 15,000.00 15,000.00 Contingency 1 5,000.00 5,000.00

Grand Total 132,000.00 Per pax 1,320.00

Cost Estimates- Per pax contribution is based on a 100-person attendance vs total activity cost

- No cost for invitation as circulation will be done online

- Per person contribution is P1,320, taking into account all cost elements that are needed for the party, based on program details

- Option to save on Band Professional Fee if group decides to just compile good music and spend on a very good sound system instead

- Budget for raffle prizes may become smaller depending on sponsorship availability

- Contingency budget is allotted for unforeseen/tactical costs especially during the event day

- Option to peg per pax contribution to P1,500 to ensure enough budget resources

- Additional cost if we secure an events organizing team

Payment mode- Contribution to be done thru BDO bank deposit

- BDO account custodian is Brinee Mercado (Finance Head); signatories are Brinee Mercado and Marisse Lico (Logistics Head)

- Monthly reconciliation to be done and posted on CCS Batch 99 website to provide updates on the financial resources

- Sponsorship packages also available for those who want to avail or those who can secure sponsors.

- Last day of remittance on the 15th of November, so we can already pay all our service providers and make venue reservations

Moving Forward - Timelines

Activity ACTION POINTS / DOCS NEEDED Responsible Date 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4First Draft of Program (with cost estimates)

Program FlowCost Estimate

Program Comm 26-Sep

Initial list of attendees Survey From Comms Comm

Final Program Final program flow and details Program Comm 3-Oct

Submission of Highscool and Present Pictures

Pics Comms Comm

Crafting of Invite Design/Visual Comms Comm

Finalization of Invite Comms Comm

Canvass of Possible Venues Directory of Venues including price Logistics Comm

Finalization of Venue MOA Logistics Comm

Ocular of Venue Detailed Map of Venue Logistics Comm

Circulation of Invite Final Invitation Comms Comm

Crafting of Program Script Detailed Program Script Progam Comm

Compilation of Playlist Collection of Tracks for Program Program Comm

Downpayment for Venue Downpayment Finance Comm 15-Nov-09

Coordination with Sound System Provider

Logistics Comm

Coordination with Food Service Provider

Food/Bev Comm

Coordination with Band Logistics thru Alfonso

Sept Oct Nov Dec

-Numbers under months are Week # (for example, Final Draft of Program is Week 4 of September)

Moving Forward - Timelines

Activity ACTION POINTS / DOCS NEEDED Responsible Date 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4

Coordination with Photo Booth ProviderProgram thru Alfonso

Finalization of Service Providers

General Meeting Central Comm 31-Oct-09

Crafting of Video Presentation

Crafting of Program Presentation

Final Video and Program Presentation 30-Nov-09

General Meeting Central Comm 30-Nov-09

"Inventory" of Attendees Weekly review of latest confirmed attendees Comms Comm

Touch Base with Service Providers

Final General Meeting Central Comm 28-Dec-09

EVENT DAY 29-Dec-09

Sept Oct Nov Dec

Thank You!