11-1 ELC 347 project management Snow Day. Committed to Shaping the Next Generation of IT Experts. Essentials Microsoft Project 2003 Dawn Parrish Wood

11-1

ELC 347 project management

Snow Day

Committed to Shaping the Next Generation of IT Experts.

Essentials Microsoft Project 2003

Dawn Parrish WoodMary E. Pascarella

Project 5

Modifying Task

Information

3

ObjectivesObjectivesObjectivesObjectives

• Edit and replace task information and check spelling

• Save a baseline• Enter percent complete• View percent complete



• Enter actuals• Specify lead and lag

time• Resolve constraint

conflicts and set a task deadline




Copyright © 2004 Prentice-Hall. All rights reserved. 4

Why would I Do This?

• To track project progress– Task level– Assignment level

• Requires assigned resources

– Time period

• Using different viewing options


Visual SummaryBaseline – original information to track progress


Editing and Replacing Task Information and Checking Spelling

• Effort-driven scheduling– Default setting

• Resource adjustments– Reflected in overall project

completion dates


Task Usage View

View the specific task Double-click to open task information


Task Information Dialog Box


Task Modification Results


Find And Replace


Spell Check


Saving A Baseline


Print Baseline Data• Hide Gantt Chart portion of the

Tracking Gantt View• Ready for print


Entering Percent Complete

• Task Information dialog box

• Tracking toolbar


Tracking Toolbar Up Close


Viewing Percent Complete

• Easiest methods– Gantt Chart– Percent complete column

• Background calculations– Actual duration– Remaining duration


Gantt Chart View


Adding Percent Complete Column


Entering Actuals

• Alternate work progress tracking– Actual work– Finish dates– Work durations

• Related fields automatically updated


Modifying Task Information

Using the Tracking Table


Specifying Lead and Lag Time

• Lead time– Task overlap– Negative number

• Lag time– Time needed between tasks– Positive number


Create Lead/Lag Time


Resolving Constraint Conflicts And Setting A Task Deadline


Constraint Date Table

Results of removing a constraint


Deadlines

• Target dates– Task Information dialog box

• Technically not constraints– Indicator icon appears if deadline passes

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SummarySummarySummarySummary











27

Review OptionsReview OptionsReview OptionsReview Options

• Key termsKey terms• Checking concepts and termsChecking concepts and terms• DiscussionDiscussion• Skill drillSkill drill• ChallengeChallenge



What are your What are your questions?questions?

Committed to Shaping the Next Generation of IT Experts.

Essentials Microsoft Project 2003

Dawn Parrish WoodMary E. Pascarella

Project 6

Modifying Tasks Using The Gantt Chart

30

ObjectivesObjectivesObjectivesObjectives

• Add a progress line to a Gantt chart

• Remove task dependencies• Reschedule uncompleted

work



work

• Modify and remove a split• Use Tracking Gantt view to

analyze the critical path• Check overall project progress



Copyright © 2004 Prentice-Hall. All rights reserved.

31

Why would I Do This?

To monitor progress in the three main

project areas

Budget

Time constraints

Scope


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Visual SummaryAdvertising campaign


33

Progress Line In A Gantt Chart

Quick visual reference


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To Add Progress Lines to a Gantt Chart

Project information


35

Progress Line Dialog Box


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Actual Progress Line

Left spike = behind

Right spike = ahead


37

Modifying A Specific TaskDouble-click task to get Task Information

dialog box


38

Results Of Change


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Removing Task Dependencies

• No longer needed

• View task Screen Tip


40

Unlink Tasks


41

…

Rescheduling Uncompleted Work

Splitting a task


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…

Split Task Screen Feedback


43

…

Modifying And Removing A Split

• Adjust for changes in the project

• Change the unit of time– Default is one unit

• Remove the split


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To Modify And Remove The Split


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Using Tracking Gantt View To Analyze The Critical Path

• Critical path– Predecessors– Critical tasks

• Tracking Gantt view– Baseline bar– Comparison to actual

• Variance task table


46

Tracking Gantt Chart Display


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Critical Task And ScreenTip


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Changing Date Of Critical TaskChanges project completion date


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Checking Overall Project Progress

• Project statistics– Up-to-the-minute statistics– View only

• Project summary report– outlines actual and baseline

data

• Tracking Gantt view


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Project Statistics


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Project Summary Report


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Tracking Gantt View

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SummarySummarySummarySummary



work



work





54

Review OptionsReview OptionsReview OptionsReview Options




55

What are your What are your questions?questions?

Documents

11-1 ELC 347 project management Snow Day. Committed to Shaping the Next Generation of IT Experts. Essentials Microsoft Project 2003 Dawn Parrish Wood