11.4 Corporate and Community Services Attachments · EFT65873 03/07/2018 Toyworld Margaret River Library Stock $ 109.37 EFT65874 03/07/2018 Treena Maccarthy Reimbursement $ 1,290.00

SHIRE OF AUGUSTA MARGARET RIVER ORDINARY COUNCIL MEETING 22 AUGUST 2018

11.4 Corporate and Community Services Attachments ITEM NO SUBJECT PAGE 11.4.1 LIST OF PAYMENTS FOR JULY 2018 1

11.4.2 CSRFF SMALL GRANT ROUND APPLICATIONS 14 11.4.3 OPERATIONAL PLAN 2017-18 QUARTER 4 REPORT 26 11.4.4 OPERATIONAL PLAN 2018-19 129


11.4 Corporate and Community Services 11.4.1 LIST OF PAYMENTS FOR JULY 2018

Attachment 1 – List of Payments for July 2018

1

CHQ Date Name Description Amount

42319 10/07/2018 BCITF BCITF Return 4,638.84$

42320 10/07/2018 City Of Stirling Reimbursement of LSL 329.05$

42321 10/07/2018 Newsxpress Margaret River Subscriptions 918.58$

42322 10/07/2018 Petty Cash Turner Caravan Park Petty Cash Recoup 62.15$

42323 17/07/2018 Australian Institute Of Building Surveyors (WA Chapter) Training 850.00$

42324 17/07/2018 Newsxpress Margaret River Subscriptions 275.19$

42325 24/07/2018 Petty Cash - Margaret River Petty Cash Recoup 261.45$

42326 31/07/2018 Bankwest Credit Card Charges 18,768.62$

Total Cheques for July 18 $ 26,103.88

EFT Date Name Description Amount

EFT65767 03/07/2018 34 Degrees Blue (Tenardi Family Trust) Kiosk Stock 243.00$

EFT65768 03/07/2018 4Cabling Pty Ltd Cabling Supplies 52.62$

EFT65770 03/07/2018 Amity Signs And Industrial Products Signage 754.05$

EFT65769 03/07/2018 AMPAC Debt Recovery (WA) Pty Ltd Legal Fees 924.00$

EFT65771 03/07/2018 Annie Riordan Reimbursement 1,223.38$

EFT65772 03/07/2018 Arbor Guy Tree Maintenance 50,613.75$

EFT65773 03/07/2018 Aspenz Consumables 34.96$

EFT65774 03/07/2018 Assetic Australia Pty Ltd Software Licence 68,532.20$

EFT65775 03/07/2018 Augusta Community Land Care Nursery Horticultural Supplies 1,250.00$

EFT65776 03/07/2018 Augusta Resorts Pty Ltd Bond Refund 1,864.00$

EFT65777 03/07/2018 Axion SD Pty Ltd (t/as Ezi Inductions) Software Licence 3,952.08$

EFT65779 03/07/2018 Benara Nurseries Horticultural Supplies 11,631.18$

EFT65780 03/07/2018 Brownes Foods Operations Pty Ltd Staff Amenities 35.39$

EFT65778 03/07/2018 BSA | Maintain (Burke Air Pty Ltd) Rec Center Dehumidifier Replacement 85,129.88$

EFT65781 03/07/2018 Bunnings Group Limited Hardware Supplies 291.94$

EFT65782 03/07/2018 Cape To Cape Driveways Pty Ltd Road Maintenance 5,991.25$

EFT65783 03/07/2018 Civil Survey Solutions Pty Ltd Software Licence 2,865.50$

EFT65784 03/07/2018 Cowara Contractors Pty Ltd Road Maintenance 45,974.50$

EFT65785 03/07/2018 Craven Foods Kiosk Stock 189.23$

EFT65786 03/07/2018 Cynamon Aeria Workshop 750.00$

EFT65787 03/07/2018 Darnell's General Stores Refreshments 337.20$

EFT65788 03/07/2018 Dell Computer Pty Ltd Electronic Equipment 4,950.00$

EFT65789 03/07/2018 Department of Water and Environmental Regulation License Fee 1,218.00$

EFT65790 03/07/2018 Digby Wayne John Bond Refund 5,000.00$

EFT65791 03/07/2018 Doust Enterprises WA Pty Ltd Road Maintenance 13,600.00$

EFT65792 03/07/2018 Down South Mini Earthmovers Earthworks 1,595.00$

EFT65793 03/07/2018 Down South Wholesalers Wholesale Supplies 110.79$

EFT65794 03/07/2018 East Augusta Volunteer Fire Brigade Reimbursement 260.49$

EFT65795 03/07/2018 Edward Lawrence Rose Crossover Subsidy 285.00$

EFT65796 03/07/2018 Enviroflow Plumbing & Gas Plumbing Contractor 31,244.65$

EFT65797 03/07/2018 Envirostruct Pty Ltd T/a Tectonics Building Design Building Contractor 4,207.50$

EFT65798 03/07/2018 Exteria (Landmark Engineering & Design Pty Ltd) Street and Park Equipment 23,068.10$

EFT65799 03/07/2018 Fairfax Media Publications Pty Ltd Advertising 6,080.00$

EFT65800 03/07/2018 Flexi Staff Pty Ltd Labour Hire 1,748.54$

EFT65801 03/07/2018 Fulton Hogan Industries Pty Ltd Road Maintenance 61,847.50$

EFT65802 03/07/2018 Geographe Petroleum Fuel 28,922.92$

EFT65803 03/07/2018 Gozzi's Gas & Plumbing Service Plumbing Contractor 7,744.00$

EFT65804 03/07/2018 Graham Leslie Fairbrass Bond Refund 4,000.00$

EFT65805 03/07/2018 Hanrahan Construction Building Contractors 19,592.68$

EFT65806 03/07/2018 Hanson Construction Materials Pty Ltd Road Maintenance 10,924.42$

EFT65807 03/07/2018 Harvey Norman Av/it Superstore Busselton Electrical Goods 178.00$

EFT65808 03/07/2018 Hassell Limited Consultancy Services 13,750.00$

EFT65809 03/07/2018 Hillier Stocker Unit Trust Bond Refund 5,000.00$

EFT65810 03/07/2018 Institute of Public Works Engineering Australasia Limited

(IPWEA)

Subscription 814.00$

EFT65811 03/07/2018 Institute of Public Works Engineering Australia (WA Division)

(IPWEA)

Training 150.00$

List of Payments for the Month of July 2018

Page 1 of 12 2


EFT65812 03/07/2018 Ixom Operations Pty Ltd (Orica ) Chemical Supplies 1,861.20$

EFT65813 03/07/2018 Jesseka Barclay Crosby Crossover Subsidy 285.00$

EFT65814 03/07/2018 Kennards Hire Equipment Hire 7,040.00$

EFT65815 03/07/2018 Kidsafe WA Annual Playground Audit 5,880.60$

EFT65816 03/07/2018 Kmart Busselton Consumables 761.50$

EFT65817 03/07/2018 Landgate GRV Revaluation 145,988.72$

EFT65818 03/07/2018 Leisure Institute Of Wa Aquatics (Inc) Training 1,260.00$

EFT65819 03/07/2018 Lightning Ridge Electrical Contracting Electrical Contractor 63,385.85$

EFT65820 03/07/2018 Litoria Ecoservices Ecoservices 665.50$

EFT65821 03/07/2018 Local Government Professionals Australia WA Workshop 50.00$

EFT65822 03/07/2018 Lotex Filter Cleaning Service Equipment Maintenance 63.79$

EFT65823 03/07/2018 Malatesta Road Paving And Hot Mix Road Maintenance 110,628.31$

EFT65824 03/07/2018 Margaret River Print Printing 242.00$

EFT65825 03/07/2018 Margaret River Rural Contractors Road Maintenance 5,432.50$

EFT65826 03/07/2018 Margaret River Steel Products Steel Modifications 13,121.08$

EFT65827 03/07/2018 Margaret River Timber and Hardware Hardware Supplies 3,643.85$

EFT65828 03/07/2018 Margritz Cleaning Cleaning Contractor 779.46$

EFT65829 03/07/2018 Matthew Cuthbert Reimbursement 127.00$

EFT65830 03/07/2018 Metal Artwork Creations Staff Identification 14.30$

EFT65831 03/07/2018 Mikmarns Landscapes Landscaping Services 10,345.50$

EFT65832 03/07/2018 Molloy Island Bush Fire Brigade Reimbursement 1,216.64$

EFT65833 03/07/2018 Monumental Services Pty Ltd T/as Abv Leisure Consultancy

Services

Consultancy Services16,346.00$

EFT65834 03/07/2018 Nature Conservation Margaret River Region Inc Landcare Services 13,640.00$

EFT65835 03/07/2018 Nicole Siemon and Associates Pty Ltd Consultancy Services 2,136.42$

EFT65838 03/07/2018 Paperscout Pty Ltd Printing 27,533.00$

EFT65839 03/07/2018 Paul Gerrard Fitzgerald Roofing Contractor 825.00$

EFT65840 03/07/2018 Paul Howard Reimbursement 33.00$

EFT65841 03/07/2018 Pay-plan Pty Ltd (Salary Packaging Administration Supplier's

Record)

Salary Sacrifices

10,158.06$

EFT65836 03/07/2018 PFD Food Service Pty Ltd Kiosk Stock 155.60$

EFT65842 03/07/2018 Plant Assessor (Online Safety Systems Pty Ltd) Subscriptions 52.25$

EFT65843 03/07/2018 Priceline Pharmacy Margaret River Consumables 184.95$

EFT65845 03/07/2018 Procare Locksmiths Locksmith 555.00$

EFT65844 03/07/2018 Pro-Line Kerbing Contractors Kerbing Contractor 5,486.80$

EFT65846 03/07/2018 Proskill Australia Pty Ltd Protective Clothing 679.59$

EFT65837 03/07/2018 PVP Signs Signage 1,941.50$

EFT65847 03/07/2018 Quality Traffic Management Pty Ltd Traffic Management 50,327.69$

EFT65848 03/07/2018 Qube Logistics Pty Ltd Freight 397.97$

EFT65850 03/07/2018 Reece Pty Ltd Plumbing Supplies 13,110.91$

EFT65851 03/07/2018 Repco Margaret River Parts and Supplies 3,980.11$

EFT65849 03/07/2018 RIM Records and Information Management Professionals

Australasia

Membership

495.00$

EFT65852 03/07/2018 River Hotel Cellars Refreshments 314.99$

EFT65853 03/07/2018 Rosa Brook Volunteer Bush Fire Brigade Reimbursement 797.00$

EFT65854 03/07/2018 Royal Life Saving Society Australia Training 140.00$

EFT65855 03/07/2018 Ryan Michael Chapman Crossover Subsidy 285.00$

EFT65856 03/07/2018 Safeway Building And Renovations Pty Ltd Building Contractor 120,172.80$

EFT65857 03/07/2018 Sandgroper Contracting Waste Management 638.00$

EFT65858 03/07/2018 Sign Up WA Signage 1,896.40$

EFT65859 03/07/2018 Sonja Pienaar Reimbursement 84.00$

EFT65860 03/07/2018 South West Gutter Cleaning Service Building Maintenance 330.00$

EFT65861 03/07/2018 Southern Workwear And Ammo Protective Clothing 1,191.35$

EFT65862 03/07/2018 Southwest Sand and Sodablasting Sand and Sodablasting 5,200.00$

EFT65863 03/07/2018 Spraymow Services (Echo Field Pty Ltd) Landcare Services 3,533.53$

EFT65864 03/07/2018 Stewart & Heaton Clothing Co Protective Clothing 180.31$

EFT65865 03/07/2018 Superstock Food Services Pty Ltd Kiosk Stock 99.00$

EFT65866 03/07/2018 Synergy Usage and Service Charges 6,970.25$

EFT65867 03/07/2018 Talis Consultants Pty Ltd Consultancy Services 4,400.00$

EFT65868 03/07/2018 Tate Construction Building Contractor 55,866.85$

EFT65869 03/07/2018 Telstra Usage and Service Charges 75.81$

Page 2 of 12 3


EFT65870 03/07/2018 Terracycle Australia Pty Ltd Waste Education 4,969.03$

EFT65871 03/07/2018 The Law Society Of Western Australia Membership 500.00$

EFT65872 03/07/2018 Tourism Council Western Austalia Subscription 1,219.00$

EFT65873 03/07/2018 Toyworld Margaret River Library Stock 109.37$

EFT65874 03/07/2018 Treena Maccarthy Reimbursement 1,290.00$

EFT65875 03/07/2018 Urban Development Institute Of Australia WA Division Inc Workshop 582.72$

EFT65876 03/07/2018 Urbaqua Ltd Consultancy Services 6,088.50$

EFT65877 03/07/2018 Water Corporation Usage and Service Charges 1,296.38$

EFT65878 03/07/2018 Welcome Site (Zanphire Pty Ltd) Toilet Hire 2,156.00$

EFT65879 03/07/2018 West Australian Newspapers Ltd Advertising 3,975.00$

EFT65880 03/07/2018 West Oz Linemarking Line Marking 1,564.75$

EFT65881 03/07/2018 Willcox And Associates Pty Ltd Consultancy Services 8,800.00$

EFT65882 03/07/2018 Wren Oil Waste Management 16.50$

EFT65883 03/07/2018 Yahava Margaret River (Recreation Centre) Kiosk Stock 292.00$

EFT65884 03/07/2018 Zanzara Minor Equipment 431.00$

EFT65892 05/07/2018 Aqualoo (WCCI Pty Ltd) Minor Equipment 2,608.10$

EFT65893 05/07/2018 Arbor Guy Tree Maintenance 524.70$

EFT65894 05/07/2018 Artzability Incorporated Reimbursement 82.98$

EFT65895 05/07/2018 Augusta Hardware - Town Hardware Supplies 486.75$

EFT65896 05/07/2018 Augusta Karridale Junior Football Club Kidsport Voucher 45.00$

EFT65897 05/07/2018 Augusta Margaret River State Emergency Services (SES) Reimbursement 110.78$

EFT65898 05/07/2018 Augusta Newsagency Subscriptions 50.20$

EFT65899 05/07/2018 Building Commission (Department of Mines, Industry

Regulation and Safety)

Building Commission Return

9,405.23$

EFT65900 05/07/2018 Bunbury CJD Equipment Pty Ltd Plant and Equipment 314,875.00$

EFT65901 05/07/2018 Celeste Bullock Sponsorship 200.00$

EFT65902 05/07/2018 Combined Team Services Training 1,390.00$

EFT65903 05/07/2018 Cookies Galore Kiosk Stock 43.75$

EFT65904 05/07/2018 Corien Ridley Sponsorship 200.00$

EFT65905 05/07/2018 Cowaramup Bush Fire Brigade Reimbursement 253.90$

EFT65906 05/07/2018 Gardners Complete Earthmoving & Garden Supplies Landscaping Services 165.00$

EFT65907 05/07/2018 Goodfellas Cafe Refreshments 250.00$

EFT65908 05/07/2018 Graeme William Davis Museum Honorarium 600.00$

EFT65885 05/07/2018 Ian Earl Councillor Allowance 1,802.41$

EFT65909 05/07/2018 IT Vision User Group Inc Membership 748.00$

EFT65886 05/07/2018 Julia Meldrum Councillor Allowance 2,602.41$

EFT65910 05/07/2018 Kirsty Sharyn Lewis Bond Refund 2,826.00$

EFT65911 05/07/2018 Landmark Ground Maintenance 1,013.06$

EFT65912 05/07/2018 Lara Dionne Armstrong Sponsorship 200.00$

EFT65913 05/07/2018 Lawn Control Lawn Mowing 264.00$

EFT65914 05/07/2018 Leeuwin Civil Pty Ltd Civil Works 113,837.92$

EFT65915 05/07/2018 Lightning Ridge Electrical Contracting Electrical Contractor 860.20$

EFT65916 05/07/2018 Lisa Hodson Refund 51.66$

EFT65917 05/07/2018 Lloyds Of Margaret River Consumables 181.59$

EFT65918 05/07/2018 Lyndsey Ann Cox Sponsorship 500.00$

EFT65919 05/07/2018 Margaret River Picture Framing & Art Studio Picture Framing 371.00$

EFT65920 05/07/2018 Margaret River Retravision Electrical Goods 799.00$

EFT65921 05/07/2018 Margaret River Rise Pty Ltd Bond Refund 12,911.84$

EFT65887 05/07/2018 Michael Robert Smart Councillor Allowance 1,802.41$


EFT65888 05/07/2018 Naomi Godden Councillor Allowance 1,802.41$

EFT65923 05/07/2018 OCE Corporate (Office Cleaning Experts T/A) Cleaning Contractor 2,524.50$

EFT65889 05/07/2018 Pam Townshend Councillor Allowance 5,446.66$

EFT65890 05/07/2018 Pauline Mcleod Councillor Allowance 1,802.41$

EFT65891 05/07/2018 Peter Lane Councillor Allowance 1,802.41$

EFT65924 05/07/2018 Redgate Holdings Pty Ltd (Redgate Lime) Road Maintenance 46,996.25$

EFT65925 05/07/2018 Ross Shepheard Carpentry Service Carpentry Services 880.00$

EFT65926 05/07/2018 Scope Business Imaging Copy Charges 5,146.87$

EFT65927 05/07/2018 Southern Workwear And Ammo Protective Clothing 862.20$


EFT65929 05/07/2018 St John Ambulance Australia Training 441.00$

Page 3 of 12 4


EFT65930 05/07/2018 Studiosity Pty Ltd (formerly Your Tutor) Subscription 2,090.00$

EFT65931 05/07/2018 Technology One Software License 1,804.00$

EFT65932 05/07/2018 Tegan Polain Reimbursement 94.09$

EFT65933 05/07/2018 The Tube Nursery Horticultural Supplies 2,325.00$

EFT65934 05/07/2018 Toll Ipec - (Courier Australia) Freight 92.41$

EFT65935 05/07/2018 Water Corporation Usage and Service Charges 542.78$

EFT65936 05/07/2018 Wayne Webb Events and Functions 880.00$

EFT65937 05/07/2018 Zero Waste Systems Minor Equipment 1,239.99$

EFT65940 10/07/2018 Aloha Painting Painting Contractor 825.00$

EFT65939 10/07/2018 AMPAC Debt Recovery (WA) Pty Ltd Legal Fees 5,362.31$

EFT65941 10/07/2018 Antiskid Industries Pty Ltd Building Maintenance 32,221.20$


EFT65943 10/07/2018 Australian Taxation Office - PAYG PAYG Tax 106,127.00$

EFT65944 10/07/2018 Bernardus Henricus Funnekotter Refund 147.00$

EFT65945 10/07/2018 Bowman & Associates Pty Ltd Consultancy Services 1,017.50$

EFT65946 10/07/2018 Child Support Agency Child Support Deductions 137.37$

EFT65947 10/07/2018 Chubb Australia Ltd Fire and Security Services 1,095.56$


EFT65949 10/07/2018 Crossfit Margaret River (benjamin Bunney Health And Wellness

Pty Ltd)

Vacation Care

110.00$

EFT65950 10/07/2018 Doust Enterprises WA Pty Ltd Road Maintenance 2,320.00$

EFT65951 10/07/2018 Everyday Potted Plants Horticultural Supplies 463.62$


EFT65954 10/07/2018 Gary Evershed Reimbursement 170.60$

EFT65955 10/07/2018 Geographe Petroleum Fuel 6,508.23$

EFT65953 10/07/2018 GFG Consulting (Glen Flood Group Pty Ltd T/as) Consultancy Services 12,567.50$

EFT65956 10/07/2018 Ian Richard Englert Refund 460.00$

EFT65957 10/07/2018 Josh Byrne and Associates Consultancy Services 13,195.60$

EFT65958 10/07/2018 Keryn Dittmar Sponsorship 200.00$

EFT65959 10/07/2018 Kleenheat Gas Usage and Service Charges 525.62$

EFT65961 10/07/2018 Landmark Ground Maintenance 1,876.96$

EFT65962 10/07/2018 Leeuwin Transport Freight 1,547.97$

EFT65963 10/07/2018 Leeuwin Tyres Equipment Maintenance 1,915.00$

EFT65964 10/07/2018 Leeuwin Waste Water Pty Ltd Service Fee 800.00$

EFT65965 10/07/2018 Lisa Mary Bell Contract Planning Services 800.00$

EFT65960 10/07/2018 LMW Hegney South West Consultancy Services 550.00$

EFT65967 10/07/2018 Machine Control Solutions Pty Ltd (WA Diesel Services ) Equipment Maintenance 343.75$

EFT65968 10/07/2018 Margaret River - Cowaramup Electrical Service Electrical Contractor 5,916.02$

EFT65969 10/07/2018 Margaret River Chamber Of Commerce & Industry Membership 330.00$

EFT65970 10/07/2018 Margaret River Community Resource Centre Rent 550.00$

EFT65971 10/07/2018 Margaret River Engineering And Supplies Engineering and Supplies 2,041.11$

EFT65972 10/07/2018 Margaret River Fencing Fencing Contractor 1,320.00$

EFT65973 10/07/2018 Margaret River Sign Company Signage 2,646.60$

EFT65974 10/07/2018 Margaret River Timber and Hardware Hardware Supplies 25.04$

EFT65975 10/07/2018 Micro Products Australia Consumables 67.00$

EFT65976 10/07/2018 Motorpass (Wex Australia Pty Ltd) Fuel 2,203.49$

EFT65977 10/07/2018 Naomi Godden Councillor Expense Claim 509.20$

EFT65978 10/07/2018 Norrish Fencing Fencing Contractor 7,810.00$

EFT65979 10/07/2018 OCE Corporate (Office Cleaning Experts T/A) Cleaning Contractor 37,875.59$

EFT65980 10/07/2018 Pauline Mcleod Councillor Expense Claim 213.67$


Record)

Salary Sacrifices

220.67$

EFT65982 10/07/2018 Perth Energy - CPks, CAC, Rec Usage and Service Charges 31,997.99$

EFT65983 10/07/2018 Perth Energy - Library Usage and Service Charges 1,980.52$

EFT65984 10/07/2018 Podmore Holdings Pty Ltd Parts and Supplies 393.25$

EFT65985 10/07/2018 Rachel Pemberton Workshop 268.00$

EFT65986 10/07/2018 River Blossoms Flower Gift 160.00$


EFT65989 10/07/2018 South West Zone Of The Wa Local Government Association Membership 600.00$

EFT65990 10/07/2018 St John Ambulance Australia Training 346.50$

EFT65991 10/07/2018 Stay Margaret River (Quality Inn Margaret River) Accommodation 164.00$

Page 4 of 12 5


EFT65992 10/07/2018 Strategen Enviromental Consultants Consultancy Services 3,141.60$


EFT65994 10/07/2018 Telstra Usage and Service Charges 1,300.14$

EFT65995 10/07/2018 Think Promotional Promotional Products 2,493.15$

EFT65996 10/07/2018 Valvoline (Australia) Pty Ltd Equipment Maintenance 1,667.82$

EFT65997 10/07/2018 Wallcliffe Bush Fire Brigade Reimbursement 832.03$

EFT65998 10/07/2018 Water Corporation Usage and Service Charges 110.55$

EFT65938 16/07/2018 Woolworths Limited Grocery Supplies 1,342.51$


EFT66002 17/07/2018 Alana Holben Gym Classes 400.00$

EFT66003 17/07/2018 Amity Signs And Industrial Products Signage 104.50$

EFT66004 17/07/2018 Andrew John Ryder Ranger Contract Services 440.00$


EFT66006 17/07/2018 Arrow Bronze Badges 356.78$

EFT66007 17/07/2018 Asphalt In A Bag Road Maintenance 2,371.88$

EFT66008 17/07/2018 Augusta Centennial Hall Management Committee Venue Hire 1,710.00$

EFT66009 17/07/2018 Augusta Karridale Junior Football Club Kidsport Voucher 45.00$

EFT66010 17/07/2018 Augusta Men's Shed Inc Building Maintenance 26.00$

EFT66011 17/07/2018 Australian Communications Authority (ACMA) License 114.00$

EFT66013 17/07/2018 Bendigo Telco Ltd Usage and Service Charges 3,657.00$

EFT66012 17/07/2018 BGC Construction Pty Ltd Building Contractor 321,957.81$

EFT66014 17/07/2018 Boc LTD Chemical Supplies 103.64$

EFT66015 17/07/2018 Busselton Bitumen Service & Civil Road Maintenance 2,475.00$

EFT66016 17/07/2018 Camms Management Solutions Software Licence 1,980.00$

EFT66017 17/07/2018 Chubb Australia Ltd Fire and Security Services 479.60$

EFT66018 17/07/2018 Cobie Field Umpire Fee 128.00$


EFT66020 17/07/2018 Cowaramup Agencies Ground Maintenance 41.58$

EFT66021 17/07/2018 David Gunn Membership 550.00$

EFT66022 17/07/2018 Department of Transport Vehicle Search Fees 40.20$

EFT66023 17/07/2018 Depiazzi & Sons Garden Supplies Horticultural Supplies 3,333.99$

EFT66024 17/07/2018 Diane Boyd (Riversong Choir) Music Performance 150.00$


EFT66026 17/07/2018 Earlyworks Subscriptions 218.52$

EFT66027 17/07/2018 Earth 2 Ocean Communications Minor Equipment 604.94$

EFT66028 17/07/2018 Envisionware Software Licence 4,133.67$

EFT66029 17/07/2018 Foxtel Management Pty Ltd Subscriptions 155.00$

EFT66030 17/07/2018 Glenarty Road Farms Venue Hire 277.20$

EFT66031 17/07/2018 Gozzi's Gas & Plumbing Service Plumbing Contractor 2,394.36$

EFT66032 17/07/2018 Haefeli-lysnar Equipment Maintenance 1,023.00$

EFT66034 17/07/2018 Ian Earl Councillor Expense Reimbursement 878.60$

EFT66033 17/07/2018 IBM Australia Limited Email Security Services 695.20$

EFT66035 17/07/2018 Jackie Dickson Reimbursement 583.32$

EFT66036 17/07/2018 Jan Quirk Umpire Fee 64.00$

EFT66037 17/07/2018 Joel Chapman Workshop 550.00$

EFT66038 17/07/2018 Juice Print (Arjee Pty Ltd) Printing 451.00$

EFT66039 17/07/2018 Julia Meldrum Councillor Expense Reimbursement 58.46$

EFT66040 17/07/2018 Karyn Acton Umpire Fee 16.00$

EFT66042 17/07/2018 Landgate Land Schedules 1,539.27$

EFT66043 17/07/2018 Landmark Ground Maintenance 117.47$

EFT66044 17/07/2018 Lgis Insurance Broking Insurance 99,908.39$

EFT66041 17/07/2018 LGIS Insurance Broking - LGISWA Insurance 368,478.31$

EFT66045 17/07/2018 Living Springs Water Supply 129.25$

EFT66046 17/07/2018 Lotex Filter Cleaning Service Equipment Parts 78.18$

EFT66047 17/07/2018 Lulu Maja Goodall Umpire Fee 16.00$

EFT66048 17/07/2018 Main Roads Western Australia Asphalt Sealing Contribution 66,000.00$

EFT66049 17/07/2018 Margaret River Busselton Tourism Association Membership 598.00$

EFT66050 17/07/2018 Margaret River Junior Football Club Kidsport Voucher 400.00$

EFT66051 17/07/2018 Margaret River Law Legal Services 1,169.70$


EFT66053 17/07/2018 Margaret River Timber and Hardware Hardware Supplies 342.63$

Page 5 of 12 6


EFT66054 17/07/2018 Margaret River Window Cleaning Window Cleaning 420.00$

EFT66055 17/07/2018 Marketforce Pty Ltd Advertising 5,746.18$

EFT66056 17/07/2018 Nillup General Store (Nillup Investments Pty Ltd) Refreshments 232.60$

EFT66057 17/07/2018 O'Neills Service Centre Vehicle Maintenance 137.80$

EFT66058 17/07/2018 Owen Groves Crossover Subsidy 285.00$



Record)

Salary Sacrifices

10,158.06$

EFT66061 17/07/2018 Red Dot Store Consumables 77.50$

EFT66062 17/07/2018 Repco Margaret River Parts and Supplies 310.60$

EFT66063 17/07/2018 River Blossoms Flower Gift 65.00$

EFT66064 17/07/2018 River Fresh IGA Grocery Supplies 98.34$



EFT66067 17/07/2018 Sharon Brown Reimbursement 150.00$

EFT66068 17/07/2018 South West Computable Computer Equipment 219.85$

EFT66069 17/07/2018 Southern Lock And Security Lock and Security Services 228.80$




EFT66073 17/07/2018 Technogym Australia Pty Ltd Gym Maintenance 121.98$

EFT66074 17/07/2018 The Tube Nursery Horticultural Supplies 720.00$

EFT66075 17/07/2018 Theraquatics (Solo 2 Pty Ltd) Consumables 117.85$

EFT66076 17/07/2018 Toll Ipec - (Courier Australia) Freight 35.04$

EFT66077 17/07/2018 Western Australia Police Service Recruitment 90.60$

EFT66078 17/07/2018 Western Sun Window Tinting Window Tinting 340.00$

EFT66000 20/07/2018 BP Australia Pty Ltd Fuel Supplies 5,412.69$


EFT66080 24/07/2018 A B C Filter Exchange Equipment Maintenance 38.50$

EFT66082 24/07/2018 Adam Davey Consulting Consultancy Services 3,261.50$

EFT66081 24/07/2018 AMPAC Debt Recovery (WA) Pty Ltd Legal Fees 2,417.25$

EFT66083 24/07/2018 Andrew John Ryder Ranger Contract Services 440.00$

EFT66084 24/07/2018 Annie Riordan Reimbursement 53.65$

EFT66085 24/07/2018 Atlas Linen Southwest Dry Cleaning 236.70$

EFT66086 24/07/2018 Augusta First National Real Estate Rent 133.46$

EFT66087 24/07/2018 Auspire - Australia Day Council WA Membership 577.50$

EFT66088 24/07/2018 Australia Post Postage 222.83$

EFT66089 24/07/2018 Australian Taxation Office - PAYG PAYG Tax 107,370.00$

EFT66091 24/07/2018 Banjo's Home Improvements Building Maintenance 75.00$

EFT66092 24/07/2018 Bartco Traffic Equipment Pty Ltd Subscription 726.00$

EFT66090 24/07/2018 BCE Surveying Pty Ltd Surveying Services 32,010.00$

EFT66093 24/07/2018 Bibliotheca Australia Pty Ltd. Library Stock 3,007.11$

EFT66094 24/07/2018 Bradley Shehan Bond Refund 5,000.00$

EFT66095 24/07/2018 Brooks Hire Service Pty Ltd Equipment Hire 5,491.07$


EFT66097 24/07/2018 Bryn Renae Clarke School Holiday Program 2,055.00$

EFT66098 24/07/2018 Bunnings Group Limited Hardware Supplies 1,007.16$

EFT66099 24/07/2018 Business and Safety Printing Printing 874.50$

EFT66101 24/07/2018 Calibre Professional Services Pty Ltd Consultancy Services 2,130.15$

EFT66102 24/07/2018 Child Support Agency Child Support Deductions 137.37$

EFT66103 24/07/2018 Chubb Australia Ltd Fire and Security Services 1,095.56$

EFT66104 24/07/2018 Cleanaway - Shire - 53789018 Waste Management 42,102.95$

EFT66105 24/07/2018 Coast Enterprises Pty Ltd T/A Challis Builders Building Contractor 5,552.80$


EFT66107 24/07/2018 Crossfit Margaret River (benjamin Bunney Health And Wellness

Pty Ltd)

Kids Program

110.00$

EFT66100 24/07/2018 CSP Group T/A Stihl Shop Osborne Park Parts and Supplies 251.00$

EFT66108 24/07/2018 Dale Putland Reimbursement 333.56$

EFT66109 24/07/2018 Darryl Mark Van Haeften Sponsorship 500.00$

EFT66110 24/07/2018 DirectComms Pty Ltd Subscriptions 301.17$


Page 6 of 12 7


EFT66112 24/07/2018 Emerge Environmental Services Pty Ltd Environmental Services 505.30$


EFT66114 24/07/2018 Gissa Subscription 4,185.50$

EFT66115 24/07/2018 Graeme William Davis Reimbursement 299.00$

EFT66116 24/07/2018 Hanson Construction Materials Pty Ltd Road Maintenance 1,431.54$

EFT66117 24/07/2018 Hart Sport Sports Equipment 54.00$

EFT66118 24/07/2018 It Vision Software Licence 114,502.54$

EFT66119 24/07/2018 Ixom Operations Pty Ltd (Orica ) Chemical Supplies 261.89$

EFT66120 24/07/2018 Jacinta McKinlay Reimbursement 311.10$

EFT66121 24/07/2018 Jd Electrical Service Sponsorship 200.00$

EFT66122 24/07/2018 Julia Meldrum Councillor Expense Reimbursement 539.18$

EFT66123 24/07/2018 Kim Hewton Planning Application Refund 73.50$

EFT66124 24/07/2018 Kirstie Friend Excess Rates Refund 2,324.00$

EFT66125 24/07/2018 Kleenheat Gas Usage and Service Charges 75.90$

EFT66126 24/07/2018 Landmark Ground Maintenance 251.90$

EFT66127 24/07/2018 Linda (Linney) Michelle Truong Thomson Reimbursement 105.95$

EFT66128 24/07/2018 Malatesta Road Paving And Hot Mix Road Maintenance 129,755.74$

EFT66129 24/07/2018 Margaret River Netball Association Kidsport Voucher 150.00$

EFT66130 24/07/2018 Margaret River Office Products Depot Stationery 129.92$

EFT66131 24/07/2018 Margaret River Sign Company Signage 536.80$

EFT66132 24/07/2018 Marketforce Pty Ltd Advertising 3,644.67$

EFT66133 24/07/2018 Megan Smith Reimbursement 27.50$

EFT66134 24/07/2018 Melanie Kay Johnson Crossover Subsidy 285.00$

EFT66135 24/07/2018 Metal Artwork Creations Staff Identification 14.30$


EFT66137 24/07/2018 Planet Footprint Consultancy Services 7,766.00$

EFT66138 24/07/2018 Prestige Panel Repairs And Spray Painting Vehicle Maintenance 910.67$

EFT66139 24/07/2018 Procare Locksmiths Locksmith 225.00$

EFT66140 24/07/2018 Quality Traffic Management Pty Ltd Traffic Management 8,470.00$


EFT66142 24/07/2018 Rok Kombucha (Margaret River Kombucha Company Pty Ltd) Kiosk Stock

79.79$



EFT66145 24/07/2018 South (Success 6964) C And R Conveyancing South Metro Excess Rates Refund 2,661.53$

EFT66146 24/07/2018 Southern Grampians Shire Council Refund of Surplus Funds 2,043.00$


EFT66148 24/07/2018 Sports Power Margaret River Sports Equipment 89.98$

EFT66149 24/07/2018 Strategen Enviromental Consultants Environmental Services 4,270.20$

EFT66150 24/07/2018 Suez Recycling & Recovery (Perth) Pty Ltd Waste Management 26,689.90$


EFT66152 24/07/2018 Telstra Usage and Service Charges 9,536.03$

EFT66153 24/07/2018 The Garden Basket (Remlong Family Trust) Kiosk Stock 119.00$

EFT66154 24/07/2018 Timothy Moore Bond Refund 224.00$

EFT66155 24/07/2018 Tracey Lee Charles Employee Payment 25.00$

EFT66156 24/07/2018 Transwa (Public Transport Authority) TransWA Return 347.09$

EFT66157 24/07/2018 Winc Australia Pty Ltd (former Staples) Stationery 273.56$

EFT66158 25/07/2018 AMP Bank Ltd Bank Fees 30.00$


EFT66160 31/07/2018 3E Consulting Engineers Pty Ltd Consulting Engineers 1,980.00$

EFT66162 31/07/2018 Alana Holben Gym Classes 400.00$

EFT66161 31/07/2018 AMPAC Debt Recovery (WA) Pty Ltd Legal Fees 225.50$


EFT66164 31/07/2018 Arnold's Boat Shop Safety Equipment 258.00$

Page 7 of 12 8


EFT66165 31/07/2018 Arts Margaret River Management Fee 269,808.72$

EFT66166 31/07/2018 Atlas Linen Southwest Dry Cleaning 340.55$

EFT66167 31/07/2018 Augusta Skip Bins Waste Management 600.00$

EFT66168 31/07/2018 Auto One Margaret River Parts and Supplies 640.00$

EFT66170 31/07/2018 Blue Tree Cabinets - Jeremy King Building Maintenance 300.00$

EFT66171 31/07/2018 Bollig Design Group Architectural Services 13,385.54$

EFT66172 31/07/2018 Brain Ambulance Pty Ltd Presentation 2,500.00$


EFT66169 31/07/2018 BSA | Maintain (Burke Air Pty Ltd) Air Con Maintenance 2,244.55$

EFT66174 31/07/2018 Bunbury Trucks Vehicle Maintenance 537.90$

EFT66175 31/07/2018 Bunnings Group Limited Hardware Supplies 2,479.48$

EFT66176 31/07/2018 Busselton Sheds Plus Refund 126.30$

EFT66177 31/07/2018 Calibre Professional Services Pty Ltd Consultancy Services 16,060.00$


EFT66179 31/07/2018 Council On The Ageing WA (COTA) Inc Membership 65.00$


EFT66181 31/07/2018 Daniel Scott Johnston Excess Rates Refund 15.02$


EFT66183 31/07/2018 Electrical Distributors Wa Electrical Parts 225.39$

EFT66184 31/07/2018 Enviroflow Plumbing & Gas Plumbing Contractor 1,267.84$

EFT66185 31/07/2018 Expedia Australia Pty Ltd Bank Fees 62.70$


EFT66187 31/07/2018 Forpark Australia Playground Equipment 29,700.00$

EFT66188 31/07/2018 Gozzi's Gas & Plumbing Service Plumbing Contractor 203.27$

EFT66189 31/07/2018 Heather Nanette Brown Child Care Services 532.50$

EFT66190 31/07/2018 Humaan Website Design 17,600.00$

EFT66191 31/07/2018 J J Archibald & Co Pty Ltd Bond Refund 59,800.00$

EFT66192 31/07/2018 Kav Temperley Workshop 2,800.00$

EFT66193 31/07/2018 Kennards Hire Equipment Hire 1,760.00$

EFT66194 31/07/2018 Landgate Land Schedules 101.20$

EFT66195 31/07/2018 Lightning Ridge Electrical Contracting Electrical Contractor 2,021.94$

EFT66196 31/07/2018 Lisa Garstone Reimbursement 37.19$

EFT66197 31/07/2018 Lucas Jon Englert Sponsorship 200.00$

EFT66198 31/07/2018 Margaret River & Districts Historical Society Reimbursement 357.00$

EFT66199 31/07/2018 Margaret River Community Resource Centre Rent 550.00$

EFT66200 31/07/2018 Margaret River Mowers & Chainsaws Equipment Parts 1,070.65$

EFT66201 31/07/2018 Margaret River Office Products Depot Stationery 217.62$


EFT66203 31/07/2018 Margaret River Steel Products Steel Modifications 1,261.98$

EFT66204 31/07/2018 Margaret River Structural Engineering Structural Engineering 220.00$

EFT66205 31/07/2018 Mary Hirschmann Employee Assistance Program 450.00$

EFT66206 31/07/2018 Matrix Tilt Tray & Towing Service Vehicle Recovery 264.00$

EFT66207 31/07/2018 Moloney Asset Management Systems Software Licence 440.00$

EFT66208 31/07/2018 Mysite Design Pty Ltd T/a Consultation Manager Software Licence 4,950.00$

EFT66209 31/07/2018 Norrish Fencing Fencing Contractor 660.00$

EFT66211 31/07/2018 OCE Corporate (Office Cleaning Experts T/A) Cleaning Contractor 561.00$

EFT66210 31/07/2018 O'Neills Service Centre Equipment Maintenance 120.00$

EFT66212 31/07/2018 Orana Cinemas Busselton Vacation Care Activities 1,095.00$

EFT66214 31/07/2018 PathWest Laboratory Medicine WA Recruitment 35.00$



Record)

Salary Sacrifices

10,522.23$

EFT66213 31/07/2018 PFD Food Service Pty Ltd Kiosk Stock 216.10$

EFT66217 31/07/2018 Pmc Roofing Pty Ltd Roofing Contractor 108,565.60$

EFT66218 31/07/2018 Porter Consulting Engineers Consulting Engineers 17,600.00$

EFT66219 31/07/2018 Quality Traffic Management Pty Ltd Traffic Management 529.38$


EFT66221 31/07/2018 Rok Kombucha (Margaret River Kombucha Company Pty Ltd) Kiosk Stock

159.59$

EFT66222 31/07/2018 Ross Shepheard Carpentry Service Carpentry Services 1,679.92$

EFT66223 31/07/2018 Safe And Sure Security Pty Ltd Security Services 203.50$

Page 8 of 12 9



EFT66225 31/07/2018 Shepherdson Group Pty Ltd Bus Charter 1,120.00$

EFT66226 31/07/2018 Shorewater Marine P/L Asset Maintenance 55,244.97$


EFT66228 31/07/2018 Strata Green (Greenway Enterprises) Horticultural Supplies 628.78$

EFT66229 31/07/2018 Synergy Usage and Service Charges 573.75$

EFT66230 31/07/2018 Telstra Usage and Service Charges 866.26$

EFT66231 31/07/2018 The Foodroom Refreshments 149.00$

EFT66232 31/07/2018 The Garden Basket (Remlong Family Trust) Kiosk Stock 33.95$

EFT66233 31/07/2018 Tiger Fitness WA Equipment Maintenance 825.00$

EFT66234 31/07/2018 Toll Ipec - (Courier Australia) Postage 101.65$

EFT66235 31/07/2018 Tyrepower Limited Vehicle Maintenance 1,661.54$

EFT66236 31/07/2018 Western Sun Window Tinting Window Tinting 440.00$

EFT66237 31/07/2018 Willcox And Associates Pty Ltd Architectural Services 1,402.50$

EFT66238 31/07/2018 Winc Australia Pty Ltd (former Staples) Stationery 535.38$

Total EFTs for July 18 $ 4,311,528.76

DD Date Name Description Amount

01/07/2018 QK Technologies Qikkids Subscriptions 44.23$

01/07/2018 Waterlogic Australia Pty Ltd Water Supply 128.88$

02/07/2018 Les Mills Australia Subscription 760.54$

02/07/2018 Macquarie Equipment Rentals Pty Limited Lease Payment 725.46$

02/07/2018 BOQ Equipment Finance Limited Lease Payment 4,218.50$

02/07/2018 Western Australian Treasury Corporation Loan Repayment 148,898.90$

03/07/2018 WA Super Superannuation contributions 55,013.26$

03/07/2018 Asgard Payroll deductions 930.13$

03/07/2018 AMP Superannuation Limited Superannuation contributions 115.32$

03/07/2018 Retail Employees Superannuation Trust Superannuation contributions 824.99$

03/07/2018 Retirement Wrap Payroll deductions 399.06$

03/07/2018 Austsafe Superannuation Fund Superannuation contributions 314.96$

03/07/2018 BT Super for Life (Superwrap) Payroll deductions 1,151.29$

03/07/2018 Onepath Masterfund Payroll deductions 1,080.32$

03/07/2018 Commonwealth Bank Group Super Payroll deductions 478.39$

03/07/2018 Wealth Personal Superannuation and Pension Fund Payroll deductions 626.93$

03/07/2018 UniSuper Payroll deductions 867.50$

03/07/2018 Kinetic Superannuation Payroll deductions 368.75$

03/07/2018 Australian Catholic Superannuation and Retirement Fund Superannuation contributions 265.59$

03/07/2018 Bendigo Superannuation Plan Superannuation contributions 92.16$

03/07/2018 AMP Retirement Trust Payroll deductions 283.00$

03/07/2018 Cbus Payroll deductions 424.95$

03/07/2018 Sunsuper Superannuation Fund Superannuation contributions 249.42$

03/07/2018 First State Super Superannuation contributions 265.59$

03/07/2018 AustralianSuper Payroll deductions 3,065.60$

03/07/2018 Colonial First State Investments Limited Superannuation contributions 598.13$

03/07/2018 HOSTPLUS Superannuation Fund Superannuation contributions 549.13$

05/07/2018 Westminster National Lease Payment 1,184.73$

05/07/2018 Payroll Payroll PPE 03.07.18 347,025.62$

10/07/2018 CSG Finance Lease Payment 792.00$

Page 9 of 12 10


10/07/2018 Fines Enforcement Registry Legal Fees 190.50$

15/07/2018 SG Fleet Lease Payment 12,973.36$

15/07/2018 De Lage Landen Lease Payment 1,621.75$

15/07/2018 SG Fleet Lease Payment 1,620.37$

15/07/2018 Easifleet Management Lease Payment 9,859.17$


17/07/2018 Capital Finance Lease Payment 3,533.62$

17/07/2018 WA Super Superannuation contributions 55,452.61$

17/07/2018 Asgard Payroll deductions 973.35$

17/07/2018 AMP Superannuation Limited Superannuation contributions 144.17$

17/07/2018 Retail Employees Superannuation Trust Superannuation contributions 1,082.42$

17/07/2018 Retirement Wrap Payroll deductions 409.05$

17/07/2018 Austsafe Superannuation Fund Superannuation contributions 322.83$

17/07/2018 BT Super for Life (Superwrap) Payroll deductions 1,206.43$

17/07/2018 Onepath Masterfund Payroll deductions 871.09$

17/07/2018 Commonwealth Bank Group Super Payroll deductions 490.34$

17/07/2018 Wealth Personal Superannuation and Pension Fund Payroll deductions 620.10$

17/07/2018 UniSuper Payroll deductions 760.77$

17/07/2018 Kinetic Superannuation Payroll deductions 283.48$

17/07/2018 Australian Catholic Superannuation and Retirement Fund Superannuation contributions 272.23$

17/07/2018 Bendigo Superannuation Plan Superannuation contributions 161.01$

17/07/2018 AMP Retirement Trust Payroll deductions 301.56$

17/07/2018 Cbus Payroll deductions 435.57$

17/07/2018 Sunsuper Superannuation Fund Superannuation contributions 255.65$

17/07/2018 First State Super Superannuation contributions 272.23$

17/07/2018 AustralianSuper Payroll deductions 3,199.09$

17/07/2018 Colonial First State Investments Limited Superannuation contributions 634.03$

17/07/2018 HOSTPLUS Superannuation Fund Superannuation contributions 562.86$


19/07/2018 Payroll Payroll PPE 17.07.18 349,176.39$

23/07/2018 Komatsu Corporate Finance Lease Payment 3,724.73$

23/07/2018 Western Australian Treasury Corporation Loan Govt Guarantee Fee 28,888.74$

25/07/2018 Komatsu Corporate Finance Lease Payment 3,663.00$

29/07/2018 West Country Office Machines (Print Sync) Copy Charges 30.25$

Total Direct Debits for July 18 $ 1,110,040.79

Total Payments for July 18 $ 5,447,673.43

2/07/2018 Transfer Tsf from Trust to Muni - June 2018

Reconciliation

$ 12,812.08

Total Transfers for July 18 $ 12,812.08

Transfers to and from Municipal Account (CMA - Cash Management Account)

Page 10 of 12 11


26/06/2018 $ 819.10 Mangrove Hotel

09/07/2018 $ 763.05 Flight Centre

10/07/2018 $ 385.00 Chamber of Arts and Culture

Total $ 1,967.15

27/06/2018 $ (39.10) PIP Magazine

16/07/2018 $ 276.50 iSubscribe

Total $ 237.40

20/06/2018 $ 36.30 LaMotte Pacific

21/06/2018 $ 2,590.92 StaySafe

28/06/2018 $ 643.88 Rydges Hotel

02/07/2018 $ 187.50 Rydges Hotel Canberra

11/07/2018 $ 3,630.90 Australia Post

16/07/2018 $ 288.00 Margaret River Home Timber and Hardware

Total $ 7,377.50

Corporate Credit Card - Cheque 42326

2 Kleenheat Gas Bottles for Zone Room

Magazine subscription renewals for the Libraries

CEOAccommodation for CEO to participate in panel session at

the Local Government Professionals Chief Officers Group

Conference in Queensland 20-22 June

Manager Library Services

Flights for attendance at Local Government Professionals

Chief Officers Group Conference in Queensland - July 2018 -

CEO

Renewal of Chamber of Arts and Culture Membership 2018-

2019

Refund for renewal of PIP Magazine - this library

subscription was auto-renewed by supplier in error

Director Sustainable Development

Accommodation for Director of Sustainable Development to

present at 11th National Policy Workers Conference

Canberra on 26th and 27th June 2018.

Peer Recognition and Safety Awards for July 2018 - 22 Gift

Cards Service Recognition for 2018

Safety App Subscription - 9 Users per month

2 Bottles Sample Waterwatch

Director of Sustainable Development Meals while attending

11th National Policy Workers Conference

Page 11 of 12 12


22/06/2018 $ 367.71 Sajari.com

26/06/2018 $ 88.00 Executive Assistant Network

02/07/2018 $ 790.00 First Choice Training

02/07/2018 $ 790.00 First Choice Training

02/07/2018 $ 68.21 Ninite

02/07/2018 $ 1,950.00 National Training PL

05/07/2018 $ 1,263.24 The Active Network Inc

05/07/2018 $ 405.10 SAMR Margaret River Shire

09/07/2018 $ 600.00 Bushtucker Woman

09/07/2018 $ 1,094.50 Executive Assistance Network

10/07/2018 $ 35.90 Metafit Training Ltd

18/07/2018 $ 319.00 Hougoumont Hotel Fremantle

Total $ 7,771.66

02/07/2018 $ 1,098.90 Adventedge Pty Ltd Syndey NS

Total $ 1,098.90

29/06/2018 $ (34.51) Water Hotel Ascot

02/07/2018 $ 237.60 Karridale Roadhouse

Total $ 203.09

22/06/2018 $ 10.85 Foreign Transaction Fees




Total $ 112.92

Total $ 18,768.62

Fees and Charges

CESM attending DFES Planning Officer Course 29 May to 1

June -Refund for beverages incorrectly charged to CESM

Credit Card instead of being charged to DFES.

Refreshments for BFB Members attending Brockman Hwy

Alexandra Bridge Fire (INC#390998) on 22 May 2018

HR Law Masterclass Conference 17/09/2018 - Manager

Works

Community Emergency Services

Purchase of MetaPWR subscription for the Margaret River

Recreation Centre

Accommodation for Director Corporate and Community

Services to attend Community Development Spotlight Series

Event

Director Infrastructure Services

Director Corporate & Community Services

12 month membership for Executive Assistant Corporate

and Community Services as approved in TNA

Registration of DAF Truck

Bus hire for YAC transport to Mudfest

Registration for Executive Assistant to attend EAN Congress

13-14 February 2019 (as per TNA)

Registration for Recreation Center Café Officer in BSB40515

Cert IV in Business Administration (as per TNA)

Installation tool licence for 250 machines

Registration for Human Resources Officer in BSB50615

Diploma of Human Resource Management (as per TNA)

Mudfest registrations for YAC and support staff

Search service for Shire's public website

Registration for Recreation Administration Officer in

BSB40515 Cert IV in Business Administration (as per TNA)

Page 12 of 12 13


11.4 Corporate and Community Services 11.4.2 CSRFF SMALL GRANT ROUND APPLICATIONS

SEPTEMBER 2018

Attachment 1 – CSRFF Application – Cowaramup BMX Track

14

CSRFF Small Grants Application Form For projects up to $200,000 to be acquitted by 15 June 2019

You MUST discuss your project with an officer from your nearest Department of Local Government, Sport and Cultural Industries office before completing and submitting your application. Failure to do so will render your project ineligible. All applications MUST be submitted to your local government. Contact your local government to determine

the cut-off date for the submission of applications.

DLGSC Contact: Troy Jones Date: 21/6/2018 Office: South West - Bunbury

Applicant’s Details:

Organisation Name: Cowaramup BMX Club

Postal Address: Po Box 434

Suburb: Cowaramup State: WA Postcode: 6284

Street Address: N/A

Suburb: State: Postcode:

Preferred Contact Person: All application correspondence will be directed to this person

Name: Nicole Lincoln Title: Ms

Position Held: Cowaramup BMX Club Committee Member

Business Phone: Facsimile:

Mobile Phone: 0466 693 246 Email: [email protected]

Organisation Business Details:

Does your organisation have an ABN? Yes ABN: 6022 5949 303

Is your organisation registered for GST? No * Note, in order to be eligible for funding you must attach a copy of the Incorporation Certificate. LGA’s exempt Is your organisation not-for-profit? Yes

Is your organisation incorporated? Yes Incorporation #: A1007706A

Bank details: Bank: BankWest BSB: 306 021 A/c: 4156952 Local Government Authority Details:

LGA: Augusta Margaret River Shire

Contact: Dylan Brown Title: Mr

Position Held: Recreation Operations Manager

Business Phone: 9780 5621 Facsimile: 9757 2966

Mobile Phone: 0408 572 176 Email: [email protected]

Office Use Only TRIM: ___________________

Grant No: _____________________

Project Coordinator._____________

15

PROJECT DETAILS Project Title (brief and specific):

Cowaramup BMX Track Upgrade and Redesign To encourage greater community participation and membership, to increase longevity of the existing facility for all users, to increase physical activity in the community and to up skill existing riders. This project will improve the current BMX track infrastructure, increase participation in the BMX sport and the benefits of the track upgrade will be shared not only by Cowaramup BMX members but also the wider community, school groups, tourists and visitors to region.

Project Description:

This project will redesign and upgrade the existing Cowaramup BMX Track located on Augusta Margaret River Shire land in public open space within an area zoned for recreational purposes. This project will occur within the existing BMX track footprint. No additional area is required to achieve this track upgrade. The project is a collaborative approach between the Cowaramup BMX Club, BMX WA, Augusta Margaret River Shire (AMRS) and local professional and skilled businesses. Dirtz Design have provided the project concept design and will provide management of works on ground. Dirtz Design are a BMX Australia approved BMX design company. This project is also supported by BMX WA and they will carry out the final track inspection, in partnership with AMRS. The project aims to:

Increase community participation and membership in this fast growing sport in Australia. Increase and encourage physical activity in the community. Increase longevity of existing BMX track facility for all users. Upskill existing riders.

Provide a pathway for all Australians to enjoy the health, lifestyle and social benefits of BMX at all levels locally. This will be achieved by:

Development of concept design (already completed by Dirtz Design; see attachment). On ground works to develop and construct new track design and upgrade. Envisaged that works will take 1

week to complete providing ideal weather conditions occur in October 2018. On ground works will be completed by paid professionals and supported by manual labour provided in-kind by Cowaramup BMX Club members and associated family members

Safety checks and track inspection to take place by relevant authorities prior to BMX Track reopening. BMX WA and AMRS to perform inspection.

Project completion and funding support will be widely communicated on site through signage, on social media and in the local papers within the AMRS, and through BMX Australia.

Furthermore, BMX is one of the only sports where total family participation can take place. Riders of all ages(from 2 to 50+) can compete in organised race meetings. The sport of BMX racing ranges from Club level right through to State, National and World Championship level for all ages. BMX is also an Elite Olympic Sport. Any rider has the chance to ride at National Championships and compete in World Championships. BMX is not only a sport for boys and Dads, girls and Mums can race and enjoy competition in their own age groups with other females. BMX is a family sport where great friendships can be made and the competition structure can give families the opportunity to visit many new places.

How did you establish a need for your project?

Cowaramup BMX track was established in the mid-seventies and been in operation for over 30 years. During this time it has under gone a track upgrade in 2012 and annual track maintenance in the form of volunteer busy bees involving the whole BMX community and utilisation of their appropriate skills to ensure the track is race ready at the commencement of racing season. Club committee members and riders have communicated on numerous occasions over the last 6 years at club meetings, the need for a track upgrade and redesign to both attract new members and to maintain existing riders as their skill levels increase. BXM is a well-loved weekly sport and family event, and it has been identified that once riders reach a particular level of riding they plateau in ability as the track no longer offers further skills extension. Riders then need to leave the club and travel to Bunbury to further their skills and training. The Cowaramup BMX Club believes that the proposed track upgrade and redesign will attract new memberships of all ages, levels and gender, and maintain local riders from both the Augusta Margaret River Shire (AMRS) and City of Busselton (COB) into the future. Currently, there is no track on offer to further skills or increase participation as we are proposing in the application in AMRS or COB. Furthermore, this project has already attracted skilled in-kind contributions that will ensure project success and longevity, and this project meets objectives outlines in the;

1.BMX Australia Strategic Plan 2015-2018

Participation 2.1 Enhance opportunities for Australians to participate in BMX.

2.2 Enhance participants’ experience.

2.3 Improve availability of quality BMX facilities.

16

2. Shire Augusta Margaret River Community Infrastructure Report 2012

Community priority - Short Term (1-5yrs) BMX Track Upgrade.

What alternatives were considered and why were they rejected (e.g cost, suitability, feasibility)?

N/A

Have the full lifecycle costs of the project been considered and can you afford the ongoing costs of managing, maintaining and replacing the facility? Will a specific asset replacement fund be created?

The Cowaramup BMX Club and Augusta Margaret River Shire are confident they can afford the management and maintenance of the upgrade. Volunteer busy bees are held annually by the Cowaramup BMX Club prior to season opening to ensure the track meets rider safety standards. We will continue to upkeep the track with support from the AMR Shire, as we have done in the past.

A specific assets fund can be created if required.

Project location: Cowaramup BMX Track, Hall Road, Cowaramup, WA, 6284

Land ownership:

Who owns the land on which your facility will be located?

Augusta Margaret River Shire. AMRS supports this project.

Lease Expiry (if applicable): N/A

Planning approvals If no, provide the date it will be applied for:

Where applicable, has planning permission been granted? (LGA) Yes March 2018

Aboriginal Heritage Act? Yes No N/A

Department of Biodiversity, Conservation and Attractions? (Environmental, Swan River) Yes No N/A

Native Vegetation Clearing Permit? Yes No N/A

Please list any other approvals that are required?

Track safety approval on project completion by Shire Officers and BMX WA

Yes October 2018

How will your project increase physical activity?

This project will ; Encourage all ages, gender and levels to increase their moderate exercise total for the week. Provide a safe and fun means to exercise relevant to age and ability levels in the local community.

Evidence suggests that local provision and accessibility to exercise results in greater participation of exercise.

Provide an accessible and affordable facility to excise all year.

Do you share your facility with other groups?

Yes

The BMX track is available free of charge to the whole community day and night, 7 days a week. It is located in public open space. During race season (October-March) the track is used by the Cowaramup BMX Race Club Friday night’s 5-9pm. During this time only a membership fee is required.

List the main sport and recreation activities (maximum of 3) which will benefit from your proposal. Please indicate the approximate % usage of the facility (or part of the facility relating to this proposal).

Sport/community organisation % use of the facility Hours per week

BMX Australia/WA Special events as required Special events as required

Cowaramup BMX Club 25% 4 hours

General Community 75% 84 hours

17

Activity/sport membership numbers over the past three years relevant to your project. For example, if a bowls project, golf members not relevant; social membership numbers not applicable. Note: if membership is not applicable, ie recreation facility or aquatic centre, enter the number of users of the facility.

2015/16 89 memberships 2016/17 110 memberships 2017/18 117

memberships State Sporting Associations are involved in the assessment of applications and may be able to provide valuable information when planning you project, particularly in relation to technical design issues. They should be consulted as part of the application process. A complete list of State Sporting Associations and their contact details are is available on the department’s website: http://www.dsr.wa.gov.au/contact-us/find-a-sport-or-recreation-association

What is the name of the State Sporting Association for your activity/sport?

BMX Australia

Have you discussed your project with your State Sporting Association? Yes BMX WA supports the project, approves Dirtz Design concept design as a recognised BMX design with track building capabilities, and will perform a track inspection once works are complete. Contact Name: Tanya Wehr Ph : 6336 9685 Date of contact: 12/02/2018

18

http://www.dsr.wa.gov.au/contact-us/find-a-sport-or-recreation-association

PROJECT DELIVERY Please indicate key milestones of your project. The key milestones need to be realistic and demonstrate that the project can be delivered in the timeframe. Task Date

Attainment of Council approvals July/August 2018

Preparation of tender/quotes for the major works contract July/August 2018

Issuing of tender for major works once funding is granted

Signing of major works contract once funding is granted

Site works commence October 2018

Construction of project starts October 2018

Project 50% complete November 2018

Project Completed November 2018

Project hand over and acquittal December 2018

Are there any operational constraints that would impact on the construction phase of your project? (such as your sporting season, major annual event or inclement weather) – provide details. Projects that are delayed due to undeclared known constraints are not eligible for a deferral. Weather constraints apply. On ground works to commence in October after winter rains pass as dry weather required. On ground works likely to take 1-2 weeks to complete.

GST Grant payments are payable to the applicant/grantee only. This may have taxation implications for grantees. If grantees wish specific advice relating to their grant, this can be obtained from the Australian Taxation Office (ATO). Please note depending upon the value of the project and/or grant, the ATO may require an organisation be registered for GST. If the applicant is registered for GST, the grant is grossed up with the GST amount. PRIVACY STATEMENT AND STATEMENT OF DISCLOSURE The Organisation acknowledges and agrees that this Application and information regarding it is subject to the Freedom of Information Act 1992 and that the Grantor may publicly disclose information in relation to this Application, including its terms and the details of the Organisation. Any information provided by you to DLGSC can be accessed by you during standard office hours and updated by writing to DLGSC or calling (08) 9492 9700. All information provided on this form and gathered throughout the assessment process will be stored on a database that will only be accessed by authorised departmental personnel and is subject to privacy restrictions. DLGSC may wish to provide certain information to the media for promotional purposes. The information will only include the applicant’s club name, sport, location, grant purpose and grant amount. APPLICANT’S CERTIFICATION I certify that the information supplied is to the best of my knowledge, true and correct.

Name: Nicole Lincoln

Position Held:

Cowaramup BMX Volunteer Member

Signature:

Nicole Lincoln

Date:

21/06/2018

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LODGEMENT OF YOUR APPLICATION Applications including all attachments are to be received electronically and officially submitted to

[email protected] by the cut off date. A hard copy can also be provided and should be clipped at the top left-hand corner, please do not bind.

It is recommended that you retain your completed application form, including attachments for your own records and future audit purposes.

All attachments and supporting documentation (see next section) should be clearly named and identified and submitted with the application form.

Applications must be submitted to your Local Government Authority by the Local Government’s advertised cut-off date to ensure inclusion at the relevant Council Meeting.

The following documentation must be included with your application. Applicants may wish to supply additional RELEVANT information. Grants up to $66,666:

Application form. Incorporation Certificate. Two written quotes. If your project involves the upgrade of an existing facility, include photograph/s of this facility.

Locality map, site map and building plans (in relevant constructions projects), including where the proposed facility is located in relation to other sport and recreation infrastructure.

Income and expenditure statements for the current and next financial years. (LGAs exempted).

Written confirmation of financial commitments from other sources including copies of council minutes. (If a club is contributing financially then evidence of their cash at hand must be provided).

For resurfacing projects, a written guarantee from the supplier of the product that clearly identifies the product’s life expectancy.

Itemised project cost for components and identified on the relevant quote for each (including cost escalation).

For floodlighting projects, a lighting plan must be supplied showing lux, configuration and sufficient power supply

Your application will be considered not eligible if:

You have not discussed your project with the Department of Local Government, Sport and Cultural Industries and your State Sporting Association.

You do not meet the eligibility criteria for the grant category to which you are applying.

You have not included with your application all the relevant required supporting documentation. There is no onus on Department staff to pursue missing documentation.

Applicants/projects that have received a CSRFF grant in the past and have not satisfactorily acquitted that grant. In some cases this may apply to localities where other significant projects have not been progressed or have not completed a previous project in accordance with the conditions of the grant provided. An assessment will be made in November and if no physical progress has occurred, new applications may not be recommended.

It is not on the correct application form.

The project for which application is made is specifically excluded from receiving CSRFF support.

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mailto:[email protected]

DEVELOPMENT BONUS APPLICANTS ONLY

If you applied for a CSRFF grant for more than one third of the cost of the project, please provide evidence of meeting at least one of the following criteria.

You MUST contact your local DLGSC office to determine eligibility before applying.

Category Details

Geographical location Regional/remote location Growth local government

Located within Augusta Margaret River Shire a regional and remote location. Located 290km from Perth. Margaret River has been identified as a Super Town.

Co-location Existing Project value adds to an existing location and recreational hub.

Sustainability initiative Other Project occurs within existing BMX track footprint

Increased participation

New participants Existing participants – higher level

This project will attract new participants and our membership is increasing yearly. This project will provide existing participants with an opportunity to compete at a higher skill level and gain high level skills currently unattainable.

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PROJECT BUDGET ESTIMATED EXPENDITURE Please itemise the components of your project in the table below, indicating their cost and which quote or part of quote was used to estimate this. Quantity Surveyor costs will be accepted however the responsibility lies with the applicant to ensure the validity of the information. A contingency allowance is considered an acceptable component. PLEASE ITEMISE BY COMPONENT (e.g changerooms, storage, kitchen) rather than materials (electrician, plumber, finishings).

Project Description (detailed breakdown of project to be supplied $ Cost ex GST $ Cost inc GST Quote Used

(list company name and quote no) Materials (dirt) excavation, machinery & on ground works to construct track design. Includes some machinery operation.

54,000 Cowra Contractors (quote 1) Minchin (quote 2)

Donated materials (Please provide cost breakdown) Volunteer labour (Please provide cost breakdown) On Site Project Management ,Machinery Hire (Bobcat) & Operation and labour

3,000 Dirtz Design & Construction + volunteer club labour (5 x 10 hr day @ $60/hr) – IN KIND

Sub Total 57,000

Cost escalation Please explain amount used

a) Total project expenditure 57,000

At least two written quotes are required for each component. If your project is a floodlighting installation or upgrades, please ensure that the power supply is sufficient and no upgrade will be required. If upgrade is required

and not budgeted for, the grant will immediately be withdrawn. A lighting plan must be supplied showing lux and configuration. Projects that do not meet Australian Standards are ineligible for funding.

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PROJECT FUNDING

Source of funding $Amount ex GST

$ Amount inc GST

Funding confirmed Y / N

Comments to support claim (please attach relevant support)

Local government 18,000 LGA cash and in-kind Y Pending shire approval

Applicant cash 18,000 Organisation’s cash Y

Volunteer labour 3,000 Cannot exceed applicant cash and LGA contribution – max $50,000 Y

Donated materials Cannot exceed applicant cash and LGA contribution

Other State Government funding

Federal Government funding

Other funding – to be listed Loans, sponsorship etc

CSRFF request (No Development Bonus) 18,000 up to 1/3 project cost Y

or CSRFF request (Development Bonus) Up to ½ project cost N

b) Total project funding 57,000 This should equal project expenditure as listed on the previous page

REQUIRED: If the funding approved is less than funding requested for this project, or the project is more expensive than indicated, where would the extra funds be sourced from? Is this funding confirmed? If the project scope would be reduced, which components would be revisited? Sourced through Cowaramup BMX Club fundraising and In-Kind contributions.

GST Grant payments are payable to the applicant/grantee only. This may have taxation implications for grantees. If grantees wish specific advice relating to their grant, this can be obtained from the Australian Taxation Office (ATO). Please note depending upon the value of the project and/or grant, the ATO may require an organisation be registered for GST. If the applicant is registered for GST, the grant is grossed up with the GST amount.

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PROJECT ASSESSMENT SHEET This page is for the use of the relevant Local Government Authority to be used for both community and LGA projects. Please attach copies of council minutes relevant to the project approval. Name of Local Government Authority: Augusta Margaret River Shire Name of Applicant:

Note: The applicant’s name cannot be changed once the application is lodged at DLGSC.

Section A The CSRFF principles have been considered and the following assessment is provided: (Please include below your assessment of how the applicant has addressed the following criteria) All applications

Satisfactory Unsatisfactory Not relevant Project justification Planned approach Community input Management planning Access and opportunity Design Financial viability Co-ordination Potential to increase Physical activity Sustainability

Section B

Priority ranking of no of applications received of applications received

Is this project consistent with the Local Plan Regional Plan

Have all planning and building approvals been given for this project? Yes No

If no, what approvals are still outstanding?

Project Rating (Please tick the most appropriate box to describe the project) A Well planned and needed by municipality B Well planned and needed by applicant C Needed by municipality, more planning required D Needed by applicant, more planning required E Idea has merit, more planning work needed F Not recommended

Please complete the questions attached. This assessment is an important part of the CSRFF process and your answers to these questions assist the committee make their recommendations, even if you are the applicant. Please provide a summary of any attachments in your assessment,

rather than referring to attachments or external documents such as Council Minutes.

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1. Please confirm your contribution to the project, whether it has been formally approved (including financial year for which it is approved) and any conditions on the funding. If no funding has been provided, why not?

2. A) If a community group application: Do you believe the project is financially viable, including the applicant’s ability to provide upfront contributions, ongoing payments and contributions to an asset replacement fund. Does council commit to underwriting any shortfalls as the ultimate asset owner?

B) If a council application: Is Council fully aware of the ongoing cost of operating and maintaining this facility and does your organisation have the capacity to service it into the future? How are the user groups contributing to the ongoing cost of operating the facility?

3. Please provide any additional comments regarding this applications merit against the assessment criteria to support your project rating and ranking.

Signed Position Date

Applications for CSRFF funding must be submitted to your Department of Local Government, Sport and Cultural Industries office by 4pm on 31 August 2018. Late applications cannot be accepted in any circumstances. DLGSC OFFICES

PERTH OFFICE 246 Vincent Street Leederville WA 6007 PO Box 329 Leederville WA 6903 Tel: (08) 9492 9700 Fax: (08) 9492 9711 PEEL Suite 94 16 Dolphin Drive PO Box 1445 Mandurah WA 6210 Tel: (08) 9550 3100 Fax: (08) 9550 3199 PILBARA Karratha Leisureplex Dampier Hwy, Karratha PO Box 941 Karratha WA 6714 Tel: (08) 9182 2100 Fax: (08) 9182 2199 SOUTH WEST 80A Blair Street PO Box 2662 Bunbury WA 6230 Tel: (08) 9792 6900 Fax: (08) 9792 6999

GREAT SOUTHERN 22 Collie Street Albany WA 6330 Tel: (08) 9892 0100 Fax: (08) 9892 0199 GASCOYNE 4 Francis Street PO Box 140 Carnarvon WA 6701 Tel: (08) 9941 0900 Fax: (08) 9941 0999 GOLDFIELDS 1/349 Hannan Street PO Box 1036 Kalgoorlie WA 6430 Tel: (08) 9022 5800 Fax: (08) 9022 5899 KIMBERLEY – Broome Unit 2, 23 Coghlan Street PO Box 1476 Broome WA 6725 Telephone (08) 9195 5750 Facsimile (08) 9166 4999 Mobile 0438 916 185

WHEATBELT - NORTHAM 298 Fitzgerald Street PO Box 55 Northam WA 6401 Tel: (08) 9690 2400 Fax: (08) 9690 2499 WHEATBELT – NARROGIN Government Offices Level 2, 11-13 Park Street Narrogin WA 6312 Telephone 0429 881 369 Facsimile (08) 9881 3363 MID-WEST Level 1, 268-270 Foreshore Drive PO Box 135 Geraldton WA 6531 Tel: (08) 9956 2100 Fax: (08) 9956 2199

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11.4 Corporate and Community Services 11.4.3 OPERATIONAL PLAN 2017-18 QUARTER 4 REPORT

Attachment 1 – Operational Plan 2017-18 Quarter 4 Report

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Operational Plan 2017 - 18 Quarter 4 Report

Print Date: 31-Jul-2018

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REPORT FILTERS

Date Select: From 01-Apr-2018 To 30-Jun-2018 Task Responsible Officer: Show All

Hierarchy: ORG Hierarchy Task Related Plan: Show All

Hierarchy Level: Organisational Show Filter Page: Yes

Hierarchy Node: Organisation Show Overview: Yes

Action Responsible Officer: Show All Show Additional Information: Yes

Stakeholder: Show All Show Financials: No

Related Plan: Show All Show Confidential Actions: No

Budget Type: Show All Show Linkages: No

Action Grouping Category: Show All Show Task(s): No

Action Grouping: Show All Show Progress Comments: Yes

Action Status: Not Started, In Progress, Completed, Deferred, Ongoing

Show Milestone Comments: No

Action Filter: All

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OVERVIEW

Action SUMMARY

BY PERFORMANCE

294

On Track

8

Off Track

23

Monitor

0

Not Applicable

Action Progress Against Targets

325 actions reported on

294 At least 60% of action target achieved

23 Between 40% and 60% of action target achieved

08 Less than 40% of action target achieved

00 actions with no target set

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ACTION PLANS

At least 60% of action target achieved

Between 40% and 60% of action target achieved

Less than 40% of action target achieved

No target set

* Dates have been revised from the Original dates

Corporate & Community Services

Corporate and Community Services

Community Fire and Emergency Services

Action Title: 1.4.1.5 Liaise with State Government on bushfire strategies and resourcing

Responsible Person Status Start Date End Date Complete % Target On Target %

Chris Lloyd - Community Emergency Services Manager Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: The Bushfire Risk Workshop occurred on February 13 2018. The BRM Program continues with a Bushfire Risk Planning Coordinator also still continuing work through 2017-18. MAF funding received - $183,000.

Last Updated: 18-Apr-2018

Action Title: 2.6.2.1 Participate in and complete the annual State Preparedness Report in conjunction with the Office of Emergency Management


Chris Lloyd - Community Emergency Services Manager In Progress 01-Jul-2017 30-Jun-2021 75.00% 100.00%

Action Progress Comments: The Bushfire Risk Workshop occurred on February 13 2018. Shire of AMR has now completed 5 Hazard Risk Workshops with 1 more hazard reminaing (Road Crash). This will then form a full report which will be developed by the Office Of Emergency Management. Expect to be completed by September 2018.


Action Title: 2.6.2.2 Guide and coordinate a tenure blind, multi-agency bushfire risk management program


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Action Progress Comments: The BRMP was endorsed by Council in June 2017. 7 burns completed on Shire reserves in Spring 2017. Autumn 2018 Burn Program had 4 planned burns completed at about 15ha total on Shire Reserves. Negotiations have been successful with Water Corporation, Parks and Wildlife, and other agencies and landowners to plan in prescribed burns and other bushfire mitigation treatment options. Assets and risk assessments are still to be input into the Bushfire Risk Management System (BRMS). MAF funding received from State Government was $183,000 as a result of work completed on the BRMP to date and these works are now completed. Round 2 of MAF funding has been submitted with an estimated $300,000 sought for Bushfire Risk Management Activities on State anf Council Land in the Shire.

Last Updated: 16-Jul-2018

Action Title: 2.6.2.3 Partner with Department of Fire and Emergency Services (DFES) and the Office of Bushfire Risk Management (OBRM) in Bushfire Risk Management in the Shire



Action Progress Comments: The BRM Planning program was again successful in FY 17-18. MAF funding and several Shire planned burns and mechanical works were completed as aresult of a coordinated approach. Planed burns were again difficult however, due to many variables including weather, volunteer availability, clash with wine grape vintage and resourcing. Work for FY 18-19 will now commence once again on the BRMP. Round 2 of Mitigation Activity Funding has been applied for by CESM and BRPC.


Action Title: 2.6.2.4 Provide community emergency services and programs in line with the Department of Fire and Emergency Services and Shire Business Plan



Action Progress Comments: The Westbay Fire in Augusta on 29 January 2018 displayed the professionalism of local government Bush Fire Brigades. This was a level 2 fire which was supported by DFES, DBCA, WAPOL, SJA, Main Roads WA, Western Power and many others. This was a great multi-agency effort. The Local Government Internal Ready Response team initiated evacuation centres and commenced the recovery process in a timely and professional manner. A recovery morning tea was held by the Shire following the fire. DFES and the Shire through the CESM have been conducting targeted community education campaigns in Molloy Island and Augusta with many residents attending. An alarming number of fires were responded to once the Restricted Burning Period closed toward the end of April 2018. Brigades and CESM responded to a combined total of over 60 escaped burn off fires in the Shire. A task force of 6 BFB appliances and crews was sent to Albany to assist with fires in May also.


Action Title: 2.6.2.5 Review and update Shire Emergency Contacts and Resource list


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Action Progress Comments: Contacts continually reviewed throughout the year.


Action Title: 2.6.2.6 Review and update Volunteer Bush Fire Brigade Procedures Manual



Action Progress Comments: Review planned and a working group to be formed to conduct the review of the procedure in Q4. An initial review of the procedure and policy have been completed by the CESM. Needs to go to BFAC for review by stakeholders.


Action Title: 2.6.2.7 Review Volunteer Bush Fire Brigade Policy



Action Progress Comments: Policy reviewed by CESM and ready for ELT or council endorsement.


Action Title: 2.6.2.8 Undertake annual Local Emergency Management Committee (LEMC) exercise to test the Shire’s Local Emergency Management Arrangements including the Internal Ready Group



Action Progress Comments: Pre-season Internal Ready Response team meeting held prior to bushfire season December 2017. Westbay Bush Fire 29 January 2018 put the Local Emergency Management Arrangements to test. The Bushfire Risk Workshop was held on February 13 2018 which involved all agencies in a desktop bushfire scenario developed by DFES. This risk assessed the recovery activities of each of the agencies. A full report to be developed and distributed by the Office of Emergency Management (OEM). Planning commenced for annual exercise in 18-19.


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Action Title: 2.6.2.14 Participate and complete the State Risk Project (Local) in conjunction with the Office of Emergency Management



Action Progress Comments: Completed except one hazard to be lead by WAPOL. Five Hazard Risk workshops completed with Office of Emergency Management for the State Risk Project. The Shire of AMR Bushfire Risk Workshop was also completed on 13 February 2018. The top 5 hazards for the Shire of AMR have been completed however, one hazard still remains to be risk workshopped - Road Crash which is awaiting WAPOL coordination (TBA 2018)


Corporate and Community Services

Action Title: 2.1.1.1 Facilitate compliance of the licence agreement for the Cultural Centre


Annie Riordan - Director Corporate & Community Services Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: Schedule 7 - Reporting Schedule items received as per the licence agreement


Action Title: 5.1.5.1 Hold regular meetings with Arts Margaret River



Action Progress Comments: Regular communication in regards to licence requirements and redevelopment of the Cultural Centre


Action Title: 5.1.5.2 Hold regular meetings with the Sport and Recreation Advisory Committee



Action Progress Comments: 33

SRAC meetings held bi-monthly with meetings held in August, October, December 2017 and February, April and June 2018


Action Title: 5.2.1.2 Review Community Infrastructure Plan


Jason Cleary - Coordinator Community Planning and Development Completed 01-Jul-2017 30-Jun-2018 100.00% 100.00%

Action Progress Comments: Meeting held with consultants to develop feedback into final draft plan. This project will be rolled over into 2019.


Action Title: 5.2.1.3 Review Corporate and Community Services business unit plans for directorate in line with strategic direction



Action Progress Comments: Business planning completed in line with Workforce Plan, Corporate Plan and Long Term Financial Plan reviews.


Action Title: 5.2.2.6 Implement Risk Management Framework



Action Progress Comments: Regular reporting to Executive Leadership Team and reporting to Audit and Risk Management Committee Discussions held with LGIS in regards to an EOI for a Regional Risk Coordinator


Action Title: 5.2.2.7 Monitor Risk Register actions and report regularly to ELT and the Audit and Risk Management Committee



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Action Progress Comments: Regular reporting of Risk Dashboard Report to ELT and reporting to Audit and Risk Management Committee


Action Title: 5.5.1.1 Review customer service standards for Corporate and Community Services directorate every three years


Annie Riordan - Director Corporate & Community Services In Progress 01-Jul-2017 30-Jun-2018 90.00% 100.00%

Action Progress Comments: Aligned with the review of the Delivering Excellent Customer Service Guide

Last Updated: 07-Feb-2018

Action Title: 5.6.2.1 Review and update procedures for Corporate and Community Services directorate



Action Progress Comments: Procedures updated regularly


Corporate Services

Customer and Information Services

Action Title: 5.2.1.4 Undertake desktop review of ICT Strategic Framework


David Mittnacht - Coordinator Information Management Not Started 01-Jul-2017 30-Jun-2018 0.00% 100.00%

Action Progress Comments: Deferred to 2019 - 20 due to workload and higher priorities.


Action Title: 5.3.2.2 Maintain communications system


35

David Mittnacht - Coordinator Information Management Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: Telephone system is fully maintained.


Action Title: 5.3.2.3 Provide Help Desk support to users



Action Progress Comments: The ICT Team continues to provide excellent Help Desk support to users. 113 ICT service requested were completed over quarter four of 2017-18.


Action Title: 5.3.2.5 Review of Information and Communication Technology Strategic Plan



Action Progress Comments: This is incorporated into the ICT Strategic Framework which has been deferred to occur in 2019 - 20 due to workload and higher priorities.


Action Title: 5.3.2.6 Undertake hardware maintenance program



Action Progress Comments: Major hardware maintenance for this FY has been research into production server replacements. Refer to 5.3.2.7 of the Corporate Plan.


Action Title: 5.3.2.8 Upgrade and extend software licensing to meet the needs of the organisation


36


Action Progress Comments: The ICT Team continues to maintain and update software licensing as required.

Last Updated: 24-Jan-2018

Action Title: 5.3.2.9 Implement the organisational document control system


David Mittnacht - Coordinator Information Management In Progress 01-Jul-2017 30-Jun-2018 50.00% 100.00%

Action Progress Comments: An incremental approach will be developed with multiple reviews and updates until consensus has been reached to submit the proposed document control system to SLT/ELT.


Action Title: 5.5.1.2 Provide Department of Transport licensing services


Vicki Scott - Coordinator Revenue & Customer Service Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: Transactions for DoT licensing services year to date are: Commission total $104,880 Transactions - Augusta Office 1977 and Margaret River 8041 Errors in procesing requiring follow up - 50 with 100% follow up resolved.


Action Title: 5.5.1.3 Provide one-stop shop customer service centre



Action Progress Comments: The waste audit was completed in November 2017. Dog registrations due 31 October 2017 have been managed well. The 4th rates instalment was due 23 March 2018. The Commercial Waste Audit has been completed in February 2018.

Last Updated: 06-Apr-2018 37

Action Title: 5.5.1.5 Review Department of Transport licencing agreement



Action Progress Comments: DoT Licensing Agreements were executed by the Shire of Augusta Margaret River and DoT in December 2017. Renewal Term is 5 years.


Action Title: 5.5.1.6 Review the Customer Service Strategy Delivery excellent customer service


Vicki Scott - Coordinator Revenue & Customer Service Completed 01-Jun-2017 30-Jun-2018 100.00% 100.00%

Action Progress Comments: Delivering Excellent Customer Service Guide consultation process commenced in October 2017. Consultation with Coordinators, Managers is completed. The guide and Charter is pending endorsement by ELT.


Action Title: 5.6.2.2 Measure and report on administration of Customer and Information Services



Action Progress Comments: Phone calls managed by Customer Service year to date are 5352 Revenue taken for Shire and DoT transactions is $8 million for Margaret River CAC and $1.3 million for August Office Margaret River transactions 6769 and Augusta Office 54 The number of Customer Requests logged for the organisation is 2565


Finance

Action Title: 4.4.3.1 Improve procurement and purchasing practices to ensure uniformity and consistency


38

Andrew Ross - Manager Corporate Services Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: Templates, processes and procedures are being continually reviewed and updated. Staff assisted with the conduct of procurement workshops during the quarter and by reviewing and amending procurement request documents prior to their distribution. A Procurement site on the Intranet has been updated and a "Doing Buisness with the Shire" section has been included on the Shire's internet page.


Action Title: 4.4.3.3 Review Purchasing Policy and procedures to determine equity and effectiveness


Andrew Ross - Manager Corporate Services In Progress 01-Jul-2017 30-Jun-2020 10.00% 25.00%

Action Progress Comments: Review of policy commenced. Target is to complete this review in the 2018 calendar year.


Action Title: 5.2.2.8 Undertake full review with ongoing desktop review of the Long Term Financial Plan



Action Progress Comments: The Business Unit strategic reviews and staff survey have been completed with the findings being used to inform the Workforce Plan Major Review that is currently being prepared. CEO and Manager Finance have advised Council in a briefing session what new positions have been required and allocations have been made in the draft budget to action. Long Term Financial Plan (LTFP) updated for 2018-19 to 2027-28 and approved by Council at the Ordinary meeting of 11/4/18.


Action Title: 5.2.5.1 Administer the Shire's investment portfolio



Action Progress Comments: Investments rolled over or redeemed at maturity as required to meet cash flow needs.


39

Action Title: 5.2.5.2 Administer the Shire's loan portfolio



Action Progress Comments: Loan principal and interest repayments processed in accordance with loan schedules.


Action Title: 5.2.5.5 Continue to monitor and analyse monthly, year to date and annual financial performance



Action Progress Comments: Monthly financial reports prepared, reviewed and analysed at the end of each month. July report provided to Council on 23 August, 2017, August report provided to Council on 27 September 2017, September report provided to Council on 8/11/17, October report to Council on 22/11/17, November report to January meeting as only one meeting held in December, December report to meeting on 14/2/18. January report to meeting on 28/2/18, February report to meeting on 28/3/18. March report provided to meeting on 9/5/18 as no second Council meeting in April. April report to meeting on 13/6/18, May report to meeting on 25/7/18 and June report is to be provided to meeting on 8/8/18.


Action Title: 5.2.5.6 Ensure revenue opportunities are maximised by identifying grant opportunities, additional revenue sources and cost recovery



Action Progress Comments: This is an ongoing process associated with preparing budgets and monitoring and improving financial performance.


Action Title: 5.2.5.7 Manage the Shire's financial reserves



Action Progress Comments: Interest transferred to reserves each month as well as any additional funds required to be transferred.

40


Action Title: 5.2.5.8 Preparation of annual budget



Action Progress Comments: Annual Budget for 2017-18 prepared and adopted by Council at their meeting on 26 July 2017.

Last Updated: 24-Oct-2017

Action Title: 5.2.5.9 Preparation of annual financial report



Action Progress Comments: Annual Financial Report (AFR) prepared and provided to the Auditors on 21 August 2017. The audit was conducted from 23 to 25 August 2017. Following audit adjustments to the AFR, an unqualified Audit Opinion was received on 27 September 2017. Copy of AFR including the Auditor's Report was forwarded to the Department of Local Government, Sport and Cultural Industries on 3 October 2017.


Action Title: 5.2.5.10 Preparation of monthly management reports



Action Progress Comments: Monthly financial reports prepared, reviewed and analysed at the end of each month. July report provided to Council on 23 August, 2017, August report provided to Council on 27 September 2017, September report provided to Council on 8/11/17, October report to Council on 22/11/17, November report to January meeting as only one meeting held in December, December report to meeting on 14/2/18. January report to meeting on 28/2/18, February report to meeting on 28/3/18. March report provided to meeting on 9/5/18 as no second Council meeting in April. April report to meeting on 13/6/18, May report to meeting on 25/7/18 and June report is to be provided to meeting on 8/8/18.


Action Title: 5.2.5.11 Promote a whole of life assessment approach for projects


41


Action Progress Comments: Associated with project assessment and project management activities. Whole of life assessments have been promoted for projects in the past and this promotion continues to occur.


Action Title: 5.2.5.12 Use appropriate processes to assess the short and long term financial viability of capital and other projects



Action Progress Comments: Financial assessments of the viability of capital and other projects are completed when required or requested. Discounted cash flow and net present value analysis prepared.


Action Title: 5.7.1.1 Arrange review of financial systems to comply with Financial Management Regulation 5(2)(c)



Action Progress Comments: AMD Chartered Accountants were engaged to undertake reviews in accordance with legislative requirements. This review was conducted from 29/1/18 to 2/2/18 with further field work completed on 26/3/18. The draft report was received on 29/3/18, comments on the draft report were provided on 4/4/18 and the final report was received on 6/4/18. Report was provided to the Audit and Risk Management Committee meeting on 27/6/18 and accepted.


Action Title: 5.7.1.3 Conduct external audit and interim audit annually and remediate any problems within timeframes



Action Progress Comments: External audit field visit occured from 23 to 25 August 2017. Audit adjustments actioned as required. Interim audit conducted from 4 to 6/4/18. Results of interim audit were provided to the Audit and Risk Management Committee meeting on 27/6/18.


Records Management 42

Action Title: 5.3.1.1 Provide recordkeeping services to the organisation



Action Progress Comments: The Records Team continues to provide excellent service to the organisation. 9977 incoming records were logged by all staff over quarter four of 2017-18.


Action Title: 5.3.1.3 Undertake annual records disposal program



Action Progress Comments: Primary records disposal (destruction) generally scheduled for quarter two each financial year. Will defer to the end of 2018 calendar year due to changes in State Records rules. Our procedures will require updating to accommodate these changes.


Revenue

Action Title: 5.2.5.3 Bill property rates



Action Progress Comments: Property rates billed in July 2017 and mailed in early August 2017 with an issue date of 7 August 2017.


Action Title: 5.2.5.4 Bill sundry debtors



Action Progress Comments: Sundry debtors billed at least fortnightly based on debtors invoice requests lodged by staff.

Last Updated: 05-Jul-2018 43

Human and Community Services

Caravan Parks

Action Title: 4.2.3.1 Complete construction and commissioning of three Chalets and a service storage facility at Turner Caravan Park. Subject to the success of the initial Chalets and the progression of an overall site design and funding strategy, construct a further three Chalets utilising Caravan Park Reserve funds


Nigel Anderson - Manager Human & Community Services Completed 01-Jul-2017 30-Jun-2018 100.00% 100.00%

Action Progress Comments: Practical handover of Chalets, Dekker and Storage Facility completed. All landscaping and furnishing works have been finalised and professional photos including drone shots have been taken. Chalets commissioned and are currently being well received by users.

Last Updated: 07-Feb-2018

Action Title: 4.2.3.2 Implement Dekker ablution block renovation and hot water system upgrade over 2017-18 for Caravan Parks


Hettie Enderes - Caravan Parks Manager - Office Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: Renovation of block completed. Hot water systems in place. Site works completed.


Action Title: 5.1.5.5 Develop management plans for Caravan Parks and Camping Grounds


Hettie Enderes - Caravan Parks Manager - Office In Progress 01-Jul-2017 30-Jun-2018 80.00% 100.00%

Action Progress Comments: Management Plans in progress for Chalet operations and marketing including integrating booking system with on-line external parties, professional photo shoot completed and upgrading website.


Action Title: 5.1.5.6 Develop masterplans for Turner and Flinders Bay Caravan Parks and Alexandra Bridge Camp Ground


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Nigel Anderson - Manager Human & Community Services In Progress 01-Jul-2017 30-Jun-2021 60.00% 100.00%

Action Progress Comments: The 1st master concept plan draft has been completed and reviewed by the Internal Design Group with feedback being incorporated into the next iteration. Alexandra Bridge Plan completed and implemented.


Community Planning and Development

Action Title: 1.5.1.2 Liaise with the community on disability access and inclusion requirements


Katie Taylor - Community Development Officer Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: The CDO is in regular communication with the community on access requirements such as access to the beach, including paths and use of the beach wheelchair, accessible playground equipment and gates, ACROD parking, toilet and shower facilities, accessible accomodation promotion, changing places facilities, ramps and pathways. Quarterly Community Access and Inclusion Reference Group (CAIRG) meeting was held over to the next quarter (19 July 2018) due to reponse to Osmington tragedy.


Action Title: 2.1.1.2 Manage the Community Development Fund


Susan Elton - Community Development Officer Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: Sixteen local community, volunteer and service-based organisations applied for $10,000 worth of funding from the 2017-18 Community Development Grant. Successful recipients included; Margaret River Camera Club, Augusta Community Development Association, Australian Breastfeeding Association, Margaret River Community Garden, Margaret River Uniting Church, Artzability Inc., Wallcliffe Bushfire Brigade, Bapistcare - Mirrambeena Margaret River, Augusta Community Resource Centre Inc. and the Augusta Playgroup. All applicants have been notified, with monies being deposited to successful applicants in the near future.


Action Title: 2.1.1.3 Develop a Welcome to Country and Acknowledge of Country Policy


Jess Black - Community Development Officer Completed 01-Jul-2017 30-Jun-2018 100.00% 100.00%

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Action Progress Comments: Policy adopted by Council in January 2018. Operating procedures in progress.


Action Title: 2.1.1.6 Implement actions from the Creative Blueprint



Action Progress Comments: Meeting held with the Art and Culture Advisory Group on 6 June 2018. Topics for discussion included Main Street Redevelopment Public Art Program, Main Roads Margaret River Entry Statement, Margaret River HEART Public Art Program and Developer Contribution scheme, Public Art Policy and Plan review, Art Reserve, Spare Plinth Program, Public Art Trail. MRYP hosted a successful launch event to over 2000 people. Martin Luther King Jr public speaking tour engaged 2 schools, 1 open community event and the MRYP opening. Youth art project planning underway as part of the Zone Room Redevelopment. Welcome to Country video proposal presented to the South West Land and Sea Council for feedback.


Action Title: 2.1.1.7 Support community facilities and commemorative occasions (halls, museums, other)



Action Progress Comments: Lotterywest Grant confirmed following meetings with Cowaramup Halls Association for upgrade works of the hall and wider precinct area. Meeting held with Augusta Museum and Historical society in regard to lease arrangements.


Action Title: 2.1.2.2 Provide professional advice and support to community groups



Action Progress Comments: In kind support has been given to local community groups throughout the last quarter as requested, including Rosa Brook Playgroup, Augusta Historical Society, LAMP, Artzability, Intercultural Action Group and the wider Community and Health Sub committee. Communication of upcoming events and grant funding has been shared throughout the quarter via the Community Network Group, Community and Health sub-committee, CAIRG and targeted communications through the Consultation Manager software.

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Support provided to Planning team in running community consultation workshops for the Review of the Local Planning Scheme.


Action Title: 2.2.1.1 Conduct a Bursary Alumni 15 year event


Ladriel Hackett - Community Development Trainee In Progress 01-Jun-2017 30-Jun-2018 25.00% 25.00%

Action Progress Comments: This work has been planned to occur after the launch of the Margaret River Youth Precinct to allow the group to experience the new space.


Action Title: 2.2.1.2 Develop community capacity to fundraise and activate the Margaret River Youth Precinct Skate Park



Action Progress Comments: The Shire successfully launched the MRYP at the start of June 2018 and community groups were involved in that event. The Shire continues to work with community groups and service providers on the development of plans for the Zone Room and Scout Hall upgrades.


Action Title: 2.2.1.3 Develop a Bursary Induction Process


Ladriel Hackett - Community Development Trainee In Progress 01-Jul-2017 30-Jun-2018 90.00% 100.00%

Action Progress Comments: Operating manual in progress. This includes main aspects of the Community Development Trainee's role, including Zone Room management and bookings and coordinating the Youth Advisory Council. Manual for 2017/18 completed and handed over to new trainee. To be updated by bursary before hand over to new trainee.


Action Title: 2.2.1.4 Activate Margaret River Zone Room commerical kitchen



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Action Progress Comments: Commercial provider has been selected via RFQ process and Planning Approval for works accepted during this period. Draft lease arrangements currently being drafted with planning to be operational in the first half of 18/19 FY.


Action Title: 2.2.1.5 Implement actions from the Shire's Age Friendly Community Plan



Action Progress Comments: Some of the actions from the Age Friendly Community Plan have been captured and implemented through the Access and Inclusion Plan. Most of the work in this area is conducted in Q2.


Action Title: 2.2.1.6 Implement actions from the Strengthening Youth Plan


Ladriel Hackett - Community Development Trainee Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: Quarter four progress has included: - Planning and implementing the Margaret River Youth Precinct Launch Festival - Planning of annual YACtivate State Conference - July school holidays program prepared and implemented, including poster supporting local events as well as YAC run South West MudFest and Kav Songwriters workshops - Continual distribution of annual activities and event calendar for YAC -Youth Stakeholder Steering Committee, representation includes the Margaret River High School, Rotary, Enable SW, Dept Education, LAMP, community member and Shire representative held in May -Youth Advisory Council met weekly, with an average of 12 attendees -The Zone Room was opened to youth every Wednesday 3.30 - 5pm -Bursary attended MRSHS Board meetings bimonthly.


Action Title: 2.2.1.7 Implement the YAC Leeuwin Scholarship Program


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Action Progress Comments: The project has been scoped and it has been decided it is not a priority at this time and will be defered to occur at a later date.


Action Title: 2.2.1.8 Manage the Community and Recreation Bus


Stacey Hutt - Community and Corporate Planner Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: The bus continues to be used on a daily basis for childcare and community services, specifically school trips, Mon- Fri (morning and afternoon) occur as part of the childcare services program. Bus booking and management moved to Out of School Care Services in January 2018.


Action Title: 2.2.1.9 Manage the Zone Room



Action Progress Comments: The Zone Room was used by 3 regular users plus the Youth Advisory Council on a weekly basis. The room is currently undergoing internal upgrades including the addition of storage units, a projector and furniture upgrades to increase the functionality of the room for multiple users, alongside the upgrade of the Margaret River Youth Precinct.


Action Title: 2.2.1.11 Review the Strengthening Youth Plan and policy


Callum Noone - Community Development Trainee Completed 01-Jul-2017 30-Jun-2018 100.00% 100.00%

Action Progress Comments: The major review of the Strengthening Youth Plan and Policy was adopted by Council at OCM 22 November 2017.


Action Title: 2.2.2.1 Conduct feasibility study on Augusta Museum and Historical Society to consider future use of facilities

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Action Progress Comments: Draft lease discussed and building works required to be implemented. New signage and financial arrangements currently being discussed.


Action Title: 2.2.2.3 Implement actions from the Disability Access and Inclusion Plan



Action Progress Comments: The new Access and Inclusion Plan was endorsed in March 2018 with actions ongoing across the Shire during this quarter. This includes: discussions and research around Changing Places Facilities, liaising with the Recreation Centre on access upgrades, supporting the development of a community led CALD advisory group, supporting Artzability in a theatrical performance, completing an award nomination for the Most Accessible Community in WA - Regional Town category and completing and submitting the DAIP Progress Report for the Minister Disability Services.


Action Title: 2.2.2.4 Review the Disability Access and Inclusion Plan and policy



Action Progress Comments: Review undertaken. The Access and Inclusion Policy and Plan 2018 - 22 was endorsed by Council on 14 February and the Department of Communities, Disability Services in March 2018.


Action Title: 2.3.1.1 Organise Thank a Volunteer Celebrations


Susan Elton - Community Development Officer Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: The 2017 Thank a Volunteer Day Celebration held on Tuesday 05 December 2017 at the Shire Civic Administration Centre in Margaret River, through grant with the Department of Local Government, Communities. There were approx 80 - 100 people in attendance. Winners of the Volunteer of the Year Awards were Sally Izod, Stuart Carrick and youth award winner Alex

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Kingston. Lyn Serventy was also recognised for 30years of volunteering.


Action Title: 2.3.2.1 Facilitate the Community Connect program



Action Progress Comments: The community grants program was launched at the end of June 2018. During National Volunteer Week the Shire encouraged linkages between local volunteers and community groups. The Thank a Volunteer Day grant application was successfully submitted and we await a response. The Shire hosted a community talk by Martin Luther King III.


Action Title: 2.3.2.3 Develop and implement actions from the Capacity Building Plan



Action Progress Comments: YAC supported through songwriting workshops, Mud Fest attendance, Councillor for a Day, Open Studios visit and MRYP launch. Martin Luther King III Jnr open community talk on resilience and community capacity building.


Action Title: 2.6.1.12 Implement actions from the Safer Communities Plan



Action Progress Comments: Follow up on Crime Prevention Grant to develop a youth Aboriginal engagement project at the Zone Room not successful, investigating other opportunities. Support for one homeless person provided by Community Development Team and one person by Shire Rangers. Liquor forum meeting held on 8 June 2018. Emergency Recovery procedure enacted following the Osmington Tragedy to ensure community recovery is undertaken.


Action Title: 2.6.1.13 Scope feasibility for a Shire CCTV strategy

Responsible Person Status Start Date End Date Complete % Target On Target % 51

Jason Cleary - Coordinator Community Planning and Development In Progress 01-Jul-2017 30-Jun-2018 75.00% 100.00%

Action Progress Comments: CCTV Grant application submitted 24 November. Awaiting outcome of grant submission.


Action Title: 2.6.2.12 Coordinate the Shire's Internal Emergency Recovery Response Unit



Action Progress Comments: Whilst the Shires formal Internal Emergency Recovery Response Unit was not required during this quarter, the Community Planning and Development and Media teams enacted a recovery response to the Osmington tragedy. This included establishing a Community Support Centre with counsellors, Red Cross, CPFS and other agencies, a community meeting and subsequent development of the Local Recovery Coordination Group, Health and Welfare Sub-committee and Community Group Sub-committee. The CPD team have facilitated and supported frequent meetings over this quarter and undertaken much work in coordinating community recovery efforts.


Action Title: 3.2.2.1 Work with Main Roads Western Australia to facilitate completion of an entry statement to Margaret River



Action Progress Comments: Meetings and site visit held with MRWA to develop the MR Entry Statement.


Action Title: 3.2.2.12 Conduct community needs assessments to inform development of townsite and village strategies



Action Progress Comments: Cowaramup Hall upgrade grant successful with Lotterywest. Main St Public Art Program brief to artists opened. 52


Action Title: 5.1.5.7 Hold regular meetings with the Art and Culture Advisory Group



Action Progress Comments: Meeting held with the Art and Culture Advisory Group on 6 June 2018. Topics for discussion included Main Street Redevelopment Public Art Program, Main Roads Margaret River Entry Statement, Margaret River HEART Public Art Program and Developer Contribution scheme, Public Art Policy and Plan review, Art Reserve, Spare Plinth Program, Public Art Trail. .


Action Title: 5.1.5.8 Hold regular meetings with the Community Access and Inclusion Reference Group (CAIRG)



Action Progress Comments: The Community Access and Inclusion Reference Group meeting for this quarter was postponed until Wed 18 July due to commitments following the Osmington tragedy. Topics for the meeting include: consultation on the Shire's Draft Public Toilet Strategy, Access improvements to Community Buildings, Changing Places facility Bunbury, National NDIS update, recent access improvements and upcoming events.


Action Title: 5.1.5.9 Hold regular meetings with the Community Facilities Advisory Group



Action Progress Comments: Several hall committee groups are requesting staff to visit committee meetings in person on monthly or bi monthly basis. Workforce schedule is currently being considered to address these requests.


Action Title: 5.1.5.10 Hold regular meetings with the Community Network Group


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Action Progress Comments: The groups June meeting was postponed due to the Recovery efforts for Osmington, where the majority of these stakeholders have been actively attending the sub-committee meetings. The group will reconvene in quarter one of 2018-19. Online promotion of human services workshops and funding opportunities have continued throughout this quarter.


Action Title: 5.1.5.11 Hold regular meetings with the Liquor Forum



Action Progress Comments: Liquor forum meeting held on 8 June 2018, included attendance from local police and several local businesses.


Action Title: 5.1.5.12 Hold regular meetings with the Youth Advisory Council



Action Progress Comments: Meetings have been held Wednesday afternoons during the school terms with 12 - 15 in attendance. Meetings have focused on brainstorming and planning for the Launch of the Margaret River Youth Precinct and redesigning the Zone Room. Due to nearly 100% of members having various sporting commitments on Thursdays, day of regular meetings has recently been changed to Wednesdays.


Action Title: 5.2.1.1 Develop Annual Operational Plans linked to Corporate Plan and Annual Budget



Action Progress Comments: The Operational Plan 2017-18 was endorsed by Council on 23 August 2017.


Action Title: 5.2.1.6 Continue implementation of the Integrated Planning and Reporting (IPR) program, including quarterly reporting against the Operational Plan to Council 54



Action Progress Comments: Quarterly reporting has continued on schedule with the quarter three report for 2017-18 endorsed by Council 23 May 2018. Quarter four reporting for 2017-18 is on track and scheduled for OM 22 August 2018.


Action Title: 5.2.1.8 Undertake a desktop review of the Corporate Plan



Action Progress Comments: A desktop review was conducted in June 2017 and presented to Council on 12 July 2017. Councillors held a workshop to discuss the draft plan on 26 July 2017 and endorsed the plan on 23 August 2017.


Action Title: 5.2.1.9 Undertake a full review of the Corporate Plan to implement strategies outlined in the Community Strategic Plan



Action Progress Comments: The final Corporate Plan 2018-22 has been completed for Councillor endorsement at OM 25 July 2018. This has included detailed internal review, alongside Council and community engagement for four year priorities. This work has also supported the Workforce Plan and documenting Shire service levels.


Action Title: 5.2.1.10 Finalise full review of Community Strategic Plan and Community Vision for 2036 for Council adoption



Action Progress Comments: Your Vision 2036 was completed in September 2017 with Council endorsing the final Community Strategic Plan 2036 on 27 September 2017. The quarter included the final session of the Community Reference Group on 21 July 2017 which was joined by Councillors. Councillors attended a workshop on the draft plan on 9 August 2017, and the Strategic Performance Improvement Working Group met on 3 August and 14 September 2017 to finalise the plan. The project was also featured at the Summit Series Western Australia Conference on 13 and 14 July

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2017.


Action Title: 5.2.2.10 Coordinate the Shire's online community engagement portal



Action Progress Comments: Consultation projects through Your Say over quarter three have included Margaret River Youth Precinct, Main Street Development, Talking Rubbish, Planning Scheme review.


Action Title: 5.2.2.11 Implement the Shire's Community and Stakeholder Engagement Framework



Action Progress Comments: Working with state network group for community engagement to develop a video for community networking on the power of engaging with your local government. Consultation Manager software roll out underway across the Shire.


Action Title: 5.2.2.17 Coordinate implementation of the Community Infrastructure Plan



Action Progress Comments: MRYP Projects finalized plan in place to begin works in new financial year. CIP development still in process and will be completed in the next financial year.


Action Title: 5.7.1.9 Implement recommendations from the Australian Business Excellence Framework review



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Action Progress Comments: Analysis conducted for CEO priorities as part of Operational Plan 2017-18 in July 2017. Major review of the Corporate Plan looks at several improvement areas including Category 1: Leadership, Category 2: Strategy & Planning, Category 3: Information and Knowledge, Category 4: People, and Category 7: Results and Performance.


Action Title: 5.7.2.1 Implement Annual Reports consistent with the guidelines for the Department of Local Government and Communities Integrated Planning and Reporting Framework



Action Progress Comments: The Annual Report 2016-17 was endorsed on 22 November 2017 and has been send to the Department of Local Government, Sport and Cultural Industries.


Action Title: 5.7.2.2 Prepare and advertise quarterly reports of the Community Strategic Plan



Action Progress Comments: Quarter reporting has continued on schedule throughout 2017-18.


Action Title: 5.7.3.2 Measure and report on key performance indicators in the Community Strategic Plan



Action Progress Comments: Data collection ongoing through quarter reporting process.


Action Title: 5.7.3.3 Measure and report on key performance indicators in the Corporate Plan


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Action Progress Comments: Data collection ongoing through quarter reporting process.


Human Resources

Action Title: 5.2.2.13 Undertake full review of Workforce Plan



Action Progress Comments: The Business Unit strategic reviews and staff survey have been completed with the findings being used to inform the Workforce Plan Major Review that is currently being prepared.


Action Title: 5.4.1.1 Implement employee development and growth program


Chantelle Hanrahan - Coordinator Human Resources Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: Training Needs Analysis has been finalised. The Organisational Training Plan was endorsed by the ELT at roughly 2.5% salaries and wages. This figure has been incorporated into the 2018/19 Budget.


Action Title: 5.4.1.2 Review the Shire's training and development plans



Action Progress Comments: The TNA process has been concluded and the organisational training plan has been endorsed by the ELT. The training figure has been incorporated into the 2018/19 budget and this reflects just under 2.5% of salaries and wages for the next financial year.


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Action Title: 5.4.1.3 Undertake recruitment and selection



Action Progress Comments: The Shire had a total of 18 job vacancies over the last quarter, of which 12 were advertised externally and six were direct appointments. Key roles recruited for during the year include the Director Infrastructure, Grounds & Facilities Officer, Customer Service Officer – Caravan Parks, Works Project Admin Officer, Ranger, Beach Lifeguard, Planning Officer, Building Assets Officer and Community Development Trainee. Work Experience & Volunteers The Shire had a total of three work experience placements over the last quarter in Recreation Services and the Depot. There was also one ongoing volunteer across the Sustainable Development & Executive teams and another volunteer in Childcare Services.


Action Title: 5.4.2.1 Facilitate employee recognition program



Action Progress Comments: Peer Recognition Program ran at the All Staff end of year function on the 8 December and again at the end of financial year staff meeting.


Action Title: 5.4.3.1 Implement employee health program


Garth Baxter - Safety Officer Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: Promotion of LGIS online health portal rolled out to organisation – all employees with email account automatically enrolled into LGIS on line health portal and four work group sessions held to promote on line health portal on 27 September 2017. Online health risk assessment (HRA) - after completion of the HRA individuals received personalised reports about their health status and their risk factors. Other activity included: - Monthly health newsletter - Interactive lifestyle programs - Comprehensive reporting capabilities Well being - Online booking system - Online resources centre communications

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Programs booked and scheduled for March (Injury prevention ) April (flu ) May ( well being training - Mental health in the work place, Resilience and Stress) Total staff trained - Ergonomic and manual task training refreshers courses = 135 staff in total trained Flu Vaccines = 79 attendees Work place Mental Health Training 82 attendees Skin screening services - Staff skin screening attendances = 80 staff Health Assessments deferred until 2018 - 2019 due to budget restraints from LGIS grant being reduced mid year.


Action Title: 5.4.3.2 Implement Occupational Safety and Health Management Plan


Garth Baxter - Safety Officer Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: OSH Mgt Action Plan - Total building inspections completed = 84% Safety rep long tern injury - resignation of safety reps mid year - hindered inspection program as well as safety reps availability to complete task with high work load. Safe Act observation inspections completed by safety officer and Safety reps = 80% completed - Number of SAO by Safety Reps not completed due to in suitability of work tasks and rep responsibility not allowing rep to complete a task for the year. Responsible Officers Safe Act Observations completed against program = 18.75% completed Emergency management program, Warden Training = 100% completed Evacuation Drills conducted against program = 93% Augusta Admin and Augusta Library conducted a combined isolated worker drill internally combined due to construction of Augusta recreation centre and library. Augusta Depot drill not conducted - only two staff on-site - verbal conversation undertaken , but no actual drill.


Action Title: 5.4.3.3 Implement planned actions from the Equal Employment Opportunities (EEO) Plan



Action Progress Comments: Equal Employment Opportunity report completed and submitted. Procedure to be development in the next financial year.

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Action Title: 5.4.3.4 Review Equal Employment Opportunity Plan



Action Progress Comments: This is a statutory report, the survey analysis of workforce plan has been submitted to Equal Opportunity Commission.


Action Title: 5.4.4.2 Review Shire Engagement Strategy



Action Progress Comments: The findings of the staff survey have been collated and will inform the engagement strategy proposed for the Workforce Plan.


Action Title: 5.7.1.10 Review workforce performance plans



Action Progress Comments: Annual employee performance reviews completed between August and September 2017. Performance based salary increased implemented first full pay period in October. All outstanding PES reviews have been chased and completed for 100% completion rate.


Action Title: 5.7.1.13 Undertake employee personnel evaluations



Action Progress Comments: Annual performance reviews were undertaken between August and September 2017. Annual performance salary increases were implemented first full pay period in October 2017. All

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outstanding PES reviews have been chased up and have been completed.


Occupational Safety and Health

Action Title: 5.4.3.5 Review Occupational Safety Management system


Garth Baxter - Safety Officer In Progress 01-Jul-2017 30-Jun-2018 40.00% 100.00%

Action Progress Comments: OSH Policy reviewed and endorsed by Council - communicated to organisation via team meetings. Safe Work Procedure developed and submitted to ELT for endorsement - Consultation process completed for organisation. Contractor Management Procedure (and relevant documentation) - sent to Procurement officer for assimilation with procurement procedure. This includes the procedure, toolkit, cheat sheet, induction package and register. Altora online contractor induction package developed and consultation process undertaken. High Risk work areas (depot) Safe work method statements, safety management plans reviewed and circulated with work force. Take 5 books review undertaken – consultation with work force completed. High Risk work areas (depot) Safe work method statements, safety management plans reviewed and circulated with work force. Take 5 books review undertaken – consultation with work force completed. 03/01/18 Contractor Forms converted to editable PDF format for ease of use Procedure and information packages to be sent to SLT for approval before going to ELT. Online induction package and contractor register developed and implemented. Safe work procedure circulated via new online system for implementation through out shire. Contractor management procedure and associated guidelines and tool kit endorsed by ELT and implemented through out organisation purchasing officers via online system. Over 80 contractors have completed OSH inductions since going live . OSH Management systems are under ongoing review - all management procedures and organisational procedures require to be reviewed and transferred into new procedural templates. Administration assistance has been two days a fortnight - this has not been consistent due to HR staffing issues through out year. Targeted management procedures (OSH Policy major review completed - Safe Work Procedure completed - Contractor Management Procedure Completed ) Review of management system is ongoing and tied into the OSH Audit due in November 2018


Libraries

Library Services

Action Title: 2.4.1.1 Operate a Library Service in Margaret River and Augusta


Heather Auld - Manager Of Library Services Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

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Action Progress Comments: • Margaret River Library was successful in obtaining a Be Connected grant to support digital inclusion training programs for Seniors. • Transparent Language Online experienced its highest ever usage with 136 language lesson sessions recorded for this quarter. • This quarter saw 20 days with a door count of over 400 at the Margaret River Library. • Highest recorded door count - 529 people at Margaret River Library. • 658 new patrons joined Library Services this quarter. • There are currently 1,289 people following the library blog.


Action Title: 2.4.2.1 Design and implement programs for children and youth



Action Progress Comments: Number of programs conducted for Youth and children = 51 Number of participants in programs for youth and children = 1096 The Margaret River Library collaborates with Margaret River CoderDojo to provide a weekly coding club for children and young adults. The club consisted of 35 participants aged 7 -16 and runs every Friday (school term) from 4 - 5.30 in the library. The club utilise computers, laptops, tablets and mobile devices to teach programing languages, robotics, 3D scanning, 3D printing, social and presentation skills.


Action Title: 2.4.2.2 Engage the community in events that support lifelong learning



Action Progress Comments: • The 3D printer is showcased to the public once a week in Margaret River Library. Through an interactive display, the community is encouraged to register their interest and create designs to be printed for a small cost. Members of the public have used the 3D printer to design and print nametags and stamps to use in ink work on scarves for a local small business. • 15 adult lifelong learning events were held with 353 attendees. HIghlights included partnerships with MROS and MRRWF.

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Action Title: 5.1.5.14 Assess Funding Arrangement and Framework Agreement between State Government and Augusta Margaret River library



Action Progress Comments: The WA Public Libraries Strategy was released for public comment in December 2017. The priorities outlined in the Strategy are intended as a consultation tool to establish a shared strategic vision for public library development in Western Australia. A re-formed Public Libraries Working Group has been initiated to achieve the five priorities.


Sport and Recreation Services

Aquatic Centres

Action Title: 5.2.3.5 Partner with the swim schools to provide the community with a more cost effective service


Dylan Brown - Recreation Operations Manager Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: Activity over quarter 4 has included an increase in both swim school attendance as new contract start Jan. Staff have suggested to swim school to integrate fees with attendance to classes , offering discount to support families and advising all participants to purchase multi passes at the centre to be more cost effective .


Childcare

Action Title: 2.2.1.12 Provide Childcare services


Amanda Ireland - Childcare Supervisor Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: Quarter One attendance for 2017-18 for Outside School Hours Care (OSHC) - 3007. This figure is an increase of - 171% for the same quarter 2016-17. Creche sessions - 148

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Quarter two attendance for 2017-18 for Outside School Hours Care (OSHC) - 2742. This figure is an increase of - 165% for the same quarter 2016-17 Creche sessions - 591 Quarter Three attendances for 2017-18 for Outside School Hours Care (OSHC) - 3068. This figure is an increase of - 107% for the same quarter 2016-2017 Crèche sessions 627 Quarter Four attendances for 2017-18 for Outside School Hours care (OSHC) - 2769. This figure is an increase of - 14% for the same quarter 2016 - 2017 Creche sessions


Action Title: 2.2.1.13 Provide Kids Club facility



Action Progress Comments: The Recreation Centre is currently running successful school aged before, after and holiday care programs. There is also a high volume of unmet demand due to this service being the only one of its kind in the region with wait lists of between 15 - 20 families. Due to the community being aware of the service being full this number may be even higher as some don't bother being placed on the wait list. Outside school hours care sector continues to have great growth in the market as Margaret River continues to expand. Currently the centre is at capacity to provide additional services


Action Title: 2.2.1.14 Provide Occasional Child Care facility


Amanda Ireland - Childcare Supervisor Not Started 01-Jul-2017 30-Jun-2021 0.00% 0.00%

Action Progress Comments: This project has been put on hold due to the upcoming renovations in the Recreation Centre and Cultural Centre. Due to licensing, size and access to building, this project will be deferred until further plans have been designed for the rear of the Recreation Centre.


Action Title: 2.2.1.15 Provide transport vehicle for Out of School Hours Care and Vacation Care program



Action Progress Comments: The Recreation Centre / Community bus has been utilised during the school holiday program and during the school terms . The bus provides a valuable service to the community and provides the centre with options to expand the before and after school care unit

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Action Title: 2.2.1.16 Provide upgrades and equipment for Childcare to meet legislative requirements



Action Progress Comments: As the demand and numbers increase for this service the legislative Education and Care Regulatory requirements require that we continue to provide the necessary upgrades and equipment. The biggest pressure point currently is physical space. The governments Childcare reforms will come into effect July 2nd 2018. This reform will require outside school hours care , as all services, to provide upgrades to our facilities to meet legislative requirements. Staff are currently working on funding opportunity and concept planning for a new service centre to be developed as a part of the master plan for the recreation centre , this also coincides with the cultural centre upgrade.


Action Title: 2.2.1.18 Investigate pick up and drop off for before and after school care for Rapids Landing



Action Progress Comments: Currently the Recreation Centre is running a daily bus service for OSHC program. At present there is an average of 6 families per week being provided with a pick up service. This has assisted the centre this year to ensure the smaller children are well catered for on cold and weather inclement days . Also with the addition of the new school families out of town are catered for to ensure they have access to our service.


Indoor Recreation Centres

Action Title: 2.5.1.1 Facilitate sporting events in the Shire


Seb Miller - Coordinator Recreation Centre Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: No sporting events were held during quarter four. The Shire will continue to work with local sports clubs and associations to facilitate events in the region. A small 3 point shootout event was run at the launch of the Margaret River Youth Precinct between the Shire and the Basketball Association.


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Action Title: 2.5.1.2 Operate Recreation Centres in Margaret River and Augusta



Action Progress Comments: Operations have continued as usual over the past 12 months . Planned upgrades to the centre will effect operation at both centres this year with major refit to occur in April and beyond. Asbestos removal at both centres will have a impact on operation’s that staff are planning for . Both centres providing levels of service that the community are happy with and continuously reviewed with patron feedback. Recreation team working to enhance communication with the community to maximise the use of sport, recreation and leisure facilities and also to continue to facilitate club development and event coordination to support voluntary or not-for-profit organisations through sport and rec to ensure both centres are fully utilised . Planned shut downs of both centre have occurred over the past 12 months to enhance both facilities. Both centres have very different clients and user needs and also require different support to run them . With some reallocation of staffing over the past 12 months this gives both centre increased usages with staff able to monitor more effectively and try to increase usage


Action Title: 2.5.1.3 Partner with groups to provide children's active lifestyle programs



Action Progress Comments: The Shire receives funding from the Department of Local Government, Sport and Cultural Industries (DLGSC) to support KidSport in the community. The quarter included partnerships with the MR Netball Association, Football MR, MR Hockey, and Football Club's across the Shire. $13,320 of KidSport invoices were expended in quarter four as part of the DLGSC funding.


Action Title: 2.5.1.4 Manage five year contract with swim schools at the Margaret River Recreation Centre



Action Progress Comments: Swim schools both have agreed contract until December 2017 on existing contracts . After that date both contracts will be renewed for 5 years giving the centre and swim schools a direction to work together Recreation Centre will partner with the swim school through social media to assist with advertising and helping build better relationships Aquatics supervisor to manage both Facility hire agreement with the swim schools .Ongoing support and assistance with social media sharing . Aquatic team and staff continuing to provide ongoing support and assistance with the development of both swim schools Both swim school will liaise with aquatics supervisor at the start of each term to schedule accordingly


Action Title: 2.5.1.5 Provide Beach Lifeguard services during peak periods

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Action Progress Comments: Season runs from 16 December 2017 to 25 April 2018. Services include supervision of the public within the defined River Mouth Beach swimming area each day as defined in Aquatic Risk Audit by Surf Life WA and in accordance with standard operating procedures. Through consultation, staff have increased lifeguard time over the peak period to am start for Christmas and New Year to ensure public safety . Shire staff are working with Beach team to look at services for 2019 season . Also helping develop the recently established Margaret River surf lifesaving club , lifeguards will be offering support to the nippers program long term. Lifeguards continue to educate the public on beach safety and all aspects of beach culture for tourists coming to the region. Lifeguards concluded patrols end of school holidays April 2018 and a full review of the season will occur .No major incidents have occurred at the river mouth beach during the 2017/18 season. 2018/19 season will resume in December and additional media and safety consultation will help raise community awareness for the service. these may include school visits and increased presence in the local papers and media.


Action Title: 2.5.1.6 Provide fitness programs that cater for seniors and persons with a disability


Kristi Head - Fitness Supervisor Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: In partnership with disability groups such as Western Australia Disabled Sport Association, the Recreation Centre has provided active lifestyle programs over quarter two such as danceabilty, gymabilty and moveability. The Centre has offered 12 classes per week to cater for an ageing population. Shire staff are consistently looking for new programs and partnerships to develop this area. OCT - continuing with same programs as above. Numbers for classes growing. Supermovers and Supervised Rehab very busy, with Supermovers at 80 % capacity over quarter one. 12 classes per week to cater for aging clients. 2 classes for people with disabilities Quarter 2 We have continued to offer the same 12 classes per week to cater for the aging population. Our Moveabilty and Aquability progrms coontinue to be used by the same clientel however we are seeing new clients in our Rehab and Supermovers programs. Supermovers sesions are reaching maximum attendance averaging 84.2% with a total of 421 participants for the quarter. QUARTER 3 we continue to run the same programs for the elderly and dissabled. Numbers are pickig up in Supermovers still some classes reaching 26 participants. There is potential lneed for another session. LLLS numbers picking up, we have had the benifit of a grant to help drive numbers in Augusta and have secured a third session on a Wednesday giving options to clients and potentially spreading numbers across the sessions. Supermovers has seen a new influx of number whilst still retaining members. Our Access sessions are now self directed but continue to bring in the same clientel. QUARTER 4 We continue to offer the above programs. In addition to these sessions we offer Supervised rehab sessions for the elderly, or temporary and perminently disabled / injured. Sessions are holding numbers with slight decline in participants which is conducive to this time of year, many of the retired clients we have go north or overseas for holidays. Review of Supermovers numbers doesnt indicate another session is required at this stage. Augusta Hydro therapy pool has been back in operation after renovations, still having some technical issues with the pool however clients are coming back and attending sessions. All sessions still getting a mixture of new and returning clients.


Action Title: 2.5.1.7 Provide gymnasium equipment and fitness programs that cater for the population


Kristi Head - Fitness Supervisor Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: Introduction of new programs Metafit and MetaPWR have been successful. Clients are positive about the shorter sessions and higher work rate. New Smart Tech Equipment working well. Clients like it as it is safer and more user friendly. Upskilling more instructors to be able to continue to run our more popular Les Mills sessions.


Action Title: 2.5.1.9 Develop a recreation online and web based booking system and retention package


Rhi Curtis - Recreation Administration Officer In Progress 01-Jul-2017 30-Jun-2021 55.00% 100.00%

Action Progress Comments: Phoenix software has developed an online web based booking & membership system which we will be integrating through our current systems. A retention package is already in place through our SMS system, although we are planning on developing this further by sending out emails & reminders, sent directly through Phoenix. A self service kiosk will be implemented in the first quarter of 2018/19 this will ensure less congestion at the front counter during busy periods. Members will have the opportunity to upgrade and access the facility and classes without having to attend to staff at the front counter. It will also allow for online memberships and bookings to be made. As at July 2018 ICT was working with the software provider for the system to be live over the following 4 weeks.


Action Title: 2.5.1.10 Develop Recreation fixture management systems and Club development areas



Action Progress Comments: Recreation centre has implemented fixture management system for centre run sports , through web based app . Allows team to register and see fixtures on the mobile device. Allowing the centre to move, change or reschedule games with ease . Staff working with Software providers to have an integrated shire run system , currently system outsourced thorough web application. Teams can all book in and register online for recreation run programs. Shire will continue to work with developers to assist clubs in fixturing.


Action Title: 2.5.2.1 Undertake upgrades to Margaret River Recreation Aquatic Centre including ongoing maintenance of plant room and upgrading of dehumidifier for 2017-18



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Action Progress Comments: The dehumidifier project was completed in June 2018. Shower Tap ware and heads also received an upgrade during this time , to ensure less water is used throughout the centre. The new system is a set temperature and push button to control length of water time to ensure water is not wasted. The new pool hall heating and ventilation system utilises a water cooled heat recovery system to provide an energy efficient method of heating and dehumidifying the hall. The system consists of a heat pump, supply air heating air handling unit, exhaust air heat recovery air handling unit and two buffer tanks and pumps. The heat recovery process employs a water cooled screw compressor heat pump which recovers heat from the pool hall via the exhaust air handling unit into a air / water heat exchanger. By using this heat recovered from the pool hall the performance and efficiency of the heat pump is vastly improved in winter conditions. The heat pump then heats up the water from the exhaust air coil via the vapour compression process (type air conditioning process of compressing and evaporating refrigerant) and in turn heats the incoming outside air via the supply air handling units and delivers it to the pool hall. Unlike the previous recirculating system the new system operates at 100% outside air to assist in the removal of chloramines from the pool hall and improve indoor environment quality. Humidity is controlled via the high airflow exchange of lower humidity outside air into the pool hall. The heating of the air also reduces its relative humidity and allows it to extract more moisture from the pool hall. The system is very modular in design and could be reconfigured to suit a revised pool hall layout if required (the existing duct work would likely need to change to suit the new layout) and the typical life expectancy of the system is approximately 25 years with proper maintenance and water treatment.


Action Title: 2.5.2.2 Undertake upgrades to Augusta Recreation Centre including hydrotherapy pool heater and pumps


Nat Hozier - Aquatic Supervisor Completed 01-Jul-2017 30-Jun-2020 100.00% 100.00%

Action Progress Comments: completed


Action Title: 3.2.2.5 Develop a master plan for upgrades to the Margaret River Recreation Centre for childcare, recreation infrastructure and maintenance requirements



Action Progress Comments: Recreation Operations Manager currently completing a scope of works for an external report on future developments in Sport and Recreation. This will include concept plans to develop the Recreation Centre for the next 20 years. Shire staff working on collation of report previously developed, staff to consolidate information and present to SRAC for a working group on long term Gloucester Park plan. Current 2014 master plan to be reviewed and future directions to be reported on. Current maintenance program also to be reviewed for ageing building. Currently Shire staff working with SRAC to allow clubs to have input into what clubs are wanting to upgrade into the future, what developments should occur first etc. Concept plans for additional basketball multi purpose courts to be progressed and also Western Pavilion redevelopment currently in concept planning stage working with local architect Willcox and associates to ensure the facility is what is required for clubs

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as well as a safe and access compliant facility for the community. 2018/19 budgeted sums have been allocated to engage further and continual consultancy planning to further this project.


Action Title: 5.2.3.4 Develop a marketing plan for Recreation Centres


Rhi Curtis - Recreation Administration Officer Completed 01-Jul-2017 30-Jun-2018 100.00% 100.00%

Action Progress Comments: Marketing plan has been created for the Recreation Centre , continually working with the Shire's Marketing Officer to ensure that the Recreation Centre is in line with the Shire's approach to social media and paper advertising. We are utilising facebook as our main marketing tool and have seen a significant increase in our organic reach and engagement within the community. By advertising our specials, group fitness timetable and general centre information on a consistent basis we are hoping that community awareness transpires into increased revenue for the centre.


Action Title: 5.6.2.7 Adopt new policies for Recreation Services



Action Progress Comments: Policies are continually reviewed under the Shire's annual policy framework.


Infrastructure Services

Asset Services

Asset Management

Action Title: 1.1.1.2 Implement recommendations of the Margaret River Townsite District Water Management Strategy in conjunction with development in this area


David Nicholson - Manager Asset Services Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: Advice provided on Local Water Management Strategies and Urban Water Management Plans prepared for subdivisions in East Margaret River (Rapids Landing & MR Lifestyle Village). Recycled Waste Water Quality Management Plan updated. Approval obtained to use recycled waste water on new Rapids Landing School Oval. This is an ongoing action.

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Action Title: 1.1.1.3 Maintain partnership with Nature Conservation Margaret River Region


John McKinney - Coordinator Environment/Landcare Services Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: An ongoing project. Revised MoU includes increased contribution for administrative support. Nature Conservation Margaret River Region also successful in competitive bids for Environmental Management Fund Projects. Shire and NCMRR staff hold regular officer meetings to discuss strategic projects and partnerships, along with staff being involved in Capes Regional Environmental Weed Management Group, Western Ringtail Possum steering committee. NCMRR developing Margaret River Protection Strategy with support from Shire. Collaborative weed control projects completed.


Action Title: 1.1.1.4 Maintain partnership with Lower Blackwood Landcare Conservation District Committee



Action Progress Comments: An ongoing project. MoU revised and includes increased financial contribution for administrative support. LCDC providing adminstrative support for EMF funded Vertebrate Feral Pest Management program. Partnership projects on weed control projects completed.


Action Title: 1.1.2.1 Ongoing implementation of Cape Mentelle to Gas Bay Foreshore Plan (subject to funding)


David Nicholson - Manager Asset Services Not Started 01-Jul-2017 30-Jun-2021 0.00% 10.00%

Action Progress Comments: There were no funded projects for this in the 2017-18 budget.


Action Title: 1.4.1.1 Implement projects in the Environmental Management Fund

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Action Progress Comments: A list of potential projects was endorsed at the Council meeting on 11 October 2017. Project agreements for successful projects signed with community partners and projects underway with three projects delivered by Gracetown Progress Association, 1 project by Surfrider Margaret River region, one by Transition Margaret River, one by Environmental Research Group Augusta, one by Lower Blackwood Vertebrate Pest Management Group and four by NCMRR. Projects range from onground environmental works, environmental education and awareness raising and citizen science. These projects run from November 2017 to November 2018 Internally delivered projects include large scale plantings at sites including the Wadandi track, development of best practice management to address sediment pollution, and water quality improvement initiatives.


Action Title: 1.4.1.2 Prepare Management Plans for major Shire reserves including Alexandra Bridge Foreshore in 2017-18



Action Progress Comments: Request for Quote for Cowaramup Reserve Masterplan advertised however responses significantly exceeded available budget. Discussion with Sustainable Development and Community Development teams resulted in masterplan process not proceeding. Landcare services to develop weed action plan inhouse but delayed due to resource constraints. Internal project officer commenced work on Alexandra Bridge Foreshore plan however resource constraints defered project to 18/19 FY. External contractor appointed to develop management plans for Turner Caravan park wetland and rehabilitation plans for reserves south of Brockman Highway in the Alexandra Bridge area.


Action Title: 1.4.1.3 Provide environmental management and landcare services



Action Progress Comments: This is an ongoing action. Shire staff provide a range of environmental management, landcare and cultural heritage services including advice to community and stakeholders, as well as volunteer supervision and assistance. This includes internal communication to staff and Council on planning applications and seeking approvals and surveys for capital works and planning projects such as Turner Caravan park masterplan, West Bay Creek Bridge emergency repairs, and road construction programs. Shire staff also coordinate a range of on-ground activities such as weed control, rehabilitation and erosion control.


Action Title: 1.4.1.4 Undertake targeted weed and feral animal control in priority areas

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Action Progress Comments: This is an ongoing project and often delivered in partnership with Nature Conservation Margaret River Region and Lower Blackwood LCDC. Significant focus on control priority weeds identified in the Capes Regional Weed Strategy including blackberry, woody weeds, arum lily and perennial grasses.


Action Title: 1.4.2.1 Establish and implement an environmental awareness program



Action Progress Comments: No funding has been is available to implement this action in the 2017-18 budget. Minor internal budget has been to undertake advertising regarding woody weeds, workshops and eductaion material. Linkages to community partnerships including EMF projects including Our Patch, Western Ringtail Possum citizen science, Friends of Reserves, and Gracetown projects.


Action Title: 1.5.1.1 Operate public toilets and maintain to agreed standards


David Gunn - Coord Building Assets & Maintenance Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: Regular meeting with contracted cleaners to ensure standard of cleaning is in compliance with contract specifics.


Action Title: 3.2.1.4 Determine the Margaret River Main Street upgrade with funds secured through Royalties for Regions


Markus Botte - Director Infrastructure Services In Progress 01-Jul-2017 30-Jun-2018 85.00% 100.00%

Action Progress Comments: Design brief updated following Functional Design Workshop with Councillors. Project proceeding to final design. Landscape architecture, civil engineering and electrical engineering consultants now refining design. Councillor briefing for final concept design held. Final design briefing to Council planned end of August. Tender to be called end of September. Report to Council in November. On schedule for a Feb 2019 start.


Action Title: 3.2.2.2 Implement actions in the Margaret River Foreshores upgrade (subject to funding)


John McKinney - Coordinator Environment/Landcare Services Not Started 01-Jul-2017 30-Jun-2021 0.00% 10.00%

Action Progress Comments: No funding has been available to implement this action in the 2017-18 budget.


Action Title: 3.2.2.9 Progressive implementation of the recommendations of the Augusta Interpretation Plan (subject to funding)


David Nicholson - Manager Asset Services In Progress 01-Jul-2017 30-Jun-2021 75.00% 100.00%

Action Progress Comments: Plans for shelter finalised and quotes obtained from two fabricators. A third quotation currently being sought. Plans to upgrade the Augusta Museum signage are underway. This is an initial implementation plan, based on works that commenced in 2013. Works will continue beyond the three year remaining implementation horizon.


Action Title: 3.2.2.10 Implement recommendations of the Cape Leeuwin Tourism Precinct plan (subject to funding)


David Nicholson - Manager Asset Services Not Started 01-Jul-2017 30-Jun-2021 0.00% 0.00%

Action Progress Comments: There were no funded projects for this in the 2017-18 budget, other than the Cape Leeuwin trail, which is reported separately.


Action Title: 3.4.1.1 Progressively plan and implement trail near the Margaret River from Rotary Park to the Rivermouth (subject to funding, environmental assessment and aboriginal approval)



Action Progress Comments: This project is the subject of additional investigation, research and liaison to finalise this project. At its Council meeting of 14 June 2017, Council resolved to defer any work on the project until reports on Aboriginal Heritage and Environmental Assessment are received and considered. Reports were presented to Council meetings in February, March and April 2018 with resolution to

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form a Working Group to progress implementation along the river. The Working Group report was endorsed in May 2018. Budgets have been identified in the draft 2018-19 budget to finalise the project.


Action Title: 3.4.1.2 Provide customer services for the Infrastructure Directorate



Action Progress Comments: Processing of customer requests ongoing.


Action Title: 3.4.1.3 Undertake quality control of developer provided assets


Jason Heine - Technical Officer Developments Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: There are three upcoming subdivisions for construction including, Eco Village Witchcliffe, Beach Road, Lots 6 & 7 Ashton Street. There have been 13 planning referrals completed over the quarter, with a further 10 received for assessment.


Action Title: 3.4.1.7 Identify best alignment option, and following Councillor workshop and Council decision, complete design, obtain approvals and continue the construction of the path from Flinders Bay towards the Lighthouse utilising budgeted funds. Seek complimentary grant funding for further stages after having determined their alignment and cost



Action Progress Comments: MRWA approved reduction of speed limit on Leeuwin Road to 70km/h. Possible trail alignment flagged from ABH to Dead Finish Road. Spring flora and fauna survey completed. Workshop held with Councillors. New council resolution adopted 27 June 2018. Construction of extension to Dead Finish to proceed in 2018-19. Consultant to be engaged to finalise remaining alignment to Lighthouse. Multi-year project currently at detailed planning stage.


Action Title: 3.4.1.8 Prepare and commence implementation of a walk and mountain bike trails strategy for Margaret River



Action Progress Comments: Project Plan and Terms of Reference for Community Reference Group prepared and adopted by Council. Meeting held with group of concerned stakeholders. Contact made with DLGSCI regarding recent research into processes for resolving trail related issues. Community Reference Group established and two meetings held. Year 1 of two year project.


Action Title: 3.4.1.9 Progressive installation of tourism signage throughout the shire (subject to funding)



Action Progress Comments: City of Busselton taking lead role. Consultant appointed to prepare strategy. Discussions held with MRWA and MRBTA.


Action Title: 3.4.1.12 Collaborate with CapeROC to prepare and implement a regional trails strategy



Action Progress Comments: Scope discussed at November CapeROC meeting. Consultant's brief prepared in consultation with City of Busselton officers and RfQ to be issued in August 2018. Shire President has been appointed to represent the Shire on this working group.


Action Title: 3.4.2.1 Collaborate with the Department of Transport for preparation of a bike plan for the Margaret River townsite and wider Shire area



Action Progress Comments: Draft Leeuwin Naturaliste 2050 Cycling Strategy prepared by consultant and reviewed by Shire officers. Draft strategy released for public comment. Final strategy nearing completion.


Action Title: 3.4.2.2 Progressive implementation of trails recommended in Bridle Trails Feasability Study (subject to funding)

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Action Progress Comments: Upgrading of existing gates and installation of additional gates in bridle trails area around Margaret River Pony Club completed. Gates vandalised and subsequently replaced.


Action Title: 3.4.2.5 Progressive extension of the Wadandi Track (subject to funding)



Action Progress Comments: Lotterywest grant application for $50,000 for extension from Calgardup Road to Sebbes Road was successful. Alignment amended to address community concerns about pedestrian/vehicle interaction south of Forest Grove Road. Extension completed to Forest Grove Road with remaining funding to be carried over to 2018-19.


Action Title: 3.4.2.6 Construct Darch trail extension to new pedestrian bridge over Darch Brook



Action Progress Comments: Alignment identified in existing cleared areas. Aboriginal heritage survey conducted and consultant's report received. Council endorsed submission of Section 18 application seeking approval to construct trail in aboriginal heritage area. Funding allocation for construction of trail sought in 2018-19 budget. South West Boojarah Working Party has agreed to name it the "Wanang Trail."


Action Title: 5.2.2.1 Progressively implement recommendations of the Asset Management Improvement Plan


Sonja Pienaar - Coordinator Asset Management Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: Focus is on improving data and skills. This is very resource intensive but allows for progress with completion of Infrastructure Valuation and implementation of Asset Management Information System. No changes to improvement program after recent GHD review.

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Action Title: 5.2.2.4 Undertake full review of Asset Management Plan 2013-23


Sonja Pienaar - Coordinator Asset Management In Progress 01-Jul-2017 30-Jun-2020 75.00% 100.00%

Action Progress Comments: Aim to have draft ready for internal consultation by Dec 2018 and to include results from latest valuation, works programming and updated modeling.


Action Title: 5.2.2.5 Undertake full review of Ten Year Capital Works Program



Action Progress Comments: Consultant engaged to assess condition of all Shire roads and prepare an undated ten year forward works program. Condition assessment completed and works programming underway. Reviews are undertaken annually.


Action Title: 5.2.3.1 Conduct investigations into townsite areas and light industrial areas with inadequate stormwater drainage



Action Progress Comments: Independent review conducted of Ashton Street bio-retention basin and recommended works have been implemented. Redesign of proposed Le Souef Street infill drainage proceeding, including creation of easements.


Action Title: 5.2.3.2 Provide asset management planning services



Action Progress Comments: Services include:

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-Updated and reviewing Infrastructure inventories while preparing data to upload to AM software system and GIS. -Infrastructure valuation underway -Works programming for roads and play equipment underway -Review Asset Management Plan -Annual reporting to various institutions -Various training schedule, including or condition inspections and AM Software implementation. -Ongoing review of procedures related to asset management, developments, land administration and infrastructure customer services.


Action Title: 5.2.3.3 Provide land administration services


Doug Sims - Technical Officer-Admin. & Assets In Progress 01-Jul-2017 30-Jun-2021 52.00% 100.00%

Action Progress Comments: Activities over the quarter have included Campbell Road illegal road closure, closure of O'Kane Road, realignment of McDonald Road, Margaret River Caravan Park multiple encroachments, Le Souef Street easements, Wadandi Track, LAMP, Margaret River Rowing Club, Native Title Settlement land package, vesting of new reserves and other reserve issues, dedication of new roads and road extensions including naming of new roads, and expanding of fields within the newly created encroachment database. The viewing of all land sales has occurred through the weekly orders and requests for possible encroachments (and other issues) as well as informing the seller, purchaser and settlement agency of any identified issues.


Action Title: 5.2.4.1 Commence the asbestos replacement program in accordance with the Long Term Financial Plan and budget allocation


David Gunn - Coord Building Assets & Maintenance In Progress 01-Jul-2017 30-Jun-2021 75.00% 100.00%

Action Progress Comments: More than 50% of Shire's ACM removal liability being addressed. Margaret River Football Club asbestos removal completed. Tender awarded for Asbestos Removal at Augusta Rec Centre works schedule for completion August 2018. Asbestos Removal at Augusta Bowling Club underway scheduled for completion August 2018. Margaret River squash courts and Cultural Centre foyers completed. Margaret RIver Community Centre works completed.


Action Title: 5.2.4.2 Develop annual schedules for maintenance and renewal of Shire assets



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Action Progress Comments: Annual and long term works programming is an ongoing activity and involves all AMWG members responsible for approximately 40 programs.


Action Title: 5.2.4.6 Implement new asset management information system


Sonja Pienaar - Coordinator Asset Management In Progress 01-Jul-2017 30-Jun-2018 80.00% 100.00%

Action Progress Comments: Data migration underway. Aim to complete infrastructure valuation within the system by August 2018.


Building Assets & Maintenance

Action Title: 5.2.4.7 Work with the Augusta Margaret River Football Club to redevelop the club changerooms



Action Progress Comments: Construction completed.


Action Title: 5.2.4.8 Implement the Western Pavillion Cricket and Soccer club upgrade



Action Progress Comments: Completed.


Action Title: 5.2.4.9 Implement annual allocation for building renewal works


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Action Progress Comments: Major project for 17-18 "Upgrade of Fearn Ave Toilet Block" completed. Fire Hydrant Upgrade to Rec Centre 90% complete. Margaret River Football Club change rooms completed. Zone room grease trap completed. Rotary Park Toilet renewal completed. Augusta Centennial Hall carpets completed.




Action Title: 2.3.2.2 Assist the Rotary Club and the Margaret River Men's Shed working group to progress their plans


Markus Botte - Director Infrastructure Services Completed 01-Jul-2017 30-Jun-2019 100.00% 100.00%

Action Progress Comments: Federal Department of Environment - clearing permit granted. Remaining issues are planning/building related. Infrastructure will assist as necessary.


Action Title: 3.2.1.10 Prepare a Parking and Road Management Plan for the Carters Road - Bussell Highway intersection



Action Progress Comments: Scope of project in preparation. Site meeting held. Investigating intersection treatment at Carters Road. Road Safety Audit currently being scheduled with the view of potentially lodging a Black Spot Application. Handover of Bussell Hwy management, care and control by MRWA pending. Once road reserve is transferred to the Shire, this will offer more opportunities for road management. Project may be delayed further due to lack of staff resources and recent change of scope, with Council requesting an integrated approach to prepare a comprehensive Masterplan for the Margaret River Precinct.


Action Title: 4.3.1.1 Assist Main Roads Western Australia to progress development of the Margaret River Perimeter Road



Action Progress Comments: Shire staff attending Community Reference Group and Project Working Group meetings and assisting Project Manager with design and construction matters.


Action Title: 4.3.1.2 Commence construction of John Archibald Drive in conjunction with Main Roads Western Australia



Action Progress Comments: Scheduled for completion by end of 2018. Road formation, pavement, drainage completed. Landscaping outstanding.


Action Title: 5.2.1.11 Review business unit plans for Infrastructure Services directorate in line with strategic direction



Action Progress Comments: Management Strategic Business Plan templates completed. Ongoing refinements required.


Action Title: 5.5.1.7 Review customer service standards for Infrastructure Services directorate



Action Progress Comments: Review meetings held. Process continuing. Ongoing process.


Action Title: 5.6.2.6 Review and update procedures for Infrastructure Services directorate


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Action Progress Comments: Review meetings held. Process continuing. Ongoing.


Works

Construction

Action Title: 1.5.1.6 Renew playground equipment throughout the Shire in accordance with annual allocation for playground equipment


Peter Brown - Manager Works In Progress 01-Jul-2017 30-Jun-2021 90.00% 100.00%

Action Progress Comments: Works close to completion for 2017/18. New equipment ordered and carry overs in place. Long delays in public consultation. Mainly Flinders Bay.


Action Title: 1.5.1.7 Work with the Department of Education to deliver the Rapids Landing school oval


Peter Brown - Manager Works Completed 01-Jul-2017 30-Jun-2018 100.00% 100.00%

Action Progress Comments: School oval completed.


Action Title: 1.5.1.8 Replace damaged sections of the Augusta foreshore walls



Action Progress Comments: Section 18 approval not required. Now awaiting Bed and Banks Permit. 84

Works being scoped and quotes called. Actual construction will not commence until late 2018.


Action Title: 2.5.2.3 Construct Margaret River Youth Precinct including skate and ride facility elements with approved funding


Nigel Anderson - Manager Human & Community Services Completed 01-Jul-2017 30-Jun-2018 100.00% 100.00%

Action Progress Comments: Practical completion finalised 17th May 2018, minor defects reported and project completed to budget.


Action Title: 2.5.2.4 Construct Gloucester Park Lower Western Field including earthworks, drainage, turf, irrigation, lighting and carpark.



Action Progress Comments: Tenders are being evaluated. Delays have occurred due to environmnental clearances. Planned for completion in 2018 - 19. $332,000 was secured through CSRFF grant.


Action Title: 3.2.1.5 Complete the annual drainage works program



Action Progress Comments: There was a small underspend on drainage works during 17/18. Works continuing in 2018/19.


Action Title: 3.2.1.6 Complete the disabled carparking upgrades program



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Action Progress Comments: Meeting scheduled to discuss the Disability Access and Inclusion Plan focusing on improvements to Disabled parking. Once a plan of works has been completed. Works will endeavor to undertake some minor works. This may be delayed due to the timing of the main street works. Some additional works have been identified and progressed.


Action Title: 3.2.1.7 Complete the pedestrian structure works program



Action Progress Comments: The works are ongoing within budget. Works programme has been identified and work is continuing.


Action Title: 3.4.1.4 Complete the $3.6 million road reconstruction program including Leeuwin Road, Rosa Brook Road, Carters Road, Rosa Glen Road, Treeton Road, Wallcliffe Road and design for Warner Glen Road, including road preservation program and Carbunup South Road Bridge renewal over 2017-18



Action Progress Comments: Leeuwin Road to be designed in 2018/19. Major works completed on Rosa Brook Road, Carters Road and Rosa Glen Road. Works completed on Treeton Road. Warner Glen Road Stage One completed and design for the entire road at 40 % complete. Carbunup Road bridge works completed and approved by Main Roads. The remain works to be completed during 2018/19 to meet Shire and Main Roads funding streams.


Action Title: 3.4.1.10 Complete annual aerodrome renewal projects program


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Action Progress Comments: The works were completed within budget.


Action Title: 3.4.1.11 Complete annual boatramp and jetty renewal projects program



Action Progress Comments: The works include the Gnarabup finger jetty. The contact has been awarded for the works. Works partially complete and is now delayed due higher than expected swell conditions. Once weather conditions improve the works will be completed.


Action Title: 3.4.2.3 Complete annual footpaths and new footpaths program



Action Progress Comments: Partially complete. Works have been carried over to due to delays in community consultation and concept design preparations. Works for 2018/19 include the completion of Point Marmaduke Drive and Gracetown Path on Bayview Drive.


Fleet Management

Action Title: 5.2.4.3 Implement annual light fleet replacement program



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Action Progress Comments: The 2017-18 program has been completed.


Action Title: 5.2.4.4 Complete the $2million plan replacement program including purchase of a Zero turn mowers, skid steer loader, roller and light fleet program over 2017-18.



Action Progress Comments: Majority of purchases made however some items of plant purchase have been carried over to 2018-19.


Maintenance

Action Title: 5.2.3.8 Develop the annual plant replacement program



Action Progress Comments: Orders placed in last financial year for plant replacement. Scoping is underway for 2018 - 19.


Action Title: 5.2.3.9 Implement Margaret River Depot Masterplan including bitumen emulsion tank storage improvements and washdown facility



Action Progress Comments: New shed completed. Old emulsion tank removed. Washdown bay is designed. Funds carried over to the 2018-19 budget for asphalt overlay of compound.


Action Title: 5.2.3.10 Undertake detailed planning of playground infrastructure renewal and maintenance requirements.

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Consultation underway. Design development in progress.



Action Progress Comments: Flinders Bay playground under construction. Brookfield and Augusta playgrounds currently being completed. Ongoing maintenance where required.


Parks and Gardens

Action Title: 1.2.4.1 Operation of the Margaret River Recycled Waste Water Scheme



Action Progress Comments: The Water Quality Management Plan has been approved by the Department of Health. Staff are working to the plan and meet monthly to ensure all requirements of the plan are being implemented. The majority of costs associated with the operation of the scheme occur during the summer season. Hence the current low expenditure. Next extension will involve the connection of the Rapids Landing School Oval. The oval will be commissioned with recycled water during the 18/19 summer season. There will be an underspend. Predicted potential failures have not occured.


Action Title: 1.5.1.3 Deliver the annual Tree Planting Program



Action Progress Comments: The annual tree planting programme has been completed out of the 2017-18 budget. Planting will be an ongoing programme with future budgets.


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Action Title: 1.5.1.4 Deliver the Public Open Space annual program including Reuther Park, Cowaramup Skate Park and Ellis Street Jetty Precinct



Action Progress Comments: There is a delay in the completion of the Ellis Street Jetty Project due to appointed Contractor entering into Administration. Clearing and heritage permits have been completed. Cowaramup Skate Park in underway. Shade shelter building licence submitted. Reuther Park planned for March 2018.


Action Title: 1.5.1.5 Maintain Shire parks and gardens in accordance with service standards



Action Progress Comments: Works in progress. Monthly check on expenditure to verify that expenditure is on track.


Action Title: 2.6.1.16 Deliver the annual allocation for Cemetery works



Action Progress Comments: Operation expenditure work conducted as required. This included some tree pruning at Margaret River Cemetery. Concept Plan has been developed to further inform works. Contractor appointed for new shade structure. Expect completion by June 2018. Actual completion has occured.


Action Title: 2.6.2.13 Implement bushfire mitigation programs for Shire managed land (strategic firebreaks)



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Action Progress Comments: The works for 17/18 have been completed.


Action Title: 5.2.4.5 Undertake annual maintenance program



Action Progress Comments: Works requests and annual maintenance completed in a timely manner. Playgrounds inspected on a regular basis. Works on track for competion.


Public Works Overheads

Action Title: 3.2.2.6 Complete maintenance and upgrades to Shire bridges in accordance with the Long Term Financial Plan



Action Progress Comments: Maintenance activities have commenced on Shire bridges after a late start to the season. Works were delayed due to wet weather conditions.


Survey and Design

Action Title: 3.2.2.7 Design ancillary carpark at Margaret River Youth Precinct


Chris Yates - Coordinator Technical Services, Survey and Design Completed 01-Jul-2017 30-Jun-2018 100.00% 100.00%

Action Progress Comments: Detailed design complete, minor amendments being confirmed following the completion of the Margaret River Youth Precinct works.


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Action Title: 3.2.2.11 Design Wallcliffe Road verge landscaping along frontage of Margaret River Youth Precinct



Action Progress Comments: Concept Landscape Plan has been completed with input from Project Manager . RFQ being advertised by the Project Manager for construction in Q4.


Action Title: 3.2.2.13 Complete carpark upgrades including the eastern car park expansion for the Margaret River Youth Precinct



Action Progress Comments: Survey and concept design completed. Works placed on hold pending completion of HEART complex development as well as Wallcliffe Road Drainage and Verge Landscaping yet to be completed. Interim arrangements made to improve Shire staff parking in support of additional parking available for users of the MRYP. Car parking around the entire Gloucester Park, MRYP, HEART and Shire Admin precinct to be reviewed, and comprehensive plan to be developed. In the interim parking will be monitored and projects scheduled accordingly. Works are currently unfunded in the 18/19 budget.


Action Title: 3.4.1.5 Work with Main Roads Western Australia to facilitate completion access road to Margaret River Airport



Action Progress Comments: Main Roads Western Australia progressing work as part of Perimeter Road Project. The completion of the works will tie in with the construction programme. Unsealed access to the airport is being maintained at all times. The works will not be fully completed until the Perimeter Road is opened in late 2018.


Action Title: 3.4.1.6 Provide survey design services


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Action Progress Comments: Survey and design services are in place, and have been provided throughout the year.


Action Title: 3.4.2.4 Design path upgrades identified in the Townsites Path Plan


Chris Yates - Coordinator Technical Services, Survey and Design In Progress 01-Jul-2017 30-Jun-2021 50.00% 100.00%

Action Progress Comments: Paths prioritised in accordance with endorsed Townsite Path Plan. Engaged consultants to design remainder of path projects since in-house design resources are limited. Ongoing, multi-year project.


Office of the CEO

Governance and Marketing

Governance

Action Title: 5.1.3.1 Complete and submit Statutory Compliance Return and remediate any errors within timeframes


Emma Rogers - Governance Officer Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: Compliance audit return complete, adopted by Council and forwarded to DLG.


Action Title: 5.1.4.1 Convene scheduled ordinary meetings of Council and special meetings of Council as called by the Shire President, Council or three elected members


Gary Evershed - CEO Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: Meetings held as scheduled

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Action Title: 5.1.4.2 Monitor Council Meeting Decisions Action List


Claire Schiller - Council Minutes & Agenda Officer Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: Council Report was provided on 28 March 2018 of the Council Decision action list from Jan to July to December 2017. The Council Meeting Decision Action List is updated following every meeting of Council and distributed to relevant staff for updates. A report on the January - June 2018 Council decision action list will be presented to Council at the September 2018 Council Meeting.


Action Title: 5.1.4.3 Review Council delegations



Action Progress Comments: The delegations review has been completed, and adopted by Council 27 June 2018


Action Title: 5.3.1.4 Implement legislative compliance calendar



Action Progress Comments: Legislative compliance calendar module on Synergy Soft is complete and in operation.


Action Title: 5.6.2.4 Maintain Shire leadership and best practice governance policies including Code of Conduct for Councillors and Committee Members, and Governance Charter in 2017-18



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Action Progress Comments: Policies are continually reviewed under the Shire's annual policy framework. The policy register is presented to the Executive Leadership team quarterly. New updated Code of Conduct was recently adopted by Council.


Marketing and Events

Action Title: 4.1.1.1 Maintain a positive collaborative relationship with the Margaret River Wine Association and promote the Margaret River Wine Region as Australia's premier wine region


Amanda Russell - Marketing & Events Officer Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: Maintained communication with the association through decision to postpone Caperoc funded Community Wine Fair event to 2018.


Action Title: 4.2.1.1 Administer the Capes Regional Organisation of Councils (CapeROC) events website in conjunction with the City of Busselton and Margaret River Busselton Tourism Association (MRBTA)



Action Progress Comments: Ongoing, uptime maintained. Joint meeting to be held to discuss improvements to vetting event entries.


Action Title: 4.2.1.2 Support the production of Capes Regional Organisation of Councils (CapeROC) Calendar of Events in conjunction with the Margaret River Busselton Tourism Association (MRBTA)



Action Progress Comments: Summer calendar content provided together with City of Busselton. Additional funding secured for remaining FY via CAPEROC. Additional stand alone copies budgeted and delivered for distribution at local libraries and shire offices.


Action Title: 4.2.2.1 Maintain a positive collaborative relationship with the Margaret River and Busselton Tourism Association (MRBTA) to measure visitor numbers and impacts and maximise 95

visitor benefits to the shire



Action Progress Comments: Liaison for tourism-related press & filming opportunities. Continuance of CAPEROC calendar included in Margaret River Magazine and as stand alone calendar, liaison for disseminating fire info.


Action Title: 4.2.4.1 Sponsor iconic and community events that showcase the shire to national and international audiences



Action Progress Comments: Sponsorships implemented for Surf Pro, Open Studios, Margaret River Marathon and Readers & Writers Festival. Post event debrief coordinated. Funded ANZAC day ceremonies.


Action Title: 4.4.4.1 Develop and maintain a comprehensive suite of marketing materials, including foreign languages, to attract business investment



Action Progress Comments: Range of materials produced to support Shire-wide marketing activities including: Local Planning Strategy Review doc, business cards & ads Library notice templates Cocoon Gallery ads and wall decals Volunteering opportunities ad Customer Service Charter brochure HEART logo rework Rec Centre promo - 30 for 30 Augusta Pool Safety Signs Martin Luther King III promo ads Skate Park opening event ads & banners CCTV signs Zone Room ACROD ads A-Frame signs for Rec Centre

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Camping brochure Shire flags for sponsored events Opening hours decals for Rec Centre Rec Centre bus branded wrap


Action Title: 5.5.2.1 Develop a Corporate Marketing Plan



Action Progress Comments: Completed - being presented to organisation in July and implementation in 2018-19.


Action Title: 5.5.2.2 Implement the Integrated Communication Plan



Action Progress Comments: Procurement of preferred supplier agreements for Graphic Design, Advertising completed. Updates to Style guide with new material content. Website content maintained across Corporate, Rec Centre, Caravan Parks and library blog.


Action Title: 5.5.2.3 Monitor and administer functions of the Shire's website



Action Progress Comments: Website training delivered to new staff. Broken links updated. New Special Notices function added to homepage.


Office of the CEO

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CEO & Council Support

Action Title: 3.2.2.4 Undertake stage 1 of the Margaret River Cultural Centre redevelopment


Gary Evershed - CEO In Progress 01-Jul-2017 30-Jun-2019 75.00% 100.00%

Action Progress Comments: Works commenced and stage 1 due for completion end of January 2019


Action Title: 4.1.1.2 Maintain a positive relationship with the dairy industry and other agricultural sectors to achieve sustainable, value adding, diverse and innovative agriculture



Action Progress Comments: Economic strategy commenced. Meetings being held with relevant groups and relationships well established.


Action Title: 4.1.1.3 Encourage innovative agricultural practices including regenerative agriculture and permaculture



Action Progress Comments: Margaret River Regional Producers Association invited to Industry Leaders Group meetings. Recruitment of SEO to to be undertaken after Council decision to appoint made on 9 May 2018


Action Title: 4.4.1.1 Convene regular meetings of the Industry Leaders Group



Action Progress Comments: ToR for the group reviewed and meeting structure and content debated. Group satisfied with structure and content and positive feedback gained on the value of the meetings to the business community. Regular meeting dates established.


Action Title: 4.4.2.1 Provide facilities to hold regular events with partners to act as a convenor of local businesses



Action Progress Comments: Meeting rooms have been used by Arts Margaret River, MRCCI, Emergence Creative, SWDC, NbN, Therapy Focus, Nature Conservation, Department of Child Protection, WA Country Health Services, U3A, Margaret River Theatre group, Rotary and others


Action Title: 4.4.2.2 Support development of the small business sector in the shire



Action Progress Comments: Planning to host Sundowner in 2018. Attended networking events - coffee club mornings, sundowners. Entered into agreement to sponsor business awards. Supported wifi for Main Street.


Action Title: 4.4.4.2 Implement key signature projects of the Economic Development Strategy in accordance with budget allocation



Action Progress Comments: Consultancy on "Tackling Disadvantage" completed. Workshop for Councillors held in 2018 re the SEO role. Consultants presented report to Council. Council decision to support SEO made on 9 May 2018.


Action Title: 4.4.4.3 Undertake reciprocal visits to Haining and maintain low key friendly relationship with the Vietnam City of Dong Hoi



Action Progress Comments: Visit from Haining delegation made on 23 and 24 April with six delegates from government, culture, business and health sectors travelling to Margaret River. Council supporting low key

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friendly relations with Haining and Vietnam.


Action Title: 4.4.4.4 Identify opportunities to collaborate with the South West Development Commission, key stakeholders, local peak industry bodies, other tiers of government and the community sector to maximise sustainable economic development



Action Progress Comments: Facilitated SWDC Perimeter Road information session and workshop. Met with SWDC, DPaW and Friends of the Cape to Cape Track - track future options. Met with Chair SWDC and Acting CEO to discuss local and regional issues. Liaised re Cultural Centre project. Board members invited to networking event - Shire President sundowner. Liaised with Tradestart Manager and Acting CEO re Youth Precinct.


Action Title: 4.4.4.6 Monitor industry efforts to establish a South West Food Alliance and respond to requests for assistance



Action Progress Comments: The responsible officer is maintaining contact with this volunteer committee and continues to provide in kind support until progress is made. The focus of activity in this space has shifted to the Scott River area with the feasibility study being developed and two field trips recently conducted. Shire is responsive to industry needs.


Action Title: 4.5.1.1 Work with Margaret River Education Campus Board to support their efforts to improve the vitality of the campus, including youth entrepreneurship and digital economies



Action Progress Comments: CEO is working as an independent Chair of Margaret River Education Campus. Meetings held on schedule over the quarter.


Action Title: 5.1.1.1 Host information presentation and advertising campaign for potential Councillors aimed at attracting a competitive field of high quality candidates



Action Progress Comments: Preparation for elections conducted on schedule, with an information session held in September 2017.


Action Title: 5.1.1.2 Partner with Western Australian Electoral Commission to conduct the biennial election program by postal voting



Action Progress Comments: Elections held and all actions finalised


Action Title: 5.1.1.3 Conduct election of Shire President and Deputy President and appointment of Councillors to committees



Action Progress Comments: Elections held and all followup actions finalised


Action Title: 5.1.1.4 Conduct comprehensive Councillor induction program following elections including training in the Rules of Conduct Regulations



Action Progress Comments: Comprehensive new Councillor program of induction conducted. Full review of induction manual completed. WALGA and DLGC training attended. Site visits conducted.


Action Title: 5.1.1.5 Conduct Strategic Planning Days with Council in November/December 2017 and February/March 2018 and as required


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Action Progress Comments: Strategic planning day conducted on 15 November. Other shire planning workshops conducted, including Main St, ratings, Local Planning Strategy, Holiday Home policy, and Governance review.


Action Title: 5.1.1.6 Conduct a comprehensive Councillor development and capacity building program using Western Australian Local Government Association (WALGA) modules and other identified courses



Action Progress Comments: Crs Meldrum, Godden and McLeod attended the following WALGA training: Serving on Council – 6 November, Meeting procedures and Debating – 7 November, New Councillor Seminar – 17 November. There are two other WALGA training sessions scheduled for new councillors to be held in March 2018 - Understanding Financial Reports and Budgets and Effective Community Leadership but the details have not been confirmed – the new councillors have been made aware of these and will be contacted in the new year to remind them. Additionally, Cr Meldrum attended the Mayors and Presidents workshop on 20 November, run by the Department of Local Government and Communities. Crs Meldrum and Godden attended planning training on 6 and 7 February. Cr Meldrum attended the Australian Coastal Councils conference in March 2018. Cr Lane attended Climate Change conference in March 2018. Crs Meldrum, Lane, Godden and McLeod attended SWDC Critical Horizons workshop. Cr Meldrum attended WALGA Reducing Plastic Waste event.


Action Title: 5.1.1.7 Conduct Councillor briefing sessions prior to Ordinary Council Meetings and bring a record of briefings to Council Meetings on a quarterly basis



Action Progress Comments: Briefings occurred on schedule throughout quarter four and were reported to Council


Action Title: 5.1.2.1 Develop the Shire as a values based and driven organisation by hosting two Aboriginal cultural awareness sessions



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Action Progress Comments: Amended suite of Shire values has been adopted and has been implemented. Staff recognition awards based on values have been made at both all staff meetings held in 2017-2018. Values included in recruitment package - interview questions, position descriptions, and induction sessions for new employees. OSH embedded into day to day operations. Innovation recognised at management meetings, and published in employee newsletter. Values displayed throughout workplace. All staff meeting held and presentations of peer awards based on values made.


Action Title: 5.1.2.2 Facilitate staff participation in the Local Government Professionals Australia Professional Development Conference



Action Progress Comments: Eleven staff attended the LG professionals conference held in May


Action Title: 5.1.2.3 Participate in suitable programs with a wider community benefit that demonstrate good corporate citizenship



Action Progress Comments: Took part in Tidy Towns program and received Environmental Sustainability Award. Also took part in Regional Achievement and Community program in conjunction with Transition Margaret River. Facilitated Margaret River Primary school tour of Shire in March. Fully supported recovery process after Osmington event. Hosted Martin Luther King III delegation and facilitated presentation.


Action Title: 5.1.2.4 Promote and support Women in Leadership program to foster greater participation of female Councillors and staff into leadership positions



Action Progress Comments: As part of the program Shire staff participated in the Cullen’s International Women’s Day event, supported Shire female staff to attend the SW Local Government Professionals Conference and awareness has been raised about Climate Justice impact on women amongst ELT.


Action Title: 5.1.2.6 Conduct of review of Shire governance processes through a Councillor/ELT survey followed by an informal workshop with potential involveemnt from WALGA and the 103

Department of Local Governments and Communities



Action Progress Comments: Undertook probity Audit conducted by DLGC. Finalisation of Governance Charter and Provision of Councillor Support policy reviews pending further input from WALGA and DLGC. Acceptance and Distribution of Sponsorship procedure drafted. WALGA undertook governance workshop for councillors and staff. Participating in governance review program implemented by the DLGSC and conducted by the Australian Institute of Company Directors with the final presentation given in May. Received and reviewed DLGC Integrity audit findings.


Action Title: 5.1.4.4 Conduct open information workshops for Councillors and closed strategic planning workshops at least three times annually



Action Progress Comments: Comprehensive program of briefings held, being convened in public unless confidential under the LGA, with additional workshops being held to cover rates, the budget, the Main St project and other issues identified by Councillors and staff


Action Title: 5.1.5.13 Participate and convene CapeROC meetings and provide secretariat service in 2017, and transfer to the City of Busselton in 2018



Action Progress Comments: Administration moved to City of Busselton for 2017-18. Processes around agenda and minutes reviewed and better processes involvement and follow up implemented. Secretariat duties to be resumed in 2018-2019.


Action Title: 5.2.5.13 Convene tri annual meetings of the Audit and Risk Management Committee



Action Progress Comments: Meetings held on schedule. 104


Action Title: 5.4.4.3 Conduct a minimum of two all of staff meetings per annum



Action Progress Comments: All of staff meetings held 14 July and 8 December.


Action Title: 5.6.1.1 Implement a continuous improvement program across the organisation



Action Progress Comments: Continuous Improvement Register reported on schedule to ELT.


Action Title: 5.7.1.11 Benchmark Shire services against other WA local government e.g. financial benchmarks



Action Progress Comments: Financial benchmarks considered at Councillor Strategic Planning Day on 15 November. Shire participating in review of local government performance being undertaken with an executive summary presented to the ELT. Ron Back has presented on Shire financial performance to Councillors and staff.


Sustainable Development

Heath, Waste and Ranger Services

Environmental Health

Action Title: 1.1.3.2 Monitor environmental waters (recreational) through monthly (seasonal) sampling


Chris McAtee - Environmental Health Officer Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: The Recreational Waters Microbiological Monitoring Program is overseen by the Department of Health Western Australia. Sampling is undertaken by the Shire's Environmental Health Officers. The sampling season runs from November 2017 to April 2018. Should results be unsuitable for water activities alerts are issued. Sample sites include popular river and coastal locations. Program is on-going and action taken where required as a result of results obtained.


Action Title: 2.1.2.1 Provide events application and approval process



Action Progress Comments: The Events Strategy was submitted to Council in February and a review was requested. Council also requested a workshop, which is pending. Events for the fourth quarter: Applications received: 11 Approvals issued: 12


Action Title: 2.6.1.3 Manage education, advocacy and planning campaigns for improved environmental health outcomes for the community



Action Progress Comments: In the fourth quarter, the Coordinator of Environmental Health and Events co-chaired the Margaret River Liquor Forum meeting held at the Tennis Club on 8 June 2018. The Coordinator also represented the Shire at the South West Leavers Planning Group meeting in Busselton on 21 June, 2018.


Action Title: 2.6.2.9 In conjunction with the Department of Health, develop a documented Environmental Health Emergency Response Support Plan for use in the event of an emergency



Action Progress Comments: Preliminary research undertaken awaiting information from the Department of Health. Liaising with WALGA and other local governments on the preparation of this document. The EH team will meet with others, Community development, to progress when the Act requires. 106


Action Title: 2.6.2.11 Respond to public health risks in the event of an emergency



Action Progress Comments: Emergency responses by EHOs in the fourth quarter included further work in the recovery from the Augusta bush fire in January 2018. There was a wastewater overflow on a suburban street in April and two HAZMAT incidents in June. Of the two HAZMAT incidents in June, one was attended by emergency services while the other was a minor incident that was handled by an EHO. Response network is established with the Department of Health Western Australia and the Regional Public Health Unit.


Action Title: 2.6.3.1 Conduct regular assessments of food premises, public buildings, caravan parks, skin penetration establishments and lodging houses (backpackers)



Action Progress Comments: Assessment programs are in place and ongoing. The fourth quarter included food businesses, public buildings, caravan parks, lodging houses and backpackers. This is an important program to protect public health in the region. Staff shortages have made meeting inspection targets difficult this year but regular assessments were undertaken. The Environmental Health team received assistance from an EH Contractor who performed routine food and public building inspections during March, April and May 2018. Statistics - 109 food business inspections, 2 lodging house inspections, 16 public building inspections, 0 caravan park inspections, 0 aquatic facility inspections, 0 skin penetration establishment inspections


Action Title: 2.6.3.3 Implement Public Health Plan


Ruth Levett - Manager Waste, Health & Ranger Services In Progress 01-Jul-2017 30-Jun-2021 25.00% 25.00%

Action Progress Comments: This is a requirement anticipated to be completed within 2 years from the implementation of part 5 (anticipated by 2021) of the recently gazetted Public Health Act 2016. Crucial to the development of a local public health plan is that it falls within the framework of the state governments' public health plan - which is currently being developed. The Shire has participated in the WALGA review and provided comments for their submission. The Shire has agreed to participate with the City of Busselton in the preparation of a PHP in 107

2018-19.


Action Title: 2.6.3.4 Maintain licensing and approval function of various activities within the Shire (caravan parks, lodging houses, food premises, offensive trades)



Action Progress Comments: Licensing of certain premises is a statutory function of the Environmental Health unit. Total premises/businesses: Food businesses registered/notified - 415 (includes community/sporting/charitable organisations) Caravan Parks/camping grounds - 13 Lodging houses (backpackers) - 8 Skin penetration establishments - 3 Public buildings - 58


Action Title: 2.6.3.5 Manage the control of vector-borne diseases and pest control in the community



Action Progress Comments: Mosquito monitoring program (mosquito borne disease) continues to be developed. Initial mosquito surveillance survey conducted by contractor Anthony Summers of Summers Consulting and was completed and presented to officers in December 2017. There was one mosquito complaint in the fourth quarter.


Action Title: 2.6.3.6 Process applications for health approval to ensure dwellings, buildings and activities of local premises are compliant with relevant health standards



Action Progress Comments: Total applications over quarter - Wastewater: 31 108

Food business: 9 Public buildings: 1 Liquor licencing: 4 Caravan parks: 4 Planning applications: 45 Building applications: 14 Other: 1 (skin penetration establishment) Events - 11


Action Title: 2.6.3.7 Respond to complaints for environmental health intervention in response to perceived or real threats to public or environmental health within the community



Action Progress Comments: Complaints and enquiries for the fourth quarter included: Air quality: 11 Accommodation: 7 Asbestos: 3 Emergency management: 0 Food: 47 Health local law enquiries: 2 Hoarding and house unfit: 5 Infectious diseases: 0 Noise: 26 Tobacco and liquor: 5 Water, including wastewater queries: 69 Other: 4 (unauthorised discharge, illegal waste disposal, fungal growth and mould)


Action Title: 2.6.3.8 Undertake sampling of specified local businesses and local environments to provide information as to the current level of risk posed by the activity (food, water, aquatic facilities and recreational waters)



Action Progress Comments: Scheduled water sampling is seasonal and includes aquatic facilities, recycled water and recreational waters (targets vary owing to sporadic/seasonal closure of sites and new sites being

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established). Incidental sampling is undertaken to check potability of water at food premises: Aquatic facilities: 51 Recreational waters: 0 Recycled water: 12 Drinking water: 11


Action Title: 5.1.5.3 Participate in environmental health regional meetings and events



Action Progress Comments: The last South West Environmental Health Group meeting was held in March, 2018. Two officers attended. Other training undertaken by EHOs in the fourth quarter included Advocacy 101 for EHOs in Perth, Pesticide Safety Training in Dardanup, Local Government Noise Officer's training in Perth and DWER Noise Officer's Course in Perth.


Action Title: 5.1.5.4 Work with Regional Public Health Units (RPHU) to reduce the spread of infectious disease in the community as required



Action Progress Comments: In the fourth quarter there was 2 Ross River Virus notifications that EHOs responded to.


Action Title: 5.7.1.4 Complete Local Government data collection and reporting requirements for environmental health



Action Progress Comments: Data collection is ongoing.


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Action Title: 5.7.1.5 Undertake Food Act 2008 reporting



Action Progress Comments: Food Act 2008 reporting is no longer required. This has been incorporated into the Public Health Act reporting requirements which is completed in July every year.


Rangers Services

Action Title: 2.6.1.1 Implement Fuel Hazard Reduction and Firebreak Notice, including program improvements from contractor, community, BFAC and SAC feedback


Michael O'Regan - Coordinator Ranger Services Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: Firebreak notice has been reviewed and updated in line with consultation. Endorsed by council and was sent to all listed ratepayers in the week of 13 October 2017.


Action Title: 2.6.1.2 Maintain an up to date procedures manual in Rangers Services



Action Progress Comments: Procedures are completed to best practice standards and updates will be made when necessary.


Action Title: 2.6.1.4 Provide Rangers regulatory services



Action Progress Comments: Ongoing


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Action Title: 2.6.1.5 Develop and implement a Cat Local Law


Michael O'Regan - Coordinator Ranger Services Deferred 01-Jul-2017 30-Jun-2018 40.00% 100.00%

Action Progress Comments: Preliminary discussions on the process for a proposed Cat Local Law are currently being held with Shire Rangers and Legal Services.


Action Title: 2.6.1.6 Review Dog Exercise Areas



Action Progress Comments: A report has been completed and will be tabled at a Council Meeting in August 2018.


Action Title: 2.6.1.7 Review Firebreak inspection program to incorporate outcomes of Bushfire Risk Management Plan



Action Progress Comments: Firebreak Inspection program has been successfully completed.


Action Title: 2.6.1.8 Review Shark Response Procedure and Policy


Michael O'Regan - Coordinator Ranger Services Deferred 01-Jun-2018 31-Jul-2019 40.00% 100.00%

Action Progress Comments: Response will be discussed at the next Local Emergency Management Committee meeting in the next quarter.


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Action Title: 2.6.1.9 Revise and update local laws


Michael O'Regan - Coordinator Ranger Services In Progress 01-Oct-2017 30-Jun-2019 35.00% 35.00%

Action Progress Comments: Under review


Action Title: 2.6.1.17 Undertake upgrades to dog handling equipment



Action Progress Comments: Coordinator is purchasing Personal Protective Clothing for Rangers when cleaning kennels at the Animal Management Facility. Also long sleeve gloves when handling animals.


Waste Services

Action Title: 1.1.3.1 Implement Landfill Environmental Improvement Plan



Action Progress Comments: Updating of the Slope and Seepage Modelling and Landfill Closure Management Plan (LCMP) has progressed over this quarter, including revision of the LCMP contour ratio's. It was calculated that 65,500m3 available airspace is remaining for landfill capacity from a waste mass survey conducted at end of September 2016. Cell two liner design was also changed due to insufficient clay material of the required permeability available on site. The LCMP has been updated to include revised contours. Due to the purchase of a landfill compactor, it is estimated that the life of the landfill can be extended by up to two years. Therefore the completion date can now be amended to 30 June 2022, giving a further two years to plan for closure and future use of the site. The latest plan to further extend the life of the landfill will require a new or revised LCMP to accommodate the changes. This project will not be progressed until all landfill changes have been approved by DWER. Completion of this work has been deferred to 2019- 20.


Action Title: 1.3.1.2 Complete a Masterplan for waste disposal for the sustainable management of domestic, commercial and industrial waste streams including resource recovery, recycling and processing


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Action Progress Comments: Design procurement information completed and tender process commenced November 2017. This project will be confirmed as part of the master plan for waste management that includes the Davis Road site future use. Whilst the end date will not change, the extension of the landfill life has reduced the urgency to plan this. The Feasibility Study is over 50% completed and is on schedule to be finalised in September 2018. Completion of project scheduled within 2018-19 financial year.


Action Title: 1.3.1.3 Manage sampling and monitoring requirements of landfill and septage plant in accordance with Department of Water, Environment and Regulation (DWER) environmental licence requirements


Ruth Levett - Manager Waste, Health & Ranger Services Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: Sampling and Monitoring of landfill progressively being undertaken. Continual monitoring undertaken as a requirement of the landfill licence.


Action Title: 1.3.1.4 Management of kerbside collection contracts (domestic and recycling)



Action Progress Comments: The kerbside collection contract to Warren Blackwood Waste contract recently novated to new owner Cleanaway. Management of kerbside collection contracts are ongoing and no reportable issues arising this quarter. An audit of services is nearing completion with synchronised collections and charges for residential and commercial services. The kerbside contract is due for renewal in 2019. A revised contract will be prepared in 2018 in readiness for going to tender late 2018.


Action Title: 1.3.1.5 Management of Shire waste facilities (including transfer stations, landfill, septage plant) to Department of Water, Environment and Regulation (DWER) Environmental licence requirements


Simon Woodward - Waste Services Coordinator Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: Shire waste facilities are being managed in accordance with the licence. Groundwater sampling and analysis undertaken in accordance with Department of Environment Regulation licence

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condition. A hazardous material call-out and facility closure from chemical spill of unknown commercial skip bin content reported in quarter one. De-contamination of site and removal of chemicals occurred, with an internal incident investigation conducted and reporting to Department of Environment Regulation. Final annual groundwater sampling event undertaken by appointed contractor Emerge and Associates who are compiling the reports and historical trend analysis for both Wallis and Davis Road facilities to make available to submit to DER prior to 1 March 2017. Ground water sampling and monitoring events undertaken at both Wallis and Davis Road facilities. 2016-2017 DER Census and NPI report completed and submitted. Leachate generation managed on-site during winter period. Reporting of Q2 actions: Construction of a domed canvass roofed shelter anchored down by sea containers was established at the Davis Road facility. The shelter provides weather protection for maintenance, servicing and repair work on the BOMAG landfill compactor and CAT traxcavator. Davis road site survey of placed waste within the current active area was conducted. Available remaining airspace calculations for current design profiles and proposed pond in-fill extensions provided and summarised to the Waste Manager. Placement of waste in cell 2 commenced early November, exclusion zones to the southern and south-western corner embankments was established to allow future cell 3 integration and environmental barrier floor lining overlaps. Bird complaint received in November from facility neighbour. Investigations undertaken with conservation (DBCA) officers on site, numbers determined as not excessive given the circumstances. Outcomes include daily observations recorded through breeding season to end of December, reviewed with DBCA in January. Wallis Road facility continuing with restricted use only due to system failure as reported in 2016-2017 annual report Final groundwater sampling event undertaken in December, monitoring report analysis for calendar year 2017 data and historical trend comparison to be prepared for Wallis and Davis Road facilities for submittal to DER in Q3. Actions also undertaken for commencement of processing of green waste and tree clearing in inert area in accordance with permit and to final design footprint scheduled for Q3. Reporting of Q3 actions: Davis Road facility inert waste area surveyed and pegged to relative clearing permit coordinates, 1.94 hectares of native vegetation cleared and shredded to final design parameters. Stockpiled green waste from customer drop-offs shredded and 2,600 cubic metres of windrowed mulch produced for community reuse. 370 tonnes of scrap metal consolidated at the inert area was purchased and reclaimed by local scrap merchant which incorporated 292 fridges housing 14 kilograms of greenhouse gas refrigerant that was degassed prior. Wallis Road septage facility final recommission works completed within the quarter, acceptance of sullage liquid waste has current volume restrictions with system performance monitoring undertaken on an ongoing basis to identify possible early failure symptoms. Initial phase of hook lift bin maintenance program and repairs to BOMAG wheel rims undertaken. Commencement of commercial vehicle axle weight recordings logged to determine waste load content tonnages and provide feedback information to assist with the Waste Strategy Feasibility Study ongoing. Davis and Wallis Road waste acceptance volumes and licence compliance comments relative to the 2017 DER Annual Monitoring Report provided to the manager. 115

DER requirement March (Q1) groundwater sampling and monitoring for Davis and Wallis Road facilities conducted. Reporting of Q4 Davis Road facility engaged a compliant contarctor to crush mixed concrete, brick, rubble and rock material stockpiled on-site. Total 3890 tonnes of screened graded piles of product was generated and is being used to improve access tracks and hardstand tipping areas necessary to continue operations throughout winter. A survey of placed waste and calculations of available airspace determined from our current final design model and proposed extended version was conducted in May with predictions of 2.8 years and 7 years respectively to capacity. RFQ for tenders to design and construct the remaining areas are currently in progress with all options under consideration. Wallis Road Waste Water Treatment plant was reopened for limited disposals and is still considered an ongoing concern due to system inability to provide adequate retention time to treat the regional throughput volume of effluent sufficiently. Davis Road facility acquired a new DAF hook lift truck in June to service the facility and transfer stations and a hook lift waste bin refurbishment program was undertaken including manufacture of new bins. Shire Waste facilities are being managed in accordance with their licences. Groundwater sampling and analysis undertaken in accordance with DWER and facility licences renewed. No reportable events or incidents for the quarter.


Action Title: 1.3.1.6 Progress Regional Waste Management Initiatives with City of Busselton and South West Regional Local Governments



Action Progress Comments: Due diligence of potential sites was undertaken with other south west local governments. However, the preferred site has been withdrawn, to date no further discussion has occured between the members. Dialogue will continue with all parties and will be reviewed as part of the Master Plan for waste. On-going participation in regional meetings and CAPEROC waste officers group. The Shire continues to meet with City of Busselton and is working together to partner of waste initiatives including shared facilities.


Action Title: 1.3.1.7 Pursue grants to support and or expand waste service delivery and infrastructure development in line with strategic goals as required



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Action Progress Comments: One new grant opportunity has arisen over this quarter, an application for the Feasibility Study has been submitted to the Waste Authority. The application excludes the Organics Waste Treatment Facility which the Shire has submitted with the City of Busselton.. It is for $100K and includes all other components of the proposed Resource Recovery Facility Feasibility Study, and will be awarded in May 2018. The Shire was not successful in any of the grants submitted.


Action Title: 1.3.2.2 Implement Strategic Waste Management Plan



Action Progress Comments: Awaiting finalisation of the Strategic Waste Management Plan. Deferred pending Feasibility Study and master plan development to be completed 2018.


Action Title: 1.3.3.1 Implement initiatives to reduce corporate waste generated through Shire's operations



Action Progress Comments: Program introduced in the main administration building , separation of general waste and recycling, food waste diversion into the kitchen garden and cardboard recycling. This program is being extended to other commercial businesses to encourage the reduction and separation of waste in order to reduce landfill. Education continuing with administration and all Shire owned facilities. Kitchen compost system installed in staff kitchen to process all food waste from the building.


Action Title: 2.6.2.10 Maintain Disaster Debris Management Plan, locally and regionally



Action Progress Comments: This action is ongoing. Pending Department of Health Draft Plan due in 2017. WALGA has also convened a committee to prepare the relevant Management Plans and the Shire will be working with them and the Fire and Disaster Management Team to implement these Plans in 2018. A workshop has been held with WALGA and progress is continuting to develop this plan on behalf of all LGs. The final workshop is scheduled in July 2018 to complete the documention for submission and adoption by the state government.


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Action Title: 5.2.2.9 Develop a Master Plan for Waste Services



Action Progress Comments: This is a priority for this financial year, anticipated completion is June to December 2018. The tender for a Feasibility Study that will form the basis of the Master Plan, was awarded March 2018, to be finalised September 2018. The Master Plan will be developed when the preferred model is adopted. The Feasibility study is now 50% completed.


Action Title: 5.7.2.3 Complete state government data collection and reporting requirements for waste services



Action Progress Comments: Data collection and reporting continually being undertaken. On-going program, reporting to Waste Authority annually.


Planning and Development Services

Building approvals and inspections

Action Title: 2.6.1.14 Provide building approvals and compliance service


Matt Cuthbert - Acting Manager Planning and Development Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: Ongoing core business as required based upon receipt of applications. Total number of Dwelling Permits issued from July to June was 292.


Action Title: 2.6.1.15 Provide swimming pool compliance monitoring



Action Progress Comments: 118

Ongoing core business as required based upon receipt of applications, inspections undertaken on a regular basis. Money in 18/19 budget to undertake inspections of all pools.


Statutory Planning

Action Title: 1.2.1.1 Review and update the Local Energy Action Plan (LEAP - Living Smart, Energy Audits, Carbon Offsets, Community Education) and continue implementation of actions which include the community energy education program and carbon nuetral tree planting program for 2017-18


Jared Drummond - Sustainability Planning Officer Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: LEAP audit has been completed. Carbon offsets purchased. Living Smart workshop completed. Revised LEAP document and progress towards achieving LEAP targets has been completed and initiated by Council for advertising purposes.


Action Title: 1.2.1.2 Undertake monitoring of Carbon Emissions



Action Progress Comments: Planet footprint monitoring being undertaken. Met with Planet Footprint representative. Emissions for 2016/17 and first three quarters of 2017/18 available. Data ready for updating into Shire report when required.


Action Title: 1.4.1.6 Implement Biodiversity Incentive Strategy



Action Progress Comments: Appointed properties to the stewardship grants programme, and completed on ground environmental works and preparation of environmental plans for 17/18. Scheme Amendment 48 has been gazetted, protecting approximately 406ha of remnant vegetation under the Bushland Protection Zone.


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Action Title: 1.4.1.7 Require detailed investigations of remnant vegetation and surface drainage areas at the Structure Plan stage, and ensure environmental improvements through the development process



Action Progress Comments: Structure plans reviewed as submitted. A final version of the Structure Plan for the future stages of the Brookfield subdivision has been received following assessment and modifications by the proponent, which includes the retention of a significant stand of remanant vegetation. Discussion have also been ongoing regarding the proposed Structure Plan for Lot 21 Caves Road, Hamelin Bay which would see a significant amount of remnant vegetation transferred to the National park.


Action Title: 1.6.1.1 Implement the Leeuwin Naturaliste Ridge Statement of Planning Policy



Action Progress Comments: Ongoing task as required via assessment of development applications, structure plans and scheme amendments. The Shire has participated in discussions with the Department of Planning in their preparation of the Leeuwin Naturaliste Sub-Regional Planning Strategy, which was recently released for public consultation.


Action Title: 1.6.1.2 Implement the Local Planning Strategy



Action Progress Comments: Is being implemented via planning determinations as required.


Action Title: 3.1.1.1 Implement East Margaret River District Structure Plan



Action Progress Comments: East Margaret River District Structure Plan to be a relavant consideration in future rezoning of growth areas. Has been utilised in discussions around the Perimeter Road and future road 120

connections.


Action Title: 3.1.1.2 Provide planning services



Action Progress Comments: Ongoing core business. 480 planning approvals have been issued between July – June 2018, with 114 new lots created.


Action Title: 3.1.1.3 Commence review of the Local Planning Scheme No 1 followed by the Local Planning Strategy



Action Progress Comments: Initiation report adopted by Council. Discussions held with WAPC. Three community workshops held on Climate Change, Affordable Housing/Urban Infill and Agriculture. Your Say project page developed.


Action Title: 3.1.2.3 Develop policy for tree and vegetation preservation and land clearing offsets


Matt Cuthbert - Acting Manager Planning and Development In Progress 01-Jul-2017 30-Jun-2018 50.00% 100.00%

Action Progress Comments: Due to resourcing issues this will be resolved as part of the Local Planning Strategy review.


Action Title: 3.2.3.1 Implement recommendations from the Affordable Housing Strategy



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Action Progress Comments: Ongoing meetings with homelessness and affordable housing working group.


Action Title: 3.3.1.1 Ensure development consistent with the landscape and character policies and provisions of the Leeuwin Naturaliste Ridge Statement of Planning Policy



Action Progress Comments: Planning core business implemented on an ongoing basis.


Action Title: 3.3.1.2 Maintain the Shire's local heritage inventory list



Action Progress Comments: Planning core business maintained on an ongoing basis.


Strategic Planning

Action Title: 1.2.2.1 Install improved lighting control and water heating at the Margaret River Recreation Centre



Action Progress Comments: Centralised lighting and water efficiency equipment has been implemented. This includes low flow rate shower heads and other water/energy saving equipmeent.


Action Title: 1.2.3.2 Support community based projects aimed at assisting the Shire in sourcing 20% of its energy from renewable energy sources


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Action Progress Comments: Support being provided to the Augusta Margaret River Clean Community Energy group. Data and information provided to the group together with promotion on a regular basis. A further $22,000 was granted to the group in December 2017 to assist with leasing of wind monitoring data. A further $25,000 is included in the draft budget. Assisted Transition Margaret River with community solar survey.


Action Title: 3.1.2.2 Based on environmental, social and aesthetic criteria, identify those areas which may and may not be suitable for extractive industries



Action Progress Comments: Due to resourcing issues will be resolved as part of the Local Planning Strategy review.


Action Title: 4.3.1.3 Implement the Developer Contributions Policy for the whole shire



Action Progress Comments: Procedure completed and contributions being levied where appropriate


Sustainability and Environment

Action Title: 1.2.1.3 Implement Climate Change Response Plan and renew every four years


Jared Drummond - Sustainability Planning Officer In Progress 01-Jul-2017 30-Jun-2021 50.00% 100.00%

Action Progress Comments: Climate Change Response Plan Issues Paper completed, and out for consultation July/August. Specific action planning to be prepared in consultation with SAC and community input resulting from the issues paper.


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Action Title: 1.2.3.1 Host Eductional workshops



Action Progress Comments: Grant funding has been allocated to Transition Margaret River to deliver community education on renewable energy. Project framework has been prepared, and adopted. This will include educational workshops over the next 12 months. Shire and Curtin presented a Renewable energy educational seminar in May.


Action Title: 1.6.1.3 Finalise for Council adoption and commence the implementation of actions from the Environmental Sustainability Strategy



Action Progress Comments: Council have adopted the Strategy on 22 November 2017.


Action Title: 3.1.2.1 Finalise the review of the Witchcliffe Village Strategy



Action Progress Comments: Consultation concluded - project on hold whilst waiting feedback from Water Corp


Action Title: 3.2.1.2 Implement Adopted Structure Plans for new residential communities



Action Progress Comments: Implemented progressively via subdivision approvals.


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Action Title: 3.2.1.3 Seek to identify suitable joint venture partner to develop and manage the proposed Augusta Retirement Village


Matt Cuthbert - Acting Manager Planning and Development Not Started 01-Jul-2017 30-Jun-2018 0.00% 10.00%

Action Progress Comments: This action is currently not being progressed with the support of Council



Legal

Action Title: 3.2.1.1 Sell Churchill Avenue property in the Margaret River Main Street upgrade to raise revenue for the town centre upgrade


Ian McLeod - Legal Services Coordinator In Progress 01-Jul-2017 30-Jun-2019 90.00% 100.00%

Action Progress Comments: A contract to purchase the site for $725,000 is being presented to Council on 25 July 2018. It is expected that setllement will take place some time in mid August 2018.


Action Title: 4.4.3.4 Manage commercial leases


Ian McLeod - Legal Services Coordinator Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: The Shire has commercial leases in place for the White Elephant Café in Gnarabup and for the Old Settlement. A meeting is planned for the various lessees of the Old Settlement in the second half of 2018 to resolve reoccuring use disagreements. A draft lease has been provided to Soggy Bones Pty Ltd and it is expected that occupation of the MRYP Commercial Cafe will commence in August 2018.



Action Title: 4.4.4.5 Work with Cowaramup Resort Developer to facilitate establishment of a resort


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Dale Putland - Director Sustainable Development In Progress 01-Jul-2017 30-Jun-2021 46.00% 100.00%

Action Progress Comments: Discussions continuing with Developer in relation to their planned establishment of resort and current operational requirements for Cowaramup Transfer Station to remain in use. Review of waste operations planned in 2018 will provide analysis of current and projected future demand for waste services and evaluate need and location of transfer station if required. Tenders called for review of waste operations in December 2017. Contract anticipated to commence second half of January and be completed by mid 2018 Met with developers in December 2017 to discuss and be updated on their plans. It is anticipated that discussions with developer will be ongoing in 2018 to progress this project. Waiting to hear from developers to see if they are continuing with their plans for the project. No word since a meeting in December 2017. Shire is undertaking waste feasibility study, which includes requirements for waste transfer stations


Action Title: 5.2.1.12 Review Sustainable Development Business Unit plans for directorate in line with strategic direction



Action Progress Comments: Business planning has been completed for all business units. Review of waste operations is currently underway. Waste feasibility study has commenced and is due for completion at the end of 2018 Planning, administration, legal and building services have reviewed processes, service levels and workloads. Administration team has undertaken additional planning duties to assist with excessive workloads that are currently being experienced. Review of service levels undertaken to identify any potential reductions and additional staff requirements.


Action Title: 5.2.3.6 Implement short term priorities of the Land Asset Management Plan


Ian McLeod - Legal Services Coordinator Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

Action Progress Comments: All short term priorities from the 2016 LAMP Review, other than priorites waiting on State Government approval were completed in June 2018.


Action Title: 5.6.2.8 Review and update procedures for Sustainable Development directorate

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Action Progress Comments: Introduction of new tablet based software for firebreak inspections has prooved very effective, doubling the number of inspections undertaken. This software is now being rolled out to the Environmental Health team to improve inspections efficency. Cat Local law is currently being prepared by Rangers and Legal Team Review of Planning procedures is continuing, with a number of efficencies introduced to assist the team to cope with increased workloads Currently review is being undertaken on provision of Bushfire Risk advice


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The entire contents of this document are subject to copyright with all rights reserved. All copyrightable text and graphics, the selection, arrangement and presentation of all information and the overall design of the document are the sole and exclusive property of CAMMS. Copyright © 2017 CAMMS. All rights reserved

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11.4 Corporate and Community Services 11.4.4 OPERATIONAL PLAN 2018-19

Attachment 1 – Operational Business Plan 2018-19

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Operational Plan 2018-19 <Cover Page>

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Acknowledgement of Country

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Contents Acknowledgement of Country ............................................................................................... 2 Our Vision ............................................................................................................................. 5 Our Mission, values and approach ........................................................................................ 5 Core principles ...................................................................................................................... 6 Governance .......................................................................................................................... 8 Organisational Structure ....................................................................................................... 9 Annual Budget 2018 – 19 .................................................................................................... 10 Our strategic goals and measures....................................................................................... 17 Reporting back .................................................................................................................... 20 Our priority projects ............................................................................................................. 23 Chief Executive’s Office ...................................................................................................... 26 Governance ........................................................................................................................ 33 Marketing ............................................................................................................................ 35 Corporate and Community Services .................................................................................... 39 Finance ............................................................................................................................... 41 Revenue Services ............................................................................................................... 45 Customer Services .............................................................................................................. 47 Information Management Services ...................................................................................... 49 Records .............................................................................................................................. 52 Human Resources .............................................................................................................. 53 Caravan Parks .................................................................................................................... 57 Community Planning and Development .............................................................................. 60 Community Emergency Services ........................................................................................ 67 Community and Emergency Services ................................................................................. 69 Recreation Centres ............................................................................................................. 72 Outside School Hours Care ................................................................................................. 75 Library Services .................................................................................................................. 78 Sustainable Development ................................................................................................... 81 Planning Services ............................................................................................................... 83 Building Services ................................................................................................................ 91 Environmental Health and Events ....................................................................................... 92 Waste Services ................................................................................................................... 95 Rangers .............................................................................................................................. 99 Infrastructure Services ...................................................................................................... 104 Asset Management ........................................................................................................... 106 Building Assets and Maintenance Services ....................................................................... 114

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Environment and Landcare Services ................................................................................. 118 Works Administration ........................................................................................................ 121 Construction ...................................................................................................................... 124 Operations ........................................................................................................................ 126 Survey and Design ............................................................................................................ 130 Workshop .......................................................................................................................... 132 Linking our strategies and plans ........................................................................................ 133

This document is available in alternative formats upon request including in large and standard print, electronically by email, in audio on CD and on the Shire’s website at www.amrshire.wa.gov.au.

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Our Vision

Adapt to changing climate, environment and social dynamics and celebrate a sense of place for our local Indigenous culture and our multicultural and creative community.

Our Mission, values and approach

Our Mission Our mission is to protect the natural environment, strengthen our communities, foster local economic prosperity, and responsibly manage the community’s infrastructure and assets.

Our Values Our four core values guide our behaviour and decision making as people and as an organisation and how we strive to lead and serve our community.

These are:

Honesty Commitment Respect Courage

Our approach We support a strong culture of:

Workplace safety Innovation

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Core principles The Shire’s Community Strategic Plan and strategic framework is underpinned by six core principles:

1. Sustainability statement The Council recognises that all life has intrinsic value, is interconnected and that biodiversity and ecological integrity are part of the irreplaceable life support systems upon which the Earth depends. Council is therefore committed to using its best endeavours to meet the needs of current and future generations through the integration of environmental protection, social advancement and economic prosperity. The Shire of Augusta Margaret River strives to maintain this by:

1. Ensuring that the way we govern as a Council is driving the transition to a sustainable future

2. Leading by example and playing our part in solving the global challenges of sustainability

3. Valuing and protecting our environment and ensuring the sustainable management and use of natural resources

4. Planning and encouraging our community to reduce its ecological footprint and enhance its quality of life at the same time

5. Supporting our community to fully participate in achieving a sustainable future 6. Assisting business to benefit from and contribute to sustainability.

2. Financial viability statement In carrying out its functions the Shire of Augusta Margaret River is to use its best endeavours to meet the needs of current and future generations through integration of environmental protection, social advancement and economic prosperity. (Section 1.3 of the Local

Government Act). This requires ongoing prudent financial management to achieve sustainable outcomes for the community. The Shire of Augusta Margaret River commits to: 1. Sound fiscal management by working towards:

a. prudent management of assets and liabilities; b. ensuring that revenue and spending decisions have regard to

their effect on future generations and ongoing financial sustainability. 2. Ensuring that its decisions on service delivery and the provision and maintenance of

infrastructure are made with due regard to available, existing and anticipated future financial resources and competing priorities.

3. Improving its practices including strategic planning and resource sharing at local and regional levels, prudent borrowing and appropriate pricing regimes.

4. Being responsible for funding functions it chooses to undertake in an area of responsibility of other spheres of government, in addition to funding its existing core functions.

3. Access and equity statement The Shire is committed to providing services and working within a diverse community, including people with disability, their families and carers, people from culturally and

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linguistically diverse backgrounds, Aboriginal Australians, the elderly, women, LGBTIQ+ people, and people experiencing financial hardships. The Shire strives to continually improve access and inclusion for all its community members.

The Shire interprets an accessible and inclusive community as one in which all community members can access and are welcomed to participate in all Local Government functions, facilities and services (both in-house and contracted) in the same manner and with the same rights and responsibilities as other members of the community.

A community that recognises its diversity and supports the participation and inclusion of all its members makes for a richer community life.

The Shire of Augusta Margaret River commits to achieving the following eight objectives:

1. Improve the accessibility and inclusiveness of services and events for all our community;

2. Improve access to the Shire’s buildings and facilities for all our community; 3. Improve access to information that is inclusive to all our community; 4. Improve the quality of service delivered by the Shire of Augusta Margaret River; 5. Ensure the Shire’s feedback and complaints procedure is inclusive for all our

community; 6. Improve opportunities for all our community to participate in public consultation

undertaken by the Shire; 7. Improve opportunities for all people with diverse abilities and backgrounds to obtain

and maintain employment with the Shire; and 8. Ensure the strategic management of the monitoring and review of the Access and

Inclusion Plan.

Extract from the Access and Inclusion Policy Shire of Augusta Margaret River 2018.

4. Climate change The Shire and community have a pivotal role to play in addressing climate change over the next 20 years. This has therefore been integrated throughout the plan with specific strategies to mitigate economic, social and environmental impacts.

5. Social justice Social justice principles refer to values that aim at decreasing or eliminating inequity, promoting inclusiveness of diversity, and establishing environments that are supportive of all people. The Shire and community have an ongoing responsibility to ensure opportunities are available within our region, particularly within employment, housing and access to information.

6. Technology and innovation The Shire and community wishes to embrace the anticipated continued growth in technology, and this is connected strongly to a local sustainable economy, access to information and knowledge for the region. Through awareness of and understanding the digital economy, the Shire aims to employ a systems approach to technology choices, be data driven and open to innovation.

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Governance In carrying out our functions we are required to use our best endeavours to meet the needs of current and future generations through integration of environmental protection, social advancement and economic prosperity.

With the combined efforts of Council, the Chief Executive’s Office, the Executive Leadership

Team and staff, we provide leadership and management of our Shire.

Chief Executive’s Office

Executive Leadership Team

Chief Executive Officer Gary Evershed

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Organisational Structure

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Annual Budget 2018 – 19

2018-19 Budget Summary

A summary of the Annual Budget 2018-19 compared to the Forecast Actual result and Annual Budget for 2017-18 is provided below for reference purposes:

It is expected the Shire will commence the budget year with a surplus of $5,103,678 from 2017-18. This is an increase on the budgeted result expected for 2017-18 and is the result of a number of factors including:

Carrying forward various operating expenditure projects totalling $576,486; Carrying forward various capital projects totalling $3,750,860 including $764,157

unspent loan for the Cultural Centre redevelopment project and $548,755 unspent loan for asbestos removal and reinstatement projects;

Carrying forward the advance payment for 2018-19 of Financial Assistance Grants of $694,516 received in June 2018;

Carrying forward the first quarter operating grants for bushfire brigades and the SES of $81,816 received from DFES; and

Various under and over expenditures and revenues for the year.

Expectations are that 2018-19 will end up with a balanced result.

Description 2018-19 Budget $’000s

2017-18 Forecast $’000s

2017-18 Budget $’000s

Rates 21,401 20,525 20,299 Operating Revenue 12,080 13,280 11,747 Operating Expenditure (36,083) (33,943) (34,771) Net Operating Result (2,602) (138) (2,725) Capital Grants 7,665 8,375 9,646 Profit/(Loss) on Asset Disposals (147) 16 (151) Net Result 4,916 8.253 6,769 Asset Purchases (26,628) (15,731) (25,480) Asset Sale Proceeds 1,457 584 2,136 Borrowings Repaid (854) (578) (708) New Borrowings 500 2,450 2,450 Transfers To Reserve (3,045) (5,685) (2,748) Transfers From Reserve 9,245 2,388 4,333 Brought Forward Surplus 5,104 4,332 4,041 Closing Budget Position 0 5,104 0

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CEO’s budget overview

The 2018-19 balanced budget includes two very exciting major projects that have been long anticipated by the community and which are now ready for implementation.

The redevelopment of the cultural centre building into the Margaret River HEART (Hub for Entertainment, Art, Recreation and Tourism) complex commenced in May 2018 and should be operational early in the 2019-20 financial year. Almost $8.5 million has been set aside in this year’s budget for the $9.46 million project with the majority of this expenditure funded from grants and developer contributions obtained from a number of external sources including Royalties for Regions ($3.05 million), Lotterywest ($1.4 million), the Federal Government’s

National Stronger Regions Fund ($1.8 million), the Regional Venues Improvement Fund ($0.5 million) and a $1.1 million loan serviced from Developer Contributions. A “once in a lifetime”

opportunity is being taken to increase the seating in the main theatre from 300 patrons to almost 450 and a variety of multi-purpose venues and activity spaces will be created. Over 3,000 square metres of cancer causing asbestos cement sheeting will be permanently removed, which along with the extensive asbestos removal from the Augusta Recreation Centre will result in only smaller community facilities in the Shire needing to be remediated.

Following the planned completion of the Perimeter Road in December 2018, civil works to upgrade the main street of Margaret River are planned to commence in February 2019 with works staged to minimise disruption to business owners, community and visitors. However, works are required to be done in the dryer months when tourism is at a high level so there will be disruption and members of our community can assist by using alternate access ways to main street businesses. Ongoing support of our business community is essential while works are progressing. At an estimated cost of over $7.5 million, with $5.5 million provided by Royalties for Regions, this project will transform our town centre. The Shire will contribute $2 million from land sales.

Of course there are many other services and projects included within the budget and with a total budgeted spend of over $60 million there should be something to benefit everyone. Support of our existing services and facilities including libraries, recreation and aquatic centres, community halls, outside school hours child care, emergency services, youth facilities, trails, paths, roads, parks and rubbish collection make up a large portion of the budget. Compliance services are also a major role of local government and our planning, health, building and ranger areas ensure we are able to live in a generally harmonious community.

The Community Strategic Plan 2036 states our mission is to protect the natural environment, strengthen our communities, foster local economic prosperity and responsibly manage the

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community’s infrastructure and assets. Our budget reflects this statement and has been

strengthened in 2018-19 with increased emphasis upon environmental related works and planning, sustainable economic development and a continued focus on responsibly managing our community assets and providing for their maintenance and renewal. The overall economic impact of the Shire’s budget should not be underestimated as most expenditure is spent locally. Additionally, with over 200 employees, most of whom live locally, they and their families make a major contribution to our community and economy.

Continued responsible financial management is the key objective of the Shire’s long term

financial planning, integrated corporate planning and annual budget in order to ensure the Shire’s ongoing financial sustainability. To be sustainable our Shire needs to take a long-term view by restraining future spending and maximising revenue sources to fund that spending. This will ensure we avoid spikes in annual rate increase percentages and disruptive cuts in service delivery.

Influenced by continuing soft economic conditions and mindful of the impact cost increases have upon the community, Council approved a rate yield increase of 3% for 2018-19. This increase equated with the forecast in the Long Term Financial Plan and the increase that has applied for the past two years.

The other factor impacting property rates are the independent property valuations provided by Landgate. This year all properties in the Shire were revalued. Average changes were not significant with rural or unimproved value (UV) properties increasing by 0.08% and town site or gross rental value (GRV) properties increasing by 0.93%. For each valuation category, the values for a large number of properties did not change. As these percentage increases are overall averages for the valuation category, changes for individual properties may be lower or higher and consequently rates for some property owners may vary by more or even less than the 3% intended by Council.

Unfortunately as State Government and other charges increase, the costs of providing services and facilities also increase and consequently increased property rates are unavoidable in order to achieve a balanced budget for our community. Operating and capital expenditure demands totalling $60 million are fully funded by rates, revenue, grants, reserves, loans and surplus budget funds from last year. This positive result is becoming increasingly difficult to achieve as obtaining funding for projects becomes more challenging.

As always the budget aims to deliver a balance of new and improved assets and a comprehensive range of important community services and facilities. Prudent use of our savings (reserves) and our borrowing capacity has allowed us to leverage ratepayer funds by obtaining grants funding 28% of our $26.6 million capital works program. Almost half of the program is to be spent on renewing the Shire’s asset base and as the budgeted amount

exceeds the budgeted depreciation allocation, positively demonstrates a commitment to renewing our asset base.

With a forecast balance of over $22 million in cash backed reserves, we are also improving our ability to meet significant future challenges including the upgrade of the main street of Margaret River and the conversion of the Davis Road Waste Landfill site to a waste transfer station servicing a regional waste facility.

The Shire continues to record a net operating deficit and while this is not uncommon amongst regional local governments, due primarily to the annual allocation of depreciation charges, the Shire’s long-term financial objective is to generate sufficient operating revenue to at least meet operating expenditure needs. This would then allow increased funds to be allocated to renew

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and replace our significant capital asset base. However, it is once again pleasing to see this deficit is budgeted to reduce compared to last year’s budget.

Employee costs are the Shire’s largest expenditure item and are constantly being scrutinised

by Council, management and the community. The Shire’s enterprise agreement and

Workforce Plan ensures workforce costs are restrained. On a budget to budget basis total operating employee costs (salaries, wages, superannuation, workers compensation, leave, uniforms, protective clothing, training and FBT) are expected to increase by 2.7%. An increase in the Shire’s labour force establishment has been necessary to address pressures on meeting statutory requirements and corporate due diligence, meeting increasing operational service demands and providing increased resourcing for areas such as waste and environmental management in accordance with community expectations. Overall, the Shire’s 2018-19 Budget will continue to provide a wide range of services and activities benefiting our community, including the following:

Special Projects for the Landcare area total $0.439 million and include the continuation of the $0.2 million environmental management fund which provides financial support for on ground environmental projects and supports the Strategic Plan’s key result area

of valuing, protecting and enhancing the natural environment. Contributions for events include $0.128 million for major events that increase visitor

numbers and expenditure in the Shire and a further $0.073 million provided to local events such as Australia Day, Anzac Day, the Agricultural Show and the Augusta River Festival.

Over $0.1 million has been allocated as donations, sponsorships and contributions to support local groups across the Shire.

Our Community Planning and Development team have allocated $0.252 million to youth, community capacity building, community resilience, disability access and inclusion projects, and arts and culture projects.

The Shire continues to commit extensive expenditure to a myriad of community and recreation services such as the libraries, aquatic centre, indoor recreation centres, parks and gardens, recreation ovals, skate parks, halls, cultural centre, after school and school holiday child care and public toilets.

Our business unit reporting shows Caravan Parks and Building Services provide a contribution to the financial operation of the Shire. Other business units such as Outside School Hours Care and the Fitness Centre strive to record a close to break-even position. The Waste Services area is self-sufficient as waste fees and charges and reserve transfers fully fund operating and capital expenditure needs. However, the majority of business units are service providers and raise limited revenue or are providing services for the benefit of the community and are subsidised by general revenue as they are considered an investment in protecting the environment, fostering economic activity, enhancing the community’s health, wellbeing and

safety, and improving the quality of community life in the Shire.

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Capital Works Program

$26.628 million has been allocated towards capital works and the following table provides a breakdown of the type of expenditure and the source of funding.

Capital Expenditure and Funding Source $ % Asset Renewal Expenditure 12,947,520 48.6% New Assets 3,384,310 12.7% Asset Upgrades 10,296,168 38.7% Total Capital Expenditure 26,627,998 Funded by: General Revenue 5,498,770 20.7% Reserves 9,060,072 34.0% Grants and Contributions 7,381,114 27.7% Loans 500,000 1.9% Asset Sale Proceeds 437,182 1.6% Previous Period Funding (carry overs) 3,750,860 14.1%

The table shows the majority of expenditure is used to renew capital assets as opposed to upgrading assets or acquiring new assets. This is a positive situation and the proposed asset renewal expenditure exceeds the 100% target for the Asset Sustainability Ratio which compares asset renewal expenditure against depreciation. This result is influenced by how proposed capital expenditure is categorised and is a developing asset management process.

New asset expenditure proposed for the year includes:

the development of the public open space adjacent to the Rapids Landing School Oval ($426,150) will be funded from reserves and a carryover;

landscaping of John Archibald Drive of $250,000 will be funded from reserves and general revenue;

the second instalment payable to the Department of Education for the Rapids Landing School Oval of $320,000 is funded from land asset sales and reserves;

purchase of land for the Cape to Cape winter diversion trail along the Margaret River of $170,000 is funded from general revenue;

extension of Heppingstone View to Allnutt Terrace cost of $180,000 is to be funded from reserves;

construction of chalets at Turner Caravan Park ($500,000) is funded from reserves; continuation of the Flinders Bay to Cape Leeuwin Lighthouse Trail ($450,000) is

funded by carryover funds and reserves; and extension of the Wadandi track ($100,000) is expected to be partly funded by a

Lotterywest grant.

A major asset upgrade project which also includes an asset renewal component is the Cultural Centre redevelopment ($8.463 million). This project is funded by a combination of grants, reserves, loans and general revenue. The Cowaramup Hall project also involves renewal and upgrade works.

Other asset upgrade projects include works to the Cowaramup Bushfire Brigade shed, landfill site fencing, leachate pond upgrade and construction of a waste cell at the Davis Road landfill site, the Gloucester Park lower western oval development ($1.169 million), path expansion,

143

the Ellis Street boatramp finger jetty and various upgrades to caravan park infrastructure. The redevelopment of the Margaret River main street is a major asset upgrade project and $2.550 million allocated in the budget is funded from reserves with civil works expected to commence in February 2019.

The majority of road and related infrastructure projects have been categorised as asset renewal expenditure as the scheduled works have the objective of restoring service levels. $4.075 million is allocated to road and infrastructure preservation works with the majority of road works funded by the State Government’s Regional Road Group grants administered

through Main Roads WA. 2018-19 is the final year of the current five year Roads to Recovery grant allocation from the Federal Government. However, as the Shire chose to obtain its 2018-19 allocation earlier in this program no grant will be received this year.

Details of each capital project and their proposed funding source are included in the Capital Works Expenditure and Funding Schedule included within the supplementary information to the budget.

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Grants

A total of $8.947 million of operating and capital grants and contributions are included in the budget. This amount is lower than originally anticipated as the Federal Government provided an advance payment of 50% of the 2018-19 allocation of the Financial Assistance Grants (FAGs) distributed by the WA Local Government Grants Commission. This advance payment of $0.695 million was received in late June 2018 and is included in the brought forward amount for the 2018-19 Budget. The advance payment distorts comparison of financial results and ratios between years as it inflates operating grants for 2017-18 and understates operating grants for 2018-19.

Operating grants of $1.282 million include the Emergency Services Levy (ESL) grants of $0.245 million for the voluntary SES and Bushfire Brigade services and contributions of $0.060 million for the Community Emergency Services Manager, grants for the operation of the Outside School Hours Care service, Community Planning and Development grants of $0.028 million, kids sport grants of $0.023 million and various other grants and contributions for specific projects and activities for business units.

$7.665 million of capital grants and contributions are provided for specific purposes and include:

$3.750 million for the Cultural Centre redevelopment project including $1.800 million from the National Stronger Regions Fund, $1.400 million from Lotterywest and the second instalment from royalties for Regions of $0.550 million.

$0.818 million for replacement of bushfire brigade vehicles including appliances for the Rosa Brook and Witchcliffe brigades, as well as grants and contributions for building works for the Cowaramup and Wallcliffe brigades;

$1.626 million from Main Roads WA through the Regional Roads Group for road works primarily on Warner Glen Road, Wallcliffe Road, Boodjidup Road and Surfers Point Road;

$0.050 million from Lotterywest for the extension of the Wadandi track; $0.116 million from the South West Development Commission for the Cape to Cape

winter diversion trail; $0.181 million in two grants from the Recreational Boating and Facilities Scheme for

the Ellis Street boat ramp, finger jetty and boat trailer parking project; $0.332 million from the Department of Sport and Recreation’s Community Sport and

Recreation Facilities Fund grant for the development of the Lower Western Oval; $0.405 million from Lotterywest for Cowaramup Hall building works; $0.045 million WA Bicycle Network grant to extend the path to the Margaret River

Education Campus; and $0.200 million in developer contributions are to be transferred to Developer

Contributions reserve to fund future works.

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Our strategic goals and measures

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Delivery of community services The Shire holds an ongoing commitment to delivering core services, alongside working towards the community’s wider aspirations for the future.

Strategic Processes

Asset and Land Management Planning

Legislative Core Services

Aboriginal heritage approvals

Community Emergency Preparedness

Corporate planning, reporting and

community engagement

Disability Access and Inclusion Plan and

reporting

Human Services and OSH

Environmental Health risk assessments and

compliance

Library Services Media and communications

Planning applications and Building permits

Ranger Services Records Management

Community building maintenance

Environmental approvals

Roads, drainage, paths, parks gardens construction

& maintenance

Waste Management

Other Community Services

SAT appeals and mediation

Community Safety initiatives

Customer Services

Beach lifeguards

Environmental sustainability

Recreation and Aquatic Centres

Governance and permits

Outside of School Care Services

Community Engagement

Support for local Art and Culture

Organisational Support Services

Information Technology and Communications

Legal Services Purchasing and procurement

Council Administration and Risk Management

Event sponsorship and approvals

Youth initiatives

Community group and volunteerism support

Cultural awareness Sustainable Economy

Caravan parks and camp grounds

Place making Major infrastructure upgrades

Affordable housing

Strategy Development

Landcare services

Age friendly initiatives

Policy Development

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Quarterly core service trackers

Response time for Customer

Service requests

relating to the environment

Target: 10 days

Number of weed

management and feral animal

control initiatives

completed.

Target: 5 per quarter

Support hours provided to

local fire brigades


Compliance of Aboriginal Heritage

legislation requirements

Target: 100%

Total visitors to the Augusta

and Margaret River

Recreation Centres

Target: 25,000 per quarter

Number of individual visits to the Augusta and Margaret River libraries

Target: 22,500 per quarter

Number of public health assessments received for

approval


Response time for urgent Ranger

requests for service

Target: 1 day

Planning applications are

processed within 90 days

Target: 100%

Percentage of waste recycled and diverted from landfill

Target: 30%

Percentage of uncertified

building licenses issued within 25 days

Target: 100%

New residential buildings

complying with the performance provisions set out

in the BCA for energy efficiency

Target: 100%

Number of collaborations

per quarter with economic strategic

stakeholders

Target: 5

Icon and community

event sponsorship each quarter

Target: 5

Occupancy rate of Shire

Caravan Parks Chalets

Target: 50%

Community are engaged in

Shire consultation

Actions

Target: 10% of community

Achievement against the

Shire’s

Compliance Calendar

Target: 100%

Number of works requests

for service completed

within 10 days

Target: 10 days

Number of customer service

requests logged each quarter

Target: 400

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Reporting back

149

Operational Plan

<full page photo>

150

Introduction The four year delivery program is detailed in the Corporate Plan 2018-22, and represents the commitment made by Councillors and staff to work towards the community aspirations outlined in the Community Strategic Plan.

Key

π

Indicates an ongoing operational action

Indicates an action or project to be completed within the year

Indicates an action or project to be completed within the year, which is based on an ongoing cross-organisation partnership Indicates an action that has been identified as a priority

151

Our priority projects Project Business area

1.1.1.1 Coordinate and implement the delivery of the Environmental Management Fund to deliver improved environmental outcomes including community delivery through grants

Asset Services

1.2.1.1 Collaborate with Nature Conservation Margaret River Region and other agencies to develop and implement the Margaret River Protection Strategy in collaboration with the community

Asset Services

1.5.2.1 Implement and regularly review the Bushfire Risk Management Plan, including the bushfire risk treatment schedule through consultation with Landcare services

Community Emergency Services

1.5.3.1 Implement and regularly review the Climate Change Response Plan

Planning and Development Services

2.1.3.1 Develop and implement the Shire’s Reconciliation Action Plan and supporting policy


2.2.2.1 Develop a plan for community resilience and regeneration, to absorb the Community Safety Plan and include strategies for volunteerism, community capacity building and addressing disadvantage


2.5.2.1 Complete construction of the Lower Western Oval at Gloucester Park Works

2.5.4.1 Develop the Shire’s childcare facilities to adequately respond to local needs

Sport and Recreational Services

2.6.1.1 Develop and implement the Public Health Plan to include the core principles of the Community Strategic Plan 2036

Environmental Health, Waste and Ranger Services

2.6.1.4 Develop long term partnerships to provide youth mental health services across the Shire


3.1.1.1 Review the Shire’s Local Planning Scheme and Strategy Planning and Development Services

3.3.1.1 Progressively install solar panels on Shire buildings Planning and Development Services

3.4.2.1 Develop and implement long term waste plans, a Master Plan and Waste Management Strategy, supported by Waste Management Plans for Shire waste facilities

Environmental Health, Waste and Ranger Services

3.6.2.1 Deliver the upgrade to the Margaret River Main Street Directorate Infrastructure Services

3.6.2.2 Develop a Margaret River Precinct Masterplan, to include Rotary Park, bridge, the wiers and traffic mangement strategies for Carters Road and the wider precinct

Asset Services

4.2.4.1 Develop a masterplan for Turner Caravan Park Human and Community Services

4.3.1.1 Complete the redevelopment of the Margaret River Cultural Centre and launch the HEART complex Chief Executive’s Office

4.3.1.4 Conduct long term planning for rural roads maintenance and upgrades which take into consideration needs of industry, safety and risk to ensure Shire roads are fit for purpose

Asset Services and Works

4.4.3.1 Create efficiencies which better enable local businesses to provide contract services for the Shire Corporate Services

4.4.4.1 Finalise and commence implementation of the Sustainable Economy Strategy, including recruitment of the Sustainable Economy Officer and establishment of the Sustainable Economy Advisory Committee, and review every four years

Chief Executive’s Office

4.4.4.2 Participate in the Scott River Region Study Directorate Corporate and Community Services

5.2.3.6 Implement the Shire's Asset Management Improvement Plan Asset Services

5.4.2.1 Deliver the Integrated Planning Framework through review of the Shire's Service Levels and Operational Plan in accordance with the annual budget and workforce plan


152

153

Chief Executive’s Office Business area: Chief Executive’s Office Service team Chief Executive’s Office

Responsibility CEO

Services

Lead the management, administration and day to day operations of the Shire of Augusta Margaret River, delivering a positive and values based organisation

Ensure quality advice and information is available to the Council to facilitate informed decision making and legislative compliance

Ensure Council decisions are implemented in a timely manner Promote sound governance, community leadership and ethical behaviour by elected members Create and support productive and strategic relationships with the community and key stakeholder

groups Manage the human, physical and financial resources of the Shire to ensure sustainable performance

and service delivery Confidential secretarial, governance and administrative support services support the Council, Shire

President and Chief Executive Office Convene and conduct Australian Citizenship Ceremonies according to law and in a timely manner

Workforce 3 FTEs

Challenges Meeting the increasing communities expectations with available resources Meeting the increasing compliance requirements being imposed on local government Increasing visibility of Shire and demand on Chief Executive Officer (CEO) and Shire President

Budget

154

Key performance indicators Target Source Reporting Frequency

CEO Performance Targets are on track 100% CEO Performance Targets Quarterly

Community satisfaction scores across all service areas 85% Customer Satisfaction Survey Three yearly

Number of community members participating in Citizenship Ceremonies Trend Excel Quarterly

Chief Executive’s Office Community Outcome Shire Strategic Response

2.1 Evolving cultural values are respected and adopted

2.1.3 Engage with the Wadandi and other communities to ensure that the culture and heritage values of Traditional Owners are well managed

Actions Responsibility Stakeholders 2018-19 Q1 Q2 Q3 Q4

Budget

2.1.3.2 Maintain a strong collaborative relationship with the South West Aboriginal Land and Sea Council (SWALSC), South West Boojarah Working Party and local grassroots Aboriginal groups

Chief Executive Officer

SWALSC and South West Boojarah Working Party

O

COM180 $10k

4.1 Strong agriculture and viticulture sectors 4.1.1 Ensure Shire processes support the development of strong, sustainable and innovative agricultural and viticultural sectors

4.1.1.1 Collaborate with the Margaret River Wine Association to promote the Margaret River Wine Region as Australia's premier wine region


Margaret River Wine Association and MRBTA

O

155

4.1.2 Support initiatives which add value and improve marketing of primary production

4.1.2.1 Encourage innovative agricultural practices including regenerative agriculture and permaculture


Dairy and Agricultural Industry Leaders

O

4.1.3 Encourage local food industries production and consumption, secure distribution channels and community initiatives such as food hubs

4.1.3.1 Support the South West Food Alliance Chief Executive Officer

Internal Staff, SWDC, Curtin University, MREC and local food producers

O

4.3 Infrastructure for economic growth 4.3.1 Develop major infrastructure to cater for increased residents and visitors

4.3.1.1 Priority project: Complete the redevelopment of the Margaret River Cultural Centre and launch the HEART complex

Chief Executive Officer In partnership with Directorate Corporate and Community Services

SWDC, Community, Stakeholder Working Group inclusive of: MRBTA, Chamber of Commerce and Industry and Arts MR

π

CBS95 $8,800k

156

4.4 Competitive and sustainable business environment 4.4.1 Ensure the Shire’s regulatory environment is business friendly and considerate of business needs

4.4.1.1 Convene regular meetings with the Industry Leaders Group


Wine, Dairy and Agriculture Industry Leaders and Chambers of Commerce and Industry

O

4.4.2 Work with commercial and retail enterprises to increase year-round stability

4.4.2.1 Support the development of sustainable and climate resilient small business sector


Local business and internal staff

O

4.4.2.2 Provide facilities for local businesses to hold regular events and collaborate


Local business and Chamber of Commerce and Industry groups

O

4.4.4 Foster sustainable economic growth which provides local employment

4.4.4.1 Priority Project: Finalise and commence implementation of the Sustainable Economy Strategy, including recruitment of the Sustainable Economy Officer and establishment of the Sustainable Economy Advisory Committee, and review every four years


Sustainable Economy Steering Committee, Food and Agricultural Working

O

MC02 $10k

157

Group, Chambers of Commerce and Industry, Wine, Dairy and Agricultural industry leaders

4.4.4.3 Maintain a low key friendly relationship with Haining and Vietnam City of Dong Hoi


Ministerial officials in Vietnam and China and Haining officials

O

4.4.5 Partner with agencies, organisations and the community to reduce economic inequality within the Shire

4.4.5.1 Identify opportunities to collaborate with the South West Development Commission, key stakeholders, local peak industry bodies, community, social justice sector and other tiers of government to ensure a sustainable local economy in the shire with reduced economic inequalities


SWDC, MRBTA, Chambers of Commerce and Industry, Wine, Dairy and Agricultural industry leaders

O

4.4.6 Actively work with the State and Federal Governments to provide a range of higher education offerings at the Margaret River Education Campus

4.4.6.1 Work with the Margaret River Education Campus Board to support their efforts to improve the vitality of the campus, including youth entrepreneurship, food production and digital economies


Margaret River Education Campus Board members

O

158

4.5 Opportunities arising from changing climate adaptation and innovation

4.5.4 Develop partnerships and community programs to mitigate the economic impacts of climate events on the community

4.5.4.1 Partner with Margaret River and Augusta Chambers of Commerce and Industry, and Cowaramup Retailers Association to raise awareness and adapt to the economic impacts of climate change


Chambers of Commerce and Industry and Cowaramup Retailers Association

O

5.1 Responsible ownership of outcomes 5.1.2 Develop staff leadership throughout the organisation to assist with accountable decision making

5.1.2.1 Develop the Shire as a value based and driven organisation including a focus on Aboriginal cultural responsiveness


Internal staff and CEO O

5.1.4 Provide Councillors with high quality and current information and training for effective decision making

5.1.4.1 Conduct strategic planning days with Councillors as required


Council, internal staff and expert presenters if required

O

5.1.4.2 Conduct a comprehensive Councillor development and capacity building program using Western Australian Local Government Association modules and other identified courses


Council, WALGA and internal staff

O

5.1.4.3 Conduct regular briefing sessions for Councillors and community on key issues and projects, prior to Ordinary Council Meetings


Council and internal staff O

159

5.2 Effective and integrated strategy, planning, financial and asset management

5.2.2 Ensure Shire policies and planning promote equal and equitable opportunities, specifically for gender and cultural values

5.2.2.1 Promote and support the Women in Leadership program to foster greater participation of female Councillors and staff into leadership positions


Internal staff and Councillors O

5.3 Highly capable and engaged people 5.3.4 Engage employees in key decisions and issues to contribute to the success of the organisation

5.3.4.1 Conduct a minimum of two all of staff meetings per annum


Internal staff O

5.4 Community and customer focus 5.4.2 Ensure Shire services and processes meet or exceed customer needs and recognised industry standards

5.4.2.2 Conduct the Australian Business Excellence Framework Review every four years and proactively implement the resulting recommendations


Internal staff O

COM118 $14k

5.4.4 Encourage and support community – Shire projects and partnerships

5.4.4.5 Participate in CapeROC meetings annually and convene every second year.


CapeROC and City of Busselton

O

CEO13 $50k

160

5.6 Measure and report on success and sustainability 5.6.1 Effectively measure our success and progress to a sustainable future

5.6.1.1 Undertake the community satisfaction survey every three years


Internal staff, Community

CEO16 $20k

5.7 Leadership in climate change mitigation and adaptation

5.7.1 Strive to be a National leader in best practice, innovation and technology advancement in addressing climate change mitigation and response goals across Shire operations and responsibilities

5.7.1.1 Encourage staff to mainstream climate change across all areas of their work


Internal staff O

161

Governance Service team Governance

Responsibility CEO

Services

Provide governance support services to the Chief Executive’s Office and Council Prepare agendas and record and distribute minutes relating to Council and Committee Meetings Liaise with members of the community and other government agencies relating to Council meeting

matters Coordinate compliance process and maintain and review governance registers in accordance with relevant legislation

Workforce 1.14 FTE

Challenges

Budget

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Council agendas and minutes distributed and posted on the Shire web-page on time with Councillors receiving the agenda simultaneously 100% Website Quarterly

Annual Statutory Compliance Audit Report is completed and lodged within statutory timeframes 100% Audit Report Annual

162

Council decisions actioned within three months 100% Council minutes Quarterly

Governance Community Outcome Shire Strategic Response

5.1 Responsible ownership of outcomes 5.1.3 Ensure Councillors and employees demonstrate the importance of ethical behaviour and compliance with codes of conduct


Budget

5.1.3.3 Complete and submit Statutory Compliance Return and remediate any errors within timeframes

Governance Officer

Department of Local Government, Sport and Cultural Industries

O

5.1.3.4 Review Code of Conduct for staff every four years Governance Officer

Internal staff, Councillors


5.2.4 Ensure information is managed in accordance with statutory requirements and is available for decision making

5.2.4.3 Monitor Council Meeting Decisions Action List Council Minutes and Agenda Officer

Internal staff O

163

Marketing Service team Marketing

Responsibility CEO

Services

Workforce 1.43 FTE

Challenges

Budget

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Total print ads compiled Trend Synergy Quarterly

Total event sponsorship agreements Trend Synergy Quarterly

164

Community sentiment via media monitoring Trend Media monitors Quarterly

Number of unique visitors to Shire website Trend Google Analytics Quarterly

Marketing Community Outcome Shire Strategic Response

4.2 Sustainable tourism and other local industries 4.2.1 Work collaboratively with the tourism sector to increase visitor spend and length of stay in the shire


Budget

4.2.1.1 Ensure a full and interesting program of events at the redeveloped HEART centre

Marketing and Events Officer

Arts Margaret River O

CE22

CEO14 $15k

4.2.2 Work with the tourism sector to further promote and develop ecologically sustainable, cultural and agricultural tourism, including respectful tourism based on environmental and cultural values

4.2.2.1 Support the development of regional signage with the adopted Margaret River Region brand


CapeRoc, MRBTA and City of Busselton

O

CEO13 $15k

4.2.3 Encourage tourism in the shire by development and support of iconic events

165

4.2.3.1 Support the online and hardcopy production of the CapeROC calendar of events and share administration with the City of Busselton and Margaret River Busselton Tourism Association


CapeRoc, MRBTA and City of Busselton

O

CEO13 $50k

4.2.3.2 Sponsor icon and community events that provide a window into our community and showcase the Shire to national and international audiences

Marketing and Events Officer MRBTA O

CEO11 $128k

CEO15 $73k

4.2.3.3 Adopt and implement the Events Strategy and review every four years

Marketing and Events Officer Internal staff O

5.4 Community and customer focus 5.4.3: Communicate effectively with the community and promote the Shire’s positive image

5.4.3.1 Implement the Integrated Communications Plan to deliver proactive communications to community and media

Marketing and Events Officer Internal staff O

5.4.3.3 Manage the Shire's website and review every four years


Internal staff and community

O

CEO24 $40k

166

Directorate Corporate and Community Services Business area: Corporate and Community Services Service team Corporate and Community Services

Responsibility Director Corporate and Community Services

Services

Workforce 2.2 FTEs

Challenges

Budget

167


Dispersal of the annual round of Community Contributions and Donations requests 100% Financial Assistance

Matrix Quarterly

Community satisfaction scores across all service areas 85% Customer Satisfaction Survey Three yearly

Risk Management actions completed 100% ELT Minutes Quarterly

KPI's met by Arts Margaret River related to AMRS License Agreement 100% Licence Agreement Quarterly

Corporate and Community Services Community Outcome Shire Strategic Response

4.4 Competitive and sustainable business environment 4.4.4 Foster sustainable economic growth which provides local employment


Budget

4.4.4.2 Priority project: Participate in the Scott River Region Study

Director Corporate and Community Services

Scott River Growers Group, Shire of Nannup, Industry Partners, Augusta Chamber of

DCC19 $35k

168

Commerce and Industry



5.2.4.4 Implement the Risk Management Framework, including convening of tri-annual meetings of the Audit and Risk Management Committee

Director Corporate and Community Services

Internal staff O

169

Business area: Corporate Services Finance Service team Finance

Responsibility Corporate Services Manager

Services

Workforce 4.3 FTEs

Challenges

Budget

170


Level of reserves compared to debt No set amount Monthly financial report Quarterly

Financial ratios reported in the Annual Financial Report that exceeds the targets of the DLGC

Advanced Standard

Annual Financial Report Quarterly

Management report is presented to Council within two months after the end of the month to which the results refer 100% Council minutes Quarterly

Finance Community Outcome Shire Strategic Response

4.4 Competitive and sustainable business environment 4.4.1 Ensure the Shire’s regulatory environment is business friendly and considerate of business needs


Budget

4.4.1.2 Regularly gather feedback from local suppliers to understand the impact of Shire operations on their businesses

Manager Corporate Services

Internal staff, local businesses, community

O

171

4.4.3 Ensure the Shire’s procurement policies support local business and help generate local employment

4.4.3.1 Priority project: Create efficiencies which better enable local businesses to provide contract services for the Shire


Internal staff, local businesses, community

O

4.4.3.2 Regularly review Shire purchasing policies and procedures to ensure equity and effectiveness


Internal staff O


5.2.3 Develop long term Informing Strategy including asset and financial management aligned to the Community Strategic Plan

5.2.3.2 Conduct a minor review of the Long Term Financial Plan every year, and a major review every two years


Internal staff O

5.2.3.4 Prepare the Shire's Annual Budget in accordance with the Long Term Financial Plan and Corporate Plan


Internal staff O


5.6.1.3 Arrange review of internal controls, legislative compliance and risk management to comply with Audit Regulation 17


Audit and Risk Management Committee, Internal staff and Auditors

O

CEO03 $13.5k

172

5.6.1.4 Conduct external audit and interim audit annually and remediate any problems within timeframes


Audit and Risk Management Committee, Internal staff and Auditors

O

FI29 $41k

5.6.1.5 Administration of the Shire's investment and loan portfolio


Internal staff O

5.6.1.7 Continue to monitor monthly, year to date and annual financial performance including preparation of the annual financial report


Internal staff O

173

Revenue Services Service teams Revenue Services


Services

Workforce 2.5 FTEs

Challenges

Budget


Amount of debts written off < Budget target

Monthly financial report Quarterly

Rates outstanding at the end of the financial year <2% Monthly rates comparison Quarterly

174

Customer Services Service teams Customer Services


Services

Workforce 6.7 FTEs

Challenges

Budget


Complaints resolved within timeframes 100% Synergy Quarterly

Shire transactions/service location Trend Synergy Quarterly

Total DoT transactions/service location Trend Trellis Quarterly

175

Customer Services Community Outcome Shire Strategic Response

5.4 Community and customer focus 5.4.1 Provide high quality customer and community focused services and programs across the organisation


Budget

5.4.1.2 Champion the Customer Service Charter and Customer Service Strategy, and review every four years

Coordinator Revenue and Customer Services

Internal staff, community O

5.4.1.3 Champion the Complaint Handling Guide and review every four years

Coordinator Revenue and Customer Services


176

Information Management Services Service team Information and Communication Technology


Services

Workforce 2 FTE

Challenges

Budget

177


Availability of network infrastructure during business hours 100% Network Quarterly

Average outstanding Help Desk support requests <10 Intranet Quarterly

Information Management Services Community Outcome Shire Strategic Response




Budget

5.2.4.2 Review ICT and Records Disaster Recovery Plans Coordinator Information Management

Internal staff

5.7 Leadership in climate change mitigation and adaptation 5.7.1 Strive to be a National leader in best practice, innovation and technology advancement in addressing climate change mitigation and response goals across Shire operations and responsibilities

5.7.1.2 Implement the ICT Strategic Framework and review every four years

Coordinator Information Management

Internal staff O

5.7.1.3 Review the organisations corporate software and implement ongoing improvements to meet the future needs of the organisation


External software O

178

providers and internal staff

5.7.1.4 Undertake the hardware maintenance program for the organisation


Internal staff O

179

Records Service team Records


Services

Workforce 2.3 FTEs

Challenges

Budget


Number of outstanding records year to date <500 Synergy Quarterly

Total FOIs received and actioned Trend Synergy Quarterly

180

Records Community Outcome Shire Strategic Response




Budget

5.2.4.1 Provide record keeping services to the organisation and review the Record Keeping Plan every four years


Internal staff O

181

Business area: Human and Community Services Human Resources Service team Human Resources

Responsibility Human and Community Services Manager

Services

Workforce 5.4 FTE

Challenges

Budget

182


Vacancy Duration Rate 50 days Recruitment Matrix Quarterly

Accident / incidents investigations assessed with two days upon being received 100% OSH Plan Quarterly

Payroll EFT produced to deadline 100% Payroll Matrix Quarterly

Staff issues investigated within five days 90% Investigation Matrix Quarterly

Human Resources Community Outcome Shire Strategic Response




Budget

5.2.3.1 Conduct a minor review of the Workforce Plan every year, and a major review every four years

Manager Human and Community Services

Strategic Performance Improvement Working Group, ELT, Internal staff and External training providers

183

5.3 Highly capable and engaged people 5.3.1 Recruit, train and retain high achieving employees

5.3.1.1 Review the Shire's training and development plans HR Advisor Internal staff O

5.3.1.2 Review workforce performance plans HR Advisor Internal staff O

HR51

5.3.2 Recognise and reward high achieving employees

5.3.2.1 Negotiate the Enterprise Bargaining Agreement renewal every three years and lodge with the Fair Work Commission


Internal staff, ASU, ELT

5.3.2.2 Facilitate the employee recognition program Human Resources Officer

Internal staff O

HR22 $13k

5.3.3 Ensure the Shire provides a safe and fair workplace

5.3.3.1 Implement the Occupational Safety and Health Management Plan Safety Officer Internal staff O

HR26 $27k

5.3.3.2 Implement the employee health program Safety Officer Internal staff O

HR08 $18k

184

5.3.3.3 Implement the actions from the Equal Employment Opportunities Plan and review every four years

Coordinator Human Resources

Internal staff O

5.3.3.4 Coordinate OSH Audit AS/NZS4801:2001 Safety Officer Internal staff O

5.3.4 Engage employees in key decisions and issues to contribute to the success of the organisation

5.3.4.2 Implement the Shire Engagement Strategy and Workforce Communication Strategy and review every four years


Internal staff O

5.5 A culture of innovation, quality and continuous improvement

5.5.3 Employ, train and educate youth for the leadership positions of the future

5.5.3.1 Provide learning opportunities for young people at the Shire through mentor traineeships, workplace experience and wider community volunteerism opportunities


Internal staff, MR High school, Disability Employment Agencies, SW TAFE

O

185

Caravan Parks Service team Caravan Parks


Services

Workforce 8.1 FTE

Challenges

Budget


Level of occupancy >5% RMS Quarterly

186

Total revenue generated from operations Trend Synergy Quarterly

Caravan Parks Community Outcome Shire Strategic Response

4.2 Sustainable tourism and other local industries 4.2.4 Provide family friendly caravan and camping grounds to encourage visitors to extend their stay


Budget

4.2.4.1 Priority project: Develop a masterplan for Turner Caravan Park


Internal staff

TUE006

$24k

4.2.4.2 Develop additional chalets at Turner Caravan Park utilising Caravan Park reserve funds


Augusta community, Caravan Park tenants and Local business

TCP63 $500k

187

Community Planning and Development Service team Community Planning and Development


Services

Integrated Planning and Corporate Reporting Asset based community development and community capacity building, including projects like Thank a

Volunteer Day and administration of the Community Development Grant program Access and inclusion, community safety, arts and culture, and age friendly community planning Youth, including coordination of Youth Advisory Council and operation the Margaret River Youth Precinct Community infrastructure planning Placemaking, community consultation and stakeholder engagement

Workforce 4.4 FTE

Challenges

Budget

188


Level of occupancy at the Margaret River Youth Precinct >120 hrs Usage Statistics Quarterly

Number of Disability Access and Inclusion Programs (DAIP) implemented 20 DAIP Plan Quarterly

Integrated Planning and Reporting legislative requirements Basic Standard IPR Plans Quarterly

Community Planning and Development Community Outcome Shire Strategic Response

2.1 Evolving cultural values are respected and adopted

2.1.1 Enable community and multicultural participation and promote a set of cultural values to residents and visitors


Budget

2.1.1.1 Support community groups to develop and deliver inclusive and participatory programs and events

Coordinator Community Planning and Development

Community, Halls management groups, CAIRG

O

COM123

$3k

2.1.1.2 Develop opportunities for multicultural groups to access community events and Actions

Community Development Officer

Community, MR Intercultural Action Group, CAIRG

O

2.1.2 Support local art and community celebrations, events and local festivals which develop unique creative capital

189

2.1.2.1 Implement the Creative Blueprint including the Spare Plinth Program and public art policy, and review every four years


Arts and Culture Advisory Group O

COM184

$10k COM140

$6k

2.1.3 Engage with the Wadandi and other communities to ensure that the culture and heritage values of Traditional Owners are well managed

2.1.3.1 Priority project: Develop and implement the Shire's Reconciliation Action Plan


Indigenous representatives and Community

O

COM180 $6k

2.2 Sustainable community groups, networks and facilities 2.2.1 Support and value volunteers and community groups across the region

2.2.1.1 Facilitate community capacity building actions and events including the Community Development Fund and Thank a Volunteer celebrations each year


Community O

COM122 COM123 COM124 COM164

$10k

2.2.1.2 Provide professional advice and support to community groups in line with Asset Based Community Development


Community O

2.2.2 Support intergenerational involvement and mentorship within community groups

190

2.2.2.1 Priority project: Develop a plan for community resilience and regeneration, to absorb the Community Safety Plan and include strengthening volunteerism, community capacity building and addressing disadvantage


Community

COM189

$5k

2.3 Equal opportunities for all 2.3.1 Ensure Shire facilities and services are accessible by all

2.3.1.2 Implement the Access and Inclusion Plan (AIP) including community group support and a changing places space (subject to funding), review the AIP every four years and report on it annually to the Department of Communities


Internal staff, CAIRG O

COM136

$18k

2.3.1.6 Deliver MRYP Hall renewal project and Zone Room upgrades to enable a diversity of services to operate from the space


YAC, Internal staff, Scouts, Artzability, Local businesses

O

COM186 $41k

COM187 $21k

2.5 Active, healthy and safe lifestyles 2.5.1 Promote the benefits of healthy lifestyles and support initiatives to maintain and improve physical and mental health

2.5.1.2 Facilitate activation of the Margaret River Youth precinct through recreational, social support and commercial partnerships

Community Development Trainee

YAC, Community, Local businesses

O

2.6.1.4 Priority project: Develop long term partnerships to provide youth mental health services across the Shire


YAC, Community, schools, LAMP

O

COM181 $10k

191

2.5.3: Develop an Age Friendly community and partner to deliver aged care services which meet the needs of an ageing population

2.5.3.1 Implement the Age Friendly Community Plan and review every four years


CAIRG O

COM145 $2k

2.5.5 Promote and support initiatives to increase youth leadership and retention in the shire

2.5.5.1 Implement the Strengthening Youth Plan including youth volunteerism and 15 year Bursary Event, and review every four years


YAC O

COM114 $22k

2.6 Community health, safety and social justice in the face of changing climate

2.6.4 Enhance local emergency response and disaster management through collaboration

2.6.4.3 Coordinate the Shire's Internal Emergency Ready Response Group


Internal staff, DFES, Dept. Communities

O

2.6.4.4 Coordinate preparedness initiatives and recovery services to support the community in case of emergencies


LEMC, Australian Red Cross, DFES

O

COM191 $25k

3.2 Liveable, sustainable and well-designed places that are inclusive for all culture and demographics

3.2.3 Develop and implement management plans for Shire facilities and projects so they are well designed, sustainable, have aesthetic appeal and are accessible by all

3.2.3.7 Finalise the Community Infrastructure Plan, progressively implement through the Long Term Financial Plan and review every four years


Internal staff, halls management

DCC18 $15k

192

groups, sporting clubs, schools

4.3 Infrastructure for economic growth 4.3.3 Develop a hub for boutique and creative capital industries, innovation and digital commerce

4.3.3.1 Convene regular meetings with the Art and Culture Advisory Group and through this group provide support for collaborative creative community projects


Art and Culture Advisory Group O


5.2.1 Develop and maintain a Community Strategic Plan that sets long term direction and goals for the future of the Shire

5.2.1.1 Conduct a minor review of the Community Strategic Plan every two years, and a major review every four years

Community and Corporate Planner

Internal staff, Council and Community

O

5.2.1.2 Conduct a minor review of the Shire's Corporate Plan every two years, and a major review every four years


Internal staff, Council and Community

O

5.2.2 Ensure Shire policies and planning promote equal and equitable opportunities, specifically for gender and cultural values

5.2.3.3 Develop the Shire's Operational Plan each year in line with the Corporate Plan and Annual Budget


Internal staff and Council O

5.4 Community and customer focus

5.4.2 Ensure Shire services and processes meet or exceed customer needs and recognised industry standards

193

5.4.2.1 Priority project: Deliver the Integrated Planning Framework through review of the Shire's Service Levels and Operational Plan in accordance with the annual budget and workforce plan



CD39

5.4.4 Encourage and support community – Shire projects and partnerships

5.4.4.1 Hold regular meetings with the Augusta Margaret River Community Network Group on local social service provision


CNG O

5.4.4.2 Hold regular meetings with the Community Access and Inclusion Reference Group with a special focus on improved local infrastructure for those with a disability



COM133

5.4.4.3 Hold regular meetings with the Youth Advisory Council and partner to deliver local projects


YAC O

5.4.4.4 Hold regular meetings with the Liquor Forum


Local licenses premises, WA Police, Drug and Alcohol Office, Dept. of Local Government, Sport and Cultural Industries and Security

O

5.5 A culture of innovation, quality and continuous improvement

5.5.1 Foster a culture of innovation and continuous improvement to meet the speed of change in the shire

194

5.5.1.1 Coordinate annual business planning across the organisation which captures opportunities for cross business unit collaboration and service improvements


Internal staff O

5.5.2 Encourage innovative community engagement to ensure all areas of the community have a voice in issues that affect them

5.5.2.1 Implement the Shire's Community and Stakeholder Engagement Framework including Your Say, and review every four years


Internal staff, Community, Engagement HQ

O

COM115

$10k

5.6.2 Report on our success and sustainability to the community and stakeholders

5.6.2.1 Deliver quarterly updates to Council and community of progress against the Operational Plan



5.6.3 Develop indicators and measure the performance of the Shire and the success in achieving the vision and outcomes of the Community Strategic Plan

5.6.3.1 Deliver the Annual Report each year in line with statutory requirements



5.6.3.3 Participate in the PriceWaterHouseCoopers Australasia Local Government Performance Excellence Program


Internal staff O

COM118 $14k Also refer to 5.4.2.2

195

Business area: Community Emergency Services Community Emergency Services Service team Community Emergency Services

Responsibility Community Emergency Services Manager

196

Services

Workforce 1 FTE

Challenges

Budget


197

Number of incidents attended - CESM 6 Incident Reports Quarterly

Number of Bush Fire Brigade volunteers 400 Brigade Memberships Quarterly

Community and Emergency Services Community Outcome Shire Strategic Response

1.5 Ecological resilience in the face of changing climate 1.5.2 Engage with researchers and the community to develop strategies to manage fire and biodiversity protection in the face of increasing frequency and intensity of bushfires


Budget

1.5.2.1 Priority project: Implement and regularly review the Bushfire Risk Management Plan, including the bushfire risk treatment schedule through consultation with Landcare services

Community Emergency Services Manager

Landcare O

FRE08 $15k

FRE10 $15k

1.5.2.2 Partner with Department of Fire and Emergency Services, the Office of Bushfire Risk Management and local community groups on bushfire strategies and resourcing including annual test exercises


DFES, OBRM, DBCA and Community

O

1.5.2.3 Participate and complete the State Risk Project (local) in conjunction with the Office of Emergency Management


OEM, LEMC

198

1.5.2.4 Participate in regular reporting including the annual State Preparedness Report


OEM, LEMC O

1.5.2.6 Identify areas of highest fire risk across the shire and develop responses to mitigate risk and improve fire safety


DFES, LEMC, BRPC, DBCA Partnership with Environment and Landcare Services

π

Business area: Sport and Recreational Services Recreation Centres Service team Recreation Centres

199

Responsibility Recreation Operations Manager

Services

Manage centre facilities in Margaret River and Augusta utilised by community groups, schools, members, health workers and visitors

Manage indoor aquatic centre in Margaret River and hydrotherapy pool at Augusta Manage gymnasium and group fitness facilities Facilitate and schedule community health and sport programs and private swim schools Manage beach lifeguards Provide café and catering services Manage hire of rooms and facilities by users Support and manage Gloucester Park oval bookings and scheduling

Workforce 14.8 FTE

Challenges

Availability of trained umpires Seasonal variations with high demand/overuse and under use/low demand Lack of space Age of infrastructure and building maintenance requirements and associated rise in energy costs Better returns for usage on room hire Access to qualified and multi-skilled staff

Budget


Percentage of annual active members of the Shire’s Recreation Centres Trend Centaman Quarterly

200

Shire facilities and sporting grounds bookings 25 Training registrations Quarterly

Pool compliance with Department of Health Standards 100% Department of Health Quarterly

Recreation Centres Community Outcome Shire Strategic Response



Budget

2.5.1.1 Provide fitness programs, including Kidsport and Living Longer Living Stronger, that cater for seniors and persons with a disability

Fitness Supervisor

State and Local

government agencies and Community

O

IRS01 $23k

FCE001 $2k

2.5.2 Enable high standard recreational facilities and sporting grounds

2.5.2.2 Develop and implement a masterplan for infrastructure upgrades to the Recreation Centres in Margaret River and Augusta, as well as beach lifeguard equipment

Recreation Operations Manager

State and local government agencies, Community and Dept. Health

IRS03 $20k

ARS01 $9k

201

GPP01 $8k

GPP02 $20k

2.5.2.3 Develop an online booking system for Recreation Services


Internal staff

2.5.4 Enable accessibility to low cost services which will support families and early years development

2.5.4.2 Partner with swim schools to provide the community with cost effective services


Department of Health O



3.2.3.4 Develop a plan for upgrades to the Margaret River Recreation Centre for infrastructure and ongoing maintenance


Internal staff, contractors

IRS03 $20k Also refer

2.5.2.2

202

Outside School Hours Care Service team Outside School Hours Care

Responsibility Recreation Operations Manager

Services

Crèche Out of School Hours Care (OSHC) Vacation Care Birthday Parties Bouncy Castles

Workforce 3.8 FTE

203

Challenges Access to qualified and multi-skilled staff Changes to legislation and regulation Access to facility that meets compliance requirements

Budget


Number of school aged children registered for After Hours Trend Quickkids/Department of Education Quarterly

Number of school aged children registered for Vacation Care Trend Quickkids Quarterly

Compliance with Department of Child Services Framework 100% Centaman Quarterly

Outside School Hours Care Community Outcome Shire Strategic Response

2.5 Active, healthy and safe lifestyles 2.5.4 Enable accessibility to low cost services which will support families and early years development


Budget

204

2.5.4.1 Priority project: Develop the Shire’s childcare facilities to adequately respond to local needs

Childcare Supervisor

Department of Community Services and Childcare Australia

EDS01 $18k

Business area: Library Services Library Services Service team Library Services

Responsibility Manager Library Services

205

Services

Provide a community hub for all ages in which to meet, work, read and relax in Margaret River and Augusta

Provide a collection that meets the needs of a diverse community Provide a 24/7 on-line library service Provide direct community involvement through the ‘Cocoon’ emerging artists’ gallery space and an edible

community garden Provide programs for children and adults, and in partnership with other organisations Provide resources for community groups e.g. Historical Society Provide printing facilities

Workforce 7.06 FTEs

Challenges

Budget


Percentage of annual active members Trend Interplan Quarterly

Number of participants for children’s programs Trend Interplan Quarterly

206

Door count for libraries Trend Interplan Quarterly

Library Services Community Outcome Shire Strategic Response

2.4 Lifelong learning in the community 2.4.1 Support libraries and other spaces as community hubs and centres of information, learning, creativity and innovation


Budget

2.4.1.1 Review the long term needs of library services Manager Library Services

Internal staff and Community

2.4.1.2 Assess funding arrangements and agreement between state government and Shire libraries


State government and Internal staff

O

2.4.2 Encourage programs that foster learning in the community

2.4.2.1 Provide learning events at the libraries Manager Library Services


O

LI22 $7k



207

3.2.3.5 Implement new Library equipment and review future equipment needs


Internal staff O

Directorate Sustainable Development Sustainable Development Service team Sustainable Development

Responsibility Director of Sustainable Development

208

Services

Provide strategic direction, management and leadership for the directorate Provide corporate, legal and administrative support Provide strategic input and advice as a member of the Executive Leadership Team Deliver strategic projects and policy Implement Council’s Land Asset Management Plan Provision of commercial trading permits Provide an interface between Directorate, elected members, media and community

Workforce 5.42 FTEs

Challenges

Budget


Customer satisfaction across all service areas 85% Customer Satisfaction Survey 3 yearly

Total local reserve permit applications assessed Trend Synergy Quarterly

Total commercial and community leases issued or renewed Trend Synergy Quarterly

209

Sustainable Development Community Outcome Shire Strategic Response

1.3 Healthy forests and natural landscapes 1.3.2 Proactively manage Shire reserves and provide incentives for weed control, feral animal control and bushland management to extend Shire support for conservation action on private property


Budget

1.3.2.2 Develop a Cat Local Law and mitigation strategies for feral cat control

Coordinator Ranger Services

Community groups Partnership with Legal Services, Environment and Landcare Services

π


2.3.1.1 Establish Shire lease agreements with community groups to support sustainable financial and facility management

Legal Services Coordinator

Internal staff, Halls management groups Partnership with Community Planning and Development

π

210

2.3.1.3 Manage commercial leases of Shire facilities to ensure maximum value for the community


Internal staff and community

O


2.6.2 Lead and partner with other agencies on community safety and regulatory programs for community wellbeing

2.6.2.5 Develop a Whale Stranding Response Policy Coordinator Ranger Services

Community, other Local governments, Dept. Fisheries, DBCA Partnership with Legal Services

π



3.2.3.1 Implement the Shire's Land Asset Management Plan and review every four years, including progressing the sale of Churchill Avenue to raise revenue for the Margaret River Main Street


Real estate agents and internal staff

O

211

Business area: Planning and Development Services Planning Services Service teams Planning Services

Responsibility Manager Planning and Development

Services

Development control through implementation, monitoring and review of the Shire’s Local Planning Scheme No. 1 and associated policies

Research and evaluation of development and growth issues, and preparation of local government responses to ensure appropriate environmental outcomes

Liaison and partnership with state and federal government agencies on policy, plans and legislative change

Guidance and advice to the community and broader stakeholders in relation to development, subdivision, environmental protection and enhancement

Preparation and implementation of the Shire’s strategic framework and projects to encourage and provide sustainable environmental outcomes

Provision of Geographic Information Systems (GIS) service to the organisation, administration of the Intramaps public information system and preparation of plans and spatial data

Workforce 8.9 FTE

Challenges

Managing the impacts of population growth and retention of the character and values of the shire Increasing legislative and community requirements for greater rigour in development assessment and

devolution of assessment matters (such as environmental and heritage assessment) to local government Balancing competing expectations of appropriate responses to ensuring a sustainable economy within

the shire.

Budget

212


Average number of days for determining major and minor development applications Trend Synergy Quarterly

Total number of planning and subdivision applications received Trend Synergy Quarterly

Planning Services Community Outcome Shire Strategic Response

1.1 Ecology and biodiversity protection 1.1.2 Educate and engage the community and visitors to strengthen local conservation culture, so the environment is conserved, rehabilitated and celebrated


Budget

1.1.2.1 Implement and regularly review the Local Energy Action Plan, which includes community energy education program, monitoring of carbon emissions and carbon neutral tree planting program each year

Manager Planning and Development Services

Sustainability Advisory Committee and Internal staff

O

TNP16 $63k

1.2 Healthy waterways and their foreshores 1.2.1 Develop partnerships to maintain, improve and measure the quality and ecological values of waterways, rivers and wetlands and ensure environmental flows through urban and rural catchments

1.2.1.2 Implement projects to deliver heathier streams and waterways

Environment and Landcare Coordinator

Community groups Partnership with Landcare

π

213

and Environmental Services

1.2.1.3 Finalise and commence implementation of the Margaret River Foreshore Action Plan

Coordinator Environment and Landcare

Community groups Partnership with Landcare and Environmental Services

π

1.3 Healthy forests and natural landscapes 1.3.1 Ensure habitats, corridors and refugia are identified and protected utilising land use planning incentives, community partnerships and operational activity

1.3.1.1 Implement the Environmental Sustainability Strategy, undertaking projects in the corporate, collaborative and community areas including utilising planning controls to protect vegetation from the threat of clearing


Internal staff O

1.5 Ecological resilience in the face of changing climate 1.5.1 Monitor updated climate predictions for the region and encourage research on environmental impacts and environmental management responses

1.5.1.1 Through review of the Local Planning Scheme and Strategy, plan responsibly to avoid locating new developments in areas of unacceptable bushfire risk


Community and DFES O

TNP31 $54k

1.5.2 Engage with researchers and the community to develop strategies to manage fire and biodiversity protection in the face of increasing frequency and intensity of bushfires

1.5.2.5 Work with homeowners to improve fire resistance of houses in the shire


Homeowners, Builders and DFES

O

214

1.5.3 Develop partnerships and community education to implement environmental components of the Climate Change Response Plan

1.5.3.1 Priority project: Implement and regularly review the Climate Change Response Plan



O

TNP33 $25k


2.6.3 Develop partnerships and community programs to implement social and cultural components of the Climate Change Response Plan

2.6.3.1 Facilitate community education program as detailed within the Climate Change Response Plan including the community component of the Local Energy Action Plan (LEAP)



O

TNP16 $63k Also refer

1.1.2.1

3.1 Clearly defined areas for growth, renewal and protection 3.1.1 Review and implement the Local Planning Scheme No 1 (LPS1) to ensure appropriate development outcomes

3.1.1.1 Priority project: Review the Shire’s Local Planning Scheme and Strategy


Community, government agencies, developers, interest groups, servicing authorities

O

TNP31 $54k Also refer

1.5.1.1

3.1.2 Ensure structure plans are designed to preserve and enhance the unique character and sustainability of centres, towns and villages

215

3.1.2.1 Implement adopted structure plans for new residential communities, including the East Margaret River District Structure Plan, and review every four years


Internal staff, WAPC and Land developers

O

3.1.2.2 Implement townsite and village strategies where applicable, alongside the Local Planning Scheme


Internal staff, Land developers and Community

O


3.2.1 Ensure new communities are developed using best practice sustainable design principles

3.2.1.1 Provide planning advice to community members as requested, including sharing of online resources and community meet-ups for sustainable and affordable building design


Community O

3.2.2 Implement the recommendations of the Shire’s Affordable Housing Strategy

3.2.2.1 Facilitate the Homelessness and Affordable Housing Working Group to progress actions from the Affordable Housing Strategy alongside the Shire's Homelessness Policy


Department of Community Services, Homelessness and Affordable Housing Working Group

O

3.3 Climate change mitigation and response 3.3.1 Reduce the Shire’s corporate carbon emissions including energy use and corporate waste, to meet adopted targets

216

3.3.1.1 Priority project: Progressively install solar panels on Shire buildings


Internal staff and Contractors

O

TNP16 $25k

3.3.1.2 Implement the Shire’s targets as per the Local Energy Action Plan (LEAP)


Internal staff O

TNP16

Also refer

1.1.2.1 and

2.6.3.1

3.3.2 Assist businesses and the community to reduce their carbon emissions including energy use and corporate waste, to meet adopted targets

3.3.2.1 Deliver community and business education on reducing energy use and waste output

Manager Health, Waste and Ranger Services

Community, Local business and internal staff Partnership with Planning Services

π

3.5 Sustainable water and energy management 3.5.1 Expand wastewater, water conservation and water re-use measures to conserve water as a precious resource

3.5.1.2 Encourage developers to utilise the Margaret River Recycled Water Scheme


Developers O

3.5.2 Work with community and business sectors to encourage increased awareness and usage of carbon free renewable energy, including wave, wind and solar power production at domestic and commercial scales

217

3.5.2.1 Promote information to connect households and businesses with suppliers of energy reduction and production services


Community O

3.5.3 Support community and business education for sustainable living including water, waste, energy and sustainable practices

3.5.3.1 Fund the Living Smart program for increased community awareness of sustainable living


Living Smart O

TNP16

$7k

3.5.4 Liaise with State Government organisations and develop partnerships and community education programs for water conservation and total water cycle management

3.5.4.1 Partner with the Water Corporation and Department of Water and Environmental Regulation to achieve best urban practices and water management outcomes in relation to dams, drainage and protection of groundwater resources


Water Corp and Dept. Water and Environmental Regulation

O


4.3.1.2 Implement and regularly review the Developer Contributions Strategy for development of community infrastructure and public open space


Internal staff O

TNP18 $15k


4.5.1 Regularly review risk assessment as climate predictions and measured changes are updated

218

4.5.1.1 Monitor and integrate the latest scientific predictions regarding climate change impacts into the planning framework


Internal staff O

TNP33 $25k

4.5.3:Identify investment opportunities, leadership in carbon free renewable energy and innovative technologies

4.5.3.1 Provide support for community based renewal energy Actions


Internal staff O

219

Building Services Service teams Building Services

Responsibility Manager Planning and Development

Services Ensuring building are safe, appropriate and compliant for use in accordance with the Building Code of

Australia Providing professional advice regarding compliance with relevant legislation Certification of building applications as a permit authority under the Building Act 2011

Workforce 1.7 FTE

Challenges

Changes in legislation including the introduction of the Building Act 2011 and subsequent private certification and permit process

Increasing complexities in the assessment process, including addressing the implications of Bushfire Risk assessment

Ongoing up-skilling of staff to ensure knowledge of continuous evolution of the building approvals framework

Budget


Building searches completed within 10 working days 100% Synergy Quarterly

220

Business area: Environmental Health, Waste and Ranger Services Environmental Health and Events Service team Environmental Health and Events

Responsibility Manager Health, Waste and Ranger Services

Services

Ensuring risks to health through unsafe food supply and manufacture is effectively managed Ensuring risks to health from unsafe accommodation, building and public events are effectively managed Manage health risks through ensuring safe recreational and drinking waters Managing health risks posed by biological hazards in the community through vector borne disease

control and infectious disease control Minimising pollution and contamination to ensure the protection and management of public and

environmental health. To include management of wastewater, air pollution, pesticides, noise, smoking regulations, contaminated sites and waste

Land use planning and development which encompasses the assessment of plans to ensure the safety of proposals for development of the natural or built environment

Planning for and managing potential disasters and emergencies and developing appropriate responses to minimise the negative impacts on public and or environmental health and safety

Ensuring safe events within the shire that comply with legislative requirements

Workforce 5.2 FTE

Challenges

221

Budget


Percentage of samples completed as scheduled 100% Synergy Quarterly

Percentage compliance with Health Standards 100% Synergy Quarterly

Environmental Health and Events Community Outcome Shire Strategic Response

2.1 Evolving cultural values are respected and adopted 2.1.2 Support local art and community celebrations, events and local festivals which develop unique creative capital


Budget

2.1.2.2 Provide support services to community non-for-profit festivals through the event application process Events Officer Community O

222


2.6.1 Monitor changing public health, mental health, infrastructure and vector control needs in response to changing environment including increasing heatwaves, bushfires and southern movement of diseases such as Ross River Virus

2.6.1.1 Priority project: Develop and implement the Public Health Plan to include the core principles of the Community Strategic Plan 2036

Coordinator Environmental Health and Events


CapeROC

budget support

2.6.1.2 Work with Regional Public Health units on public health and well-being education


Regional Public Health units

O

2.6.1.3 Develop Emergency Management Plan and Procedures for Environmental Health


Internal staff


2.6.2.1 Implement monitoring and data collection for statistical analysis and reporting, including the Food Act 2008 reporting each year

Manager Environmental Health, Waste and Ranger Services

Community and Internal staff

O

223

Waste Services Service team Waste Services


Services

Provide a safe sustainable waste management service for the Shire Provide waste disposal facilities management consisting of landfill operations, recycling operations,

transfer station operations, waste water treatment plant Manage the waste disposal facilities and operations and services to acceptable Council standards and

Department of Water and Environmental Regulation (DWER) licence requirements Coordinate resource recovery and recycling services including processing, transport and sales of

recovered waste materials Manage the development and construction of new assets and/or upgrading of existing facilities to meet the

needs of current and future generations Community education Manage kerbside domestic and recycling collection contracts and their programming and delivery within

the shire

Workforce 9 FTE

Challenges

224

Budget


Recyclables generation - tonnes per capita per annum Trend DER Waste Census Quarterly

Total amounts of waste received at landfill per capita Trend DER Waste Census Quarterly

Kerbside recycling collection participation rate Trend Contractor reporting Quarterly

Waste Services Community Outcome Shire Strategic Response

3.3 Climate change mitigation and response 3.3.2 Assist businesses and the community to reduce their carbon emissions including energy use and corporate waste, to meet adopted targets

225


Budget

3.3.2.1 Deliver community and business education on reducing energy use and waste output


Community, Local business and internal staff Partnership with Planning Services

π

3.4 Sustainable resource use and waste management 3.4.1 Treat waste as a resource

3.4.1.1 Partner with the Western Australia Waste Authority to improve local outcomes for waste management


Western Australia Waste Authority and community

O

3.4.1.2 Promote the Shire Tip Shop as an opportunity for waste to be reused or recycled


Community O

3.4.2 Reduce raw material use and increase materials and energy recovery

3.4.2.1 Priority project: Develop and implement long term waste plans, a Master Plan and Waste Management Strategy, supported by Waste Management Plans for Shire waste facilities


Community and internal staff

O

WASP03 $290k

226

3.4.2.2 Manage the Davis Road Waste Facility and the Wallis Road Treatment Plant, including construction of new facilities and plans for relocation


Internal staff O

WA55

$1,042k WASP05

$20k

3.4.3 Reduce environmental impact of waste and maximise conservation of natural resources

3.4.3.1 Make waste recovery a priority by implementing practices that support a circular economy, including on-site processing options, returning products to local markets where possible and minimising waste transport


Community, Local business and internal staff

O

3.4.4 Encourage the community to reduce, reuse and recycle

3.4.4.1 Develop and implement a community education campaign for community behaviour change for waste management



O

WA14 $28k

227

Rangers Service team Rangers


Services

Community education Regulatory service: dogs, cats, camping, parking, abandoned vehicles, wandering stock, littering Administer cemeteries and niche walls Administer the Animal Management Facility Shark response Act as Fire Control Officers and support to fire response requirements Provide assistance in emergency situations, logistics and animal related matters Administer Fines Enforcement Registry Administer and implement the Fuel Hazard Reduction and Fire Break Notice

Workforce 5.1 FTEs

Challenges

Budget

228


Total Warnings issued 200 Synergy Quarterly

Total Percentage Infringements withdrawn <10 Synergy Quarterly

Fire Break Inspections completed 4500 Synergy Quarterly

Rangers Community Outcome Shire Strategic Response


Actions Responsibility Stakeholders 2018-19 Q1 Q2 Q3 Q4 Budget




π



229

2.6.2.2 Review and implement the Dog Local Law Coordinator Ranger Services

Community O RNG03 $10k

2.6.2.3 Complete the review of Dog Exercise Areas and implement recommended improvements for management


Community

RNG05 $5k Also refer 1.3.2.2

2.6.2.4 Review Shark Response policy and procedure Coordinator Ranger Services

Community, other Local governments, Dept. Fisheries

2.6.2.5 Develop a Whale Stranding Response Policy Coordinator Ranger Services

Community, other Local governments, Dept. Fisheries, DBCA Partnership with Legal Services

π

2.6.2.6 Review the Shire’s Management Plan for Cemeteries Coordinator Ranger Services

Community

RNG06 $15k

2.6.4 Enhance local emergency response and disaster management through collaboration

230

2.6.4.1 Implement annual Fuel Hazard reduction and Firebreak notices and inspections to include outcomes of the Bushfire Risk Management Plan


BFAC, Sustainability Advisory Committee, Community, DFES and Shire internal teams

O

RG16 $8k

2.6.4.2 Review firebreak procedures and implement improvements


Community and DFES O

231

Directorate Infrastructure Services Infrastructure Services Service team Infrastructure Services

Responsibility Director Infrastructure Services

Services

Provide strategic direction, management and leadership for Asset Services and Works Business Units Provide corporate and administrative support Provide strategic input and advice as a member of the Executive Leadership Team Delivery strategic projects and policy Provide an interface between the Directorate, elected members, media and community

Workforce 2.5 FTE

Challenges

Budget

232


Capital works are completed on time and in budget 100% Monthly financial report Quarterly

Customer satisfaction across all service areas 85% Customer Satisfaction Survey 3 yearly

Infrastructure Services Community Outcome Shire Strategic Response

2.3 Equal opportunities for all 2.3.2 Ensure green and public open spaces cater for a wide range of users including people with disabilities


Budget

2.3.2.2 Develop the adjoining public open space to the Rapids Landing School Oval


Rapids Landing School, and Community

RES141 $426k

3.6 Connected and safe transport network 3.6.2 Manage traffic flows, parking and pedestrian safety in town and village centres

3.6.2.1 Priority Project: Deliver the upgrade to the Margaret River Main Street


SWDC and Community O

STS07 $2,550k

233


5.6.1.6 Ensure revenue opportunities are maximised by identifying grant opportunities, additional revenue sources and cost recovery


Internal staff O

234

Business area: Asset Services Asset Management Service team Asset Management

Responsibility Manager Asset Services

Services

Undertaking asset management Undertaking assessment of infrastructure aspects of subdivision and development Undertaking project planning and management for Shire projects Administering land tenure and management Providing customer service and technical advice

Workforce 6 FTEs

Challenges

Budget

235


Asset consumption ratio >50% DLGC Guidelines Annual

Asset sustainability ratio >90% DLGC Guidelines Annual

Asset renewal ratio 75%-95% DLGC Guidelines Annual

National Assessment Framework Score Progressive improvement

AM Self Assessment Workshop Annual

Asset Management Community Outcome Shire Strategic Response



Budget

1.2.1.4 Work with the Department of Water and Environment Regulation to address recommendations from the Hardy Inlet Water Quality Improvement Plan for Augusta townsite stormwater treatment

Manager Asset Services

Department of Water Environment Regulation

O

1.4 Continued unique and iconic coastal landscapes 1.4.1 Plan effectively to protect coastal and other key landscapes

236

1.4.1.1 Implement and regularly review the Coastal Hazard Risk Management Adaptation Plan, including monitoring of sea level rise and beach safety

Manager Asset Services Internal staff O

1.4.2 Manage responsibly coastal areas under the Shire’s control

1.4.2.1 Implement the Limestone Cliff Stability Assessment and Landcare Management plans for coastal areas


1.4.2.2. Implement coastal rehabilitation of the Cape Mentelle to Gas Bay Foreshore Plan


Community, Consultant and Department of Planning, Lands and Heritage

O


2.5.1.3 Enable cycling infrastructure in the Shire including a cycling lane in the Margaret River Main Street in 2018-19


Community, internal staff and Dept. Transport

O



3.2.1.2 Undertake quality control of developer provided assets

Coordinator Asset Management

Internal staff O

237


3.2.3.6 Implement and regularly review the Augusta Interpretation Plan, including interpretive signage and a trail shelter for 2018-19


TIA26 $50k

3.5 Sustainable water and energy management 3.5.1 Expand wastewater, water conservation and water re-use measures to conserve water as a precious resource

3.5.1.1 Implement the Margaret River Townsite District Water Management Strategy and Margaret River Recycled Water Scheme and review every four years


3.6 Connected and safe transport network 3.6.1 Develop and maintain a high quality road, cycleway and footpath network throughout the shire in partnership with all levels of government

3.6.1.1 Finalise the construction of the Winter Diversion Track in alignment with the Working Group Report, including ongoing environmental and cultural management


Internal staff and Working Group Partnership with Works

π

TIA33 $170k PXN003 $150k

3.6.1.2 Ongoing implementation of the Cape Leeuwin Trail and tourism precinct plan


Internal staff and MRBTA O

PXN013 $450k

3.6.1.3 Finalise the Walking and Off-Road Cycling Strategy for Margaret River and commence implementation


MRBTA, DLGSCI, DBCA, MRORCA, Friends of

238

Reserves, Community groups and Lotterywest

3.6.1.4 Collaborate with CapeROC to finalise and implement the Regional Trails Strategy


MRBTA, DLGSCI, DBCA, MRORCA, Friends of Reservces, Community groups and Lotterywest

O

3.6.1.5 Progressive implementation of the recommendations within the Bridle Trails Feasibility Study including development around the Margaret River Pony Club


Community including Margaret River Pony club, Lotterywest

O

3.6.1.6 Implement the Townsites Pathway Plan and review every four years



O

3.6.1.7 Ongoing extension to the Wadandi track in collaboration with the City of Busselton


City of Busselton and Lotterywest

O

PXN002 $100k

3.6.1.8 Conduct drainage investigations to identify capacity issues and requirements


Internal staff and contractors

O TYA39 $15k

3.6.2 Manage traffic flows, parking and pedestrian safety in town and village centres

239

3.6.2.2 Priority project: Develop a Margaret River Precinct Masterplan, to include Rotary Park, bridge, the weirs and traffic management strategies for Carters Road and the wider precinct


Rotary, Historical Society, Main Roads and Community

O

TYA51 $20k

3.6.2.3 Construct the Darch Trail extension to the new pedestrian bridge over Darch Brook


Lotterywest and Community

PXN016 $20k

3.6.2.4 Implement the Capes Region Boating Strategy and review every four years


Dept. Transport and Community

O

TYA49 $10k

3.6.3 In partnership, advocate on opportunities for public transport services

3.6.3.1 Partner with the Department of Transport and Main Roads Western Australia for improved local outcomes


Department of Transport and Main Roads

O


4.3.1.4 Priority project: Conduct long term planning for rural roads maintenance and upgrades which take into consideration needs of industry, safety and risk to ensure Shire roads are fit for purpose


Community and internal staff Partnership with Works

π

4.3.2 Facilitate access to essential infrastructure, including affordable, high speed communication networks for all residents and businesses

240

4.3.2.1 Partner with state government agencies to develop appropriate communication infrastructure in the Shire

Manager Asset Services State Govt O

4.3.2.2 Collaborate with CapeROC to review the use of directional signage in the region and implement actions to support community and visitation


MRBTA, CapeROC O

CEO13 $15k Also refer to 4.2.2.1


4.5.2 Base expenditure on coastal Shire assets on longer-term cost-benefit and risk analysis as well as current needs

4.5.2.1 Finalise and implement an adaptation and protection strategy for Gnarabup boat ramp and coastal pathway


Community, CAIRG O

TIA32 $62k



5.2.3.5 Conduct a minor review of the Asset Management Plan every two years, and a major review every four years


Consultants and internal staff

O

5.2.3.6 Priority project: Implement the Shire's Asset Management Improvement Plan


Internal staff O

5.2.3.10 Undertake the 10 year capital works program Manager Asset Services

Internal staff and consultants

O

241

5.2.3.11 Administrate the new asset management information system


Internal staff O

242

Building Assets and Maintenance Services Service team Building Assets and Maintenance Services


Services

Procure and manage contractor works Coordinate building maintenance request system Provision of project management services for building related capital works projects Provide professional advice and recommendations on building asset management Prepare and implement building maintenance and inspection programs

Workforce 2.9 FTEs

Challenges

Budget


Percentage of capital works programme completed > 80% Synergy Quarterly

Percentage variance of operating budget <15% Annual Budget Quarterly

243

Building Assets and Maintenance Services Community Outcome Shire Strategic Response



2.3.1.5 Deliver upgrades to the Cowaramup District Hall (subject to funding), including structural repairs to ensure it is fit for purpose

Coordinator Building Services

Lotterywest, Cowaramup Retailers Association and Internal staff

O

CBS151 $822k



3.2.3.2 Implement the Asbestos Replacement Program in accordance with the Long Term Financial Plan


Contractors O

3.2.3.3 Finalise and implement the Public Toilet Renewal and Upgrade Program





244

5.2.3.7 Develop annual schedules for maintenance and renewal of Shire facilities in accordance with the Asset Management Plan and Community Infrastructure Plan


Internal staff, contractors, CAIRG

O

245

Environment and Landcare Services Service team Environment and Landcare Services


Services Provide customer service and technical advice Provide environmental management and Landcare services Volunteer and contractor management Delivery of strategic projects and policy

Workforce 1.4 FTEs

Challenges

Budget


Landcare volunteer hours supported Trend Synergy Quarterly

Number of local environmental groups engaged in landcare plans Trend Synergy Quarterly

246

Environment and Landcare Services

Community Outcome Shire Strategic Response

1.1 Ecology and biodiversity protection 1.1.1 Develop partnerships with governments and the community to identify ecological values, inform best management practice and protect the biodiversity of the shire


1.1.1.1 Priority project: Coordinate and implement the delivery of the Environmental Management Fund to deliver improved environmental outcomes including community delivery through grants


Local community groups

O

LCA37 $126k LCA38 $100k

1.1.1.2 Maintain partnerships and support community programs run by local community groups who champion the ecological values of the Shire, including Nature Conservation Margaret River Region and the Lower Blackwood Landcare District Council


Local community groups including Nature Conservation Margaret River Region and the Lower Blackwood Landcare District Committee

O

LC44 $88k

247

1.1.3 Consult with Aboriginal people on Indigenous knowledge of land and water management

1.1.3.1 Engage with local Wadandi people on cultural heritage issues and appropriate management of capital, community and environmental projects including approvals as required


Local indigenous people

O

MOC13

$45k TYA45 $30k


1.2.1.1 Priority project: Collaborate with Nature Conservation Margaret River Region and other agencies to develop and implement the Margaret River Protection Strategy in collaboration with the community


Nature Conservation Margaret River Region and Community

O

TYA51 $20k

LCA50 $50k

1.2.1.2 Implement projects to deliver heathier streams and waterways


Community groups Partnership with Planning Services

π

LCA50 $50k

1.2.1.3 Finalise and commence implementation of the Margaret River Foreshore Action Plan


Community group Partnership with Planning Services

π


248

1.3.2.1 Develop, implement and review action and management plans for Shire reserves, including targeted weed and feral animal control and bushfire management in priority areas


Community groups O

LCA22 $15k

LCA23 $60k




π

RNG03 $10k

1.5 Ecological resilience in the face of changing climate 1.5.2 Engage with researchers and the community to develop strategies to manage fire and biodiversity protection in the face of increasing frequency and intensity of bushfires

1.5.2.6 Identify areas of highest fire risk across the shire and develop responses to mitigate risk and improve fire safety


DFES, LEMC, BRPC, DBCA Partnership with Environment and Landcare Services

π

249

Business area: Works Works Administration Service team Works Administration

Responsibility Manager Works

Services

Providing administration, management and leadership for Construction, Operations, Workshop and Survey and Design Services

Management of the Shire’s Capital Works Program Undertaking project planning and management for Shire projects Management and purchasing of the Shire’s fleet program Provision of customer service internal and external stakeholders Contribute towards and ensure the safe operation of the Shire’s Works Business Unit with respect to Safe

Operating Procedures, risk assessments and analyses and legislative requirements

Workforce 2.44 FTEs

Challenges

Budget

250


Capital works completed on time and against the program 100% Capital works program Quarterly

Capital works completed on budget 100% Monthly financial report Quarterly

Works Administration Community Outcome Shire Strategic Response



Budget

4.3.1.4 Priority project: Conduct long term planning for rural roads maintenance and upgrades which take into consideration needs of industry, safety and risk to ensure Shire roads are fit for purpose


Community and internal staff Partnership with Asset Services

π



5.2.3.8 Implement the annual plant and light fleet replacement programs Manager Works Internal staff O

RP93

$1,459k 5.2.3.9 Implement the masterplan for Margaret River Shire Depot Manager Works Internal staff O

251

5.4: Community and customer focus 5.4.1 Provide high quality customer and community focused services and programs across the organisation

5.4.1.1 Deliver the Ten Year Capital Works Program and review every four years

Manager Works Internal staff and community

O

252

Construction Service team Construction


Services

Constructing infrastructure including roads, paths, kerbs and drainage, car parks, streetscapes, aerodromes and foreshore facilities

Respond to customer queries in the field and prepare cost estimates Provide final trim grader operations Liaise and coordinate resources of plant, labour and materials to deliver the defined service standards

and/or undertake capital works programs in accordance with current engineering and industry standards

Liaise with ratepayers, residents and external stakeholders with respect to works that directly affect them, so to minimise disruption, and provide positive public relations towards works being undertaken

Implement and coordinate public notification and consultation for construction projects and adapt works periods and methodologies where required

Contribute towards and ensure the safe operation of the Shire’s Works Business Unit with respect to Safe Operating Procedures, risk assessments and analyses and legislative requirements

Workforce 15 FTEs

Challenges

Budget

253


Capital works completed on time and against the program 100% Capital works program Quarterly

Capital works completed on budget 100% Monthly financial report Quarterly

Construction Community Outcome Shire Strategic Response

2.5 Active, healthy and safe lifestyles 2.5.2 Enable high standard recreational facilities and sporting grounds


2.5.2.1 Priority project: Complete construction of the Lower Western Oval at Gloucester Park

Manager Works

Contractors and internal staff

RES139 $1,169k


254

4.3.1.3 Complete the Road Reconstruction program including Warner Glen road and Boodjidup road for 2018-19

Manager Works

Contractors and internal staff

CR95 $2,837k

Operations Service team Operations


255

Services

Coordinate maintenance and parks and gardens services Maintaining infrastructure including roads, paths, kerbs and drainage, car parks, streetscapes,

aerodromes and foreshore facilities Install and repair street, directional and informational street signage and guide posts Undertake turf and garden maintenance, reticulation installation, maintenance and repairs and the

application of pesticides, herbicides and fertilisers Propagation and establishment of native and exotic plants in Shire nursery Investigate, make recommendations to and implement works according to work requests submitted by

internal and external clients and customers. Operate a variety of heavy plant and equipment to complete projects, and/or maintenance tasks in a

safe and efficient manner Provide comprehensive carpentry and/or general maintenance service on a day to day basis and assist

with new works as required Implement programmed works in an effective and efficient manner, whilst keeping within deadlines,

budgetary constraints and quality levels Labouring tasks ranging from fabrication, installation and preventative works to all Shire infrastructure

as required Undertake playground inspections and monitoring in order to develop prioritised repairs and

maintenance Monitoring, testing, sampling and reporting of the Shire’s recycled water scheme, and liaise with external

stakeholders to ensure compliance with health and industry standards Assist in the annual construction and resealing programmes and undertake reinstatements to work sites

where required Contribute towards and ensure the safe operation of the Shire’s Works Business Unit with respect with

Safe Operating Procedures, risk assessments and analyses and legislative requirements Workforce 23 FTEs

Challenges

256

Budget


Operations completed on time and against the program 100% Capital works program Quarterly

Operations completed on budget 100% Monthly financial report Quarterly

Operations Community Outcome Shire Strategic Response

2.3 Equal opportunities for all 2.3.2 Ensure green and public open spaces cater for a wide range of users including people with disabilities


Budget

2.3.2.1 Develop Shire public open space and playgrounds in accordance with Australian Standards for access and inclusion

Manager Works Community O

257

2.3.2.3 Complete the redevelopment of the Margaret River Youth Precinct including verge landscaping and carpark extension

Manager Works Internal staff O

RES142 $120k



3.2.1.3 Replace damaged sections of the Augusta foreshore walls

Manager Works Internal staff

FFS17 $10k

258

Survey and Design Service team Survey and Design


Services

Undertaking surveys and engineered designs for key infrastructure Collect survey data of existing site features, interpret information, make assessments/design decisions

and create design plans including quantity surveying Prepare accurate drawing, works schedules, estimates and technical specification for all projects including

road works, drainage works, traffic management and other civil works Assist in project managing construction works within the yearly capital works program Conduct investigations and inspections into infrastructure and design problems of projects as required Participate in continuous improvement initiatives, through the development of policies and procedures to

ensure that infrastructure projects are delivered to a high standard Preparation of budget estimates for future construction projects Provide input into the preparation of scoping documents for consideration in future budgets Provide engineering and technical support to other business units Contribute towards and ensure the safe operation of the Shire’s Works Business Unit with respect to Safe

Operating Procedures, risk assessments and analyses and legislative requirements

Workforce 3 FTEs

Challenges

Budget

259


Projects completed on time and against the program 100% Capital works program Quarterly

260

Workshop Service team Workshop


Services

Purchasing of small plant and equipment Assisting in management and purchasing of the Shire’s fleet program Maintenance of the Shire’s vehicle and plant fleet and equipment - regular scheduled servicing and mobile

and isolated plant call-outs to the entire Shire fleet Contribute towards and ensure the safe operation of the Shire’s Works Business Unit with respect to Safe

Operating Procedures, risk assessments and analyses and legislative requirements Workforce 3.3 FTE

Challenges

Budget


Plant utilisation rates Trend Fleetman Quarterly

Plant program completed against the budget 100% Capital works program Quarterly

261

Linking our strategies and plans

Shire Documents

262

263

Business Units

264

265