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Project Monitering
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1 08.06.2007 General Revision - Issued for implementation DDC DRC
0 26.04.2000 Issued for implementation DDC DRC HOD
Rev. No Date Purpose Prepared by Reviewed by Approved by
Template No. 5-0000-0001-T1 Rev. 1 Copyrights EIL – All rights reserved
PLANNING, SCHEDULING, MONITORING & CONTROL SYSTEM FOR
PACKAGE CONTRACT
Document No. 8-2744-1002 Rev. No. 1 Page 1 of 6
PLANNING, SCHEDULING, MONITORING
&
CONTROL SYSTEM
FOR
PACKAGE CONTRACT
THIS SHOULD FORM PART OF MR / TENDER DOCUMENT
Template No. 5-0000-0001-T2 Rev. 1 Copyrights EIL – All rights reserved
PLANNING, SCHEDULING, MONITORING & CONTROL SYSTEM FOR
PACKAGE CONTRACT
Document No. 8-2744-1002 Rev. No. 1 Page 2 of 6
Abbreviations: WBS Work Breakdown Structure
Document Drafting Committee Members: Mr. S.P. Sinhachoudhury Mr. R. Mohan Mr. M.K. Jain Mr. T.K. Nanda Mr. R. Shailendra Mr. S.S. Madan Mr. K.N. Choudhary Mr. Sudershan Kumar
Document Review Committee Members: Mr. A.K. Gautam Mr. V.K. Sawhney Mr. V.L. Rajani Mr. R. Mohan
Template No. 5-0000-0001-T2 Rev. 1 Copyrights EIL – All rights reserved
PLANNING, SCHEDULING, MONITORING & CONTROL SYSTEM FOR
PACKAGE CONTRACT
Document No. 8-2744-1002 Rev. No. 1 Page 3 of 6
CONTENTS
Clause Title Page No.
1.0 INTRODUCTION 4 2.0 ALONG WITH THE BID 4
2.1 Time Schedule 4 2.2 Planning, Scheduling & Monitoring System 4
3.0 AFTER AWARD OF THE CONTRACT 4 3.1 Overall Schedule for the contract & WBS 4 3.2 Functional Schedules 4 3.3 Progress Measurement Methodology 5 3.4 Resource Deployment Schedule 5 3.5 Catch-up Schedule 5 3.6 Contract Review Meetings 5 3.7 Progress Reporting 6 3.8 Documentation 6
ANNEXURES
Attachment – I 28 sheets
Attachment – II 7 sheets
Template No. 5-0000-0001-T2 Rev. 1 Copyrights EIL – All rights reserved
PLANNING, SCHEDULING, MONITORING & CONTROL SYSTEM FOR
PACKAGE CONTRACT
Document No. 8-2744-1002 Rev. No. 1 Page 4 of 6
1.0 INTRODUCTION
It is the requirement for all “Bidders” for Package works such as Raw Water Intake System, Raw Water System, Cooling Tower System, Fire Water System, Nitrogen Plant, Demineralised Water Plant, Effluent Treatment Plant, Fired Heater, Compressor, Cycle Max Package, Air Conditioning System, Distributed Control System etc. to maintain a proper Planning, Scheduling & Monitoring system to ensure time control on the contract. Therefore, every bidder shall establish and maintain an effective Planning, Scheduling, Monitoring & Control System including deployment of professionally qualified and experienced Planning Engineer for entire duration of the contract. The system should be predictive type to diagnose and anticipate the problems well in advance and provide preventive measures. To achieve this objective, bidder / vendor or contractor shall prepare & submit following Schedules / documents for review / approval by client / consultant at various stages of the project.
2.0 ALONG WITH THE BID 2.1 Time Schedule
The bidder is required to submit a “Time Schedule” in linked bar chart form covering major milestones along with the bid. The schedule shall cover all phases of the contract i.e. Residual Basic Engineering, Detailed Engineering, Ordering, Manufacturing & Delivery, Tendering, Construction and Commissioning within the time stipulated in the bid document covering client’s interfaces / activities.
2.2 Planning, Scheduling & Monitoring System The Bidder shall describe the system of Planning, Scheduling & Monitoring, level of detailing / tracking methodology etc. with the name of computer packages and sample out puts. Client/consultant reserves the right to disqualify the bidder if the above mentioned documents are not furnished / not in line with the requirement as stated above.
3.0 AFTER AWARD OF THE CONTRACT 3.1 Overall Schedule for the contract & WBS
The vendor / contractor shall submit within 2 weeks of Fax of Acceptance, a sufficiently detailed “Overall Schedule” in the activity network form clearly indicating the major milestones, inter-relationship / inter-dependencies between various activities together with critical path and floats. A Work Breakdown Structure indicating the scope of work, execution philosophy and the magnitude of work in hierarchal fashion shall be submitted with the overall schedule. The network and WBS shall be reviewed and approved by client / consultant and after incorporating their comments (if any) shall be issued for implementation by vendor / contractor within one week from receipt of comments. The Overall Schedule thus finalized shall form a part of the contract. The Overall Schedule once approved by the Client/Consultant shall not be changed without prior approval of the Client/Consultant. The Overall Schedule shall be updated on monthly basis and submitted along with Monthly Progress Report indicating base line schedule.
3.2 Functional Schedules
The vendor / contractor shall prepare detailed functional schedule for each function viz. Residual Basic Engineering, Detailed Engineering, Ordering, Manufacturing & Delivery,
Template No. 5-0000-0001-T2 Rev. 1 Copyrights EIL – All rights reserved
PLANNING, SCHEDULING, MONITORING & CONTROL SYSTEM FOR
PACKAGE CONTRACT
Document No. 8-2744-1002 Rev. No. 1 Page 5 of 6
Tendering, Construction and Commissioning. The vendor / contractor shall also develop schedule progress “S” curve for each function and one overall schedule progress “S” curve for the total contract and submit the same to client / consultant for approval. Functional schedules shall preferably be prepared in Excel Worksheets and submitted within 15 days of approval of Overall Schedule for the Contract. Functional Schedules once approved by the Client/Consultant shall not be changed without prior approval of the Client/Consultant. Functional Schedules shall be updated on monthly basis and submitted along with Monthly Progress Report indicating base line schedules.
3.3 Progress Measurement Methodology The Vendor / contractor shall submit detailed progress measurement methodology to be adopted for measurement of progress for all phases of work i.e. Engineering, Ordering, Manufacturing & Delivery, Tendering, Construction and Commissioning along with breakup of weightages. This shall be discussed & finalized during kick-off meeting with the vendor/contractor. The progress basis shall be physical realization of work, such as in terms of deliverables and construction quantities accomplished. Client / Consultant reserve the right to modify the methodology.
3.4 Resource Deployment Schedule
The vendor / contractor shall submit resource deployment schedule, manpower (category-wise), equipment & machinery to be deployed to achieve the schedule of progress, as per “S” curve furnished for the total contract duration for both HO services & site activities.
3.5 Catch-up Schedule
During the project execution, depending on the trend & slippage (if any), client / consultant may ask vendor / contractor to develop catch-up schedules for completion of all balance activities without change in contract completion date. This schedule shall be submitted to client / consultant for review. Accordingly the “S” curve for catch-up schedule shall be made and shown along with the original schedule.
3.6 Contract Review Meetings
The vendor / contractor shall present project status at various review meetings as required or as asked by client / consultant.
3.6.1 Monthly Review Meeting Level of participation : Senior person of client / consultant and vendor / contractor.
In case of vendor / contractor, the participants shall be Project Manager or above and Construction-In-Charge or above.
Agenda : a. Progress Status / Statistics
b Status of Engineering, Ordering, Manufacturing & Delivery, Tendering, Construction and Commissioning.
c. Major hold ups / slippages d. Completion out look e. Critical issues with Action Plan f. Any specific point from client / consultant
Template No. 5-0000-0001-T2 Rev. 1 Copyrights EIL – All rights reserved
PLANNING, SCHEDULING, MONITORING & CONTROL SYSTEM FOR
PACKAGE CONTRACT
Document No. 8-2744-1002 Rev. No. 1 Page 6 of 6
3.6.2 Weekly Review Meeting at Site Level of participation : Contractor / Consultant, Resident Construction Manger / Site Engineers / Job Engineers. Agenda : a. Weekly Programme v/s actual achieved in the last week and programme for the next week with resource mobilization plan. b. Hold-up analysis and Action Plan.
3.7 Progress Reporting
3.7.1 Monthly Progress Report
The vendor / contractor shall submit the Monthly Progress Report on regular basis to Client / Consultant from very next month of award of the contract as per attached formats (Attachment – I), covering total scope of work as per the contract. This report is to be issued within 5 calendar days from cut-off date, finalized during kick-off meeting. Issue of the report shall be continued till completion of contract in all respects.
3.7.2 Weekly Progress Report
This report shall be prepared for activities in summarized fashion as per Attachment-II and submitted by the vendor / contractor, every week on the next day of weekly cut-off. The weekly cut-off day shall be informed during the kick-off meeting.
3.7.3 Daily Progress Report
The vendor / contractor shall submit daily report to the consultant at construction site. The report shall include work completed, material received & resource deployed on previous day and work plan for the day.
3.8 Documentation
The formats of reports, schedules and other Planning documents submitted by vendor / contractor shall be strictly as required by Client / Consultant. Other required formats shall be finalized during the kick-off meeting and shall be binding on the vendor / contractor.
PREPARED BY
VENDOR / CONTRACTOR LOCATION
PAGE 1 OF 8
dd/mm/yyyy Information / Action
Initials Initials Initials DATE ISSUED FOR Prepared By Reviewed By Approved By
Document Number: As per vendor’s/contractor’s numbering system Format No. As applicable
ATTACHMENT - I
C L I E N T : CONSULTANT : E.I.L
XYZ PROJECT, PROJECT LOCATION NAME OF PACKAGE CONTRACT
EIL JOB NO: XXXX MONTHLY PROGRESS REPORT PROGRESS REPORT NO. XXX
PERIOD FROM : ……….. TO ……………
NAME OF PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Month & Year EIL Job No. : Page 2 of 8
TABLE OF CONTENTS
SECTION DESCRIPTION PAGE NO.
I INTRODUCTION 3 II EXECUTIVE SUMMARY 4 III DETAILED STATUS 5 IV AREAS OF CONCERN WITH ACTION PLAN 6 V PROGRESS STATISTICS 7 VI CONTRACTUAL COMMITMENT CHART 8
ANNEXURES No of Sheets A1 Milestones Due (Current + 2 Months)
A2 Chronological Achievement of Key Milestones
A3 Progress Curves – For each function and overall
A4 Summary Status of Drgs./Docs.
A5 Detailed Status of Drgs./Docs.
A6 Summary Ordering Status
A7 Detailed Ordering Status
A8 Summary Delivery Status - Equipment
A9 Summary Delivery Status - Bulk Material
A10 Detailed Delivery Status
A11 Construction Quantity Release Status
A12 Works Contracts Award Status
A13 Summary Construction Status
A14 Detailed Construction Status
A15 Piping Hydrotesting Status
A16 Invoice & Payment Status
A17 Change Order Status
A18 Construction Photographs
NAME OF PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Month & Year EIL Job No. : Page 3 of 8
I INTRODUCTION CLIENT : PROJECT : NAME OF PACKAGE CONTRACT : BRIEF SCOPE WITH CAPACITIES : CONSULTANT : PROJECT TARGET DATES
FAX OF INTENT DATE : CONTRACTUAL START DATE : CONTRACTUAL COMPLETION DATE : ANT. COMPLETION DATE :
CONTRACT DURATION (MONTHS) : TIME ELAPSED (MONTHS) :
NAME OF PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Month & Year EIL Job No. : Page 4 of 8
II EXECUTIVE SUMMARY PROJECT HIGHLIGHTS
− Major milestones achieved during the month. − No. of drawings issued during the month.
− No. of enquires issued during the month.
− No. of orders placed during the month.
− No. of equipment received at site during the month.
− No. of works contracts awarded during the month.
− Major construction highlights.
− Major commissioning highlights
− Contingency/ crash action plan for critical areas to be included.
− Any issue/ point pending from client/ consultant having effect on project completion to be
highlighted.
Overall Progress
Description %age Cumulative %age during the Month Schedule Actual Schedule Actual
Overall Construction
Overall Project
NAME OF PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Month & Year EIL Job No. : Page 5 of 8
III DETAILED STATUS
A. RESIDUAL BASIC ENGINEERING
− Drawings (Approval category) submitted during the month. − Drawings (Approval category) reviewed by client/ consultant during the month.
B. DETAILED ENGNEERING
− Drawings (Approval category) submitted during the month. − Drawings (Approval category) reviewed by client/ consultant during the month.
C. ORDERING
− Description of enquires issued during the month. − Description of orders placed during the month.
D. MANUFACTURING & DELIVERY
− Receipt of raw materials for critical/ long lead equipment. − Equipment fabricated during the month.
− Equipment despatched during the month.
− Equipment received at site during the month.
E. CONSTRUCTION
− Detailed construction status to be provided, including piling quantities, PCC/ RCC quantities, structural steel fabrication/ erection quantities, no. of foundations completed, no of equipment erected, piping fabrication (Inch Dia - ID), piping erection (Inch Metre – IM) etc.
F. COMMISSIONING
NAME OF PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Month & Year EIL Job No. : Page 6 of 8
IV AREAS OF CONCERN WITH ACTION PLAN
SL. NO. AREAS OF CONCERN CONSTRAINTS
IMPACT ON SCHEDULE
(IN MONTHS) ACTION PLAN ACTION BY TARGET
DATE
NAME OF PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Month & Year EIL Job No. : Page 7 of 8
V PROGRESS STATISTICS
DESCRIPTION WTD. VALUE
DURING THE MONTH
(%) CUMULATIVE
(%) SHORT FALL (%)
SCH ACT SCH ACT RESIDUAL BASIC ENGINEERING
DETAILED ENGINEERING
ORDERING
MANUFACTURING & DELIVERY
TENDERING
CONSTRUCTION
COMMISSIONING
OVERALL PROJECT - PHYSICAL
MAJOR REASONS FOR SHORTFALL :
NAME OF PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Month & Year EIL Job No. : Page 8 of 8
VI CONTRACTUAL COMMITMENT CHART
1 2 3 4 5 6 7 8 9 10 11 12Sch.
Act/Ant Sch.
Sch. Act.Act/Ant Ant.
Sch.Act/Ant
Sch.Act/Ant
Sch.Act/Ant
Sch.Act/Ant
Sch.Act/Ant
Sch.Act/Ant
Residual Basic Engineering
Manufacturing & Delivery4
3
5
TOTAL 100
Ordering
2 Detailed Engineering
7 Commissioning
6 Construction
LEGEND :1
STATUS DATE DURATION IN MONTHSWTD. %AGEDESCRIPTION
Tendering
Sl. No.
NAME OF PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Month & Year EIL Job No. : Page of
ANNEXURES
NAME OF PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Month & Year EIL Job No. : Page of
A1 MILESTONES DUE (CURRENT + 2 MONTHS)
UP TO : dd/mm/yyyy
SL. NO. MILESTONE DESCRIPTION
COMPLETION DATE STATUS/ REMARKS
SCHEDULE ANTICIPATED ACTUAL
NAME OF PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Month & Year EIL Job No. : Page of
A2 CHRONOLOGICAL ACHIEVEMENT OF KEY MILESTONES
S.NO. DESCRIPTION SCHEDULE DATE
ACTUAL DATE
1. GENERAL
1.1
1.2
2 RESIDUAL BASIC ENGINEERING
2.1
2.2
3 DETAILED ENGINEERING
3.1
3.2
4 ORDERING
4.1
4.2
5 MANUFACTURING & DELIVERY
5.1
5.2
6 TENDERING
6.1
6.2
7 CONSTRUCTION
7.1
7.2
8 COMMISSIONING
8.1
8.2
NAME OF PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Month & Year EIL Job No. : Page of
A3 PROGRESS CURVES (FOR EACH FUNCTION AND OVERALL)
NAME OF PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
5Month & Year Client : Consultant : Page of
PROGRESS CURVE – FUNCTION/ OVERALL
0.0
10.0
20.0
30.0
40.0
50.0
60.0
70.0
80.0
90.0
100.0
% P
RO
GR
ES
S
0.0
2.0
4.0
6.0
8.0
10.0
12.0
14.0
16.0
18.0
20.0
SCH. MONTHLY 0.3 0.7 0.4 1.5 1.6 2.2 2.0 2.4 1.8 4.0 2.1 3.1 2.7 5.3 5.3 6.5 5.5 8.5 5.0 7.9 8.0 4.1 4.1 4.2 2.8 2.2 2.2 1.2 1.0 0.5 0.9
ACT. MONTHLY 0.0 1.0 0.5 1.3 2.8 3.1 2.9 2.5 2.6 2.6 2.6 2.6 4.3
SCH. CUM. 0.3 1.0 1.4 2.9 4.5 6.7 8.7 11.1 12.9 16.9 19.0 22.1 24.8 30.1 35.4 41.9 47.4 55.9 60.9 68.8 76.8 80.9 85.0 89.2 92.0 94.2 96.4 97.6 98.6 99.1 100.0
ACT. CUM. 0.0 1.0 1.5 2.8 5.6 8.7 11.6 14.1 16.7 19.3 21.9 24.5 28.8
J'97 F'97 M'97 A'97 M'97 J'97 J'97 A'97 S'97 O'97 N'97 D'97 J'98 F'98 M'98 A'98 M'98 J'98 J'98 A'98 S'98 O'98 N'98 D'98 J'99 F'99 M'99 A'99 M'99 J'99 J'99
NAME OF PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Month & Year EIL Job No. : Page of
A4 SUMMARY STATUS OF DRGS./DOCS.
DISCIPLINE
NO. OF DRGS./DOCS.
RELEASED EIL REVIEW REMARKS DURING THE MONTH CUMULATIVE
CODE-1 CODE-2 CODE-3 INFO.
REVIEW/ APPROVAL
INFO TOTAL SCH ACT ACT SCH
R/A I R/A I R/A I R/A I
RESIDUAL BASIC ENGINEERING
GENERAL CIVIL
STRUCTURAL
PIPING
- GADs
- ISOs
ELECTRICAL
INSTRUMENTATION
TOTAL R – Review, A – Approval, I – Information
NAME OF PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Month & Year EIL Job No. : Page of
A5 DETAILED STATUS OF DRGS./DOCS.
A6.1 RESIDUAL BASIC ENGINEERING
DRG./DOC. NO. DRG./DOC. TILTE
CAT WTG. VALUE
DRAFT COMPLETED
CHECK COMPLETED 1ST ISSUE CODE-2 CODE-1 % PROGRESS
R/A 50% 60% 70% 90% 100% I 60% 60% 90% 90% 100% SCH ACT SCH ACT SCH ACT SCH ACT SCH ACT SCH ACT
TOTAL
Note : Same document to be prepared for other disciplines also. R – Review, A – Approval, I – Information
NAME OF PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Month & Year EIL Job No. : Page of
A6 SUMMARY ORDERING STATUS (INDIGENOUS – IMPORTED SEPARATELY)
DEPARTMENT TOTAL MR’s
MR RFQ BIDS RECEIVED PO PLACED PO
ACCEPTANCE RECEIVED
SCH. ACT. SCH. ACT. SCH. ACT. SCH. ACT.
HMTD
PIPING
- I MTO
- II MTO
- FINAL MTO
STATIC EQUIPMENT
ROTATING EQUIPMENT
ELECTRICAL
INSTRUMENTATION
TOTAL
NAME OF PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Month & Year EIL Job No. : Page of
A7 DETAILED ORDERING STATUS (INDIGENOUS – IMPORTED SEPARATELY)
A8.1 STATIC EQUIPMENT
SL NO
MR NO.
ITEM DESCRIPTION QTY. WTD.
VALUEISSUE RFQ
(10%) BIDS RECEIVED
(20%) PO PLACED
(100%) VENDOR CDD % PROGRESS
SCH ACT ANT SCH ACT ANT SCH ACT ANT SCH ACT
TOTAL
Note : Same document to be prepared for other equipment /electrical/ instrumentation/ piping items also. CDD – Contractual Delivery Date
NAME OF PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Month & Year EIL Job No. : Page of
A8 SUMMARY MFG. & DELY. STATUS : EQUIPMENT
EQUIPMENT DESCRIPTION TOTAL NOS ORDERED DESPATCHED RECEIVED AT
SITE
SITE DELIVERY FORECAST FOR BALANCE EQUIPMENT
CALENDAR MONTHS 1 2 3 4 5 6
VESSELS
PUMPS
…….
TOTAL
NAME OF PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Month & Year EIL Job No. : Page of
A9 SUMMARY MFG. & DELY. STATUS : BULK MATERIAL
S. NO. ITEM DESCRIPTION UNIT TOTAL
REQUIREMENT ORDERED RELEASED RECEIVED AT SITE STATUS / PROBLEMS
1 PIPES M
2 VALVES NO.
3 FITTINGS NO.
4 FLANGES NO.
5 FIELD INSTRUMENTS NO.
6 CABLES
- HT RM
- LT RM
7 STRUCTURAL STEEL MT
NAME OF PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Month & Year EIL Job No. : Page of
A10 DETAILED MANUFACTURING & DELIVERY STATUS (INDIGENOUS – IMPORTED SEPARATELY)
A11.1 STATIC EQUIPMENT
SL NO
PR NO.
ITEM DESCRPTN. QTY. WTD.
VALUE VENDOR
CDD DRGS./DOCS SUBMISSION
(5%)
DRGS./DOCS. APPROVAL
(10%)
SUB-ORDERING
(15%)
RAW MATL. RECEIPT
(40%)
MANUFG. COMPLETE
(80%)
TESTING & DESPATCH
(95%)
RECEIPT AT SITE
(100%) % PROGRESS FDN. READY ERECTED
EDD SCH ACT SCH ACT SCH ACT SCH ACT SCH ACT SCH ACT SCH ACT SCH ACT SCH ACT SCH ACT
TOTAL
Note : Same document to be prepared for other equipment/ electrical/ instrumentation/ piping items also. Above may be prepared in ‘A3’ size.
NAME OF PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Month & Year EIL Job No. : Page of
A11 CONSTRUCTION QUANTITY RELEASE STATUS
S. NO. NAME OF CONTRACT MAJOR WORK
ITEMS TENDER
QUANTITYLIKELY
QUANTITY CUMULATIVE RELEASED QUANTITY
BALANCE QTY. YET TO BE RELEASED
QTY. UNDER HOLD VENDOR IN HOUSE TOTAL
(A) (B) (A + B)
1 PILING - PILES
2 CIVIL & STRUCTURAL - RCC - STRL. STEEL ‘- ANY OTHER
3 MECHANICAL/PIPING - WELDING (ID) - ERECTION (IM) - ANY OTHER
4 ELECTRICAL
- CABLE TRAY- HT CABLE - LT CABLE - TERMINATION - ANY OTHER
5 INSTRUMENTATION
- CABLE TRAY - HT CABLE - LT CABLE - TERMINATION - ANY OTHER
NAME OF PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Month & Year EIL Job No. : Page of
A12 WORKS CONTRACTS AWARD STATUS
S. NO. DESCRIPTION TENDER
ON SALE BID
RECEIPT AWARD NAME OF CONTRACTOR / DURATION OF CONTRACT
1 PILING SCH. DATE DATE DATE
ACT. DATE DATE DATE
2 CIVIL & STRUCTURAL SCH. ACT.
3 MECHANICAL/PIPING SCH. ACT.
4 ELECTRICAL SCH. ACT.
5 INSTRUMENTATION SCH. ACT.
----------------- SCH. ACT.
SCH. ACT.
SCH. ACT.
SCH. ACT.
TOTAL NO. OF CONTRACTS SCH. ACT.
NAME OF PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Month & Year EIL Job No. : Page of
A13 SUMMARY CONSTRUCTION STATUS
SL. NO. DESCRIPTION OF WORK SUB-
AGENCYDURATION
(Months)
CONTRACTUAL ACT/ANT COMPLN
DATE % PROGRESS FOR
THE MONTH CUM % AGE
START DATE
COMPLN DATE SCH
PROGRAMM
ED ACT
CONTRA-CTUAL SCH.
FRONT ACTUAL
1 PILING
2 CIVIL & STRUCTURAL
3 MECHANICAL/PIPING
4 ELECTRICAL
5 INSTRUMENTATION
-----------------
OVERALL
NAME OF PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Month & Year EIL Job No. : Page of
A14 DETAILED CONSTRUCTION STATUS
SL. NO.
WORK ITEM DESCRIPTION
UNIT OF MEASUR-EMENT
WORKLOAD QUANTITY (CUMULATIVE) QUANTITY (MONTH) PROGRAMME
FOR NEXT MONTH SCHEDULE FRONT COMPLETED PROGRAMME COMPLETED BACKLOG
1 EXCAVATION CM
2 BACKFILLING CM
3 PCC CM
4 RCC CM
NAME OF PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Month & Year EIL Job No. : Page of
A15 PIPING LOOP HYDRO TESTING STATUS
S.
NO. DESCRIPTION TOTAL FRONT AVL.
CHECK LISTED
MECH. CLEARED
NDT CLEARED
THIS MONTH CUMULATIVE REMARKSPROGRAMME ACTUAL SCH. ACT. 1.1 CSNIBR 1.2 1.3 1.4
TOTAL
NAME OF PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Month & Year EIL Job No. : Page of
A16 INVOICING STATUS
S. No
INVOICE PAYMENT DEDUCTIONS
REMARKS NUMBER DATED
VALUE (Rs.)
NET AMOUNT
RECEIVED(Rs.)
DATE RECEIVED
DEDUCTION OF INCOME
TAX (Rs)
TDS CERTIFICATE
RECD. (Rs. / DATE)
OTHER DEDUCTIONS
(If any) (Rs.)
(1-2-3)
REASONS FOR DEDUCTIONS
(1) (2) (3) (1) - (2) - (3)
TOTAL
NAME OF PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Month & Year EIL Job No. : Page of
A17 CHANGE ORDER STATUS (AS APPLICABLE)
TYPE OF CONTRACT: CONTRACT SIGNED ON:
CHANGE ORDER
NUMBER
DATE OF ISSUE
(BY EIL)
DESCRIPTION OF CHANGE
``* )
VALUE OF CHANGE
ORDER ( + / - )
IMPACT ON PROJECT
SCHEDULE
STATUS OF CHANGE ORDER / APPROVAL DATE
REASON / TYPE OF CHANGE
( ** )
R
A
R
A
** REASONS FOR CHANGE TYPE OF CHANGE R1. OPERABILITY / SAFETY T1. DESIGN BASIS / SCOPE R2. OWNER PREFERENCE T2. DESIGN SPECIFICATION R3. RETURN ON INVESTMENT / REDUCED COST T3. FIELD R4. CORRECTION T4. START UP R5. ADD / DELETE WORK T5. OTHER R6. OTHERS ( * ) FOR EIL SCOPE OF WORK R RAISED CHANGE A APPROVED CHANGE
NAME OF PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Month & Year EIL Job No. : Page of
A18 CONSTRUCTION PHOTOGRAPHS
ATTACHMENT - II
C L I E N T : CONSULTANT : E.I.L
XYZ PROJECT, PROJECT LOCATION NAME OF PACKAGE CONTRACT
EIL JOB NO: XXXX WEEKLY PROGRESS REPORT
REPORT NO. XXX WEEK ENDING: dd/mm/yyyy
PAGE 1 OF 7
dd/mm/yyyy Information / Action
Initials Initials Initials DATE ISSUED FOR Prepared By Reviewed By Approved By
Document Number: As per vendor’s/contractor’s numbering system Format No. As applicable
PREPARED BY VENDOR / CONTRACTOR
LOCATION
NAME OF THE PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Week ending on: dd/mm/yyyy EIL Job No.: XXXX Page 2 of 7
TABLE OF CONTENTS
SECTION DESCRIPTION PAGE NO.
I EXECUTIVE SUMMARY 3
II CONSTRUCTION PROGRESS STATUS 5
III RESOURCE DEPLOYMENT STATUS 6-7
NAME OF THE PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Week ending on: dd/mm/yyyy EIL Job No.: XXXX
Page 3 of 7
I. EXECUTIVE SUMMARY I MAJOR ACHIEVEMENTS: A PROGRESS STATUS:
- The cumulative overall progress achieved is ___% against schedule of ___%. The weekly progress achieved is ___% against schedule of ___%.
- The cumulative construction progress achieved is ___% against schedule of ___%. The weekly construction progress achieved is ___% against schedule of ___%.
B RESIDUAL BASIC ENGINEERING:
- Major milestones for Residual Basic Engineering during the week to be highlighted. C DETAILED ENGINEERING:
- Major milestones for Detailed Engineering during the week to be highlighted. D ORDERING:
- Major milestones for Ordering during the week to be highlighted. E MATERIAL RECEIVED:
- Category wise materials received during the week and delivery status of balance materials to be highlighted.
NAME OF THE PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Week ending on: dd/mm/yyyy EIL Job No.: XXXX
Page 4 of 7
F CONSTRUCTION:
- Item-wise construction progress during the week to be highlighted G COMMISSIONING: - Major milestones achieved during the week to be indicated. H PROBLEMS/HOLD UPS:
- Problems & Hold-ups, if any to be written. I NEXT WEEK’S PROGRAMME:
- Function-wise programmes to be indicated.
NAME OF THE PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Week ending on: dd/mm/yyyy EIL Job No.: XXXX
Page 5 of 7
II. CONSTRUCTION PROGRESS STATUS
PROJECT NAME CONSULTANT Name of Vendor / Contractor
: : :
Status Date Date of Commencement Contractual Completion DateExpected Completion Date
: : : :
Date of Award :
WORK ITEM DESCRIPTION UOM TOTAL
QUANTITY CUM. SCHD WORK FRONT CUM. ACTUAL
PROGRAMME FOR THE WEEK
ACTUAL DURING THE
WEEK PROGRAMME
FOR NEXT WEEK
` %AGE
Remarks : Points of Action :
NAME OF THE PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Week ending on: dd/mm/yyyy EIL Job No.: XXXX
Page 6 of 7
III. RESOURCE DEPLOYMENT STATUS
A. MANPOWER
SL. NO WORK DESCRIPTION NAME OF
AGENCY M
AN
POW
ER
CA
RPE
NTE
R
BA
R B
END
ER
MA
SON
STR
L. F
ITTE
R
STR
L. W
ELD
ER
PIPE
FIT
TER
CS
WEL
DER
IBR
WEL
DER
AS
WEL
DER
SS W
ELD
ER
TIG
WEL
DER
GA
S C
UTT
ER
GR
IND
ER
MIL
LWR
IGH
T FI
TTER
ELEC
TRIC
IAN
INST
. TE
CH
NIC
IAN
RIG
GER
KH
ALA
SI/
OTH
ERS
TOTA
L
Reqd. Depld. Reqd. Depld. Reqd. Depld. Reqd. Depld. Reqd. Depld. Reqd. Depld. Reqd. Depld. Reqd. Depld. Reqd. Depld.
Note : Average deployment during the reporting period to be indicated.
NAME OF THE PACKAGE CONTRACT VENDOR / CONTRACTOR XYZ PROJECT
Week ending on: dd/mm/yyyy EIL Job No.: XXXX
Page 7 of 7
III. RESOURCE DEPLOYMENT STATUS B. MACHINERY
SL. NO WORK DESCRIPTION NAME OF AGENCY
MA
CH
INER
Y
POC
LAIN
/JC
B
DU
MPE
R
BA
TCH
ING
PL
AN
T
TRA
NSI
T M
IXER
CO
NC
. MIX
ER
D.W
. PU
MP
RO
LLIN
G M
/C
CR
AN
E
HYD
RA
CO
MPR
ESSO
R
TRA
CTO
R /
TRA
ILO
R
WEL
DIN
G M
/C
TRA
NSF
OR
MER
REC
TIFI
ER
GA
S C
UTT
ING
M
/C
GR
IND
ING
M/C
X-R
AY
M/C
CO
NC
. VI
BR
ATO
R
BLA
STIN
G M
/C
Reqd. Depld. Reqd. Depld. Reqd. Depld. Reqd. Depld. Reqd. Depld. Reqd. Depld. Reqd. Depld. Reqd. Depld. Reqd. Depld. Reqd. Depld.
Note : Average deployment during the reporting period to be indicated.