1234 - Hot Springs County School District #1€¦ · 2, 2015 2. Transfer Amber Meier from RWE late shift custodian to TMS late HS day shift custodian effective February 2, 2015 3

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HOT SPRINGS COUNTY SCHOOL DISTRICT NO. 1 Board of Trustees Regular Meeting January 15, 2015

Board Room 7:00 P.M.

The regular meeting of the Board of Trustees of Hot Springs County School District No. 1 was called to order at 7:00 p.m. in the Board Room by Chairman Johansen. BOARD MEMBERS PRESENT: Clay Van Antwerp, Melissa Johnson, Dr. Travis Bomengen, Tobi Johansen, Jennifer Axtell, Nichole Weyer, Student Trustee Avery DeVries and (ex-officio) Superintendent Dustin Hunt BOARD MEMBERS ABSENT: Dan Pebbles OTHERS PRESENT: Administrators Scott Shoop, Breez Daniels, Deb Brown, Jim Lash and Colleen Anderson; Kelly Andreen, and approximately14 visitors. PLEDGE OF ALLEGIANCE Chairman Johansen called the meeting to order and led the pledge of allegiance. APPROVAL OF AGENDA Moved by Johnson, seconded by Weyer to approve the January 15, 2015 board agenda as presented. Ayes 4 Nays 0 Student Trustee Aye Motion Carried CONSENT AGENDA Moved by Van Antwerp, seconded by Weyer to approve the consent agenda.

A. Approval of Minutes of the Regular Meeting of December 19, 2013 and the Executive Session Minutes of December 19, 2013

B. Approval of bills & Acknowledgement of financial reports including any budget over-runs that will require official budget amendments prior to fiscal year end.

C. Approval of Staffing Recommendations 1. Accept resignation from Catie Deromedi as TMS assistant track coach for 2014-2015 season

(effective immediately) Transfers/Change of Status/Duties: none Ayes 4 (Johansen abstains on Invoice #01012015 in the amount of $1,217.70 payable to RT Communications, Inc.) Nays 0 Student Trustee Aye Motion Carried

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DELEGATIONS AND INDIVIDUALS Visitors/Public Comment None Monthly Celebrations • Ms. Kristin Ryan was recognized as the January District Teacher of the Month.

• Jere Apland, Randy Olsen, Mike Stevens, Randy Capelle, Rick Welfl, Zach Haas, Jerry Bowman, Joe Arnold, Abraham Hu, Ellen Henke, Amber Meier, and Ann Pederson were recognized as the January District Staff Members of the Month.

• Joleen Crosby was chosen as the winner of the “A Day In My Shoes” personal leave day. Supt. Hunt will act as her substitute and report in February.

Student Trustee Update Student Trustee DeVries reported the seniors took a trip to Cheyenne and Laramie. The group visited the Capitol and the University of Wyoming campus. The student council invited board members to participate in the Polar Plunge in March. Ms. DeVries also reminded everyone that the Pennies for Patients fundraiser is currently being held at the high school. Food Service Report Ms. Cindy Wallingford reported a $15,000 subsidy was incurred for December due to not receiving the October reimbursement from the state. She also noted that grocery costs are up, but labor costs are down due to realignment of staff. (see handouts) Ms. Jennifer Axtell arrived at 7:20 pm Monthly Principal Report Principal Brown shared the latest Bobcat Brief. She shared the mission statement developed by the RWE Leadership Team and the brag tags that are being used this year. Principal Daniels shared on the Challenge Day held for 7th and 8th graders on Tuesday. She also shared that students are currently taking winter MAPS test. Principal Shoop shared that the high school held a Challenge Day on Monday for freshman and sophomores. Dr. Cruz was able to spend the afternoon with the high school staff last week after his presentation. Dr. Bomengen arrived at 7:36 District Initiatives Ms. Amy Ready presented regarding the additional programs that will be implemented for the Early Childhood Liaison program. Pre-K parent nights will be held monthly at RWE and facilitated by the kindergarten teachers. A pre-K academy will also be held. A child development course will be held this summer for high school students.

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OLD BUSINESS 2013-2014 Audit Report Mr. Michael Wright from Koerwitz, Michel, Wright, and Associates presented the audit findings for 2013-2014. The findings included non-segregation of duties, ability to prepare financial statements, and statutory budget violations. Other items noted include maintenance of fixed asset records and compliance with federal grant terms. Overall, Mr. Wright stated it was a fairly clean audit. Moved by Johnson, seconded by Axtell to approve the 2013-2014 audit as presented. Ayes 6 Nays 0 Student Trustee Aye Motion Carried McCurdy Scholarship Community Representative Moved by Van Antwerp, seconded by Bomengen to appoint Margaret Stansill as the community representative on the McCurdy Scholarship Committee for 2015. Ayes 6 Nays 0 Student Trustee Aye Motion Carried Board SMART Goal Board members discussed adding, under the communication section, that members will share during the monthly meeting after attending any conferences. Moved by Bomengen, seconded by Weyer to approve the board SMART goal with the changes to the communication section. Ayes 6 Nays 0 Student Trustee Aye Motion Carried NEW BUSINESS Policy Review The following policies were reviewed:

1. Policy BBBA Board Member Qualifications 2. Policy BBBB Board Member Oath of Office 3. Policy BBBB-E Oath of Office

No changes are being requested regarding these policies. 1st Reading, Policy Revisions Moved by Bomengen, seconded by Van Antwerp

1. Policy BBB-R(1) Board Membership-Student Trustee Requirements 2. Policy GCCAD Military Leave

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3. Policy DBF Budget Hearing and Reviews 4. Policy GDE Classified Staff Recruitment and Hiring 5. Policy BEDB Agenda

Ayes 6 Nays 0 Student Trustee Aye Motion Carried Student Handbook Updates Principal Daniels and Principal Shoop presented a request to change the academic eligibility for activities and update student handbooks accordingly. They shared the rationale behind the change as well as the requested changes to the handbooks. Moved by Bomengen, seconded by Weyer to adopt the changes to the student handbook for immediate use. Discussion: There was concern about the communicating the change to parents. Principals will be sending out a letter including the learning contract as well as posting to Facebook. Ayes 6 Nays 0 Student Trustee Aye Motion Carried Public Communication Opportunities Chairman Johansen suggested recording the board meetings and posting the recording to the website. Legal counsel did not have issues with recording as long as the audio was removed once the written minutes have been approved at the following board meeting. Members were okay with recording as long as it did not increase anyone’s workload dramatically. There had been previous requests to post board member emails on the district website. Legal counsel did caution about emails with patrons becoming public record. Currently, board member addresses and phone numbers are published on the website if community members would like to contact board members. Emails can also be sent to the superintendent’s office and then disseminated to board members. Members did not want to pursue publishing their personal email addresses. Executive Session 8:50 p.m. Moved by Bomengen, seconded by Van Antwerp, to go into executive session to discuss personnel and salaries/benefits. Ayes 6 Nays 0 Student Trustee Aye Motion Carried

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Adjourn out of Executive Session 10:17 p.m. Moved by Johnson, seconded by Axtell, to adjourn out of executive session. Ayes 6 Nays 0 Motion Carried 2016-2017 Superintendent Contract Moved by Bomengen, seconded by Van Antwerp to offer a contract for the 2016-2017 fiscal year to Dustin Hunt as superintendent of schools. Ayes 6 Nays 0 Motion Carried OTHER BUSINESS Board Reports

Rec. Board: none

NW BOCES: Vice-Chairman Johnson reported enrollment has increased to 14 students.

Fremont County BOCES: Trustee Axtell will share the summary of services report with board members.

CWC BOCHES: none

CCC: Trustee Axtell shared the committee continued their discussion of parent involvement at the high school. The high school is also looking at a tracking software that would be able to track students for 5 years after graduation. The academic policy revisions will be brought to the board in February.

Legislative Task Force: Chairman Johansen reported the focus of this committee is now moving towards recalibration. Supt. Hunt is continuing to develop a district video to be shared with legislators.

Building Committee: none

Book Study Discussion: Board members will continue to read Crucial Conversations. Supt. Hunt suggested the book be finished before the board retreat on January 31. Supt. Hunt also reminded members he was available to visit one on one with board members.

Superintendent’s Report 1) Supt. Hunt will present a collaboration team update in February. He has seen a lot of growth in each of the teams this year. 2) The monthly absence report was included. Coaching clinics will be coming up this spring. The administrative team will be discussing how to handle who will be approved to attend which clinic in order to keep teachers in front of students. 3) Supt. Hunt gave a short review on Priority #1. All of the items are complete or are on track for their future completion date. The focus of this priority is on district and school culture. He also shared his vision for the strategic plan to become a 3-5 year plan.

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4) Supt. Hunt reminded members that a legislative update will be sent daily for their review. 5) A reminder was given of the special board meeting scheduled for January 22 at 3:30 p.m. in the board room. Adjournment 10:42 p.m. There being no further business to come before the Board, Chairman Johansen adjourned this meeting. ________________________________ Chairman ATTEST: ____________________________________________ Clerk

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HOT SPRINGS COUNTY SCHOOL DISTRICT NO. 1 Board of Trustees Regular Meeting

February 19, 2015 Board Room

7:00 P.M. The regular meeting of the Board of Trustees of Hot Springs County School District No. 1 was called to order at 7:00 p.m. in the Board Room by Chairman Johansen. BOARD MEMBERS PRESENT: Tobi Johansen, Melissa Johnson, Clay Van Antwerp, Nichole Weyer, Dr. Travis Bomengen, Dan Pebbles, Jennifer Axtell, Student Trustee Avery DeVries and (ex-officio) Superintendent Dustin Hunt BOARD MEMBERS ABSENT: none OTHERS PRESENT: Administrators Scott Shoop, Breez Daniels, Deb Brown, Jim Lash and Colleen Anderson; Kelly Andreen, and approximately 25 visitors. PLEDGE OF ALLEGIANCE Chairman Johansen called the meeting to order and led the pledge of allegiance. APPROVAL OF AGENDA Moved by Van Antwerp, seconded by Pebbles to approve the February 19, 2015 board agenda with the following revisions: Under Consent Agenda, Staffing Recommendations, Transfers/Change of Status/Duties (for informational purposes only) Make the Following Changes:

1. Transfer Nicole Reid from TMS Custodian to High School Day shift custodian effective February 2, 2015

2. Transfer Amber Meier from RWE late shift custodian to TMS late HS day shift custodian effective February 2, 2015

3. Transfer Randy Capelle from HS custodian to Maintenance/Grounds Tech effective February 2, 2015

4. Transfer Jacqueline Frankson from RWE behavioral specialist to 7th/8th grade special services teacher effective August 2015

Ayes 7 Nays 0 Student Trustee Aye Motion Carried CONSENT AGENDA Moved by Johnson, seconded by Van Antwerp to approve the consent agenda.

A. Approval of Minutes of the Regular Meeting of January 15, 2015 and Executive Session Minutes of January 15, 2015; Special Board Meeting Minutes of January 22, 2015; and Special Board Meeting Minutes of February 5, 2015

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C. Application for Reimbursement for Private Transportation – Increase of Mileage Rate Per Mile (due to IRS rate increase)

D. Approval of Staffing Recommendations 1. Employ AnnMarie Bilek as regular route bus driver effective January 19, 2015 2. Employ Rose Watkins as regular route bus driver effective January 19, 2015 3. Employ Susan McCann as RWE late shift custodian effective February 2, 2015

Transfers/Change of Status/Duties (for informational purposes only): 1. Transfer Amber Meier from RWE late shift custodian to HS day shift custodian effective February

2, 2015 2. Transfer Randy Capelle from HS custodian to Maintenance/Grounds Tech effective February 2,

2015 3. Transfer Jacqueline Frankson from RWE behavioral specialist to 7th/8th grade special services

teacher effective August 2015

Ayes 7 (Bomengen abstained from Invoice #191838 in the amount of $200.00, Invoice #192458 in the amount of $200.00, and Invoice #192695 in the amount of $200.00 all payable to Red Rock Family Practice; Invoice #500063 in the amount of $2,677.50 payable to Gottsche Rehabilitation Center; Weyer abstained from from Invoice #191838 in the amount of $200.00, Invoice #192458 in the amount of $200.00, and Invoice #192695 in the amount of $200.00 all payable to Red Rock Family Practice; Johansen abstained from Invoice #02012015 in the amount of $1,317.95 payable to RT Communications, Inc.; Axtell abstained from Invoice #01302015 in the amount of $351.90 and Invoice #12312015 in the amount of $282.24 both payable to Jennifer Axtell) Nays 0 Student Trustee Aye Motion Carried Discussion: Vice-Chairman Johnson requested that we try to use local vendors, area vendors, and state vendors before we use out of state vendors, in particular in regards to the hood inspections that were paid this month. Ms. Wallingford explained that the inspectors must be certified for each building level. We use two different vendors because they are not individually certified for all three buildings. One of the inspectors is a Wyoming vendor. DELEGATIONS AND INDIVIDUALS Visitors/Public Comment Ms. Jacky Wright shared the upcoming residencies sponsored by the Greater Learning Foundation for March. Board members are invited to attend any of the residencies. Monthly Celebrations • Mr. Tyler Cornwell and Mr. Noah Schwalbe were in attendance to be recognized for earning the

WHSAA Good Sportsmanship Award. Ms. Lizzy Lofink and Coach Kevin Gerber were also recognized although unable to attend tonight’s meeting.

• Mr. Jacob Smith was recognized as the February District Teacher of the Month.

• Ms. Kathy Groh was recognized as the February District Staff Member of the Month.

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• Supt. Hunt reported on his day as Ms. Joleen Crosby, paraprofessional at RWE.

• Ms. Ann Pederson, RWE custodian, was chosen as the winner of the “A Day In My Shoes” personal leave day. Principal Breez Daniels will act as the substitute and report in March.

Student Trustee Update Ms. Avery DeVries invited board members to participate in the Jackalope Jump Fundraiser to be held on March 21 at 1:00 p.m. Proceeds are donated to the Special Olympics. Food Service Report Ms. Cindy Wallingford shared the current free and reduced lunch percentages for the schools and district. She noted that families can make changes to their applications throughout the school year as changes to income or family size occur. The food service department partnered with Lights On to host Moms & Muffins in February. They will be partnering in March for Dads & Daylight. The Fresh Fruit/Vegetable grant application will be due in the next few weeks. (see handouts) Chairman Johansen had received a request to discuss the need to continue with the monthly reports from Ms. Wallingford. It was decided to have Ms. Wallingford present to the board on an annual basis while continuing to submit the monthly handout along with any necessary narrative as part of the monthly board packet. Monthly Principal Report Principal Brown shared winter MAP data for Ralph Witters Elementary. (see handouts) The 4th grade teaching team of Ms. Anna Wassing, Ms. Staci Morrison, and Mr. Toby Emery shared the types of student data they use and how they use the data throughout the year. Principal Daniels shared MAP data for the middle school. (see handout) The 5th grade teaching team of Ms. Cassie Hetzel, Mr. Brock Merrill, Mr. Jacob Strenger, and Ms. Jill Strenger, shared how they use student data to drive their instruction. Trustee Bomengen asked for clarification on the cohort charts shared for elementary school. There was also discussion regarding availability of more time for vertical collaboration. Principal Brown noted that staff at RWE is already participating in vertical collaboration. Principal Daniels reported she is trying to build vertical collaboration time into next year’s class schedule. OLD BUSINESS 2nd Reading Policy Revisions Moved by Van Antwerp, seconded by Bomengen

1. Policy BBB-R(1) Board Membership-Student Trustee Requirements 2. Policy GCCAD Military Leave 3. Policy DBF Budget Hearing and Reviews 4. Policy GDE Classified Staff Recruitment and Hiring 5. Policy BEDB Agenda

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Discussion: It was requested that Supt Hunt find out how the military policy will affect the district if military leave is requested by a teacher for more than three years, then requests reinstatement which would result in overstaffing. Trustee Bomengen asked that data regarding the percentage of students getting activity minutes at the secondary level. Under “Other School-Based Activities Designed to Promote Student Wellness”, item 5 will be changed from “grades K-5” to “grades K-4” to coordinate with the building grade levels. Ayes 7 Nays 0 Student Trustee Aye Motion Carried NEW BUSINESS Policy Review The following policies were reviewed:

a. Policy BBBC Board Member Resignation b. Policy BBBE Unexpired Term Fulfillment/Vacancies c. Policy BBBF Board Candidates

No changes are being requested regarding these policies. Vehicle Purchase Request Moved by Bomengen, seconded by Pebbles to approve the purchase of two suburbans to be used for student transportation (those being replaced will be converted to use by staff for travel/maintenance needs) and to approve advertising for bids for a one ton truck with utility bed for use by the transportation department. Ayes 7 Nays 0 Student Trustee Aye Motion Carried Advertise for Bids - Gas/Diesel & Dairy Moved by Van Antwerp, seconded by Bomengen to approve advertising for bids for gas/diesel and dairy products. Ayes 7 Nays 0 Student Trustee Aye Motion Carried 2015-2016 School Calendar Revision Moved by Johnson, seconded by Bomengen to approve the revision to the 2015-2016 school calendar, moving a professional development day from August to October 12, 2015. Ayes 7 Nays 0 Student Trustee Aye

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Motion Carried 2016-2017 School Calendar Adoption Moved by Johnson, seconded by Axtell to approve the 2016-2017 school calendar as presented. Discussion: It was requested that input from stakeholders be shared with board members regarding the 4.5 day week. Ayes 7 Nays 0 Student Trustee Aye Motion Carried Executive Session 8:58 p.m. Moved by Pebbles, seconded by Van Antwerp, to go into executive session to discuss personnel. Ayes 7 Nays 0 Student Trustee Aye Motion Carried Adjourn out of Executive Session 11:35 p.m. Moved by Bomengen, seconded by Pebbles, to adjourn out of executive session. Ayes 7 Nays 0 Motion Carried Staffing Recommendations Moved by Bomengen, seconded by Weyer to accept the resignation notice from Todd Helms as varsity boys basketball coach; employ Kevin Gerber as varsity boys basketball coach for the remainder of the season; and allow Mr. Deromedi, activities director, to appoint an assistant basketball coach for the remainder of the season without board action. Ayes 7 Nays 0 Motion Carried Moved by Johnson, seconded by Bomengen to offer a contract for the 2015-2016 fiscal year to: Scott Shoop as High School Principal Breez Daniels as Middle School Principal Deborah Brown as Elementary School Principal Jim Lash as Special Services Director Ayes 7 Nays 0 Motion Carried

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Moved by Pebbles, seconded by Bomengen to approve continued employment of Laura Stam. Ayes 7 Nays 0 Motion Carried OTHER BUSINESS Board Reports

Rec. Board: Mr. Van Antwerp shared the participation is good in the current programs.

NW BOCES: Ms. Johnson reported student enrollment is at 15. All students are enrolled in PAWS/SAWS.

Fremont County BOCES: Ms. Axtell shared the handouts in the board packet. The Job Corp is opening and a tour will be taken in April.

CWC BOCHES: Mr. Johansen shared that home school students are asking to get ACT testing through CWC. Fremont County schools offer students a second opportunity to take the ACT through CWC BOCHES funding. This option will be discussed at the next meeting.

CCC: Ms. Axtell shared that Ms. Cortney Thoren presented on a program called “Naviance”. CCC voted to accept the use of the program. The program will be used in advisory for career planning and helps trace the path students take after high school. CCC accepted all changes to the academic policy program. The changes will be brought to the board in March for approval.

Legislative Task Force: Supt Hunt shared that the House of Representatives approved on 2nd reading funding of an ECA. The Senate has also approved the funding. Trustee Weyer, Chairman Johansen, and Supt Hunt attended the legislative forum in Cheyenne earlier in February.


Book Study Discussion: Supt Hunt will start sending articles regarding Professional Learning Communities this month for board members to read and discuss at the March meeting. Superintendent’s Report 1) Supt. Hunt gave a legislative update. If the ECA funding goes through, the district should see

an estimated $140,000 increase. Enrollment is slightly up right now from last year. He reminded that the funding model is based on a three-year-rolling average of the ADM.

2) The accountability legislation is still to be played out. The legislation includes evaluations by

peers. 3) Supt. Hunt reported that we are now going out for verbal commitments to partner in the early

childhood BOCES.

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Adjournment 11:50 p.m. There being no further business to come before the Board, Chairman Johansen adjourned this meeting. ________________________________ Chairman ATTEST: ____________________________________________ Clerk

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HOT SPRINGS COUNTY SCHOOL DISTRICT NO. 1 Board of Trustees

Special Board Meeting February 23, 2015


The regular meeting of the Board of Trustees of Hot Springs County School District No. 1 was called to order at 6:00 p.m. in the Board Room by Chairman Johansen. BOARD MEMBERS PRESENT: Melissa Johnson, Dr. Travis Bomengen, Dan Pebbles, Tobi Johansen, Jennifer Axtell, Nichole Weyer, and (ex-officio) Superintendent Dustin Hunt BOARD MEMBERS ABSENT: Clay Van Antwerp OTHERS PRESENT: Kelly Andreen, and approximately 0 visitors. PLEDGE OF ALLEGIANCE Chairman Johansen called the meeting to order and led the pledge of allegiance. Discuss/Review Professional Governance Standards/Operating Principles Supt Hunt shared the following handouts; “Why Should We Create Norms?” and “Developing Norms”. He also shared the norms developed by the admin team and used during all admin team meetings. Each board member wrote down five model behaviors they felt would be needed to run a meeting efficiently. The norms developed and explanations are: 1) Leave it here – Members will disagree, but emotions stay at the meeting. 2) Active listening and participation – Paraphrase to clarify what you heard. Do not think of your rebuttal until the first person is done speaking. Listen to understand not to reply. 3) Honesty and Respect 4) No sidebars or interrupting 5) Kids First! All board members made a commitment to the rest of the board to abide by these norms. Copies of these norms will be available at the board meeting. Supt. Hunt noted these norms are not static. They can be changed or added to whenever necessary. The collective commitments will be reviewed, discussed, and revised as necessary during the March 14 board retreat.

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Board members discussed ideas on how to address each other if norms are not being followed. Ideas included ways to make sure everyone has an opportunity to share and visual tools that can help with organizing thoughts. Executive Session 6:53 p.m. Moved by Pebbles, seconded by Johnson, to go into executive session to discuss personnel. Ayes 7 Nays 0 Student Trustee Aye Motion Carried Adjourn out of Executive Session 9:07 p.m. Moved by Bomengen, seconded by Van Antwerp, to adjourn out of executive session. Ayes 7 Nays 0 Motion Carried Adjournment 9:08 p.m. There being no further business to come before the Board, Chairman Johansen adjourned this meeting. ________________________________ Chairman ATTEST: ____________________________________________ Clerk

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Special Board Meeting March 14, 2015

Board Room 8:30 A.M.

The regular meeting of the Board of Trustees of Hot Springs County School District No. 1 was called to order at 8:30 a.m. in the Board Room by Chairman Johansen. BOARD MEMBERS PRESENT: Clay Van Antwerp, Dr. Travis Bomengen, Dan Pebbles, Tobi Johansen, Jennifer Axtell, Nichole Weyer, and (ex-officio) Superintendent Dustin Hunt BOARD MEMBERS ABSENT: Melissa Johnson OTHERS PRESENT: 1 visitors (Dr. Steve Joel, facilitator). PLEDGE OF ALLEGIANCE Chairman Johansen called the meeting to order. Facilitated by Dr. Steve Joel, board members spent the day discussing different personality types, what high performing and low performing districts look like, and the relationship between the superintendent and the school board. Adjournment 2:00 p.m. There being no further business to come before the Board, Chairman Johansen adjourned this meeting. ________________________________ Chairman ATTEST: ____________________________________________ Clerk

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Special Board Meeting March 16, 2015


The regular meeting of the Board of Trustees of Hot Springs County School District No. 1 was called to order at 5:00 p.m. in the Board Room by Chairman Johansen. BOARD MEMBERS PRESENT: Melissa Johnson, Clay Van Antwerp, Dr. Travis Bomengen, Dan Pebbles, Tobi Johansen, Jennifer Axtell, Nichole Weyer, and (ex-officio) Superintendent Dustin Hunt BOARD MEMBERS ABSENT: none OTHERS PRESENT: Administrators Breez Daniels, Jim Lash, Colleen Anderson; Kelly Andreen, and approximately 3 visitors. PLEDGE OF ALLEGIANCE Chairman Johansen called the meeting to order and led the pledge of allegiance. Executive Session 5:01 p.m. Moved by Pebbles, seconded by Weyer, to go into executive session to discuss a student matter and personnel.

Ayes 7 Nays 0 Motion Carried Adjourn out of Executive Session 5:45 p.m. Moved by Bomengen, seconded by Van Antwerp, to adjourn out of executive session.

Ayes 7 Nays 0 Motion Carried Student Matter Moved by Pebbles, seconded by Bomengen to expel the student referenced in Docket #1415-001 for the remainder of the 2014-2015 school year for reasons specified in the Petition for Expulsion in said Docket #1415-001.

Ayes 7 Nays 0 Motion Carried

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Transportation Truck Purchase Moved by Van Antwerp, seconded by Axtell to purchase the Dodge 3500 Tradesman Crew-cab from Fremont County Motors of Lander with the possibility of windshield protection if available.

Ayes 7 Nays 0 Motion Carried Adjournment 5:50 p.m. There being no further business to come before the Board, Chairman Johansen adjourned this meeting. ________________________________ Chairman ATTEST: ____________________________________________ Clerk

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HOT SPRINGS COUNTY SCHOOL DISTRICT NO. 1 Board of Trustees Regular Meeting March 19, 2015


The regular meeting of the Board of Trustees of Hot Springs County School District No. 1 was called to order at 7:00 p.m. in the Board Room by Chairman Johansen. BOARD MEMBERS PRESENT: Tobi Johansen, Melissa Johnson, Clay Van Antwerp, Nichole Weyer, Dan Pebbles, Jennifer Axtell, Student Trustee Avery DeVries and (ex-officio) Superintendent Dustin Hunt BOARD MEMBERS ABSENT: Dr. Travis Bomengen OTHERS PRESENT: Administrators Scott Shoop, Breez Daniels, Deb Brown, Jim Lash and Colleen Anderson; Kelly Andreen, and approximately 28 visitors. PLEDGE OF ALLEGIANCE Chairman Johansen called the meeting to order and led the pledge of allegiance. APPROVAL OF AGENDA Moved by Van Antwerp, seconded by Pebbles to approve the March 19, 2015 board agenda with the following revisions: Under Consent Agenda, Staffing Recommendations Add: Accept the resignation notice from Betty Tuffner as bus aide effective 3/18/15 Employ Korinne Thoren as high school foreign language and middle school art teacher for the

2015-2016 school year Employ Thomas Koehler as Industrial Arts Teacher (Autos/Woods) for the 2015-2016 school

year

Ayes 6 Nays 0 Student Trustee Aye Motion Carried CONSENT AGENDA Moved by Van Antwerp, seconded by Johnson to approve the consent agenda, with the exception of “Accept the resignation notice from Betty Tuffner as bus aide effective 3/18/15”:

A. Approval of Minutes of the Regular Meeting of February 19, 2015 and Executive Session Minutes of February 19, 2015; Minutes of the Special Board Meeting of February 23, 2015 and Executive Session Minutes of February 23, 2015


C. Approval of Staffing Recommendations 1. Accept resignation notice from Kimberlee Pebbles as special education teacher effective the

end of her 2014-2015 contract 2. Employ Barbara Weaver as TMS Special Education Paraprofessional effective March 2,

2015 3. Employ Patrick Law as bus driver effective March 30, 2015

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4. Employ Stephanie Czarobski as middle school assistant track coach for the 2014-2015 season

5. Employ Korinne Thoren as high school foreign language and middle school art teacher for the 2015-2016 school year

6. Employ Thomas Koehler as Industrial Arts Teacher (Autos/Woods) for the 2015-2016 school year

Transfers/Change of Status/Duties (for informational purposes only):

Ayes 6 (Pebbles abstains from Item C-1 under Staffing Recommendations; Johansen abstains from Invoice #03012015 in the amount of $1445.30 payable to RT Communications, Inc.) Nays 0 Student Trustee Aye Motion Carried DELEGATIONS AND INDIVIDUALS Visitors/Public Comment Mr. Tom Olsen invited board members to participate in the Jackalope Jump scheduled for tomorrow (Friday, March 20). Chairman Johansen received and shared with board members an invitation from the high school speech and debate team to attend the National Qualifying Tournament in Riverton this weekend. Monthly Celebrations Ms. Sierra Schmidt and Coach Kevin Gerber were recognized for earning the WHSAA good sportsmanship award during this year’s basketball season. Mr. Curtis Hamer was recognized as the March district staff member of the month. Ms. Jody Kummerfeld was recognized as the March district teacher of the month. Mr. London Jenks and Mr. Curtis Hamer, along with the high school robotics team, presented this year’s robot and shared regarding the tournaments attending. Principal Breez Daniels shared about her day as Ann Pederson, RWE custodian. High school PE teacher CJ Scholl was drawn as this month’s winner. Principal Deb Brown will be his substitute and report in April. Student Trustee Update Ms. Avery DeVries shared regarding the student council exchange between Greybull and Thermopolis. Students will be surveyed regarding the food service program at the high school. She also invited board members to participate in the Jackalope Jump. This is a fundraiser for Special Olympics. Monthly Principal Report/District Initiatives A team of high school teachers gave a presentation on their collaborative journey this year. The team shared that they have been observing each other on a monthly basis and their how instruction has changed through collaboration. The 6th grade team gave a presentation on data analysis of outcome assessments. Supt. Hunt thanked the administrative team and the staff for their presentations and changing the culture of the school district.

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OLD BUSINESS Adoption of Policy Revisions Moved by Pebbles, seconded by Weyer to adopt on 3rd and final reading, policy revisions to:

1. Policy BBB-R(1) Board Membership-Student Trustee Requirements 2. Policy GCCAD Military Leave 3. Policy DBF Budget Hearing and Reviews 4. Policy GDE Classified Staff Recruitment and Hiring 5. Policy BEDB Agenda 6. Policy JL-R health & wellness

Ayes 6 Nays 0 Student Trustee Aye Motion Carried NEW BUSINESS Policy Review The following policies were reviewed:

a. Policy BCA Board Member Ethics b. Policy BCB Board Member Conflict of Interest

No changes are being requested regarding these policies. Advertise for Bids – Asphalt Crack Sealing Moved by Van Antwerp, seconded by Weyer to approve advertising for bids for asphalt crack sealing. Ayes 6 Nays 0 Student Trustee Aye Motion Carried Advertise for Proposals – MS Playground Business Manager Colleen Anderson shared that this is a continuation of the playground project started two years ago. At that time, bids came in above the funding we had available. Mr. Apland has been working to increase the available funding through major maintenance funding. Moved by Weyer, seconded by Axtell to approve advertising for proposals for ms playground equipment. Ayes 6 Nays 0 Student Trustee Aye Motion Carried Academic Program Policy Revisions Moved by Weyer, seconded by Van Antwerp to adopt the revisions recommended by CCC to the Academic Program Policy. Ayes 6 Nays 0 Student Trustee Aye Motion Carried

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1st Reading of Policy Revisions Moved by Van Antwerp, seconded by Weyer to approve the 1st Reading of Policy Revisions to:

1. Policy JICFA – Harassment/Bullying 2. Policy JK Student Discipline 3. Policy JKA Student Behavior/Corporal Punishment

Ayes 5 Nays 1 (Pebbles) Student Trustee Aye Motion Carried Executive Session 8:51 p.m. Moved by Pebbles, seconded by Axtell, to go into executive session to discuss personnel. Ayes 6 Nays 0 Student Trustee Aye Motion Carried Adjourn out of Executive Session 9:31 p.m. Moved by Pebbles, seconded by Johnson, to adjourn out of executive session. Ayes 6 Nays 0 Motion Carried Initial Teaching, Continuing Teaching, and Non-teaching Contracts for 2015-2016 Moved by Van Antwerp, seconded by Weyer to offer contracts for 2015-2016 as follows:

1st Year Initial to 2nd Year Initial: John Corbin Brockton Merrill Steve Radabaugh Stevie-Leigh Sammons

Cody-James Scholl Lindsay Shaw Stefanie Slothouber Cory Sova

Jill Strenger Aaron Taylor

2nd Year Initial to 3rd Year Initial: Rob Anderson Stephanie Czarobski Brandon Deromedi Jackie Frankson

John Gores Todd Helms Nicole Herra Becky Martinez

Jacob Smith Jacob Strenger Bethany Webber

3rd Year Initial to Continuing Contract: Emmy Hergert Cassie Hetzel

Alex McLean Shannon O’Keefe

Dawn Peterson Dan Syljuberget

Non-Teaching Contracts Janet Chimenti David S. Duncan Liz Ryan

Lonnie Music Sierra Barber Cortney Thoren

Ryan O’Connor Jenny Davis

Continuing Contract Brenna Abel Kimberly Carswell

Emma Christoffersen Nichole Ciz

Sharon Cordingly Donna Daniels

March 19, 2015

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Catelyn Deromedi Jennifer Emery Toby Emery Ronda Freel Sonja Holm Heidi Hunt Kara Janes London Jenks

Aimee Kay Eric Kay Pamela Kerr Jody Kummerfeld Mary McGillivray Staci Morrison Dustin Olsen Thomas A. Olsen

Lisa G. Pierce Parke Price Amy Ready Kristin Ryan Kay Uffelman Britton VanHeule Anna Wassing Jennifer Weber

Ayes 6 Nays 0 Motion Carried Staffing Recommendation Moved by Johnson, seconded by Pebbles to accept the resignation notice from Betty Tuffner as bus aide effective 3/18/15.

Ayes 6 Nays 0 Motion Carried OTHER BUSINESS Board Reports Rec. Board: Mr. Van Antwerp reported the Rec. District is preparing for spring and summer activities including fly fishing and baking classes. The Rec. District is working on a contract with the state regarding the ball fields. NW BOCES: Ms. Johnson reported no changes. Fremont County BOCES: Ms. Axtell shared a handout regarding the job corp. Sandy Barton has offered to give the board a presentation regarding the job corp. program. CWC BOCHES: no report CCC: Supt. Hunt shared the CCC is discussing resources and reading programs. Legislative Task Force: Supt. Hunt shared that Senate File 8 moves the time frame for the accountability implementation. He also shared the legislation regarding gun free zones failed. Building Committee: Supt. Hunt shared that the legislation approved requiring additional assessments before releasing funding by SFC. We cannot move forward until the assessments are completed. Book Study Discussion: Board members discussed the article “How Do Principals Really Improve Schools”. It was noted that tonight’s staff presentations describe the article. Other: Nichole Weyer was appointed to the Teacher of the Year Selection Committee.

March 19, 2015

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Superintendent’s Report Supt. Hunt shared that the administration team hosted a bowling trip for teachers and spouses in their 1st to 3rd years in the school district. This gave the teachers and administrators to get to know each other outside of the work day. Supt. Hunt shared that the we are moving forward with getting state approval for the early childhood BOCES. He will be visiting school boards wishing to join. Adjournment 10:04 p.m. There being no further business to come before the Board, Chairman Johansen adjourned this meeting. ________________________________ Chairman ATTEST: ____________________________________________ Clerk

March 19, 2015

HOT SPRINGS COUNTY SCHOOL DISTRICT NO. 1 Board of Trustees Regular Meeting April 16, 2015 Board Room

7:00 P.M. The regular meeting of the Board of Trustees of Hot Springs County School District No. 1 was called to order at 7:00 p.m. in the Board Room by Chairman Johansen. BOARD MEMBERS PRESENT: Tobi Johansen, Melissa Johnson, Clay Van Antwerp, Nichole Weyer, Dr. Travis Bomengen, Jennifer Axtell, Student Trustee Avery DeVries and (ex-officio) Superintendent Dustin Hunt BOARD MEMBERS ABSENT: Dan Pebbles OTHERS PRESENT: Administrators Scott Shoop, Breez Daniels, Deb Brown, Janet Philp, Jim Lash and Colleen Anderson; Kelly Andreen, and approximately 36 visitors. PLEDGE OF ALLEGIANCE Chairman Johansen called the meeting to order and led the pledge of allegiance. APPROVAL OF AGENDA Moved by Weyer, seconded by Johnson to approve the April 16, 2015 board agenda with the following revisions: Under Consent Agenda, Staffing Recommendations: Add Employ Vivian Sannes as an elementary teacher for the 2015-2016 school year Employ Karissa Koehler as an elementary teacher for the 2015-2016 school year Employ Kevin Gerber as high school boys basketball head coach for the 2015-2016 season

Under New Business, Item B. Consider for Approval Advertise for Bids Add: Item B1. Consider for approval – advertise for bids for window/door replacement in Vocational

building Under New Business, Item E. Executive Session, Add: Discuss personnel

Ayes 6 Nays 0 Student Trustee Aye Motion Carried CONSENT AGENDA Moved by Van Antwerp, seconded by Johnson to approve the consent agenda, which includes:

A. Approval of Minutes of the Regular Meeting of March 19, 2015 and Executive Session Minutes of March 19, 2015; Minutes of the Special Board Meeting of March 14, 2015; Minutes of the Special Board Meeting of March 16, 2014 and the Executive Session Minutes of March 16, 2015


C. Approval of Staffing Recommendations 1. Employ Noni Weber as 8th grade language arts teacher for the 2015-2016 school year 2. Employ Vivian Sannes as an elementary teacher for the 2015-2016 school year 3. Employ Karissa Koehler as an elementary teacher for the 2015-2016 school year

April 16, 2015

4. Employ Kevin Gerber as high school boys basketball head coach for the 2015-2016 season Transfers/Change of Status/Duties (for informational purposes only):

1. Transfer Emmy Hergert from 2nd grade teacher to 7th grade math teacher for the 2015-2016 school year

Ayes 6 (Johansen abstains from Invoice #04012015 in the amount of $1284.05 payable to RT Communications, Inc. and Invoice#03192015 in the amount of $330.00 payable to Tobi Johansen; Axtell abstains from Invoice#03192015 in the amount of $330.00 payable to Jennifer Axtell; Weyer abstains from Invoice#03192015 in the amount of $330.00 payable to Nichole Weyer;) Nays 0 Student Trustee Aye Motion Carried DELEGATIONS AND INDIVIDUALS Visitors/Public Comment Mrs. Jacky Wright shared information on the final event for this school year. Jerry Barlow will be holding an assembly for middle school students on May 1. Monthly Celebrations Board members recognized speech coach Cindy Glasson and speech team members for earning the 2A State Championship. Mr. Logan Kay will be going to nationals in humor. Board members were invited to attend senior night on April 29 at the museum. Board members recognized cheer sponsor Nicole Herra and the 2014-2015 cheer team who won 4th place in 3A at state. Board members recognized girls’ basketball coach Cory Sova and team members for placing 4th at the state tournament. Coach Sova shared a portion of their handbook noting that team members work on more than just basketball. AD Brandon Deromedi invited all board members and administration to attend the end of year activities banquet on May 28. Dr. Bomengen arrived at 7:11 p.m. The Destination Imagination team, Pretty Little DI’ers, presented the project that earned them first place at the state tournament. They will be holding fundraising events to earn money to attend the national tournament. Kim Jones was recognized as the April staff member of the month. Principal Brown shared about her day filling in for CJ Scholl as high school PE teacher. Mrs. Colleen Anderson will fill in for Anne Ivie before the May board meeting. Student Trustee Update Ms. Avery DeVries reported that student council elections are currently in process. Board members presented Ms. DeVries with a thank you gift for sitting on the board this year.

April 16, 2015

Monthly Principal Report/District Initiatives The 2nd grade team shared how they utilize their collaboration time to meet student needs. (see handouts) Principal Daniels shared 6th grade math MAPS data, fall to spring. The data shows that we currently have 15 6th grade students who are ready for algebra compared to 14 8th grade students in 2012. Principal Shoop shared information on a proposed pilot for the high school. The program is academic acceleration. Any student that is proficient would be placed in an honors type course. The intent is to ramp up the rigor level in all courses. The support systems that were put in place this year will feed into the program. Principal Shoop is asking the board to approve this pilot and courses for the 2015-2016 school year. Moved by Van Antwerp, seconded by Weyer to approve the high school pilot course program. Discussion: There was concern if the changes would require additional staff. Principal Shoop said no additional staff is being requested. The schedule may be difficult to design, but they are looking at changing some electives to semester course freeing up some time in the schedule. Ayes 6 Nays 0 Student Trustee Aye Motion Carried Public Comment Mrs. Rhonda DeVries invited all board members to attend the graduation party on May 17 starting at 9:00 p.m. She thanked the board members for everything they do for students. OLD BUSINESS 2nd Reading of Policy Revisions Moved by Van Antwerp, seconded by Bomengen to approve the 2nd Reading of Policy Revisions to:


Ayes 6 Nays 0 Student Trustee Aye Motion Carried Academic Program Policy Revisions Moved by Axtell, seconded by Weyer to adopt the revisions recommended by CCC to the Academic Program Policy on 2nd Reading. Discussion: The revisions are to align the policy with the PLC process. Ayes 6 Nays 0 Student Trustee Aye Motion Carried

April 16, 2015

Gas/Diesel & Dairy Bids Moved by Van Antwerp, seconded by Weyer to award the fuel/diesel bid to Dooley oil Inc. from Evansville, WY for the 2015-2016 school year and award the dairy bid to Meadow Gold Dairy for the 2015-2016 school year.

Ayes 6 Nays 0 Student Trustee Aye Motion Carried Asphalt Crack Sealing Bid Moved by Bomengen, seconded by Axtell to award the asphalt crack sealing bid to Pavement Maintenance Inc of Cody in the amount of $41,382. Ayes 6 Nays 0 Student Trustee Aye Motion Carried MS Playground Proposal Mrs. Daniels shared that after the proposals were opened a small group of middle school students reviewed the proposals and gave their input on the best option. Dr. Bomengen was concerned about having enough staff to supervise additional playground equipment. Mrs. Daniels shared the equipment will be primarily for 5th and 6th grade students and staff should be able to supervise. Moved by Weyer, seconded by Van Antwerp to award the proposal for the middle school playground project to Great Western Park & Playground, Option 2A. Ayes 6 Nays 0 Student Trustee Aye Motion Carried NEW BUSINESS Policy Review The following policies were reviewed:

a. Policy BDA Board Organizational Meeting b. Policy BDB Board Officers

No changes are being requested regarding these policies.

Supt. Hunt suggested that prior to election of officers at the annual organizational meeting; all board members have an opportunity to share whether or not they would like to hold an office. Advertise for Bids Ms. Colleen Anderson requested approval to advertise for bids for the football parking lot pavement project and replacement of windows and doors in the vocational building. These will be funded through major maintenance.

April 16, 2015

Moved by Bomengen, seconded by Johnson to advertise for the football parking lot pavement project and replacement of doors and windows in the vocational building. Ayes 6 Nays 0 Student Trustee Aye Motion Carried Annual Review Voided Checks It was reported there are four checks to be voided: Check issued 6/20/13 to Spencer Luce in the amount of $10.00 Check issued 6/20/13 to Stop Light Pizzaria in the amount of $57.72 Check issued 12/19/13 to Holiday Inn – Casper in the amount of $83.00 Check issued 2/20/14 to Blue Moon Floral in the amount of $14.65 Preliminary Budget Ms. Colleen Anderson, Business Manager, reviewed the adjustments reflected in the preliminary budget including changes to health insurance premiums and ADM changes. Moved by Johnson, seconded by Weyer to approve the preliminary budget as presented. (see attached)

Ayes 6 Nays 0 Motion Carried Executive Session 9:04 p.m. Moved by Weyer, seconded by Van Antwerp, to go into executive session to discuss personnel. Ayes 6 Nays 0 Student Trustee Aye Motion Carried Adjourn out of Executive Session 11:17 p.m. Moved by Bomengen, seconded by Johnson, to adjourn out of executive session. Ayes 6 Nays 0 Motion Carried Moved by Bomengen, seconded by Van Antwerp for board members to hold a salary and benefits meeting with a representative from all employee groups. Ayes 6 Nays 0 Motion Carried OTHER BUSINESS Board Reports Rec. Board: none NW BOCES: Trustee Johnson reported the enrollment numbers are up.

April 16, 2015

Fremont County BOCES: Trustee Axtell shared a flyer regarding the job corp. The building will not be able to open until May. CWC BOCHES: Chairman Johansen reported the board has reviewed their preliminary budget. They are looking at being able to offer students the ability to take the ACT test multiple times using BOCHES funding. CCC: Supt Hunt reported that CCC reviewed the high school pilot course revisions; approved preliminary purchase of a reading program for grades K-2; shared that the 3rd and 4th grades are moving to a balanced literacy approach; and shared how the change to technology funding will be handled. Legislative Task Force: No meeting has been held. Trustee Bomengen suggested sending thank you notes to legislators for voting in favor of the ECA. Thank you notes will be prepared for board members to sign at the May board meeting. Building Committee: Trustee Weyer reported the building committee discussed the middle school playground project, parking lot paving project at the football field and drop off procedures at RWE. Several options were discussed to make the drop off/pick up area safer including staff member directing traffic, putting up a fence in front of the school, or creating a 2nd drop off zone. NSBA Conference Report: Trustee Weyer shared buttons and bracelets for Stand Up 4 Public Schools that she brought from the conference. Chairman Johansen shared a video regarding each of the sessions he attended. Chairman Johansen, Trustee Weyer and Trustee Axtell all agreed that the speakers were motivational and it was apparent that Hot Springs County is headed in the right direction. Book Study Discussion: Each board member shared a take away they received from the article “What is a Professional Learning Community?”. The main theme was that the article helps to fill in blanks and get a better picture of PLC. Collective Commitments: The first collective commitment to be reviewed by the board members is Advocacy. The board is working hard to function as a professional learning community. They have trust in the administrative team and amongst the board members. Board members thanked the administration for the staff presentations. Superintendent’s Report

1) Supt. Hunt reported hiring is complete with the exception of hiring special education teachers.

2) The Hot Springs Early Childhood BOCES received approval from the State Board of Education. Supt. Hunt and Ms. Amy Ready have met with representatives from Sheridan County School District #2 and Park County School District #6 to discuss partnering in the BOCES. Supt. Hunt and Ms. Ready will be interviewed next week for a PBS report on early childhood.

3) Summer work schedules for certified staff will be more flexible than in the past to allow a focus

on assessments and vertical collaboration.

4) The administrative team will be discussing chronic absenteeism of students and how to address the issue during the summer admin boot camp.

5) New hires will be invited to attend the staff development at the end of May.

April 16, 2015


April 16, 2015

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May 21, 2015


May 21, 2015 Board Room

7:00 P.M. The regular meeting of the Board of Trustees of Hot Springs County School District No. 1 was called to order at 7:00 p.m. in the Board Room by Chairman Johansen. BOARD MEMBERS PRESENT: Tobi Johansen, Melissa Johnson, Clay Van Antwerp, Nichole Weyer, Dr. Travis Bomengen, Jennifer Axtell, Dan Pebbles, and (ex-officio) Superintendent Dustin Hunt BOARD MEMBERS ABSENT: none OTHERS PRESENT: Administrators Scott Shoop, Breez Daniels, Deb Brown, Jim Lash and Colleen Anderson; Kelly Andreen, and approximately 24 visitors. PLEDGE OF ALLEGIANCE Chairman Johansen called the meeting to order and led the pledge of allegiance. APPROVAL OF AGENDA Moved by Johnson, seconded by Weyer to approve the May 21, 2015 board agenda with the following additions: Under Consent Agenda, Staffing Recommendations Add: Employ Ana Mosser as paraprofessional (Makerspace Tech) effective August 2015 (4 hours per

week) Employ Austin Rush as maintenance summer help effective May 26, 2015 Additional Coaching and Extra Duty Contracts for 2015-2016 (see attached)

Add personnel to executive session

Ayes 7 Nays 0 Motion Carried CONSENT AGENDA Moved by Bomengen, seconded by Pebbles to approve the consent agenda, which includes:

A. Approval of Minutes of the Regular Meeting of April 16, 2015 and Executive Session Minutes of April 16, 2015; Minutes of the Special Board Meeting of May 11, 2015 and the Executive Session Minutes of May 11, 2015


C. Approval of Staffing Recommendations 1. Accept the resignation notice from Lori Moody as paraprofessional effective May 22, 2015 2. Accept the resignation notice from Lindsay Shaw as elementary teacher effective the end of

her 2014-2015 teaching contract 3. Employ Carrie Ryan as special education teacher for the 2015-2016 school year 4. Employ Rhonda Jackson as special education teacher for the 2015-2016 school year 5. Coaching/Extra Duty Contracts for 2015-2016 (see attached) 6. Employ Ana Mosser as paraprofessional (Makerspace Tech) effective August 2015 (4 hours

per week)

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7. Employ Austin Rush as maintenance summer help effective May 26, 2015 8. Additional Coaching and Extra Duty Contracts for 2015-2016 (see attached)

Transfers/Change of Status/Duties (for informational purposes only):

Ayes 7 (Bomengen abstained from Invoice #192226 in the amount of $200.00 payable to Red Rock Family Practice, Invoice #500066 in the amount of $3,015.00 payable to Gottsche Rehabilitation Center, Invoice #10497 in the amount of $147.50 payable to Gottsche Wellness Center; Axtell abstained from Invoice #02272015 in the amount of $393.30 and Invoice #03312015 in the amount of $455.40; Weyer abstained from Invoice #192226 in the amount of $200.00 payable to Red Rock Family Practice; Johansen abstained from Invoice #05012015 in the amount of $1287.09) Nays 0 Motion Carried DELEGATIONS AND INDIVIDUALS Visitors/Public Comment Ms. Jacky Wright thanked the board for their partnership with the Greater Learning Foundation. They have a similar line up scheduled for next school year. Monthly Celebrations Board Members recognized Dustin Olsen and the high school band and choir students for their achievements at district festival.

Cassie Hetzel was recognized as the April Teacher of the Month.

Emma Christoffersen was recognized as the May Teacher of the Month.

Jessica Ream was recognized as the May staff member of the month.

Monthly Principal Report/District Initiatives Mr. John Corbin and 7th grade students shared information on the Brainology curriculum they participated in this school year. This curriculum will be expanded to the 7th and 8th graders next school year. Principal Shoop shared that the high school will be participating in a growth mindset study next year. This will feed into the Brainology curriculum from the middle school. Principal Shoop shared the proposed bell schedule for next year. Changes include adding a zero hour, moving advisory time to the beginning of the school day, and holding lunch earlier. He would like to involve the board members in the senior awards night and graduation with introductions. Principal Shoop is also recommending removing the community service requirement for graduation. He would like to instill the value of community service rather than mandating. Mr. London Jenks shared the Amazon Echo which he will be using in his classroom next year. It will be used for definitions and research by students. Principal Brown shared kindergarten graduation was held yesterday and achievement assembly will be held tomorrow. The elementary will be using the BrainGym method next year to start the school day. The method focuses on movement and positive energy. Principal Daniels shared that TMS students will hold their awards assemblies tomorrow. This week has been filled with assemblies, field trips and year-end celebrations.

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May 21, 2015

OLD BUSINESS Adoption of Policy Revisions Moved by Johnson, seconded by Weyer to adopt on 3rd and final reading, revisions to:


Ayes 6 (Bomengen not available for vote) Nays 0 Motion Carried Award Bid – Paving Project Ms. Anderson shared that an objection was received today from the 2nd lowest bidder. The objection was to the fact that the lowest bid was hand delivered and not in a sealed envelope. The bid documents note that a sealed envelope is not required. Moved by Pebbles, seconded by Axtell to award the bid for the parking lot rehabilitation project to Big Horn Redi Mix of Thermopolis in the amount of $294,185.49, pending review by legal counsel of the objection by 2nd lowest bidder. Ayes 6 (Bomengen not available for vote) Nays 0 Motion Carried Award Bid – Vocational Doors/Windows Replacement Moved by Van Antwerp, seconded by Weyer to award the bid for the Voc-Ed Building Doors and Windows project to Overhead Door Company in the amount of $118,540. Ayes 7 Nays 0 Motion Carried NEW BUSINESS Policy Review The following policies were reviewed:

1. Policy BDD Board/Superintendent Relationship 2. Policy BDE Board Committees

No changes are being requested regarding these policies. 1st Reading Policy Revisions Moved by Van Antwerp, seconded by Pebbles to approve the 1st Reading of policy revisions to:

1. Policy EFAB Food Service Procurement Policy Ayes 7 Nays 0 Motion Carried CWC BOCHES Presentation Mr. Mathew Johnson, CWC BOCHES program director, shared information on the budget, how the wash system is working, and how he is working on accreditation through the National Alliance of Concurrent Enrollment Partnerships. Board members would like information regarding valuations to start a budgeting discussion in June.

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May 21, 2015

CWC BOCHES 2015-2016 Budget Approval Moved by Van Antwerp, seconded by Bomengen to approve the 2015-2016 CWC BOCHES budget as presented. Discussion: It was requested that an addendum be shared with our board after the final numbers for 2014-2015 are available showing any carry-over. Ayes 7 Nays 0 Motion Carried 1st Reading - Transportation/Athletic Handbook Members requested a review for discrepancies between procedures and policies before the next meeting. Specific requests included a review of drills, bus checking, and drug testing. Moved by Bomengen, seconded by Pebbles to approve the 1st reading of the 2015-2016 transportation handbook with recommended reviews. Ayes 7 Nays 0 Motion Carried Moved by Van Antwerp, seconded by Bomengen to approve the 1st reading of the 2015-2016 coaches handbook. Ayes 7 Nays 0 Motion Carried Advertise for PT Services Moved by Pebbles, seconded by Weyer to approve advertising for PT services for the 2015-2016 school year. Ayes 7 Nays 0 Motion Carried Special Board Meeting Moved by Pebbles, seconded by Weyer to schedule a special board meeting at 5:30 p.m. Thursday, June 25, 2015 for the purpose of approving budget amendments and staffing recommendations.

Ayes 7 Nays 0 Motion Carried Executive Session 8:51 p.m. Moved by Bomengen, seconded by Johnson, to go into executive session to discuss salaries/benefits, student request and personnel. Ayes 7 Nays 0 Motion Carried (Dr. Bomengen left the meeting)

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Adjourn out of Executive Session 9:48 p.m. Moved by Pebbles, seconded by Weyer, to adjourn out of executive session. Ayes 6 Nays 0 Motion Carried Student Request Moved by Pebbles, seconded by Johnson to allow the child listed in non-resident student request #1516-001 to enroll in the schools of Hot Springs County School District #1 for the 2015-2016 school year. Ayes 6 Nays 0 Motion Carried 2015-2016 Salary & Benefits Moved by Weyer, seconded by Van Antwerp to approve salaries and benefits for 2015-2016 as follows: Classified Staff Schedule

a. Increase the base rate $ .30 per hour, including the substitute rates b. Grant staff with at least one full year of service a step increase c. Include afterschool para staff on Range D d. Include afterschool facilitators on Range G

Certified Staff a. Increase the base rate $ 2,000 per year b. Grant staff with at least one full year of service a step increase c. Grant staff who have earned sufficient credit hours a lane increase d. Increase the substitute rate for certified staff to $ 100 per day e. Increase staff working with students to $ 17.00 hr f. Increase staff not working with students to $ 13.50 hr

Non-Teaching Certified Staff a. Increase the base rate $ 2,000 per year b. Grant staff with at least one full year of service a step increase c. Grant Staff who have earned sufficient credit hours a lane increase

Extra Duty and Coaching a. Increase the base calculation $ 2,000 b. Adjust the extra duty schedule for the Assistant Activity Director c. Adjust the extra duty schedule for the Activity Director d. Grant coaching staff with at least one full year of service a step increase

Administration/Supervisor Schedule a. Increase the base calculation for administrators $ 5,000 b. No step increase for administrators c. Add Transportation, Maintenance and After-School Coordinator to Supervisor schedule d. Grant step increase for Supervisors


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May 21, 2015

OTHER BUSINESS Board Reports Rec. Board: Chairman Johansen shared that the baseball season is underway. The Rec. District is still working on an agreement with the state regarding the baseball fields.

NW BOCES: Vice-Chairman Johnson reported NW BOCES has been improving the equine facility and program.

Fremont County BOCES: no report

CWC BOCHES: Mr. Mathew Johnson gave the report earlier in the meeting.

CCC: Supt. Hunt reported CCC is working on the evolution of their monthly meetings that will allow all members an understanding of what is being taught at the different levels.

Legislative Task Force: no report

Building Committee: Supt Hunt reported several security pieces will be coming to the building committee for review. A request was received from Charter to put a 10X10 pad at the bus turnaround area at TMS. After review with our tech and maintenance department, Supt. Hunt will not be asking for approval of this request.

Collective Commitments: Board members discussed the team focus collective commitment. It was felt the group works well as a team through trust and respect of each other. Supt. Hunt noted he would like to see board members set 3-5 year goals that will stretch the board as well as the school district. It was noted that when giving high expectations, you must be prepared to offer support for the district to reach those expectations. Superintendent’s Report 1) Supt. Hunt thanked the board members for attending graduation.

2) The administrative team is in the process of scheduling the Friday professional development plans for next year. Vertical collaboration will be a focus as well as technology planning and literacy.

3) Principal Daniels and Principal Brown shared that math scores on MAPS testing has increased since adding the emphasis in math to the board goals.

4) Supt. Hunt reported we do have on partner for the early childhood BOCES at this time. Adjournment 10:32 p.m. There being no further business to come before the Board, Chairman Johansen adjourned this meeting. ________________________________ Chairman ATTEST: ____________________________________________ Clerk

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June 18, 2015


June 18, 2015 Board Room

7:00 P.M. The regular meeting of the Board of Trustees of Hot Springs County School District No. 1 was called to order at 7:00 p.m. in the Board Room by Chairman Johansen. BOARD MEMBERS PRESENT: Tobi Johansen, Clay Van Antwerp, Nichole Weyer, Jennifer Axtell, Dan Pebbles, and (ex-officio) Superintendent Dustin Hunt BOARD MEMBERS ABSENT: Melissa Johnson, Dr. Travis Bomengen OTHERS PRESENT: Administrators Scott Shoop, Breez Daniels, Deb Brown, Jim Lash and Colleen Anderson; Kelly Andreen, and approximately 2 visitors. PLEDGE OF ALLEGIANCE Chairman Johansen called the meeting to order and led the pledge of allegiance. APPROVAL OF AGENDA Moved by Pebbles, seconded by Weyer to approve the June 18, 2015 board agenda with the following additions: Under Consent Agenda, Staffing Recommendations Add: Accept the resignation notice from Kirsty Haderlie effective 5/21/15

Under Old Business Remove Item B. Award Bid for 2015-2016 PT Services

Ayes 4 Nays 0 Motion Carried Trustee Clay Van Antwerp arrived at 7:03 p.m. CONSENT AGENDA Moved by Axtell, seconded by Weyer to approve the consent agenda, which includes:

A. Approval of Minutes of the Regular Meeting of May 21, 2015 and the Executive Session Minutes of May 21, 2015


C. Approval of Staffing Recommendations 1. Accept the resignation notice from Nancy Scovil as full-time bus driver effective May 22,

2015 2. Employ Ana Mosser as Lights On TMS Instructional Assistant and Makerspace Facilitator

effective June 8, 2015 3. Employ Melissa Racay as Lights On FLL Robotics Facilitator effective June 8, 2015 4. Employ Lacey Shaffer as elementary teacher for the 2015-2016 school year 5. Employ Stevie Sammons-Haughian as Head MS Girls Basketball Coach for the 2015-2016

season 6. Employ CJ Scholl as Assistant MS Football Coach for the 2015-2016 season

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June 18, 2015

7. Accept the resignation notice from Kirsty Haderlie effective 5/21/15 Transfers/Change of Status/Duties (for informational purposes only):

Ayes 5 Nays 0 Motion Carried DELEGATIONS AND INDIVIDUALS Visitors/Public Comment Mr. Joe Sova shared that he recently accepted a position with Wind River Radio Network as a marketing consultant and will be the voice of the Bobcats and Lady Cats this upcoming sports seasons. Mr. Jerry Bowman will be partnering with Mr. Sova to announce the games. KDNO radio will be broadcasting all varsity sports games. Their signal is streamed on the internet as well. Monthly Principal Report/District Initiatives Principal Brown shared that each grade has seen an average of 10 students per grade level for summer school. Kinder Camp has seen between 21 and 23 students. Principal Brown felt the family nights held this spring helped prep the parents as well as students on what to expect when their student starts school. Principal Daniels shared that the middle school has seen between 20 and 24 students attend summer school in grades 5-7. Eighth grade students are attending summer school at the high school. Five teachers have been actively involved in running summer school. They have been using a co-teaching process. Teachers will be working on targets and assessments in preparation to present to CCC this fall. Teams will be working vertically by subject. Principal Daniels is also preparing student data for next week’s board retreat. Principal Shoop shared that around 25 students have been attending summer school. Credit recovery in English and Math has been a focus of summer school. Principal Shoop shared information regarding ACT scores from 2014-2015. He noted that in the future the high school will be working on doing more positive academic recognition. The high school will also be offering AP Statistics in the fall. (see handouts) OLD BUSINESS 2nd Reading Policy Revision Moved by Van Antwerp, seconded by Pebbles to approve the 2nd reading of policy revision to:

1. Policy EFAB Food Service Procurement Policy Ayes 5 Nays 0 Motion Carried Transportation/Athletic Handbooks Moved by Weyer, seconded by Van Antwerp to approve the 2nd Reading of the 2015-2016 Transportation and Athletic Handbooks. Ayes 5 Nays 0 Motion Carried

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NEW BUSINESS Policy Review The following policies were reviewed:

1. Policy BDF Advisory Committees 2. Policy BDG School Attorney/Legal Services

No changes are being requested regarding these policies. NW BOCES Presentation Ms. Carolyn Conner, NW BOCES facilitator shared information regarding the admissions process, the 90 day calendar evaluation process and the different treatments offered at NW BOCES. She also shared enrollment comparisons and MAP data. Ms. Conner also shared the average length of stay for a student is 180 days and the transition process used. 30 Day Review – Resources Moved by Weyer, seconded by Pebbles to place the resources for elementary reading and high school forensic science on 30 day review. (see attached resource list) Ayes 5 Nays 0 Motion Carried Annual Review of Wellness Policy JL-R The principals submitted their summaries of the Wellness Policy implementation within their buildings. The summary has also been shared with CCC. Board members reviewed the summary with no further suggestions. 1st Reading - Student Handbooks Moved by Weyer, seconded by Pebbles to approve the 1st reading of the 2015-2016 student handbooks for RWE, TMS and HSCHS. Discussion: All handbooks will be electronic this year. The middle school had their student handbook available online for the first year in 2014-2015. The high school has had their handbook electronic for a few years. Principal Shoop explained that the portion removed was in regard to the discipline point system that will be eliminated. Handbooks can be adopted on 2nd reading in July. Ayes 5 Nays 0 Motion Carried Executive Session 7:55 p.m. Moved by Pebbles, seconded by Weyer, to go into executive session to discuss personnel and salaries/benefits. Ayes 5 Nays 0 Motion Carried Adjourn out of Executive Session 8:45 p.m. Moved by Weyer, seconded by Pebbles, to adjourn out of executive session. Ayes 5 Nays 0 Motion Carried

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2015-2016 Supt Salary Moved by Van Antwerp, seconded by Pebbles to approve the 2015-2016 superintendent salary of $136,299 plus defined benefit of $6,550. Ayes 5 Nays 0 Motion Carried OTHER BUSINESS Board Reports During many conferences and sessions Supt. Hunt has attended it has become very clear that the board plays a big role in engaging the community, even more so than the superintendent. This will be discussed further at the July board meeting with ideas of forming a communication committee. Rec. Board: Chairman Johansen reported that negotiations are going well with the fair board regarding the baseball fields. The Rec. District is hoping to have a lease agreement in place with the State Parks Department for the baseball fields and armory.

NW BOCES: none

Fremont County BOCES: Trustee Axtell reported Fremont County BOCES finalized their budget at the last meeting. She reported that she and Supt. Hunt toured the Job Corps facilities on Monday. The tour helped her to understand the program. It is a cross between high school and college settings with lots of rules. Students will live on campus and must earn privileges to leave campus. Average length of time for graduation will be from one year to 18 months depending on the program. Supt. Hunt reported plans for principals and counselors to tour and understand the program so if this is becomes an option for a student it can be a seamless transition from our district to the Job Corps.

CWC BOCHES: Chairman Johansen reported CWC BOCHES approved their budget.

CCC: Meetings are not held during the summer. Supt. Hunt shared that summer curriculum will be flexible with teachers working directly with their principals to schedule. Essential targets and assessments will be developed and shared with CCC starting in the fall.

Legislative Task Force: none

Building Committee: No meeting has been held. Trustee Weyer noted the middle school playground is progressing. It will be handicapped accessible. If funding is available, Mr. Apland is looking at including a picnic table and shade covering.

Supt. Hunt noted that the wooden play park behind RWE is getting to a point where it will not be able to be maintained due to age. At this point, there are no available funds for an additional playground area for the schools. Ideas will need to be discussed over the next year for ideas.

Book Study: Board members will read “Good to Great” and “The Trust Edge” over the next 12 months. For the July meeting, members will read the first 3 chapters of Good to Great and be prepared to discuss. A member will be chosen at random during the meeting to discuss the chapters.

Collective Commitments: Board members reviewed how they are following the collective commitment “Leadership Team Development”. Board members felt overall they are following this commitment well. One suggestion would be a more in-depth discussion of the additional committees and member interests before being appointed to the different committees.

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June 18, 2015

Superintendent’s Report 1) Supt. Hunt reported on the progress of the Board SMART goal. Supt. Hunt invited board

members to attend the Dr. Muhammad presentation on October 12 and Jamie Vollmer’s presentation on August 24. The digital portion of the book study action step will be removed. It will be noted that the book will be reviewed during the regular monthly board meetings. (see handout)

Executive Session 9:47 p.m. Moved by Pebbles, seconded by Axtell, to go into executive session to discuss the superintendent evaluation. Ayes 5 Nays 0 Motion Carried Adjourn out of Executive Session 11:04 p.m. Moved by Pebbles, seconded by Weyer, to adjourn out of executive session. Ayes 5 Nays 0 Motion Carried Adjournment 11:05 p.m. There being no further business to come before the Board, Chairman Johansen adjourned this meeting. ________________________________ Chairman ATTEST: ____________________________________________ Clerk

1275

June 25, 2015


Special Board Meeting June 25, 2015

Board Room, 5:30 P.M. The regular meeting of the Board of Trustees of Hot Springs County School District No. 1 was called to order at 5:30 p.m. in the Board Room by Chairman Tobi Johansen. BOARD MEMBERS PRESENT: Tobi Johansen, Clay Van Antwerp, Dan Pebbles, Melissa Johnson, Nichole Weyer, Jennifer Axtell and (ex-officio) Superintendent Dustin Hunt BOARD MEMBERS ABSENT: Dr. Travis Bomengen, OTHERS PRESENT: Administrators Colleen Anderson; Kelly Andreen, and approximately 0 visitor. PLEDGE OF ALLEGIANCE Chairman Johansen called the meeting to order and led the pledge of allegiance. CONSENT AGENDA Moved by Van Antwerp, seconded by Johnson to approve the consent agenda, which includes:

a. Approval of bills & Acknowledgement of financial reports including any budget over-runs that will require official budget amendments prior to fiscal year end

Ayes 6 Nays 0 Motion Carried Budget Revisions Moved by Weyer, seconded by Axtell to approve the amendment to bills and budget revisions as presented. (see handouts) Discussions: The revisions and amendments bring the 2014-2015 budget into alignment by function. There is no request to dip into reserves. The district has partnered to offer a summer food program which is available to all children. Breakfast and lunch are served free of charge. The program is funded by a grant, but reimbursement is received after we have expensed the funds.

Ayes 6 Nays 0 all Motion Carried

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June 25, 2015

Adjournment 5:37 p.m. There being no further business to come before the Board, Chairman Johansen adjourned this meeting.

Chairman ATTEST: ___________________________________ Clerk

1283

July 15, 2015


Regular Meeting/Budget Hearing July 15, 2015 Board Room

7:00 P.M. The regular meeting of the Board of Trustees of Hot Springs County School District No. 1 was called to order at 7:00 p.m. in the Board Room by Chairman Johansen. BOARD MEMBERS PRESENT: Tobi Johansen, Melissa Johnson, Clay Van Antwerp, Nichole Weyer, Dr. Travis Bomengen, Dan Pebbles, and (ex-officio) Superintendent Dustin Hunt BOARD MEMBERS ABSENT: Jennifer Axtell OTHERS PRESENT: Administrators Breez Daniels, Deb Brown, Jim Lash and Colleen Anderson; Kelly Andreen, and approximately 1 visitor. PLEDGE OF ALLEGIANCE Chairman Johansen called the meeting to order and led the pledge of allegiance. APPROVAL OF AGENDA Moved by Weyer, seconded by Johnson to approve the July 15, 2015 board agenda with the following additions: Under Consent Agenda, Staffing Recommendations Add: Employ Elisa Daniels as MS Assistant Volleyball Coach for 2015-2016

Transfers: Transfer Kevin Gerber from special education paraprofessional to behavioral intervention

paraprofessional effective August 27, 2015 Transfer Brockton Merrill from 5th grade teacher to 3rd grade teacher effective August 21, 2015 Transfer John Gores from 3rd grade teacher to literacy instructional facilitator effective August

21, 2015 Ayes 6 Nays 0 Motion Carried CONSENT AGENDA Moved by Van Antwerp, seconded by Weyer to approve the consent agenda, which includes:

A. Approval of Regular Meeting Minutes of June 18, 2015; Executive Session Minutes of June 18, 2015; Special Board Meeting Minutes of June 25, 2015


C. Approve Budget Revisions for 2014-2015 D. Approve Staffing Recommendations

1. Accept the resignation from Brad Morrison as paraprofessional effective June 27, 2015 2. Approve contract stipend amendments for:

a. $1000.00 for CCC members for 2015-2016 (RWE Teacher, TMS Teacher, THS teacher, Certified outside of classroom, THS counselor)

b. 1/7 of current teaching salary for London Jenks for no prep period for 2015-2016 3. Coaching Recommendations (See Attached) 4. Employ Elisa Daniels as MS Assistant Volleyball Coach for 2015-2016

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July 15, 2015

Transfers/Change of Status/Duties: 1. Transfer Kevin Gerber from special education paraprofessional to behavioral

intervention paraprofessional effective August 27, 2015 2. Transfer Brockton Merrill from 5th grade teacher to 3rd grade teacher effective August 21,

2015 3. Transfer John Gores from 3rd grade teacher to literacy instructional facilitator effective

August 21, 2015

Ayes 6 (Bomengen abstains from Invoice #2013142 in the amount of $200.00 payable to Red Rock Family Practice; Weyer abstains from Invoice #2013142 in the amount of $200.00 payable to Red Rock Family Practice and from all Invoices paid with 21CCLC funding) Nays 0 Motion Carried DELEGATIONS AND INDIVIDUALS Visitors/Public Comment None Monthly Celebrations The district received notification from the Wyoming Department of Education that the district has been given full accreditation status. The certificate will be posted in the board room. Monthly Principal Report/District Initiatives Principal Brown shared the theme and focus for the elementary. Staff will be reading “The Energy Bus”, a copy of which was given to all board members. Board members posed questions regarding how staff will be developing essential outcomes, what is the timeline for completion, and if there is enough vertical collaboration time scheduled. It was noted that CCC will be reviewing essential outcomes on a monthly basis. Principal Daniels shared she has been interviewing for the 5th grade position. She hopes to have the position filled by the end of next week. Staff has been working on curriculum with Principal Daniels facilitating. Supt Hunt would like to explore ideas on restructuring board meetings to make them more efficient. One suggestion was to hold presentations from 6:30 – 7:00 p.m. with the regular meeting starting at 7:00 p.m. All board members were in agreement to work towards efficiency of board meetings and discussion followed regarding several options. Moved by Bomengen, seconded by Weyer to start the remaining regular board meetings for 2015 at 6:30 p.m. in the board room. Discussion: The agenda will be arranged so that delegations and individuals will follow acceptance of the board agenda. Ayes 6 Nays 0 Motion Carried

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July 15, 2015

Rec District Moved by Bomengen, seconded by Pebbles to move the HSC Rec District Agenda Items to prior to the budget hearing. Ayes 6 Nays 0 Motion Carried Mr. David Evans, HSC Rec. District director, shared the proposed budget for 2015-2016. He noted the Rec District is in negotiations to take over leases for the baseball fields and the armory. He encouraged anyone to share ideas for classes with the Rec District as they are always looking to expand their offerings. Mr. Evans also noted the Rec District was able to help fund outside recreational requests for the community in over $26,000. Moved by Van Antwerp, seconded by Pebbles to approve the Agreement for the Use of District-Owned Vehicles and Agreement for use of District Facilities for 2015-2016 as well as the 2015-2016 HSC Rec. District Budget. Ayes 6 Nays 0 Motion Carried Budget Hearing Colleen Anderson, Business Manager, presented the 2015-16 fiscal budget including the following detail:

Revenues Expenditures Fund Balances

General Fund $10,781,692 $10,781,692 $2,104,433 Special Revenue Fund $1,140,737 $1,114,000 ($199,683) Capital Projects Fund $11,000 $75,000 $564,599 Major Maintenance Fund $549,605 $950,000 $148,611 Debt Service Fund $0 $0 $13,940 School Lunch Fund $385,000 $378,853 $27,225 Insurance Trust Fund $1,482,200 $1,482,200 $151,197 Scholarship Fund $56,871 $26,500 $30,371 Student Activity Fund $300,000 $300,000 $140,694 Mill Levy Requirements Special District Tax 25.00 mills County School Tax 6.00 mills Debt Service 0.00 mills Ms. Anderson noted pending projects including roof replacement at the middle school, the wait for funding for security projects, and upgrading of technology. The mill levy requests are the same as last year. The request for 2016-2017 will include the addition of the Early Childhood BOCES. It was requested that Ms. Anderson bring to the August board meeting the maximum mill that board members can levy for each BOCES/BOCHES. With the projected decrease in property values, it will be important for the district to plan ahead to be able to continue to fund essential programs. It will be important to share with the community and gather their thoughts on any changes. (see 2015-2016 budget and handouts)

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July 15, 2015

Moved by Pebbles, seconded by Weyer to approve the 2015-16 budget as presented. Ayes 6 Nays 0 Motion Carried Moved by Bomengen, seconded by Van Antwerp to levy the following for fiscal year 2015-2016: Special District Tax: 25.00 mill County School Tax: 6.00 mill Debt Service: 0.00 mill NW BOCES .5 mill CWC BOCHES .25 mill Fremont BOCES .5 mill HSC Rec District 1.00 mill

Ayes 6 Nays 0 Motion Carried OLD BUSINESS Policy Revision Adoption Moved by Van Antwerp, seconded by Pebbles to adopt on 3rd and final reading policy revisions to:

1. Policy EFAB Food Service Procurement Policy Ayes 6 Nays 0 Motion Carried Transportation/Athletic Handbooks Moved by Pebbles, seconded by Bomengen to approve the 2015-2016 Transportation and Athletic Handbooks. Ayes 6 Nays 0 Motion Carried Student Handbooks Moved by Bomengen, seconded by Pebbles to adopt, on 2nd and final reading, the 2015-2016 student handbooks for Ralph Witters Elementary, Thermopolis Middle School, and Hot Springs County High School. Ayes 6 Nays 0 Motion Carried Reading/Science Resources Moved by Weyer, seconded by Pebbles to adopt the elementary reading (Open Court Reading Series, Foundation Skills Kit) and high school forensic science (Forensic Science Fundamentals & Investigations, 2nd Edition, Bertino & Bertino) resources as presented. (see handouts) Ayes 6 Nays 0 Motion Carried

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July 15, 2015

Communication Committee Board members discussed the idea of forming a communication committee. Items that would need to be decided include the purpose of the committee, goals of the committee, and how long the committee will continue. Other issues are whether to include administrators and staff on this committee. The discussion will be brought back to a future meeting after the administrative team has developed indicators for the 2015-2016 board goals. NEW BUSINESS Policy Review The following policies were reviewed:

1. Policy BE School Board Meeting 2. Policy BEC Executive Session

No changes are being requested regarding these policies. 1st Reading, Policy Revisions Moved by Van Antwerp, seconded by Weyer to approve the 1st reading of policy revisions to:

1. Policy IKF HSCHS Graduation Requirements Ayes 6 Nays 0 Motion Carried Special Education Contracts Moved by Weyer, seconded by Van Antwerp to approve the following audiology contract, physical therapy contract, and student contract: Big Horn Basin Hearing, Inc.: Contract is for August 26, 2015 through May 27, 2016 in the amount of $6500.00 for audiology services. This is the same amount as last year. Physical Therapy: I would recommend that the Board award the bid for physical therapy services for 2015-16 to Gottsche Rehabilitation Center as follows: 36 weeks at $90.00/hour based on an average of 10 hours per week, plus unforeseen circumstances of 30 hours at $90/hour with a flexible schedule. It is understood that additional hours may be needed during the year to be determined by the Director of Special Services and Gottsche Rehabilitation Center. (This is the same amount as last year) Student Contract: I recommend the board approve the student contract with Northwest Wyoming Board of Cooperative Educational Services for July 1, 2015 through June 30, 2016 in the amount of $148,046.25 to include the following services: Tuition; Special Transportation; Related Services: Recreational Therapy, Behavior Consultation, APE, School Nurse; Extended School Year; and Other: School Social Work, Parent Counseling, Behavior Specialist/Transition, Psychological Counseling, 1:1 Aide. Ayes 6 (Bomengen abstains from the physical therapy contract) Nays 0 Motion Carried Fremont County BOCES FY16 Funding Agreement Moved by Pebbles, seconded by Johnson, to approve the FY16 Funding Agreement with Fremont County BOCES.


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July 15, 2015

1st Reading, Board Goals Moved by Bomengen, seconded by Pebbles to approve the 1st Reading of the proposed Board Goals:

Priority #1: Use the PLC model to ensure that the teaching and learning culture produces desired gains. Priority #2: Effectively engage all stakeholder groups to facilitate school improvement efforts. Priority #3: Embrace innovative strategies to support the growth of the district.

Ayes 6 Nays 0 Motion Carried WHSAA Activity Enrollment Moved by Pebbles, seconded by Weyer to approve membership and enrollment in the Wyoming High School Activities Association, and that Scott Shoop be the official WHSAA representative from HSCSD #1 for 2015-16. (The total cost for membership in the WHSAA for 2015-16 is $2490.00 and $1610.00 for catastrophic liability insurance coverage for students in grades 5-12.)

Ayes 6 Nays 0 Motion Carried Bus Stops Moved by Weyer, seconded by Johnson to recommend the following town bus stops for the 2015-16 school year: CANYON HILLS MANOR 14TH ST. - SOUTH OF CHEVY CHASE CEDAR RIDGE & MOUNTAIN VIEW MOUNTAIN VIEW & VALLEY VISTA 14th & CANDY JACK PARK 12th & BROADWAY @ PLAY PARK 9TH & ARAPAHOE 5th & AMORETTI 604 WARREN 8TH & FREMONT

10TH & AMORETTI 12th & CANDY JACK PARK 10th & WARREN EAST RIVER ROAD DAYCARE EAST ARAPAHOE & C STREET (by Red Rock) C STREET & E WARREN 124 E WARREN STREET 2ND & FREMONT 8TH & RICHARDS

Ayes 6 Nays 0 Motion Carried Moved by Weyer, seconded by Pebbles to designate the TMS bus loading area and the bus loading zone at RWE as safe zones and that buses do not need to use the 8-way lights while loading and unloading.

Ayes 6 Nays 0 Motion Carried Designated Depositories Moved by Pebbles, seconded by Bomengen to approve the following as designated depositories for 2015-2016:

Central Bank & Trust Pinnacle Bank Wyo-Star Investments

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July 15, 2015

Wyoming Governmental Investment Fund (WGIF) Bank of Thermopolis Big Horn Federal Savings Bank

Ayes 6 Nays 0 Motion Carried Federal Funds Representative Moved by Weyer, seconded by Van Antwerp to designate Dustin Hunt, Superintendent of Schools, as the official representative for Federal Funds for the 2015-16 fiscal year.

Ayes 6 Nays 0 Motion Carried Attendance Officers Moved by Van Antwerp, seconded by Pebbles to approve the attendance officers for the 2015-16 school year as follows: Ralph Witters Elementary (K-4): Deborah Brown Thermopolis Middle School (5-8): Breez Daniels Hot Springs County High School (9-12): Scott Shoop

Ayes 6 Nays 0 Motion Carried Superintendent/Business Manager Bonds Moved by Pebbles, seconded by Johnson to approve purchasing bonds for the Superintendent and Business Manager in the amount of $50,000 each for the 2015-16 fiscal year.

Ayes 6 Nays 0 Motion Carried Disclosure Law 6-5-118 Wyoming Statute requires that board members and administrators responsible for investment of funds disclose their affiliation with District depositories: The following board members and administrators disclosed their affiliation with the District’s depositories as follows: Tobi Johansen – checking/savings at Pinnacle Bank; checking/loan at Bank of Thermopolis Melissa Johnson – checking/savings/loans at Pinnacle Bank Clay Van Antwerp – checking/savings/loan at Big Horn Federal; loan at Pinnacle Bank Nichole Weyer – checking/savings at Big Horn Federal; checking/savings at Central Bank & Trust Dan Pebbles – checking/savings/loan at Pinnacle Bank Dustin Hunt – checking/savings/loan at Central Bank & Trust; checking at Big Horn Federal Travis Bomengen – checking/savings/loan at Big Horn Federal; checking/savings at Central Bank & Trust; business accounts at Pinnacle Bank Colleen Anderson – checking/savings at Central Bank & Trust; business checking/savings at Central Bank & Trust; checking/savings/loan at Big Horn Federal

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July 15, 2015

Dr. Bomengen left the meeting. OTHER BUSINESS Board Reports Rec. Board: Chairman Johansen shared that baseball is complete. The district is working on getting new leases with the state parks for the baseball fields and armory.

NW BOCES: Trustee Johnson shared there are no changes.

Fremont County BOCES: none

CWC BOCHES: none

CCC: none



Board Self-Evaluation: The board will evaluate themselves during the August board meeting.

Book Study: Trustee Weyer shared that this book relates to how she wants to raise her family as well as to businesses and school systems. Board member shared their interpretations of the book; how surrounding yourself with good people is important; being able to dissect situations without placing blame; and how the administrative team is using the book. Chapters 4, 5, and 6 will be discussed at the August board meeting.

Collective Commitments: Members reviewed the fourth collective commitment, Positive Relationships. Overall, members felt they are doing well and that the fist to 5 has been very helpful. Superintendent’s Report Supt Hunt shared how the administrative team and supervisors are working hard this summer to have the district in a good position for the start of school. Principals have been flexible working with collaborative teams to revise targets and essential outcomes. The maintenance and custodial teams are deep cleaning the buildings and re-arranging classrooms for new staff. Supt Hunt reported the district will be inviting all parents to Mr. Vollmer’s presentation in August. Executive Session 9:34 p.m. Moved by Pebbles, seconded by Weyer, to go into executive session to discuss personnel. Ayes 5 Nays 0 Motion Carried Adjourn out of Executive Session 10:01 p.m. Moved by Johnson, seconded by Pebbles, to adjourn out of executive session. Ayes 5 Nays 0 Motion Carried

1286

July 15, 2015


1287

July 27, 2015


Special Board Meeting July 27, 2015

Board Room, 5:30 P.M. The special board meeting of the Board of Trustees of Hot Springs County School District No. 1 was called to order at 5:30 p.m. in the Board Room by Chairman Tobi Johansen. BOARD MEMBERS PRESENT: Tobi Johansen, Melissa Johnson, Clay Van Antwerp, Nichole Weyer, Dr. Travis Bomengen and (ex-officio) Superintendent Dustin Hunt BOARD MEMBERS ABSENT: Dan Pebbles, Jennifer Axtell OTHERS PRESENT: Administrators Breez Daniels and Deb Brown and approximately 1 visitor. PLEDGE OF ALLEGIANCE Chairman Johansen called the meeting to order and led the pledge of allegiance. Staffing Recommendation Moved by Johnson, seconded by Weyer to employ Jessica Rode as a 5th grade teacher for the 2015-2016 school year. Ayes 5 Nays 0 Motion Carried Adjournment 5:31 p.m. There being no further business to come before the Board, Chairman Johansen adjourned this meeting.


1293

August 20, 2015

HOT SPRINGS COUNTY SCHOOL DISTRICT NO. 1 Board of Trustees Regular Meeting August 20, 2015


The regular meeting of the Board of Trustees of Hot Springs County School District No. 1 was called to order at 6:30 p.m. in the Board Room by Chairman Johansen. BOARD MEMBERS PRESENT: Tobi Johansen, Melissa Johnson, Clay Van Antwerp, Nichole Weyer, Dr. Travis Bomengen, Dan Pebbles, Jennifer Axtell and (ex-officio) Superintendent Dustin Hunt BOARD MEMBERS ABSENT: none OTHERS PRESENT: Administrators Scott Shoop, Breez Daniels, Deb Brown, and Jim Lash; Kelly Andreen, and approximately 5 visitors. PLEDGE OF ALLEGIANCE Chairman Johansen called the meeting to order and led the pledge of allegiance. APPROVAL OF AGENDA Moved by Bomengen, seconded by Pebbles to approve the August 20, 2015 board agenda with the following additions: Under Consent Agenda, Staffing Recommendations Add: Employ Wanda Wilson as a bus driver effective August 24, 2015 Employ Kent Hessenthaler as special education para-professional effective August 21, 2015

Ayes 7 Nays 0 Motion Carried DELEGATIONS AND INDIVIDUALS Visitors/Public Comment Ms. Cindy Glasson reported she was leaving the Independent Record and wanted to take the opportunity to let the board know this has been the most pleasurable board for her to cover. Monthly Celebrations None Monthly Principal Report/District Initiatives Mr. Jere Apland, maintenance/custodial supervisor, shared updates on the many projects that have been completed across the district this past summer. Projects include painting of classrooms, the football field paving project, middle school playground, and the window and door replacements at the vocational building. He noted that the district will be crack sealing/asphalting parking lots every 5 years to keep up with maintenance. Mr. Apland also brought the board up to date on the security projects. The School Facilities Department has identified and prioritized 73 security elements that schools will need to implement. The funding will be given to districts according to this priority basis. The first funding allocation will cover the top 8

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August 20, 2015

priority elements. Mr. Apland suggested board members review the resources section on the SFD webpage for more specific details. Mr. Jerry Bowman, transportation supervisor, shared the mileage reports from last school year. He also explained a new partnership program with the highway patrol and local law enforcement to increase awareness of bus safety and decrease the number of traffic violations relating to buses. Lt. Karl Germain explained how the program will work. Supt. Hunt thanked both Mr. Apland and Mr. Bowman for their dedication and hard work for the district. Principal Daniels shared highlights of improvements at the middle school including painting of classrooms, new photos of Hot Springs County by Mr. Mike Stevens; and developing a reading/writing handbook for students. Principal Shoop reported the high school focus has been on the class schedule. They are trying a rolling start for freshman. All freshmen will report on Tuesday to get acquainted with the building, lockers, and teachers. The representative from Stanford was in district today working with Mr. Syljuberget who will be implementing the growth mindset project at the high school. Principal Brown shared that she had been at the elementary for “Book and a Bite” with the incoming kindergartners and their parents this evening. A barbeque was held, Principal Brown read a book, and students were able to leave with a book. Enrollment is up at all three buildings at this point. CONSENT AGENDA Moved by Bomengen, seconded by Pebbles to approve the consent agenda, which includes:

A. Approval of Regular Meeting Minutes of July 15, 2015; Executive Session Minutes of July 15, 2015; Special Board Meeting Minutes of July 27, 2015


C. Approval of 2014-2015 Budget Amendments D. Approval of Staffing Recommendations

1. Accept the resignation of Janet Knapp as full-time bus aide effective July 31, 2015 2. Accept the resignation of Carol Brough as para-professional effective immediately 3. Accept the resignation of Heather Jones as RWE cook effective July 24, 2015 4. Employ Douglas Nelson as custodian effective August 3, 2015 5. Employ Barbara Kissel as bus aide effective August 24, 2015 6. Employ Cliff Johnston as bus driver (flex/sub) effective August 20, 2015 7. Employ John (Jack) Wilson as bus driver effective August 20, 2015 8. Employ Shianne Yarrington as Student Summer Tech Support effective July 1, 2015 9. Employ Jessica Killen-Smith as HS Concessions Director for 2015-2016 10. Employ Aaron Taylor as the Assistant Activities Director for 2015-2016 11. Employ Wanda Wilson as a bus driver effective August 24, 2015 12. Employ Kent Hessenthaler as special education para-professional effective August 21, 2015

Transfers/Change of Status/Duties: none

Ayes 7 (Bomengen abstains from Invoice #205640 and #206525 both payable to Red Rock Family Practice and Invoice #10663 payable to Gottsche Wellness Center; Weyer abstains from Deposit Return payable to Jason & Nichole Weyer and Invoice#205640 and #206525 both payable to Red Rock Family Practice,

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August 20, 2015

and Lights On staff payroll; Johansen abstains from Invoice#07012015 and #08012015 both payable to RT Communications, Inc. and Deposit Return payable to Tobi & Sonya Johansen) Nays 0 Motion Carried OLD BUSINESS Policy Revision Adoption Moved by Pebbles, seconded by Weyer to adopt on 2nd and final reading policy revisions to:

1. Policy IKF HSCHS Graduation Requirements Ayes 7 Nays 0 Motion Carried District Goals Moved by Van Antwerp, seconded by Bomengen to adopt on 2nd and final reading the 2015-2016 District Goals. Ayes 7 Nays 0 Motion Carried Disclosure Law 6-5-118 Wyoming Statute requires that board members and administrators responsible for investment of funds disclose their affiliation with District depositories: The following board members and administrators disclosed their affiliation with the District’s depositories as follows: Jennifer Axtell – checking/savings/loan at Big Horn Federal Savings Bank NEW BUSINESS Policy Review The following policies were reviewed:

1. Policy BED – Meeting Procedures 2. Policy BEDB – Agenda 3. Policy BEDB-E – Agenda Format

Moved by Johnson, seconded by Bomengen to approve the 1st reading of policy revisions to:

1. Policy BEDB-E – Agenda Format

Ayes 7 Nays 0 Motion Carried Policy Discussion – Policy BCB Board Member Conflict of Interest Board members discussed changing Policy BCB Board Member Conflict of Interest so that board members’ relatives could be initially hired while still serving as a board member. This discussion included the ability of board members to abstain from any issue that may be considered a conflict. Trustee Johnson was okay with the policy as written, but would be okay to hire minors who are family members of board members. Trustee Van Antwerp does not want to change any part of the policy. He was concerned about future board members using their influence to get their family members hired. He was also concerned about the perception it gives the community. Trustee Bomengen is also okay with the

1296

August 20, 2015

policy as written and does not want to leave a bad situation for future boards to handle. Chairman Johansen was concerned about putting undue influence on the administration to hire a board members’ relative. Moved by Pebbles, seconded by Weyer to change Policy BCB in regards to allowing students/minors who are immediate relatives to board members to be considered for employment within the school district. Discussion: Trustee Axtell requested additional time and additional information before she is asked to vote on the matter. It was requested that Supt. Hunt supply board members with recommendations from legal counsel, sample policies from other school districts, and our current hiring policy. Supt. Hunt also noted questions he would have if the policy were to change such as voting when several members may be abstaining on issues such as salaries and benefits. Moved by Pebbles, seconded by Bomengen to table the motion to the regular September board meeting.

Ayes 7 Nays 0 Motion Carried Executive Session 8:06 p.m. Moved by Bomengen, seconded by Axtell to go into executive session to discuss personnel & salaries/benefits. Ayes 7 Nays 0 Motion Carried Adjourn out of Executive Session 8:23 p.m. Moved by Johnson, seconded by Bomengen to adjourn out of executive session. Ayes 7 Nays 0 Motion Carried Funds Appropriation Moved by Bomengen, seconded by Pebbles to accept the 2015 funds appropriation per Chapter 26, Section 205 Footnote 3(a). The funds will be absorbed into the general fund based on prior salaries/benefits discussions.

Ayes 7 Nays 0 Motion Carried OTHER BUSINESS Board Reports Rec. Board: Trustee Van Antwerp reported the Rec. District is looking for a new director. Applications close the end of August. The Rec. District is still working on agreements with the Fair Board and Joint Powers Board.

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August 20, 2015

NW BOCES: Vice-Chairman Johnson reported school started two days ago students at NW BOCES. The board has begun evaluations for the different levels of employment. Students have been able to go on field trips based on the behavior level they have attained.


CWC BOCHES: none

CCC: none


Trustee Bomengen encouraged as many board members to attend the WSBA Fall Roundup next Thursday. This will give members an opportunity to thank legislators as well as hear from WSBA regarding upcoming opportunities or issues. He also volunteered to be on the recalibration committee if there is an opening.

Building Committee: Mr. Apland shared the updates earlier in the meeting regarding all facilities.

Book Study: Trustee Axtell shared regarding chapters 4, 5, and 6 of “Good To Great”. A few of the items of significance to her included asking questions and asking the right questions; being able to face the facts; and using creative solutions to find answers. It was noted that great leaders don’t have to know all the answers. Other items that stood out included having a “don’t” do list, the consistency of discipline, and using the 3 circles approach.

Members felt reading this book is giving them a deeper insight into how the administrative team works.

Collective Commitments:

There are no significant issues at this time regarding the communication commitment. Supt. Hunt appreciates the boards’ communication with him regarding concerns. He shared that he is always available to meet for lunch if members need to discuss anything. Superintendent’s Report 1) Supt. Hunt reported shirts have been purchased for all staff members as well as board members. An all staff picture is scheduled for Tuesday at 3:45 p.m. on the football field. All board members are asked to attend wearing the white polo shirt received tonight. Pictures will be posted in the school buildings and throughout the community.

2) Mr. Jamie Vollmer, author of “Schools Cannot Do it Alone” will be presenting to our staff on Monday morning. This will be a large pat on the back for our staff. We have invited all parents to attend as well as all of our staff members. Mr. Vollmer’s book includes a focus on partnering with the community to make schools better.

3) Supt. Hunt shared that principals will be sharing student data on a rotational basis. This will allow board members the opportunity to digest the data in smaller bites. Executive Session 9:01 p.m. Moved by Bomengen, seconded by Pebbles to go into executive session to review board self-evaluation. Ayes 7 Nays 0 Motion Carried

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August 20, 2015

Adjourn out of Executive Session 10:00 p.m. Moved by Van Antwerp, seconded by Axtell, to adjourn out of executive session. Ayes 7 Nays 0 Motion Carried Adjournment 10:01 p.m. There being no further business to come before the Board, Chairman Johansen adjourned this meeting. ______________________________________ Chairman ATTEST: ____________________________________________ Clerk

1299

September 17, 2015


September 17, 2015 Board Room

6:30 P.M. The regular meeting of the Board of Trustees of Hot Springs County School District No. 1 was called to order at 6:30 p.m. in the Board Room by Chairman Johansen. BOARD MEMBERS PRESENT: Tobi Johansen, Melissa Johnson, Clay Van Antwerp, Nichole Weyer, Dan Pebbles, Jennifer Axtell and (ex-officio) Superintendent Dustin Hunt BOARD MEMBERS ABSENT: Dr. Travis Bomengen OTHERS PRESENT: Administrators Scott Shoop, Breez Daniels, and Colleen Anderson; Kelly Andreen, and approximately 10 visitors. PLEDGE OF ALLEGIANCE Chairman Johansen called the meeting to order and led the pledge of allegiance. APPROVAL OF AGENDA Moved by Van Antwerp, seconded by Weyer to approve the September 17, 2015 board agenda with the following additions: Under Consent Agenda, Staffing Recommendations Add: Accept resignation notice from Patrick Law as bus driver effective September 11, 2015 Employ Drew Carroll as Jr. FLL Coach effective September 21, 2015 Employ Christopher Slagle as RWE HS Worker effective immediately Employ Brett Nicodemus as RWE HS Worker effective immediately See attached list of Lights On staff

Ayes 6 Nays 0 Student Trustee Aye Motion Carried DELEGATIONS AND INDIVIDUALS Visitors/Public Comment Ms. Jacky Wright shared the activities that the Greater Learning Foundation is sponsoring next week as well as into October. Trustee Dan Pebbles arrived at 6:35 p.m. Mr. Dustin Olsen, HSCEA representative, along with other members wanted to show board members their gratitude for the work board members did regarding ECA funding within the school model. HSCEA is looking forward to partnering with the board to constantly improve student learning. Monthly Celebrations Board members recognized Brenda Cornwell, August Staff of the Month; Susan Little, September Staff Member of the Month; and Mary McGillivray, September Teacher of the Month.

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Student Trustee Update Mr. Tyler Cornwell reported the school year has been going well. He shared the plans for homecoming week including inviting board members to Community Pride Night on September 28. He also asked for approval to hold the Buff Puff games on Sunday, September 27 as there was not enough time within the school week to hold the games. Supt. Hunt noted that as long as the event was not required and it does not interfere with family activities it will be allowed. Monthly Principal Report/District Initiatives Ms. Jenny Davis, Afterschool Program Coordinator, shared a video of activities that Lights On is holding with students. She also shared the goals that the program works under. Supt. Hunt noted how fortunate our district and community are to have this type of program available for students. Aimee Kay was chosen for the A Day In My Shoes Project. Supt. Hunt will take over her class for a day before October 15. Principal Daniels shared information on how they have found time within the daily schedule for vertical collaboration. Paraprofessionals are facilitating 30 minute exploratory segments with students in the morning to allow this time for teachers. Principal Daniels shared handouts reviewing PAWS data in three different ways. This data was used to help design assessments focused on one target. (see handouts) Principal Shoop shared the high school has been focused on monitoring the acceleration initiative (honors classes), the new students to the high school (freshmen and new students to the district), new programs, and expanded programs. Principal Shoop shared quotes from students and staff. (see handouts) CONSENT AGENDA Moved by Johnson, seconded by Weyer to approve the consent agenda, which includes:

A. Approval of Regular Meeting Minutes of August 20, 2015 and Executive Session Minutes of August 20, 201


C. Approval of Staffing Recommendations 1. Accept the resignation notice from Nancy Scovil as paraprofessional effective August 20,

2015 2. Employ Heather Love as special education paraprofessional effective September 8, 2015 3. Employ Kevin Gerber as TMS Concessions Director for 2015-2016 4. Accept resignation notice from Patrick Law as bus driver effective September 11, 2015 5. Employ Drew Carroll as Jr. FLL Coach effective September 21, 2015 6. Employ Christopher Slagle as RWE HS Worker effective immediately 7. Employ Brett Nicodemus as RWE HS Worker effective immediately 8. See attached list of Lights On staff

Transfers/Change of Status/Duties: 1. Reduction of weekly hours for Carol Burns, TMS library aide effective August 24, 2015

Ayes 6 (Weyer abstains from Invoice #206088 and Invoice #207870 both payable to Red Rock Family Practice; Johansen abstains from Invoice #09012015 payable to RT Communications, Inc.) Nays 0 Student Trustee Motion Carried

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OLD BUSINESS Policy Revision Adoption Moved by Van Antwerp, seconded by Johnson to adopt on 2nd and final reading policy revisions to:

1. Policy BEDB-E – Agenda Format Ayes 6 Nays 0 Student Trustee Motion Carried Policy BCB Board Member Conflict of Interest Discussion Chairman Johansen read a text received from Dr. Bomengen regarding this discussion. After discussing with community members and in order to protect the integrity of the board, Dr. Bomengen would like to keep the policy as is. Moved by Van Antwerp, seconded by Weyer, to table the previous motion indefinitely. Discussion: Trustee Pebbles feels the policy is discriminatory, as written, against board members and the superintendent. He feels the policy is about perception and board members have the ability to abstain from votes in regards to employment. Trustee Weyer would like to see the policy changed to allow employment of any family member not just students. She feels a quorum could still be met if items were voted on individually. Trustee Axtell asked for clarification on whether substitutes are approved by the board and why Lights On staff members are being approved tonight. Supt. Hunt explained that Lights On staff members should be approved by the board. The entire staff is being brought before the board tonight to approve any new staff members and to make board members aware of other staff members. Chairman Johansen noted the policy pertains to board members and the superintendent because there is no one higher for checks and balances. In regards to photographers, this is contractual and the money is not coming from the district. It has been noted that the employment pool is small. There are 200 available students in the pool versus the potential of 15 students affected. Trustee Van Antwerp stated it is not about perception. The most important thing is putting pressure on administrators to hire board members’ family versus others who may be more appropriate for the position. Changes to the policy will also set precedence for future boards, not just this individual board. Trustee Pebbles wondered how board members know that it is not already happening. He feels the other board members are the checks and balances. Trustee Johnson feels this particular board is in a different place than previous boards and different from future boards. She cannot support changing this policy. Although this board has norms, future boards may not always have this strong of a board. If a board member feels it is more important for a family member to be employed, then the board member needs to resign prior to the family member applying for the position. It was asked if the board needs to start approving substitutes. Supt. Hunt noted that procedure could be changed so that the superintendent approves Lights On staff. Supt. Hunt feels it is in the board best

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interest to be as informed as possible with hires. This is why we do include transfers and change of duties within the consent agenda even though the board is not required to approve these changes. Trustee Weyer feels the policy doesn’t fit into the core belief of the district of the importance of family. Trustee Van Antwerp is concerned about hiring based on relationships instead of skills. Principal Shoop shared that it is really hard when a local person is trying to get hired. There is community pressure to hire based on the fact that they are local. Principal Daniels also shared that it is a very difficult decision to make between a local hire and getting the very best person hired for the position. (Moved by Van Antwerp, seconded by Weyer, to table the previous motion indefinitely.) Ayes 5 Nays 1 (Pebbles) Student Trustee Motion Carried Moved by Pebbles to modify Policy BCB to pertain to all currently hired staff members. Family members of any currently hired staff member could not be hired. Motion dies for lack of 2nd NEW BUSINESS Policy Review The following policies were reviewed:

1. Policy BEDG – Minutes of Board Meeting 2. Policy BEDH – Public Participation at Board Meetings 3. Policy BEDI – News Media Services at Board Meetings

No changes were suggested.

Early Notification of Resignation/Retirement Moved by Van Antwerp, seconded by Johnson to use the following dates and amounts for early notification of resignation or retirement for certified staff: If written notification is received by the superintendent’s office by: November 1 - $5,000 for tenured certified staff, $2,500 for non-tenured certified staff January 1 - $2,000 for tenured certified staff, $1,000 for non-tenured certified staff March 1 - $1,000 for tenured certified staff, $500 for non-tenured certified staff Ayes 6 Nays 0 Student Trustee Motion Carried

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September 17, 2015

Operating Loan Approval Moved by Van Antwerp, seconded by Weyer to approve an operating line of credit through Central Bank and Trust in the amount of $500,000 with a fixed rate of 3.50%, term of July 1, 2015 – June 30, 2016 using school buses and other school owned vehicles as security. Ayes 6 Nays 0 Student Trustee Motion Carried 1st Reading Policy Revisions Moved by Johnson, seconded by Axtell to approve the 1st reading of policy revisions to:

1. Policy IJNDA-E – Internet Use Agreement Ayes 6 Nays 0 Student Trustee Motion Carried Bus Radio Equipment Repair Ms. Colleen Anderson, business manager, shared that lightning strikes caused damage to the bus radio repeater equipment. The estimated repairs are under the $25,000 limit that requires a public posting of bid requests. Competitive bids are required for any estimates over $10,000. However, there is only one company willing to do the repairs. The transportation department is moving forward with the repairs prior to the winter weather season. Purchasing Policy Discussion Board members have received questions about local purchasing. There was a question about changing Policy DJF to state if a local vendor is within 5% of outside vendors the district could go with the local vendor even if their bid is higher. It was felt that the 3rd paragraph of Policy DJF could be reworded to allow special consideration to local vendors. Moved by Johnson, seconded by Axtell to approve the 1st reading of revisions to Policy DJF to read “special consideration can be given to local (within Hot Springs County) vendors if bids are within 5% of the lowest bid and they meet all other criteria”. Ayes 6 Nays 0 Student Trustee Motion Carried Executive Session 8:51 p.m. Moved by Weyer, seconded by Van Antwerp to go into executive session to discuss personnel & salaries/benefits. Ayes 7 Nays 0 Student Trustee Motion Carried

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Adjourn out of Executive Session 9:33 p.m. Moved by Weyer, seconded by Johnson to adjourn out of executive session. Ayes 6 Nays 0 Motion Carried Additional Staffing Recommendations Moved by Johnson, seconded by Axtell to allow Brandon Deromedi move two horizontal columns in 2015-2016 and to pay Kevin Gerber on step 11 of the high school head coaching salary schedule for head high school boys basketball for 2015-2016. Ayes 6 Nays 0 Motion Carried OTHER BUSINESS Board Reports Rec. Board: none NW BOCES: Vice-Chairman Johnson reported they have the most level 3 and level 4 students. Students are seeing a lot of success and integration back into schools and families. They have started a new director evaluation by evaluating components each month.


CWC BOCHES: none Principal Shoop shared that CWC did not receive full accreditation. This could affect the district’s goal of graduating students with an associate’s degree as well as their high school diploma. Members of the high school staff had an opportunity to tour the job service facility in Riverton. The staff members were impressed and came back with placement ideas.

CCC: Trustee Axtell reported the group reviewed polices voted on new representatives and reviewed assessments from all three buildings. Administrators will be reviewing the data analysis for the assessments during their weekly administrative meetings. Any staff member wanting feedback on their individual assessments will be allowed to attend a CCC meeting.

Legislative Task Force: Supt. Hunt reported that Trustee Van Antwerp and Trustee Axtell attended the WSBA fall roundup meeting with him. The meeting was good. Revenues are in a downward trend for the state. Supt. Hunt suggested board members consider attending the legislative forum in February.


Other: Principal Daniels was asked about texts at TMS. Texts are on chrome books. All math classes have textbooks. Textbooks are primarily used as resource materials and not assigned to students. Many teachers use the Google classroom. Teachers share links with parents so they can watch the video clips as well. Principal Shoop suggested investigating “Knewton” as a tutoring site that parents can use with their

Book Study:

Chairman Johansen shared his thoughts on the final chapters of “Good to Great”. The technology accelerators and the flywheel concept were two of the interesting parts of the book.

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Other board members shared their thoughts as well including the right people doing the right actions; the process is slow; everything is about the bigger picture; and culture.

For October, board members will be prepared to discuss chapters 1 and 2 of the Trust Edge.

Collective Commitments:

This month the board reviewed the collective commitment “Handling Concerns”. Supt. Hunt noted that concerns are being followed up with a letter from the superintendent and board chairman. Superintendent’s Report 1) Supt. Hunt noted the updates to the board room. In addition, local pictures and quotes will be added. 2) Supt. Hunt reported it is time to administer the school improvement survey to staff, students, and parents. He noted the tool was created by AdvancEd, not the school district. 3) Supt. Hunt noted the state has added a comprehensive school plan to the information that must be submitted to WDE. This will eventually replace the annual school improvement plan. 4) Enrollment is currently up 52 students over the end of last year. Maintaining three teachers per grade level at grades k-6 kept the district from scrambling after school started to find additional staff. 5) Administrators are working with the tech department to help support them with all the technology requirements in the district. Supt. Hunt is pleased with the start of school. Adjournment 10:27 p.m. There being no further business to come before the Board, Chairman Johansen adjourned this meeting. ______________________________________ Chairman ATTEST: ____________________________________________ Clerk

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October 15, 2015

HOT SPRINGS COUNTY SCHOOL DISTRICT NO. 1 Board of Trustees Regular Meeting October 15, 2015


The regular meeting of the Board of Trustees of Hot Springs County School District No. 1 was called to order at 6:30 p.m. in the Board Room by Vice-Chairman Johnson. BOARD MEMBERS PRESENT: Melissa Johnson, Clay Van Antwerp, Nichole Weyer, Dr. Travis Bomengen, Jennifer Axtell and (ex-officio) Superintendent Dustin Hunt BOARD MEMBERS ABSENT: Tobi Johansen, Dan Pebbles OTHERS PRESENT: Administrators Scott Shoop, Jim Lash, and Colleen Anderson; Kelly Andreen, and approximately 9 visitors. PLEDGE OF ALLEGIANCE Vice-Chairman Johnson called the meeting to order and led the pledge of allegiance. APPROVAL OF AGENDA Moved by Weyer, seconded by Van Antwerp to approve the October 15, 2015 board agenda. Ayes 4 Nays 0 Motion Carried DELEGATIONS AND INDIVIDUALS Visitors/Public Comment Ms. Jacky Wright shared the upcoming events being sponsored by the Greater Learning Foundation in October and November. Board members are invited to attend the events within the school. Student Trustee Update Ms. Courtney Yarrington, student body vice-president, shared this month’s update. Homecoming was a success as measured by the community and student participation. The students are adding a spirit stick tradition to the high school. Currently the seniors hold the spirit stick as they were the overall winners of the homecoming activities. The WASC, Wyoming Association of Student Council, conference will be held in November. We have one student who is planning to run for state office. Three students will be attending the Close-Up trip in November. Monthly Principal Report/District Initiatives Mr. Jim Lash, special services director, and special services staff presented on MTSS, Multi-Tier System of Supports. Mr. Lash shared how he came upon the MTSS process and how they have been implementing the system. Mr. Dave Duncan, our school psychologist, shared on the process of testing students for special education eligibility. Ms. Jody Kummerfeld, one of our elementary special education teachers, shared the four components of MTSS. Ms. Emma Christoffersen and Ms. Jill Strenger, both special education teachers, shared the pyramid of interventions. Mr. Lash and his team would like to see the program full implemented by next school year. (see handouts)

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Principal Shoop shared additional ACT Suite data with board members. The comparisons will be used to reach their goal of leading this group of schools in three years. Ms. Cortney O’Connor, our high school guidance counselor, shared statistical and demographic information, including highlighting the 11 concurrent college courses offered as well as 24 students taking independent online courses. Ms. O’Connor shared information regarding Naviance, a comprehensive college and career readiness program for middle and high schools. She also shared information on the student mentor program implemented this fall. (see handouts) Principal Shoop also shared an invitation for all board members to attend the Commitment to Graduate ceremony tomorrow night (Friday) during half-time of the football game. Monthly Celebrations Board members recognized Brandon Deromedi as the October Staff of the Month and Shannon Hill as October Teacher of the Month. Board members also recognized Tyler Cornwell and Cody Bjorhus for earning a WHSAA Good Sportsmanship Award. Supt. Hunt shared his experience filling in for Ms. Aimee Kay as 7th/8th grade science teacher. It was an excellent experience and reinforced the importance of the teaching role. For November, Principal Shoop will fill the shoes of Ms. Catie Deromedi. CONSENT AGENDA Moved by Axtell, seconded by Van Antwerp to approve the consent agenda, which includes: A. Approval of Regular Meeting Minutes of September 17, 2015 and Executive Session Minutes of September 17, 201 B. Approval of bills & Acknowledgement of financial reports including any budget over-runs that will require official budget amendments prior to fiscal year end. C. Approval of Staffing Recommendations

1. Accept resignation notice from Brenna Abel as Head Indoor Track coach for 2015-2016 2. Accept resignation notice from Jena DeVries as paraprofessional effective October 14, 2015 3. Accept resignation notice from Candace Capelle as paraprofessional effective October 5, 2015 4. Employ Jessica Benefiel as Assistant MS Boys Basketball Coach for the 2015-2016 season 5. Employ Steve Radabaugh as Yearbook Sponsor for 2015-2016 6. Employ Bailey Owsley as paraprofessional effective September 25, 2015 7. Employ Elisia Padilla as cook effective September 28, 2015 8. Employ Earl Knighten as RWE parking lot crossing guard effective August 24, 2015 9. Employ Jackie Price as bus paraprofessional effective October 19, 2015

Transfers/Change of Status/Duties: Ayes 4 (Weyer abstains from Invoice #207160 and Invoice #210379 both payable to Red Rock Family Practice) Nays 0 Motion Carried OLD BUSINESS Policy Revision Adoption Moved by Van Antwerp, seconded by Weyer to adopt on 2nd and final reading policy revisions to:

1. Policy IJNDA-E – Internet Use Agreement 2. Policy DJF - Purchasing


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NEW BUSINESS Policy Review The following policies were reviewed:

1. Policy BEE – Board Hearings/Appeal Procedures 2. Policy BEE-R – Rules of Practice for Hearings


WSBA Voting Delegate Vice-Chairman Johnson appointed Chairman Johansen as the WSBA voting delegate for 2015 and Trustee Weyer as the alternate. Supt. Hunt noted that he would like to see the district submit a staff presentation and a board presentation to be given at next year’s WSBA fall conference. 1st Reading Policy Revisions Moved by Van Antwerp, seconded by Axtell to approve the 1st reading of policy revisions to:

1. Policy KF-R – District Facility Use 2. Policy KF-E - Facility Use request 3. Policy KF-E (2) - Waiver of Liability

Discussion: The changes relate to the use of the ropes course only. There are no other changes for facility use by other entities such as the Rec. District use of gymnasiums. Ayes 4 Nays 0 Motion Carried Donations Moved by Weyer, seconded by Axtell to approve the donation of one pallet of engines from Honda Engines at a cost of $300 and a welder valued at $4,311.00 to the high school vocational department.

Ayes 4 Nays 0 Motion Carried Executive Session 7:29 p.m. Moved by Axtell, seconded by Weyer to go into executive session to discuss personnel. Ayes 4 Nays 0 Motion Carried Dr. Bomengen arrived at 7:40 p.m. Adjourn out of Executive Session 8:47 p.m. Moved by Van Antwerp, seconded by Bomengen to adjourn out of executive session. Ayes 5 Nays 0 Motion Carried

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Business Manager Contract Moved by Bomengen, seconded by Axtell to approve the contract for Colleen Anderson as business manager for the calendar year 2016. Ayes 5 Nays 0 Motion Carried OTHER BUSINESS Board Reports Rec. Board: Trustee Van Antwerp reported the Rec. District is still working on agreements with the Fair Board and the Joint Powers board to control the ball fields and the armory. They will be working with the booster club on hosting the 3 on 3 tournament. At the next meeting, they will be finalizing the hiring of a new director. It was suggested compensating Ms. Collins for the extra duties she has been doing in the absence of a director.

NW BOCES: Vice-Chairman Johnson shared that DFS is going to consider NW BOCES as a residential facility rather than group home. This allows for additional funding. Enrollment is at 11 students and they are finishing the equine program. A new MANDT trainer has been added.

Fremont County BOCES: Trustee Axtell explained the last meeting was cancelled.

CWC BOCHES: No report from CWC BOCHES. It was noted that during the CCC meeting CWC accreditation was discussed. CWC is trying to decide if some of our concurrent enrolment course instructors will still be considered approved under their accreditation recommendations received.

CCC: Dr. Bomengen shared the group reviewed the academic program policy. In the past this policy was reviewed every year and took approximately 2-3 months to complete. Now that the system has been in place for a few years and the policy has been reviewed in depth, the policy will only be reviewed on even years and will be reviewed outside of the regular meeting time. The group discussed the affects any changes from CWC will have on course offerings at the high school. Assessments were reviewed. RWE was the main focus for assessment review this time. They received a lot of feedback. It was noted that this is peer review and a time to learn together for those writing the assessments as well as those reviewing. Dr. Bomengen noted that he liked the grading guidelines being used by TMS. They are using common vocabulary in PowerSchool and the grades are reflective of what is being learned, not behaviors.

Legislative Task Force: Dr. Bomengen encouraged board members to review the minutes from the recalibration meetings. If it appears the meetings are headed in a negative direction, his suggestion was to have Supt. Hunt and potentially board members attend the meetings to give a small-medium sized district perspective. Supt. Hunt noted the WASA liaison feels the meetings are going okay. He is not expecting any additional funding, but also is not expecting a huge reduction at this time.

Supt. Hunt also discussed the idea of drafting a bill regarding food service. The idea behind the bill would be to allow more leeway for food service to meet student needs and likes while working within healthy standards.

Building Committee: The building committee has not met. The fire marshal has been completing a review of the facilities in the district. Once the final report is received, the building committee will need to begin meeting to address any concerns listed.

Book Study: Trustee Axtell was chosen to lead this month’s discussion of chapters 1 and 2. She shared that she did like the questions at the end of each chapter which allowed the opportunity to review the important parts of each chapter. Vice-Chairman Johnson asked the board how trust affects their role as board members. The discussion included trust being an obstacle to change, how much trust can affect productivity and success, and how the board will need to be prepared to handle trust issues that come up with any new safety processes that will be implemented in the future.

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Collective Commitments: The board reviewed the collective commitment meeting format. All items are followed monthly. Superintendent’s Report 1) Supt. Hunt shared how the presentations from Dr. Muhammad went on Monday. The first presentation was given to all staff and focused on the “Elephant in the Room”. Dr. Muhammad then attended the RWE staff debrief and gave feedback to their team. He then met with the admin team over lunch and ended the day with the presentation “Moving the Bus Forward” for all staff. Supt. Hunt would like to confirm those planning to attend the PLC Conference in June in Las Vegas. He is planning opportunities for the admin team to meet with board members during this conference. 2) Ms. Andreen shared information regarding the postcard voting that board members will be participating in. 3) Ms. Andreen shared information regarding this year’s reading challenge that will be held on November 13. This year’s theme is “Stop, Drop, and Read”. The challenge is to see how many people will stop and read for 10 minutes at 9:00 a.m. on November 13. 4) Supt. Hunt reminded board members that the schools will be holding Veteran’s Day Assemblies on November 11. Adjournment 9:45 p.m. There being no further business to come before the Board, Vice-Chairman Johnson adjourned this meeting. ______________________________________ Chairman ATTEST: ____________________________________________ Clerk

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June 25, 2015


Special Board Meeting October 30, 2015

Board Room, 12:00 P.M. The regular meeting of the Board of Trustees of Hot Springs County School District No. 1 was called to order at 12:00 p.m. in the Board Room by Chairman Tobi Johansen. BOARD MEMBERS PRESENT: Tobi Johansen, Clay Van Antwerp, Melissa Johnson, Dr. Travis Bomengen, Nichole Weyer, Jennifer Axtell and (ex-officio) Superintendent Dustin Hunt BOARD MEMBERS ABSENT: Dan Pebbles OTHERS PRESENT: Administrators Breez Daniels and Deb Brown; Kelly Andreen, and approximately 2 visitors. PLEDGE OF ALLEGIANCE Chairman Johansen called the meeting to order and led the pledge of allegiance. Executive Session 12:01 p.m. Moved by Bomengen, seconded by Axtell, to go into executive session to discuss a student matter and personnel. Ayes 6 Nays 0 Motion Carried Adjourn out of Executive Session 12:39 p.m. Moved by Weyer, seconded by Bomengen, to adjourn out of executive session. Ayes 6 Nays 0 Motion Carried Student Matter Moved by Bomengen, seconded by Van Antwerp to expel the student referenced in Docket #1516-001 from the schools of Hot Springs County School District #1 for the remainder of the 2015-2016 school year. Discussion: Chairman Johansen shared the board would consider allowing the student to re-enroll at semester if the student seeks counseling and the counselor issues a letter that the student is progressing and deemed safe. The student and parent will need to meet with Principal Daniels to review the letter and discuss re-enrollment prior to consideration from the board. It was noted the board can, at its discretion, expel a student for one calendar year. Ayes 6 Nays 0 Motion Carried

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Staffing Recommendations Moved by Bomengen, seconded by Johnson to approve the following staffing recommendations:

1. Accept the resignation notice from Nicole Herra as math teacher at the end of her 2015-2016 teaching contract (eligible for early notification bonus)

2. Accept the retirement notice from Janet Chimenti as school nurse at the end of her 2015-2016 non-teaching contract (eligible for early notification bonus)

3. Accept the retirement notice from Sonja Holm as teacher at the end of her 2015-2016 teaching contract (eligible for early notification bonus)

4. Accept the resignation notice from Deborah Brown as elementary principal at the end of her 2015-2016 contract (eligible for early notification bonus)

5. Accept the resignation notice from Shyla Buckner as paraprofessional effective November 6, 2015

Ayes 6 Nays 0 Motion Carried Adjournment 12:42 p.m. There being no further business to come before the Board, Chairman Johansen adjourned this meeting.


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November 12, 2015


November 12, 2015 Board Room

6:30 P.M. The regular meeting of the Board of Trustees of Hot Springs County School District No. 1 was called to order at 6:30 p.m. in the Board Room by Chairman Johansen. BOARD MEMBERS PRESENT: Tobi Johansen, Melissa Johnson (arrived at 6:54 p.m.), Clay Van Antwerp, Nichole Weyer, Dr. Travis Bomengen (arrived at 7:17 p.m.), Dan Pebbles, Jennifer Axtell, Student Trustee Tyler Cornwell and (ex-officio) Superintendent Dustin Hunt BOARD MEMBERS ABSENT: none OTHERS PRESENT: Administrators Scott Shoop, Breez Daniels, Deb Brown, Jim Lash, and Colleen Anderson; Kelly Andreen, and approximately 17 visitors. PLEDGE OF ALLEGIANCE Chairman Johansen called the meeting to order and led the pledge of allegiance. APPROVAL OF AGENDA Moved by Weyer, seconded by Van Antwerp to approve the November 12, 2015 board agenda with the following additions: Under Consent Agenda, Staffing Recommendations Add: Approve $1000 stipend for Jody Kummerfeld as Mentor for 2015-2016

Under New Business, Add: Item C: Consider for Approval, Addition of Flex Driver/Assistant Mechanic Position Item D: Consider for Approval, Annual Thank You to Staff Members

Ayes 5 Nays 0 Student Trustee Aye Motion Carried DELEGATIONS AND INDIVIDUALS Visitors/Public Comment Ms. Cindy Glasson, high school speech coach, invited board members to help with judging the speech tournament we are hosting on December 12. There will be training sessions for judges. Monthly Celebrations Mr. Dave Manning was recognized as the November staff member of the month. Mr. Tom Koehler was recognized as the November teacher of the month Mr. Tyler Cornwell was recognized for earning a spot on the 2015 Super 25 high school football team. The winners of the RWE Barracuda Postcard contest were recognized. Mac McCumber is the kindergarten class winner, Annalyn Sharp is the 1st grade winner, Erin Calloway is the 2nd grade winner, Brailee DeVries is the 3rd grade winner, and Kianna Mailloux is the 4th grade winner. The winners each wrote a postcard to the board.

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Student Trustee Update Mr. Tyler Cornwell shared that the fall seasons are now complete. While the seasons didn’t end as well as they may have hoped, he was very proud of the teams. The student council is now recognizing teachers on a quarterly basis. The students nominate and must support their nomination with information on how the teacher has made an impact on them. Students are bidding on four different parking spaces at the high school as a fundraiser for those in need. Student council is putting together signed condolence notes to send to the local family of the recent tragedy and families in Douglas who lost students this past weekend. District Initiatives Ms. Cassie Hetzel and Ms. Stephanie Czarobski shared the results from the Wyoming Assessment Task Force that they participated on. The task force developed recommendations regarding interim, formative and summative assessments. The recommendations included the use of an “off-the-shelf” summative assessment that would allow state to state comparability and a drastic cost reduction. This would also allow the assessment to be given in May and results received in August. It was the recommendation of the task force that grades 3-10 take the summative assessment and that the ACT not be used for accountability. The task force made recommendations to the Joint Education Committee that will be taken to the legislative body in December. (See attached handouts) Vice-chairman Melissa Johnson arrived at 6:54 p.m. Trustee Dr. Travis Bomengen arrived at 7:17 p.m. Monthly Principal Report Initiatives Principal Brown presented the elementary PAWS results from the spring of 2015. Scores exceeded the state average at all levels. RWE was also listed as meeting expectations on WDE Accountability Measures. Principal Brown shared the 2015-2016 goals set by RWE staff. She also shared that the elementary saw 98% attendance from parents during parent/teacher conferences and 167 people attended that last family fun night. Principal Shoop shared regarding his day filling the shoes of Mrs. Deromedi, a 6th grade teacher at TMS. Principal Daniels will be filling in for AnnMarie Bilek, bus driver, before the December board meeting. CONSENT AGENDA Moved by Van Antwerp, seconded by Pebbles to approve the consent agenda, which includes: A. Approval of Regular Meeting Minutes of October 15, 2015 and Executive Session

Minutes of October 15, 2015; and Special Board Meeting Minutes of October 30, 2015 and Executive Session Minutes of October 30, 2015

B. Approval of bills & Acknowledgement of financial reports including any budget over-runs that will require official budget amendments prior to fiscal year end. (including Invoice #207160 and Invoice #210379 both payable to Red Rock Family Practice)

C. Approval of Staffing Recommendations 1. Accept the resignation notice from Jessyca Rodriguez as Lights On Assistant effective

November 13, 2015 2. Approve $1000 stipends for Shannon Hill, Cassie Hetzel, Kay Uffelman, and Sonja Holm as

Mentors for 2015-2016 3. Approve $500 stipend for Catie Deromedi as Mentor for 2015-2016 4. Approve $2000 stipend for London Jenks as Mentor for 2015-2016 (covering high school

staff) 5. Approve $1000 stipend for Jody Kummerfeld as Mentor for 2015-2016


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Ayes 7 (Bomengen abstains on Invoice #50071 in the amount of $4,680 payable to Gottsche Rehabilitation Center, Invoice #102215 in the amount of $280 payable to Gottsche Wellness Center and Invoice #207160 and Invoice #210379 both payable to Red Rock Family Practice; Axtell abstains on Invoice #08312015 in the amount of $82.80 and Invoice #09302015 in the amount of $434.70 both payable to Jennifer Axtell; Weyer abstains on Invoice #207160 and Invoice #210379 both payable to Red Rock Family Practice; Johansen abstains on Invoice #11012015 in the amount of $1642.99 payable to RT Communications, Inc.) Nays 0 Student Trustee Aye Motion Carried OLD BUSINESS Policy Revision Adoption Moved by Bomengen, seconded by Pebbles to adopt on 2nd and final reading policy revisions to:

1. Policy KF-R – District Facility Use 2. Policy KF-E - Facility Use request 3. Policy KF-E (2) - Waiver of Liability

Ayes 7 Nays 0 Student Trustee Aye Motion Carried NEW BUSINESS Policy Review The following policies were reviewed:

1. Policy BF – School Board Work Sessions and Retreats 2. Policy BG – School Board Policy Review


2015 WSBA Delegate Assembly Resolutions Board members reviewed the proposed resolutions with discussions regarding those with no recommendation from WSBA. Board members concur with the recommendations from WSBA on all resolutions with the exception of the following: • 2017.22 School Safety and Security – deny. The district would like to see a more pro-active use of

funds. • 2017.16 Stop Use of Marijuana by Students – deny. The district would like to see local control of

programs used within the schools • 2017.7 Wyoming Indian Education Act for all – would like to hear the discussion from the floor.

Board members would to review the Montana legislation to make sure it is well outlined. • 2017.18 Funding for Home/Virtual School Students – deny • 2017.21 Early childhood funding – board members would like to be assured current systems will be

allowed under this resolution • 2017.20 PLC - affirm Additional Transportation Position Ms. Colleen Anderson and Mr. Jerry Bowman requested the board add a position within the transportation department. The duties for this position would include bus driving as well as helping with mechanic maintenance. They are preparing for future changes such as additional activity travel with the

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move to 3A next year, potential retirements, and additional maintenance requirements. Any wage changes will be discussed in the spring during the regular salary and benefits discussions. Moved by Van Antwerp, seconded by Axtell to approve the addition of a flex driver/assistant mechanic position. Ayes 7 Nays 0 Student Trustee Aye Motion Carried Thank you for staff members Moved by Bomengen, seconded by Pebbles to approve the use of Chamber Bucks as a thank you to staff members.

Ayes 7 Nays 0 Student Trustee Aye Motion Carried OTHER BUSINESS Board Reports Rec. Board: Chairman Johansen shared the Rec. District hired Mr. Brad Morrison as the new Rec Director. Discussions are moving forward to finalize the Rec. District taking over the ball fields and armory. Trustee Van Antwerp noted the interim director was compensated for her additional duties as suggested at last month’s meeting. NW BOCES: Vice-Chairman Johnson shared that Carolyn Connor was selected as the Special Education Director of the Year. Fremont County BOCES: Trustee Axtell shared that with the Job Corp up and running, Fremont County BOCES is looking at other projects to help facilitate. They are also working on accreditation and will be meeting several times over the next few months. CWC BOCHES: Chairman Johansen shared that student enrollment is up. National Alliance of Concurrent Enrollment Partnerships did not give accreditation to CWC BOCHES. Chairman Johansen stated that no other junior college in Wyoming has this accreditation. Mr. Cornwell stated his appreciation for the ability to take college courses. He feels he will be better prepared heading into college next year. CCC: Trustee Bomengen and Trustee Axtell shared information from the CCC meeting held today. One major point of discussion was CWC BOCHES being out of compliance regarding minimum requirements for concurrent enrollment instructors. By the fall of 2017 CWC must have a plan for compliance to show progress towards this compliance. The board asked Supt. Hunt and Principal Shoop to be pro-active regarding this issue. Starting this spring, CCC will review new textbook/resource requests allowing the board to review and put on the 30 day review in May with final approval in June. This will help with ordering and receiving purposes. Math assessments from 5th-8th grades and reading and math assessments from 4th grade were reviewed. Legislative Task Force: none

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Building Committee: A meeting will be scheduled after the district receives the final report from the fire marshal’s office. Book Study: Board members shared their thoughts on chapters 3 and 4 of The Trust Edge. The pillars were discussed and the importance of dealing with conflict immediately and effectively. SMART goal review: Board members reviewed the status of their SMART Goal, HSCSD#1 Board of Trustees will commit to LEARNING TOGETHER to function as a Professional Learning Community by the December 2015 board meeting. It appears the board is on track to reach this goal. Superintendent’s Report 1) It was discussed that moving to 3A for activities will affect the monthly absence report. A new baseline will have to be set based on next year’s numbers. 2) Supt. Hunt shared how the process for developing the strategic plan has changed and improved over the years. He will share the formalized plan at the December board meeting. Priority #2 will be brought back for a future discussion. The administrative team needs clarification and direction on what the board is expecting. The administrative team is also working to define what it means to be the top-performing school district in the state of Wyoming. In addition, board members noted they would like to be able to use goals developed by the teachers as jumping off points for their goal setting retreat in July. 3) Chairman Johansen appointed Nichole Weyer to represent the board on the calendar committee. Meetings are expected to begin in January. A survey will be sent to parents regarding the 4.5 day week. 4) Chairman Johansen appointed Dan Pebbles and Dr. Bomengen to represent the board during administrative interviews this year. 5) Ms. Andreen reminded board members of the Reading Challenge taking place tomorrow, Friday, November 13 at 9:00 a.m. All members are invited to join staff and students on Park Street at 9:00 a.m. to read. 6) Trustee Johnson requested an update on the food service program and grants. Supt. Hunt will research and have information by the December board meeting. Executive Session 9:14 p.m. Moved by Bomengen, seconded Axtell by to go into executive session to discuss the superintendent evaluation and personnel. Ayes 7 Nays 0 Student Trustee Aye Motion Carried Adjourn out of Executive Session 10:25 p.m. Moved by Bomengen, seconded by Pebbles to adjourn out of executive session. Ayes 7 Nays 0 Motion Carried

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Adjournment 10:26 p.m. There being no further business to come before the Board, Chairman Johansen adjourned this meeting. ______________________________________ Chairman ATTEST: ____________________________________________ Clerk

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December 17, 2015

HOT SPRINGS COUNTY SCHOOL DISTRICT NO. 1 Board of Trustees - Regular Meeting

December 17, 2015 – 6:30 P.M. Board Room

The regular meeting of the Board of Trustees of Hot Springs County School District No. 1 was called to order at 6:30 p.m. in the Board Room by Chairman Johansen. BOARD MEMBERS PRESENT: Tobi Johansen, Melissa Johnson, Dr. Travis Bomengen, Dan Pebbles, Jennifer Axtell, and (ex-officio) Superintendent Dustin Hunt BOARD MEMBERS ABSENT: Nichole Weyer, Clay Van Antwerp OTHERS PRESENT: Administrators Scott Shoop, Breez Daniels, Deb Brown, Jim Lash, and Colleen Anderson; Kelly Andreen, and approximately 17 visitors. PLEDGE OF ALLEGIANCE Chairman Johansen called the meeting to order and led the pledge of allegiance. APPROVAL OF AGENDA Moved by Bomengen, seconded by Johnson to approve the December 17, 2015 board agenda with the following additions: Under Consent Agenda, Staffing Recommendations Add: Accept the resignation notice from Monica Hamilton as crossing guard effective 12-16-15 Accept the resignation notice from Shirley Ireland as crossing guard effective 12-18-15 Accept the retirement notice from Carol Burns as library para-professional effective May 27,

2016 Employ Tracy Medina as assistant cheer coach for 2015-2016

Under New Business Add: Item H. Approve 2016-2017 Elementary Principal Contract

Ayes 5 Nays 0 Motion Carried DELEGATIONS AND INDIVIDUALS Visitors/Public Comment Tobi Johansen shared that the HSC Rec. District will be holding a meeting on January 6 at 7:00 p.m. at the armory. Anyone with keys to the building needs to attend. The Rec. District has upgraded to a keyless entry system. Monthly Celebrations Mr. Craig Redland was recognized as the December staff member of the month. Mrs. Kay Uffelman was recognized as the December teacher of the month Principal Shoop introduced Mary McGillivray and the high school drama team. The team took

2nd place at state this year. Mr. Brandon Deromedi recognized Jacob Smith for earning 2A Boys Golf Coach of the Year for

the second year in a row. Student Trustee Update none

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District Initiatives The 7th and 8th grade teaching team presented on changes to the middle school teaching practices. Emmy Hergert, Stephanie Czarobski, Noni Weber, John Corbin, Shannon Hill, Aimee Kay, and Eric Kay each took a turn to discuss the different changes that are being implemented. The practices include re-teaching, grade book alignment, the changes in instruction, collaboration, and a growth mindset by both teachers and students. A Day In My Shoes Principal Daniels was scheduled to be AnnMarie Bilek, bus driver, on Tuesday, but was unable due to the school closure. She will make this day up in the spring. Principal Brown will substitute for Rebecca Herring as a bus aide before the January board meeting.

ORGANIZATION OF BOARD OF TRUSTEES

ELECTION OF OFFICERS Moved by Pebbles, seconded by Bomengen to nominate the current slate of officers for 2016 (Tobi Johansen as Chairman, Melissa Johnson as Vice-Chairman, Clay Van Antwerp as Clerk, Nichole Weyer as Treasurer) Ayes 5 Nays 0 Motion Carried Tobi Johansen was declared Chairman of the Board Melissa Johnson was declared Vice-Chairman of the Board Clay Van Antwerp was declared Clerk of the Board Nichole Weyer was declared Treasurer of the Board. CONFLICT OF INTEREST In accordance with Policy BCB, Board Member Conflict of Interest, the following conflicts of interest were stated:

• Melissa Johnson reported she had no conflicts. • Tobi Johansen reported he had a conflict due to being an employee of RT Communications. • Dan Pebbles reported he had no conflicts. • Jennifer Axtell reported she had a conflict due to being reimbursed for mileage for driving her

children to school. • Dr. Travis Bomengen reported he has a conflict due to his working relationships with Gottsche

Rehabilitation & Wellness Center and Red Rock Family Practice. • Supt. Dustin Hunt reported his wife is a teacher at RWE.

BOND FOR TREASURER Moved by Bomengen, seconded by Pebbles that a bond in the amount of $50,000.00 be purchased for the Board Treasurer. Ayes 5 Nays 0 Motion Carried

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MEETING DATES/TIMES Moved by Johnson, seconded by Bomengen, that the regular meetings of the Board of Trustees of Hot Springs County School District No. 1 for 2016 be held at 6:30 p.m. on the third Tuesday of each month in the Board Room located at 415 Springview Street, Thermopolis, Wyoming with the exception of the November board meeting which will be held Tuesday, November 8, 2016 at 6:30 p.m. Ayes 5 Nays 0 Motion Carried COMMITTEE APPOINTMENTS The following board members were appointed to serve on the following committees for 2016:

Northwest Wyoming BOCES Melissa Johnson

Rec. Board Clay Van Antwerp, Tobi Johansen

Building Committee Dan Pebbles, Nichole Weyer

McCurdy Scholarship Dan Pebbles

Moved by Johnson, seconded by Bomengen to appoint Margaret Stansill as the community representative to the McCurdy Scholarship Committee. Ayes 5 Nays 0 Motion Carried Legislative Liaison Tobi Johansen

CWC BOCHES Nichole Weyer

Fremont County BOCES Jennifer Axtell

Curriculum Coordinating Council (CCC) Member Dr. Travis Bomengen, Nichole Weyer

Legislative Task Force Tobi Johansen, Dr. Travis Bomengen CONSENT AGENDA Moved by Johnson, seconded by Bomengen to approve the consent agenda, with the exception of the two resignation notices for crossing guard for discussion during executive session; which includes:

A. Approval of Regular Meeting Minutes of November 12, 2015 and Executive Session Minutes of November 12, 2015;


C. Approval of Staffing Recommendations 1. Accept the resignation notice from Abraham Hu as custodian/auditorium tech effective

December 20, 2015

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2. Accept the resignation notice from John Gores as a teacher effective the end of his 2015-2016 teaching contract

3. Employ Kylie Olsen as special education paraprofessional effective November 23, 2015 4. Employ Ashley Griffin as Title I paraprofessional effective January 4, 2016 5. Accept the retirement notice from Carol Burns as library para-professional effective May 27,

2016 6. Employ Tracy Medina as assistant cheer coach for 2015-2016


Ayes 5 Nays 0 Motion Carried OLD BUSINESS NEW BUSINESS Policy Review The following policies were reviewed:

1. Policy BGA - Policy Development System 2. Policy BGB Policy Adoption

No changes were suggested. Trustee Johnson requested that the administrative team review Policies GCF, GCF-R and GDE to verify alignment before entering into the hiring season.

Advertise for Audit Services Moved by Bomengen, seconded by Pebbles to approve solicitation for bids for auditing services for the fiscal years 2015-2016, 2016-2017 and 2017-2018.

Ayes 5 Nays 0 Motion Carried Indoor Track Discussion Mr. Brandon Deromedi, district activities director, shared the reasons for cutting indoor track. Items that were considered when making the decision included inability to find a qualified coach and student involvement (only 4 students actually went out for the indoor track aspect, others were going out to keep in shape until spring track season). The district still offers two other opportunities for running sports with cross-country in the fall and outdoor track in the spring. Students will be able to participate on the Worland Indoor Track team if they would like. Comprehensive School Plan Presentation Supt. Hunt and principals shared the comprehensive school plans, the process used to develop the plans, and that they have received approval of their plans from WDE. One item noted in the plan is the pilot of a “life coach” position. The pilot has started at the middle school with expansion to the high school and elementary if the pilot is successful. A team from AdvancEd will be visiting the district in October 2016 for accreditation review. Food Service Presentation Ms. Cindy Wallingford, food service director, shared an update on the food service program. The food service department held a summer food program this last summer. The program was open for breakfast

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and lunch while summer school was in session. It is open to all students and adults. The adults have to pay for their meals, but students eat free. Numbers of meals served are down for the school year, but snack breaks served are higher. To be more efficient at the high school, students eating on Fridays go to the elementary, eliminating the need for employees to work on Fridays at the high school. The district is currently at 44% free and reduced. Ms. Wallingford is considering terminating participation in the co-op. The partnership is not as great of a benefit as it has been in the past due to their new bid agreement. A new payment method is being implemented at the elementary school after the holiday. Students will be able to use their fingerprints to charge against their lunch account for meals or snacks. The new system will help with efficiency and accuracy during the lunch time. Ms. Wallingford is looking for grants to purchase a point of service program. The program would increase the accuracy of meal counting for the food service department. Ms. Wallingford has signed the district up for the Farm to School program. She has many options locally that she will be taking advantage of including honey, and beef. Board members requested Ms. Wallingford share two model schools she would like to visit by the January board meeting, complete the visits in February and report back to the board in March. The schools should be based on participation rate and similar size. Collaboration among the food service directors across Wyoming was encouraged. Conference Attendees Trustee Pebbles, Johnson, and Axtell will be attending the NSBA Conference. Trustee Pebbles and Axtell will be attending the PLC conference in June. Chairman Johansen will attend the PLC conference in February. Supt Hunt will be sharing his suggestions for presentations to attend during the PLC conference. Executive Session 8:57 p.m. Moved by Bomengen, seconded Pebbles by to go into executive session to discuss personnel. Ayes 5 Nays 0 Motion Carried Adjourn out of Executive Session 9:56 p.m. Moved by Bomengen, seconded by Pebbles to adjourn out of executive session. Ayes 5 Nays 0 Motion Carried

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Staffing Recommendations Moved by Axtell, seconded by Johnson to approve the following staffing recommendations: Accept the resignation notice from Monica Hamilton as crossing guard effective 12-16-15 Accept the resignation notice from Shirley Ireland as crossing guard effective 12-18-15

Ayes 5 Nays 0 Motion Carried Elementary Principal Contract Moved by Bomengen, seconded by Johnson to offer a contract to Laurie Graves as elementary principal for the 2016-2017 fiscal year. Ayes 5 Nays 0 Motion Carried OTHER BUSINESS Board Reports Rec. Board: Chairman Johansen shared that the Rec. District received a hoop for the 3 on 3 tournament. They are working with the Booster Club to put on the 3 on 3 tournament this year. The group is considering changing the alcohol policy and asked for the school board’s thoughts on the policy. The change would allow those renting the facility to obtain a permit to serve alcohol at their function. Alcohol will not be allowed during Rec. District sponsored events. It was requested that Supt. Hunt ask for legal counsel review. The Rec. District plans to utilize Facebook more and will be researching the best option for participant approval of use of pictures on their page. Adult basketball registration begins January 4. NW BOCES: Vice-Chairman Johnson shared NW BOCES currently has 10 residential students and 2 day students. The annual Christmas program is scheduled for December 23. School board members are invited to attend. Fremont County BOCES: Trustee Axtell shared that Fremont County BOCES was successful with their accreditation review. The board has been lacking structure so they are currently putting together an evaluation for the director and starting to review policies. Hot Springs County School District was awarded a grant for sharing financial strategies with parents and students at the pre-school level. CWC BOCHES: no report CCC: Trustee Bomengen shared that assessment review norms were implemented. The high school shared the “exam wrappers” they are using with students. Students have the opportunity to reflect on how they prepared for the test and then after scoring, the opportunity to reflect on anything they could do different to improve. There is an urgent need to implement daily collaboration time at the high school. This may cause a change to the daily class schedule. Legislative Task Force: no report Building Committee: Supt. Hunt shared the committee received an update from Mr. Jere Apland on the security measures that the district is attempting to implement. Currently, the district is reviewing specifications for an intercom system. Once the specifications are decided, the district will advertise for

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bids. It was suggested that the district talk to Shoshoni to see what systems they using in their new school building. Book Study: Board members shared their thoughts on chapters 5 and 6, specifically the Four Laws of Compassion including showing appreciation, compassion, and selflessness. Board members feel more connection with staff since they have started to present during board meetings. Board members’ longevity, legislative work, being well-informed, and being visible in the schools in the right way are all ways of showing support and compassion for staff and students. Strategic Plan: Supt Hunt reviewed the strategic plan with board members. The plan shows what the district is doing. He asked board members to share individually if they had questions or suggestions. It was felt the ZAP program at the middle school should be added as a way of engaging stakeholders. It was noted there is a PowerSchool app available for SMART phones. Superintendent’s Report 1) The monthly and annual comparison absence reports are included in the board packet. 2) The budget process will start in January. This will include FTE discussions and salary/benefits. The recruiting season also begins in January. 3) The calendar committee will begin meeting in January. Structural changes will need to be discussed to allow daily collaboration at the high school. There was discussion regarding the best way to communicate and educate the community regarding the importance of daily collaboration. 4) With the school closure on Tuesday, the district will need to hold a make-up day. Adjournment 10:50 p.m. There being no further business to come before the Board, Chairman Johansen adjourned this meeting. ______________________________________ Chairman ATTEST: ____________________________________________ Clerk

Documents

1234 - Hot Springs County School District #1€¦ · 2, 2015 2. Transfer Amber Meier from RWE late shift custodian to TMS late HS day shift custodian effective February 2, 2015 3