12880343 ERP Complete Cycle of ERP From Order to Dispatch

8/9/2019 12880343 ERP Complete Cycle of ERP From Order to Dispatch

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WELCOMEFOR ERP

SOFTWAREPRESENTATION

1 OF 175



Request

• Due to enterprise wide nature of DNS this presentation is notmeant for only a particulardepartment, therefore westrongly suggest that alldepartment heads are presentduring this presentation

• This presentation is for abouttwo hours. So please scheduleeveryone's time accordingly, asit is best understood withoutinterruptions

2 OF 175



We bring 32 years of IT experiencein

business automation• Traditional accounting packages are

‘Financial reports-centric’. They are

primarily designed to informmanagement of a company’sfinancial condition long after it hasconducted its business.

• On the other hand, DNS Adopts aday-to-day perspective. It providesstrategic information and tools inREAL TIME. When you need it themost.

3 OF 175



~~~ /DNS ERP SOFTWARE/ ~~~

DNS ERP is the proven solution for thefollowing questions

• Do you get information when you want?• Do you have islands of information?

• Is stores-in-charge able to give you correctquantity of raw material in stock, as of now?

• Is purchase order linked to material inwards?• Is inventory and accounts integrated?

4






Why ERP ?

Because organization has computersbut, do not get real time informationBecause information is scattered like

islands

The business processes are not linked

• SolutionInstall a Server computer and ERPSoftware to manage the businessefficiently

6


http://slidepdf.com/reader/full/12880343-erp-complete-cycle-of-erp-from-order-to-dispatch 7/316~~~ /DNS ERP SOFTWARE/ ~~~

Client / Server architecture

Server computer

7USERS COMPUTERS ARE CALLED

CLIENT PC

• SERVER ISALWAYS ON

• ALL DATA ISSAVED ONTHE SERVER

• USER CANNOTSAVETRANSACTIONS ON THELOCAL HARDDRIVE

• C:\NOTUSED





Seamless Integration of ERP modules

9

Sub-ContractorOUT

Production

BOM

LOCALPURCHASE

ImportPurchase

ISO / Q C

VATSECURITYCOST SHEETESTIMATE

SUB-CONTRACTO

R IN

CRM

Orderfulfillment

EXPORT

AccountsPAYROLL

HR

PLANTMAINTENANC

E

MaterialManagemen

t

After SalesService

MRP Sales & Distribution

ResourceMatrix

EXCISE E-Business

Multi-location

Send /Receive data

Automatic

E-Mail

Alerts







MAKE TO STOCK EXAMPLES

Mass production / Discreetproducts• Standard industrial items

– E.G. Fire fightingsystem

• CONSUMER GOODS(FMCG)

• SALES THROUGHDEALERS /DISTRIBUTORS

– Toys and Games

12



FOR EXAMPLEERP IS ALREADY HELPING THE FOLLOWING ENTERPRISES

IN BUSINESS MANAGEMENT• SAFETY VALVES• INDUSTRIAL SPRINGS• CORRUGATED BOX• CHEMICAL

MANUFACTURING – INDUSTRIAL RESINS– BLUE PIGMENT

CHEMICAL• ELECTRONICS• SPM – SPECIAL PURPOSE

MACHINE

1313



FOR EXAMPLEDNS IS ALREADY HELPING THE FOLLOWING ENTERPRISES

IN BUSINESS MANAGEMENT

• FOOD PROCESSING– PICKLE

• SURGICALINSTRUMENTS

• INTRAOCULAR LENS• CNC MACHINING (FOR)

AUTOMOBILEMANUFACTURER

14





FOOD PROCESSING– PICKLE /SPICES

SURGICAL INSTRUMENTS• INTRAOCULAR LENS

• CNC MACHINING (FOR)AUTOMOBILE MANUFACTURER

15

VADA PAVMAKING ANDSELLINGCOMPANY• SUPPLYCHAINMANAGEMENTANDFRANCHISEEMANAGEMENT



DNS SUCCESS STORY IN SME

16





• UPS / INVERTER MANUFACTURING• CONSTRUCTION INDUSTRY

– GLASS WINDOWS ANDSHUTTERS

17



Letter of satisfaction

• It is difficult, though notimpossible, to satisfy an ERPcustomer, let alone recommend

• We have received a letter of satisfaction and recommendationfrom Action Medical Marketing

18



From Action Medical Marketing

19

MR. SHAH,M.D.

AMM

“We recommend to themanagement of anygrowth-oriented companyto consider implementing

DNS in their organizationas it offers one timeinvestment and a long-term benefit…..”



LITEL – LEADERS IN INFRARED HEATING SYSTEMS

Working with the DNS ERP team requiredpriority assigning, real-time informationcapturing and then training Litelemployees at all levels so as to understandand feel confident in using the system.This is happening effectively today…. Ithas provided online operations throughcomputers, in all aspects of business andis expected to contribute to increasedprofitability and a better reputation in theever changing global market.

20

ManagingDirector



"...ERP software is quite robustand has immensely helped us totake care of our entire businessfunctions. Our staff has taken aliking to the software and has

adapted themselves verywell...While we started off withthe inventory module, DNS has

also successfully implemented allthe other modules such sales,purchases, BOM, MRP, Accounts…”

Mr. Surinder Agarwal, M. D.Care Pack Pvt. Ltd.

21 OF 175

DNS ERPSATISFIED

USER






Scope of ERP software

23

• RAW MATERIAL

• BOUGHT OUT ITEMS

• CONSUMABLES

Third Party

Vendor in India

Local PurchaseTransactions

LocationTwo

FOREIGNSUPPLIER

Import PurchaseTransactions

$$

LocationOne




24

Scope of ERP software

• PRODUCT 1

• GROUP 1

• ITEM 1

• ITEM 2

• PRODUCT 2

• GROUP 2

• ITEM 3

• ITEM 4

LocationOne

LocationTwo

Export Customer

$ $

Customers in India

Customer Transactions

Customer

Labor Bill




DNS ERP SOLUTION GIVES COMPETITIVE ADVANTAGE

25




E.G. FURNITURE MADE AS PER ORDER

26

ST AN DAR D P R ODU CT S –

Y ET T AI LOR ED AS P ER CU ST OM ER S R EQU I R EM EN T S

DNS FOR MADE TO STOCK AS WELL AS MADE TO ORDER




FOR EXAMPLEIR OVEN MADE FOR HYUNDAI CAR

27




SECURITY

28






Meeting the Business Needs

• Presenting a CASESTUDIES• To illustrate various

modules we have takentwo examples

– of a companymanufacturing BALLBALLPEN andPEN and

– of a companymanufacturingPERSONAL COMPUTERSPERSONAL COMPUTERS

• Let us understand thecomplete businesscycle………..

30

Vendor

ERPCustomer

Bank

Sub-contractor

Transaction Flow








The BALL PEN MANUFACTURING Company & its business

• Assumptions for the purpose of this case study:

• THE COMPANY IS PURCHASING READY MATERIAL FROMVENDORS, SUCH AS REFILL, CAP AND BODY

• BLUE COLOR BALL PEN• RED COLOR BALL PEN – THIS HAS RED COLOR REFILL, BUT

CAP AND BODY IS SAME

33

Manufacture PEN

B O M




34

B.O.M

A S S E M

B L Y

Child items andquantity -

Material givenout for

ASSEMBLY

BALLPEN

1 X BLUEREFILL

1 X CAP

BOUGHT OUT ITEMS

1 X

BODY

BALL PEN MANUFACTURING COMPANY

BOM shows relationship between

father item and child item/s

CUSTOMER

CCICHALLAN CUM INVOICE

Finished Goods








BILL OF MATERIALS (BOM) IS USED IN

1. MRP – MATERIAL REQUIREMENT PLANNING2. CREATING THE WORK ORDER (JOB CARD)

AUTOMATICALLY

3. COST SHEET4. BOM CAN BE USED FOR STORES ISSUE TO SHOP FLOOR

– MATERIAL ISSUE NOTE (MIN) LINK TO BOM FORSTORES ISSUE TO SHOP FLOOR. MATERIAL ISCONSUMED AT STORES LOCATION.

– OR STOCK TRANSFER CHALLAN (STC) LINK TOWORK ORDER FOR STORES ISSUE TO SHOP FLOOR –( RECOMMENDED ) -> PRODUCTION ENTRY WILLCONSUME THE MATERIAL FROM SHOP FLOOR

1. PRODUCTION ENTRY – TO CONSUME RAW MATERIAL

37




BILL OF MATERIAL

38

FATHER ITEMS

SHOWN IN BOLD

FATHER ITEMS – FACTORY MADE

CHILD ITEMS – FACTORY MADE + BOUGHT OUT

D R A G & D R O P I N T E R F A C E T O M A K E

B O M




PRODUCTION MODULE:CONSUMPTION BASED ON BOM

39




VALVE MANUFACTURING -BILL OF MATERIAL

40






BILL OF MATERIAL – RESINS [CHEMICALS]

42




BILL OF MATERIAL - PICKLE

43




BILL OF MATERIALS FOR TOYS

44




BOM

45




BOM of discreet industrial product – Safety Valve

46




BOM of Glass Window – Construction industry

47




BOM of industrial spring – OEM

48




BOM example of a chemical manufacturingcompany -Pigment

49




SALES

50

CRM

SALES & DISTRIBUTION

EXPORT




51

ABC MANUFACTURING Co.

F.G.STORES

Sales Quot.Rejection

LOCATION

QC

MachineOPERATIONS

PRODUCTION

REPAIRS

CAPTIVE CAPITALIZATION

Q C

Sales Enq.Enquiry

Receivedfrom

Customer.

SC IN Location

location

SUB

-CONTRACTOR

(PRO

CESS +VALUE)

TP

CASH /BANK

Machine

Supplier

FixedAssetsLocation

STORES

BoughtOut RMSTORES

SHOP

FLOOR

Order ReceiptinformationORI

Customer’sPO is

received




CUSTOMER MASTER

52






MARKETING OR ORDER FULFILLMENTPresale Module

54

Enquiry

Costing /

EstimateAutomation

-

Quotation ORI or Internal ORI

(OA)

-

-

BASED ONBOM MASTER



CORPORATEPRODUC T ION




56

FACTORY

OFFICE

H. O.

PRODUCTION / STORESRECEIVES WO BASED ON ORI

FROM MRP

BASED ON

ORDER RECEIP T

INFORMA T ION (ORI)

HOLD

LOCATION

SHOP FLOORLOCATION

PE or PS will produce FG

FINISHEDGOODS

LOCATION

THIRD PARTY

VENDOR

STORES

LOCATION

M AT E R IAL M O V E M E N T LO C AT IO N W IS E T R AC K IN GB Y D N S E R P

REJECTION

LOCATION

SCRAP

LOCATION

C U S T O M E R




ORI

• TRIGGER FOR ALL ACTIVITIES– PURCHASE– MATERIAL ISSUE

– SHIPPING• Tax Invoice

57




Presale Module (Cont..)

58

h f




Sales Enquiry report

59

Show enquiries forWhich quotation is not made




Order Fulfillment Main Transactions

• Commercial Invoice• Challan-cum-Invoice (CCI)• Sales Return• (Stock) Transfer Invoice (to own

locations)

60




Quotation – in .PDF format that can be attachedwith email – can be read by Adobe Acrobat reader

61

Q uot a t ion is link e d T o Enquir y a nd Sa le s O r d e r




PROFORMA INVOICE

62

LINKED TO ORI ANDSALES INVOICE




TAX INVOICE

63




IMPRESS YOUR CUSTOMER WITH CRISP INVOICE

64

F O U R C O P I ES O R I G I N AL , T R AN SP O R T E

R C O P Y , ASSESSE S C O P Y , EX T R A C O P Y Y ou c an d i r e c t l y m ak e .P D F f i l e and e m ai l t o c ust om e r




MIS FOR Sales

65




Order Acceptance register or ORI register

66




SALES INVOICE REGISTER

67

FOR A GIVEN PERIOD

D O U B L E C L

I C K

T O S E E S U

M MA R Y

SORT ON COLUMNHEADING TO SORTANY COLUMN

SALES ORDER ITEM WISE REPORT SHOWS ‘PENDING /




SALES ORDER – ITEM WISE REPORT SHOWS ‘PENDING /DISPATCHED’ STATUS

68

l




Sales invoice register – item wise

69

S l (C ) d / b d




Sales (Customer) Ledger / Debtor Ledger

70

Age wise analysis of outstanding bills:




Age wise analysis of outstanding bills:Receivable over one month, two months, etc.

71

Useful for collectionfollow-up

EXCEPTION REPORTS




EXCEPTION REPORTS

• MOST REPORTS CAN PREPARED AS PER USER

REQUIREMENTS INSTANTLY BY USING FILTERS– E.G. SHOW SALES FOR A GIVEN PRODUCT FOR AGIVEN PERIOD REPORT CAN BE PREPARED USINGDRILL DOWN BUTTON

• DASH BOARD GIVES IMPORTANT SUMMARY FIGURESTO TOP MANAGEMENT

• WORK BENCH REPORT GIVES PROJECT WISE ORORDER WISE REPORT SHOWING ALL RELATEDTRANSACTIONS

72




Sales - Instant MIS – Key Reports

1. Online Enquiry Register.2. Online Quotation Register.3. Online Sales Order (O. A.) Register.4. Automatic Pending Enquiry Report (Enquiry received but

Quotation not given).5. Automatic Pending Quotations Report (Quotation given but

order not received).6. Automatic Pending Orders Report (order received but not

dispatched).7. Sales Bill register – Customer details.8. Sales Bill register – Item details.9. Customer List (Information) from customer database.

73




Additional MIS for marketing function

1. Customer type wise - sales analysis.2. Order Analysis Report – Booking, Pending, Completed,

Cancellations – Filtered on Customer, Product, Category.3. Sales Analysis – Region, Customer, Month, Sales Officer,

Sales Representative, Distributor, City Wise sales.4. Customer Ledger.5. Age wise outstanding balance analysis – Bill to Bill.6. Outstanding Statement – Bill to Bill, Due Date-wise, Sales

Officer (coordinator) wise.

74



EXPORT SALES INVOICE




EXPORT SALES INVOICE

76

E t I i




Export Invoice

77

Ta In oice




Tax Invoice

78



PACKING LIST FOR EXPORT




PACKING LIST FOR EXPORT

80

ARE 1




81

Export Sales Register




Export Sales Register

82

Export Sales Register Excel




Export Sales Register - Excel

83

SUB CONTRACTOR IN




SUB-CONTRACTOR IN

• Customer’s material is received• Labour charges bill raised

84

SUB-CONTRACTOR IN

B.O.M




85

B.O.M

P r o c e

s s e s

1

S h o p F l o

o rSemi Finished

Item AProducedin-house

Machine2

Machine1

RawMaterial 1

FINISHEDGOODS Labour

Sale BillSemiFinished CSemi finished B

Produced outside

RawMaterial 2

S u b c o n

t r a c t o r

Materialgiven out

forProcessing

Fa c t o r y m a d eI t e m

P r o c e

s s e s

2

C U S T O M E R ’S M A T E R I A L R E C E I V E D

L A B O U R C

H A R G E S

P A I D

LA B O U R B I L L

Material received from Automobile manufacturer for




machining

86



MM MODULE – MATERIAL




MM MODULE – MATERIALMANAGEMENT / INVENTORY

Manage online inventory• Raw Material Stock• WIP Stock• Finished Goods Stock

• Item master – Show picture of item – graphics,Unit of Measurement, various rates are stored onthe item master

88




New Item (Finished Product)

89

ITEMSPECIFICATION

Example of Item Master – Raw Material




90

ITEM MASTER STORES – CATEGORY /




ITEM MASTER STORES CATEGORY /SUBCATEGORY / SUB GROUP / SPECIFICATION

91



WITH OR WITHOUT ITEM CODE




WITH OR WITHOUT ITEM CODE

• DNS HAS BOTH OPTIONS– ITEM CODE IS SHORT NAME OF ITEM DESCRIPTION

• E.G. PACKING MATERIAL IS CALLED PACKINGMATERIAL

• E.G. RAW MATERIAL IS CALLED RAW MATERIAL

• E.G. SOFA SET IS CALLED SOFA SET– ITEM CODE IS BASED ON LOGIC• EACH ALPHA-NUMERIC CHARACTER SIGNIFIES A

SPECIFIC MEANING– E.G. H/CC41224X3

93

AUTO ITEM CODE




AUTO ITEM CODE• FOR FINISHED GOODS• FOR OTHER ITEMS

– RAW MATERIAL– BOUGHT OUT ITEMS

94

AUTO ITEM CODE




AUTO ITEM CODE• USER DEFINED MASTERS

95



MIS for stores – Item ledger (example showing




g ( p graw material for a chemical company)

97

Y o u c a n v i e w s t o c k o f Al l i t e ms o r s e l e c t e d i t em, f o r a gi v e n l o c a t i o n

CORPORATE

OFFICE

PRODUC T IO N

BASED ON




98

FACTORY

OFFICE

H. O.

PRODUCTION / STORESRECEIVES WO BASED ON ORI

FROM MRP

ORDER RECEIP T

INFORMA T ION (ORI)

HOLD

LOCATION

SHOP FLOORLOCATION

FINISHED

GOODS

LOCATION

THIRD PARTY

VENDOR

STORES

LOCATION

M AT E R IAL M O V E M E N T LO C AT IO N W IS E T R AC K IN GB Y D N S E R P

REJECTION

LOCATION

SCRAP

LOCATION

CUSTOMER

WHERE IS MY MATERIAL ?




WHERE IS MY MATERIAL ?

99

T H I R D P A R T Y

I S A L S O I N V E N T O R Y

L O C A T I O N

IDENTIFYMATERIAL

BYLOCATION




Serial Number Tracking

100

Enter

Serial / Lot / Batch Number

to track your inventory

Very useful incase of Warrantyissues. Inventory control feature

provided by DNS

Controlling inventory




g y

• Excess received percentage:– When material is received, the PO quantity is

defaulted automatically. The stores personcannot receive quantity exceeding PO quantity.However, for some item it may not bepractically possible for vendor to supply the

exact quantity.– When ticked, DNS will allow excess by

percentage that is defined for a given sub-category.

101

MATERIAL REQUIREMENT PLANNING




Q

MRP

102



Material Requirement Planning –




• QUANTITY TO BE PROCURED TO FULFILLAN ORDER IS COMPUTED AUTOMATICALLYBY ERP

• PURCHASE OFFICER GETS INFORMATIONBASED REAL-TIME DATA

q gShortage Quantity Reports

104



SUPPLY CHAIN MANAGEMENT FOR TRADING BUSINESS




ERP will automatically calculate PO

quantity required based on BOM

106

Stock inhand ?

FinishedGoods

Warehouse

Dispatch Order orOr ORI Projection

Transfer orSales Invoice

YES

NO

CHANNEL

GRN

PurchaseOrderVendor

CONSUMERS

Material Requirement Planning




107

q g




108

M R P R E P O R T

M.R.P.




J.I.T. INVENTORY CONTROL

• BASED ON SALES ORDERS (ORI) ORPROJECTION• CHECK FG STOCK IN HAND• AUTOMATIC EXPLOSION OF BOM

• DISPLAY GROSS QUANTITY REQUIRED OFCHILD ITEMS, BASED ON ORDER QUANTITY,AND PROJECTION QUANTITY

• AUTOMATIC LINK WITH STORES STOCK IN

HAND• FIND FROM DATABASE PENDING PO QUANTITY• COMPUTE NET QUANTITY TO BE ORDERED

109

ROL BASED MRP




• MIS FOR ITEMS TOBE PROCUREDBASED ON REORDER LEVEL AND NOTRELATED WITH THESALES ORDER

• ITEM QTY <REORDER LEVEL

110

• MAXIMUM

• ROL

• MINIMUM

• STOCK-OUT

MRP based on ReOrder Level (ROL)




111



ABC - MANUFACTURING Co.

Sales Enq. For PC

PURCHASERFQ

Vendor Bill Passing

QC accepted

Purchase Return – Sales Invoice(SAY 2 NOS.) CenVAT register is

updated




113

W –3FixedAssetsLocation

F.G.STORES

SC IN Location

Sales Quot. For PCRejectionWarehouse

Σ S/O Schedules

MRP PROCESSINDENTS FOR BO /

WO FOR MFG. ITEMS

PRODUCTION

REPAIRS


Q C

Q C

PUR order raised

PO raised based onPurchase quote and Indent

SHOPFLOOR

Sales Order + schedule

Rejection2 Nos

SUB-CONT RACTOR

(PROCESS+VALUE)

TP

MachineOPERATIONS

– QC acceptedQuantity transferred

to Stores – QC Done remark

automatically printed – Bill is passed based

on total receivedquantity

– For short quantity aDebit Note can be

generated – Accordingly

Payment is made – Bill less Debit Note

Based on INDENT: Procurement

sends enquiry on to approvedVENDORS for raw material / bought

out items

CASH / BANK PAYMENT

Machine

Supplier

Bought OutRMSTORES

SC - OUTSTORE

CEN

VATREG

QCAccepted 8

Nos inStores

Rejected Material

Material received: GRNCCI (Qty: 10 Nos)

ExciseCENVATRegister updated

HOLD

PURCHASE MODULE




PURCHASE MODULE

114

• Purchase Enquiry• Purchase Quotation

• Purchase Order• Goods Receipt Note• Vendor Payment• Vendor Ledger• Automatic updating Stock• Automatic updating Excise Registers• Credit / Debit Note

There are THREE kinds of Creditors




(suppliers or vendors)

• Supplier for raw material, bought-outitems, etc. This is to be entered inthe vendor Master.

• Service Provider. For example,consultant or auditor. Whereinventory is not affected. This is to beentered in the vendor Master.

• Sub-Contractor or Third Party. This isto be entered in Address Master. Thisentity is vendor as well as Inventorylocation

115

PRE-PURCHASE PROCESS




116

1. First ‘Request For Quotation’ RFQ – (Purchase Enquiry) ismade in ERP

2. Then based on which wereceive quotation fromvendor

3. Next is to raise PurchaseOrder

PURCHASE ORDER




117

Audit Trail



GRN




119

GRN -Material Accepted Completely




GRN - GOODS RECEIVED NOTE




QC DONEACCOUNT

BILLPASSED

121

CAPTURE TAX DETAILS – CENVAT AND CST OR VAT




122

GRN – Goods Receipt Note Register




GRN – Goods Receipt Note Register




Purchase Voucher Entry




125

Serial number / lot number / batch

number can be Auto-generated

CREDITOR LEDGER




ACCOUNTANT CAN VIEW THE AUTOMATIC REMARKSSUCH AS QC PENDING / QC DONE / BILL PASSED,

ETC.

126




127

IMPORTPURCHASE

Purchase Order




128

IMPORT PURCHASE ORDER




129

IMPORT PURCHASE




130

USER WILL ENTER CUSTOM DUTYAND OTHER AMOUNT

IMPORT PURCHASE (Printout)




131

CUSTOMDUTYAND OTHER AMOUNT

Import Goods Receipt Note




132

Import GRN Register




133

IMPORT PURCHASE REGISTER




134

IMPORT PURCHASE REGISTER




135

Material Management - Instant MIS – KeyReports




Reports

1. Purchase Order Register. PO Status Report2. Stock Statement for the Raw Material (bought out

items) for a given period.3. Stock Statement for the Finished Goods for a

given period.4. Stock Ledger and Ledger Summary.5. Classification of items category wise (product

group wise) and sub-category wise.6. Stock transfers from one location (store) to

another Location. Warehouse-to-Warehousestock movement.

7. Complete material tracking including sub-contractor inventory.

136

What is the most important impact of




Information Technology on business?

Information Technology forces you toorganize your business processes morelogically. The computer can handle onlythings to which the answer is YES orNO . It cannot handle MAYBE . It is notthe computerization that is important,it is the discipline that it brings to yourbusiness processes.

LATE MR. PETER DRUCKER

137

LOCATION CONCEPT

VARIO US IN T ERNAL

LO CA T IO NS ARE

DEFINED IN LOCA T IO N

MAS T ER

http://www.corpedia.com/marketing/druckerphoto1.jpg




138

STORES

LOCATION PLANT 1

LOCATION

RTV

VENDORREJECTION

SCRAP

STORES

LOCATION PLANT 2

LOCATION

REJECTIONSCRAP

STC

RTV




139

Sub-Contractor

OUT

SUB-CONTRACTOR OUT




• PRODUCTION AT THIRD PARTY LOCATION

• OUT-SOURCING• JOB WORKING OUT

140

PARTS PROCESSED AT THIRD PARTY




141




OUR JOBORDER ISORI FOR TP

142


Rejection Σ S/O Schedules

Sales Enq. For PC

PUR quotation

This slide explains howJOB ORDER for Subcontractor




143

SUB-CONT RACTOR

(PROCESS+VALUE)

TP

Bought OutRMSTORES

Sales Quot. For PCRejection

WarehouseΣ S/O Schedules

MRP PROCESS

INDENTS FOR BO /WO FOR MFG. ITEMS

QC

M/COPERATIONS

PRODUCTION

REPAIRS


Q C

Q CMaterial received: GIN

PUR order raised

SHOPFLOOR

Sales Order + scheduleRejected Material

SALE Invoice of PC

Machine

Supplier

Work order for

SFG

Material sent

GDN

LINK WITH

BOM

Subcontractor Payment

– BOM shows relation of item to be sent

JOB Order / Labour PO

Material sent (childitems)Father item is received

by GIN – Payment is made after

deducting TDS

This slide explains howERP

completely takescare of

Subcontracting -OUT

providing job services

CASH / BANK PAYMENT

Material: PCB + IC sentFor soldering (Labour work)

57 F 4 prepared

SC - OUTSTORE

M a t e r i a l r

e c e i v e d

- G I N

Sub-Contractor OUT1.BOM




144

VENDORSHOP

FLOOR

2. JOBORDER+WORKORDER THIRD PARTY

SHOP FLOOR

STORESFG

STORES

3. SEND CHILD ITEMSTO TPGOODS DELIVERY

NOTE & 57 F 4

4A. GOODS INWARD NOTE

GOODSRECEIPT NOTE

4B. AUTO PRODUCTIONWILL CONSUME RM

FROMTP LOCATION



Sub-Contractor OUT: AUTO GDN FEATURE1.BOM




146

VENDORSHOP

FLOOR

2. JOBORDER+WORKORDER

THIRD PARTY

SHOP FLOOR

STORESFG

STORES

3. SEND CHILD

ITEMSGDN +57 F 4

4A. GOODS INWARD NOTE

4B. AUTO PRODUCTIONWILL CONSUME RM FROM

TP LOCATION

T H E AC C EP T ED Q T Y H AS T O BE EN T ER ED BY ST O R ES W H I C H I S R EC EI V ED BY T P

GRN - CHALLAN QTY,RECD. QTY ANDACCEPTED QTY

PO WITH UNLOADING LOCATION AS THIRD PARTY




147

Sub-Contractor OUT




148

VENDOR

SHOPFLOOR

BOM

X JOB ORDER+WORKORDER

THIRD PARTYX

SHOP FLOOR

STORES FGSTORES

GIN

PO / PV

GIN

THIRD PARTYY

SHOP FLOOR

Y JOB ORDER+WORK ORDER

GDN

Sub-Contractor OUT




149

VENDOR

SHOPFLOOR

BOM

X JOB ORDER+WORKORDER

THIRD PARTY “X”

SHOP FLOOR

STORES FGSTORES

GIN

PO / PV

GIN

THIRD PARTY “Y”

SHOP FLOOR

Y JOB ORDER+WORK ORDER

GDN

AUTO PRODUCTIONWILL CONSUME RM

FROMTP LOCATION

CHILD ITEMS TO BE SENT TO TP




150

DNS CAPTURES TWO KINDS OF PRODUCTION




• PROCESS PRODUCTION

• ASSEMBLY PRODUCTION

151

e-Manufacturing

PRODUCTION

Sales Enq. For PC





152

F.G.

STORESBoughtOut +RMSTORES

RejectionWarehouse

MRP PROCESSINDENTS FOR BO /

WO FOR MFG. ITEMS

QC

PRODUCTION

REPAIRS


Q CMaterial received: GIN

PUR order raised

SHOPFLOOR

Rejected Material

SALE Invoice of PC

SUB-CONT RACTOR

(PR

OCESS+VALUE)

TP

MachineOPERATIONS

Fully manufactured

finished product isnow transferred toFinished Goods

Stores

CASH / BANK

STCMaterial Transfer toShop floor link to WO /

BOM

Sales Quot. For PC

Sales Order + Schedule

Excise register DSAupdated

W –3FixedAssetsLocation

DSA

R / M transferred to shop based on Work Order as per

BOM

R / M inventory is reduced &WIP inventory is increased

Completed FG issent for Quality

Control:Q C Interlock

WIP inventory isreduced &

Finished Goodsgets produced

PPC MODULE - Production Planning & Control• User can select customer and click on the check box to select the ORI




•

153

PPC MODULE - Production Planning & ControlUser can prepare work order automatically in DNS




•

154





PRODUCTION PROCESS FLOW




• FOR A JOB WHEREPROCESSES AREPREDEFINED

• PFD– PROCESS FLOW

DIAGRAM ISUSED TO STORE

SEQUENCE OFOPERATIONS

157

PROCESS FLOW DIAGRAM – PFD AND ITEM MASTERRELATION




• ITEM MASTERWILL STORE THE

PFDINFORMATION

158

PRODUCTION PLANNING




159

In the process dropdown the processdefined in the work order which are requiredwill get defaulted

STAGE WISE PRODUCTIONThis transaction will help to transfer the material from one process toanother process. Simultaneously it will ask for accepted quantity and

then only it will show in next process




then only it will show in next process.

160

WORK ORDER FOR PROCESS PRODUCTION

• PROCESSES ARE SHOWN AUTOMATICALLY FOR THEPRODUCTION TO BE CARRIED OUT




PRODUCTION TO BE CARRIED OUT

161

Line rejection at Shop Floor location hencematerial transferred to Production rejection




Line rejection material is Returned to Vendor







PRODUCTION ENTRY – Captures Setup Time, Process Time,etc.




165

PRODUCTION ENTRY




166

Rework material kept at rework location




Job Card




Job Card – QC Check Points




Production Slip, Packing Slip & InspectionReport will be generated automatically alongwith Job Card




with Job Card




Control Plan

Ad d i d l f




• Advance production module features

172

C o n t r o l P l a n




173







175





176


ASSEMBLY PRODUCTION

• MANY CHILD ITEMS ARE USED TO MAKE THE PRODUCT




• MANY CHILD ITEMS ARE USED TO MAKE THE PRODUCT

• CHILD ITEM MAY ITSELF BE A FATHER ITEM, AND SO ON

• MULTI-LEVEL BOM

177

E-MANUFACTURING

STORES ISSUE WITHOUT LINK TO BOM




• PRODUCTION ISSUE• ENTER NAME OF FATHER ITEM TO BE PRODUCED

178

PRODUCTION ISSUE NOTE OLP




179

STORES ISSUE TO SHOP FLOOR

• WITHOUT LINK TO WO




• WITHOUT LINK TO WO

• NO LINK TO BOM

180

STORES ISSUE TO SHOP FLOOR - OLP




181

WORK ORDER INFORMS PRODUCTION WHATTO MAKE AND FOR WHOM

• WORK ORDER REGISTER




• WORK ORDER REGISTER

182



PRODUCTION ISSUE WITH BOMREGISTER

• STORES ISSUE TO SHOP FLOOR IS LINKED TO




• STORES ISSUE TO SHOP FLOOR IS LINKED TO

WORK ORDER

184

PRODUCTION TAKES PLACE BASED ON WORKORDER. THIS IS A PASSIVE TRANSACTION

WO IS LINKED TO BILL OF MATERIALS (BOM)




SECOND TAB GIVES MATERIAL REQUIRED TO PRODUCE THEFATHER ITEM

185

QUALITY CHECK FOR ISO 9000

• PRODUCTION QC REGISTER




PRODUCTION QC REGISTER

186

PRODUCTION SLIP (NOT LINKED TO BOM)

• PRODUCTION SLIP REGISTER




• ITEMS PRODUCED FOR A GIVEN PERIOD

187

DNS ERP - SUMMARIZEDABC - MANUFACTURING Co.

RejectionL ti

S/O Schedules

MRP PROCESSP. O. raised

Sales Quot. For PC

Sales Enq. For PC



/DNS ERP SOFTWARE/

188

Customer

Customer

Giving

jobwork

Giving

jobwork

Location MRP PROCESSINDENTS FOR BO /

WO FOR MFG. ITEMS

QC

PRODUCTION

WORKORDER


Q C

Q CMATERIALINWARD

SHOPFLOOR

RejectedMaterial

SALE Invoice

Machine

Supplier

Job order

Material sentTo TP

M a t e r

i a l

r e c e i v e d

G I N C o n t r

a c t o r

t o S t o r e

s

JOB S/O

SC - IN

Labour BillSALE

SUB-CONTRACTOR

(PROCESS +VALUE)

TP

FIXEDASSET

MachineOPERATIONS

F.G.STORES

DSA

CASH /BANK

Sales Order + Schedule

RECEIPTPAYMENT

Bought

Out RMSTORES

Sub-assemblies

receivedfromsubcontractor

STC

57 F4

SC INLocation

S a l e s

R e t u r n e d

G o o d s

N o t e -

R G N

In DNS inventory transactions are linked toaccounts

• OTHER TRANSACTIONS



/DNS ERP SOFTWARE/

– STC - Stock TransferChallan– RGN - Return Goods

Note – Sales Return– RTV – Return to

Vendor – PurchaseReturn– Replacement Challan– Credit Note– Debit Note

189



/DNS ERP SOFTWARE/

190

QC PROCEDURES

QC Procedures / INSPECTION REPORT

• ERP IS COMPLETELY



/DNS ERP SOFTWARE/

INTEGRATED WITH QC

PROCEDURES• At the time of receiving material

in Stores• At the time of Dispatch

191

Quality ControlMaterial

QTY accepted

QTY rejected

e.g. Printing the

Inspection ReportAutomatically afterthe Sales Invoice

RELEASE NOTE ENTERED BY QUALITYASSURANCE

• RELEASE NOTE REGISTER




192

CCI AND INSPECTION REPORT IS PRINTED




193

COSTING




194

COST SHEETESTIMATE

Costing – Online Estimate

PURCHASE




195

PURCHASE

VOUCHER LANDED COST

BILL OFMATERIAL

EX-FACTORYCOST

OVERHEADMASTER

EXPORTEXPENSES

DNS COSTSHEET

EXCHANGERATE



COST SHEET – INSTANT MS EXCEL SHEET




197

OVERHEAD EXPENSE MASTER




198

CLICK EXCEL BUTTON TOPREPAREINSTANT EXCEL FILE

OVERHEAD EXPENSE MASTER

INSTANT




199

INSTANTEXCELSHEET

LOCAL EXPENSES PARTY WISESUB-CATEGORY WISE




200

Export Estimate




201




ACCOUNTS

202

What is the definition/meaning of MercantileAccounting ?

• Mercantile System of Accounting is also Known as




Accrual System of Accounting where all thetransactions are recorded irrespective of period of Amount received or paid. In other words, it is asystem of Accounting where amount paid orpayable is recorded. Presently every company is

following this system• Another system is cash basis• In double entry system each transaction is debited

as well as credited with the same amount

– E.g. sales invoice is debited and sales account inGL is credited

203



First create mandatory accounts groups

• Hard coded accounts group and subgroup




– E.g. Under group liability, create sub-groupduties and taxes– This will be used in all active transaction posting– If not done on ‘day-one’ then accounts will not

give proper results– These guidelines are given in an excel sheet for

making some basic accounts subgroups

205

Accounts and Inventory is tightly integrated

• Ensure that closing balance of asset and liability is




entered, customer balance, supplier balance, etc.as on given date

• Bank and cash balance is required to start the cashbook and bank book

• Physical stock has to be taken and entered for thesame ‘cut-off’ date

• Take location wise inventory, especially of stores,warehouse, third party, etc.

206

Accounts Masters

• Account Group • FBT Flag (Fringe




Master.• Subgroup Master.• General Ledger

Account Head

Master.• Detail Account

Master.• Narration Master.

Benefit Taxaccounts).• TDS (Tax Deducted

at Source) and %fields in the vendor /address (TP)masters. Automaticposting in GL. DNSwill create a TDS JVautomatically.

207

Accounts Transactions

• Cash receipt voucher.B k i t h




• Bank receipt voucher.• Cash payment voucher.• Bank payment voucher.• Service-tax payment (for excise link).• Journal Voucher.• Contra-entry voucher.• Credit Note.• Debit Note.• Expense PO (for service provider, optional).• Expense voucher (for service provider bill booking).

208

Accounts Transactions

• Adjust unlink receipt with open sales




invoice.• Adjust unlink payment with open GRN

(Purchase bill / expense bill).• Closing balance for master data (debtor,

creditor, and GL accounts).• Rate of depreciation (as per company act).• Rate of depreciation (as per I-Tax act).• Asset installations slip.

• Asset sale transaction. (for asset registerand deprecation register).

209



ACCOUNTS MODULES DNS FEATURES

• Automatic posting in respective G. L., from




goods inward and sales invoice, etc.• TDS procedure takes care of automatic TDSposting.

• Service tax procedure takes care of automatic

posting in related tax ledger.• Help of Standard Narration master saves time

to enter voucher.

211

Expense voucher

• For service provider bills




– Debits the GL– Credits the supplier

• Expense PO is optional• Or

• Debit the GL directly using payment voucher• Or use JV instead of EV

212

MONEY RECEIPTCAN BE ADJUSTED AGAINST INVOICE




213

Linking Receipt with Invoice




214

Receipt

Detail

INVOICE

detail

L i n k i n g I n v o i c e w i t h m o n e y r e c e i p t

Customer Ledger




215

Customer Type Wise MIS

• Percentage %

• % Quantity




216

Customer type : ALL

Break up for Customer Type ‘Doctor’

• % Quantity

• % Value

MIS - Product Category




217

Product Category : ALL

ALL MIS REPORTSCAN BE INSTANTLY

SAVED AS EXCEL FILE

Product Category Break-up

TAX DEDUCTED AT SOURCE

TICK IF




218

TDSAPPLICABLE

AUTOMATIC POSTING OF TDS ENTRY IN CREDITORLEDGER & GENERAL LEDGER



219 OF 175

E.G. TDS

RS. 280.19

DEBITED

AUTOMATIC POSTING OF TDS ENTRY IN CREDITORLEDGER & GENERAL LEDGER




220

DAILY TRIAL BALANCE

GROUP, SUB GROUP, GL WISE TB



~~~ /DNS ERP SOFTWARE/ ~~~ 221

ABC ELECTRICAL CO.

PAYMENT VOUCHER ENTRY




222

LINKING PAYMENT WITH PURCHASE BILLS




223

PAYMENT E.G. TDS

RS. 280.19

AUTOMATICALLYSHOWN INPAYMENTVOUCHER




224

VOUCHER

Debit Note




225

Expense PO Register




226

TRIAL BALANCE




227

Trail Balance – Group & GL Wise




228

T- Format GL Wise Trial Balance




229

PROFIT & LOSS ACCOUNT




230

BALANCE SHEET




231

FBT – Journal Voucher




232

FBT – PAYMENT VOUCHER




233



AV AI L

SERVICE TAX

CREDIT / DEBIT

EXCISE

HEADING

MASTER

OP. BAL.RAW

MATERIAL,CAPITALGOODS,

SERVICETAX




235

DNS EXCISEMODULE

G O O D S R E C E

I P T

N O T E / SA

L E S

I N V O I C

E

A VA I L

E X C I S

E

D U T Y

C R E D I T /

D E B I T

E N T R Y

S E R V I C E T AX C R E D I T AT T H E T I M E O F P AY M E N T

PERSONALLEDGER ACCOUNT (PLA)REGISTER

GAR 7 CHALLAN

ENTRY

-SERVICE TAX

-CENVAT REG

CENVAT

CREDIT / DEBIT

REGISTERS

-INPUT

-CAPITAL GOODS

REGISTERS

DAILY STOCK ACCOUNT (DSA)REGISTER

ER 3

ER 1

SERVICE TAX

• SERVICE TAX PROCEDURESARE INTEGRATED IN DNS ERP




• CREDITOR’S BILL WILLCAPTURE SERVICE TAXDETAILS

• AT THE TIME OF PAYMENT THEPOSTING IS DONE FORTAKING CREDIT IN EXCISEBOOKS

236

SERVICE TAX DETAILS CAPTURED AT THE TIME OFPAYMENT




237

SERVICE TAX DETAILS CAPTURED AT THE TIME OFPAYMENT




238

SERVICE TAX REGISTER



239 OF 175



EXCISE OP. BAL. ENTRY




241

PLA BALANCE




242

DAILY STOCK ACCOUNTDSA REGISTER




243

Input Credit Register






GAR 7 CHALLAN - CENVAT




246

GAR 7 CHALLAN – SERVICE TAX




247

GAR 7 CHALLAN (TR 6)




248



57 F4 – REGISTER – MATERIAL SENT OUT FORJOB WORKING




250

EXCISE CR / DB FROM CAPITAL GOODS




251

Cess 2% GL posting




252

ER1




253




VAT /SALES TAX

INTEGRATION

254



C FORM TRACKING (PURCHASE)




256

VAT STATEMENT




257

Automatic GL posting – VAT 4% (Purchase)




258

S & D MODULE




259

SALES & DISTRIBUTION

S & D MODULE

• MANY ENTERPRISES HAS MULTIPLE LOCATIONSNUMBER OF FACTORIES (PLANTS)




• NUMBER OF FACTORIES (PLANTS)• NUMBER OF OUTLETS, BRANCHES, DEPOTS,

STOCKIEST, FRANCHISES, ETC.• THE FOLLOWING SLIDES EXPLAINS SUPPLY CHAIN FOR

ORGANIZATIONS WITH MULTIPLE LOCATIONS

260

CORPORAT

EOFFICE

H. O.

DISTRIBUTION MODULE T HERE ARE

EX T ERNAL

LOCA T IONS DEPOT




261

FACTORIES

PLANT 1

PLANT 2THIRD PARTY

THIRD PARTY

R & D

WAREHOUSE

CFABRANCH

DEPOT

T HERE ARE

IN T ERNAL

LOCA T IONS







SALES IN VO ICE

EN T ERED IN

FAC T O R Y. L I N K

W IT H S O

CORPORAT

EOFFICE

H. O.

DISPATCH

DISTRIBUTOR DISTRIBUTOR




265

W I T H S .O . NUMBER

FACTORIES

VENDOR

THIRD PARTY

THIRD PARTY

R & D

WAREHOUSE

DISTRIBUTOR

DEALERS

PLANT I

PLANT II



SCM -concept

WORKS +LL

W 1

W 2

M R P

WAREHOUSE

STOCKIEST

T RANS

T R A N S F E R O U T

PRIMARY SALE MR




267

W 2

VENDOR

E R P

STOCKIESTR A N S F E R I N CFA / CA

Depot ManagementSystem

SECONDARY SALE

FRANCHISES /

DISTRIBUTOR

RETAIL

Field ManagementSystem

T E R T I A R Y

S A L E

CONSUMER

CORPORATE

OFFICE

H. O.

R S P

CONSUMER GOODSC AS H S ALE O F F AS T M O V IN G C O N S U M E R G O O D S – S T AN D AR D P R O D U C T SD N S C AP T U R E S IN F O R M AT IO

N O F M AT E R IAL S E N TAN D M AT E R IAL R E C E IVE D B AC K




268

N O F M AT E R IAL S E N T AN D M AT E R IAL R E C E IV E D B AC K ( W AS T AG E E . G . E X P IR E D F O O D P R O D U C T S )

DISTRIBUTORS

RETAIL

OVER THE COUNTER SALE

DISTRIBUTORS

CONSUMERS

MANUFACTURER

RETAIL

OVER THE COUNTER SALE



Adding Intelligence to the Supply Chain

Old EnvironmentPartially informed

Push / pipelinemodel

Manufacturer

Truckers

Distributors

Management

Truckers




270

New Environment Fully informed Network model Bi-directional

informationflow throughDNS network

Push / pipelinemodelOne-way data flow

Retailers

Customers

DNS ERPSERVER

Data Mining

WebInfrastructur

e

Telephony

Infrastructure

Manufacturer

Retailers

Customers

Transportation

Transportation

OvernightDelivery

Distributors

Management

DirectMarketing

PLANT MAINTENANCE




271

PLANTMAINTENANCE

PLANT MAINTENANCE MODULEMACHINE MASTER




272

SHOP FLOOR MACHINESMAINTENANCE DATA ENTRY

P R E V E N T I V E M A I N T E N A N C E




273

C O R R E C T I V E M A I N T E N A N C E




AFTER SALES & SERVICE

274



History Card - Manufacturing




276

History Card – Additional Info




277

HISTORY CARD REGISTER




278

History Card – Excel Sheet




279

Service Report




280



HOLD

REJECT

STORES

WIPF. G.

THIRDPARTY

EXPORT

CUSTOMERS

HEAD OFFICE

VASHIMARKETING

OFFICE

BANK

CASH

LAB

ORGANICS

T. PSSPSS /

COUNTERSAMPLE

SAMPLE

SAMPLE




282

MULTI-LOCATION MATERIAL MANAGEMENT

WIP

VENDOR

DOMESTICCUSTOMERS

UNIT 2

HOLD

REJECT

STORES

WIPF. G.

CUSTOM

HOLD

REJECT

STORES

WIPF. G.

EXCISE

CASH

BANK

COLORS

PROJECTVENDOR

TOU 1

/U2 /ORG

~~~ / ERP SOFTWARE/ ~~~

UNIT 1

Send – Receive data for multi-location

• Where ERP server cannot beconnected to the internet

• DNS can prepare a .txt file




DNS can prepare a .txt filethat can be sent by email orwrite on a CD and send bypost

• ERP Servers required at bothlocations, e.g. HO and factory– DNS will automatically

synchronize the database

on both servers

283

Electronic data transfer – Multi LocationUSING INTERNET

FACTORY 1 CORPORATE OFFICE




284

FACTORY 2

DNS ERP SERVER WITHSTATIC IP ADDRESS

D A T A

D AT A

WHAT IS REQUIRED?• SERVER SHOULD BE

ALWAYS ON• CONNECTED TO INTERNET• STATIC IP ADDRESS



Resource Matrix Module

• DNS CAN GENERATE TIMESHEET AUTOMATICALLY

• CAPTURES PRODUCTIVE HOURSOF INDIRECT PERSONNEL




OF INDIRECT PERSONNELACTIVITIES

286

Activity or Task Tracking of individual in the organization – forexample draftsman hours salesman hours

– Master:• Activity Master




Activity Master• User Master• Customer Master

– Transaction:• Daily Time Card entry

– Outputs:• Resource wise (User wise) time spent report for a

given period• Activity wise time spent for a given sales order (ORI)

– Features:• Can be also linked to enquiry or quotation (pre-sales)

time spent by staff • Department wise, controlling and monitoring indirecttime (hours) spent by staff

287

TO SUMMARIZE LET US SEE FOR EXAMPLE AN ‘ORDER-T0-CASH’ BUSINESS CYCLE

NEXT FEW SLIDES SHOWSCOMPLETE INTEGRATION OF BUSINESS

PROCESSES




– SALES ORDER– PRODUCTION INDENT– JOB CARD– PRODUCTION– SALES INVOICE– MONEY RECEIPT

288

O R D E R AC C E P T A N C E




289

E

O R D E R A C C E P T A N C E




290

D E L I V E R Y S C H E D U L E




291

SALES DELIVERYSCHEDULE




292

P R O D U C T I O N I N D E N T




293

J O B C A R D A U T O M AT I C A L L Y C R E A T E D B Y D N S




294



J O B C A R D A U T O M AT I C A L L Y C R E A T E D B Y D N S




296

J O B C A R D R E G I S T E R C R E AT E D B Y D N S




297

J O B C A R D R E G I S T E R C R E A T E D I N M S E X C E L S H E E T

B Y D N S



298 OF 175

DONE & PENDINGPRODUCTION PROCESSES

SHOWN




299

I N V E N T O R Y L E D G E R P O S T I N G D O N E B Y

D N S

S A L E S I N V O I C E




300

S AL E S I N V O I C E




301

M O N E Y R E C E I P T




302



C U S T O M E R A C C O U N T L E D G E R




304

Click & Mortar world

• E-BUSINESS• The pioneer of direct

computer sales online DELLis selling $30 million worth




gof computer hardware aday from its website, so it’sobviously doing something

right• EVERY 60 SECONDSSOMEONE IS BUYING A CARFROM www.ebaymotors.com

• DNS CAN HELP YOU IN

LINKING YOUR PRODUCTDATABASE TO YOURWEBSITE

305

TIME BOUND PLAN FOR IMPLEMENTATION • We have developed expertise in implementing the

ERP software• Full time ERP coordinator is required

• Implement modules in a phased manner• Time plan - approximately THREE to FOUR months –for example:




306

for example:

BOMBOM

MarketingMarketing

ProductionProduction

WEEK 1 WEEK 4 WEEK 8 WEEK 12 WEEK 16

Accounts

Material ManagementMaterial Management

Go LiveGo Live

Training

• Training DNS user

– We will give necessary hand holdingsupport. Train users at various levels



ppto give them necessary confidence inusing the integrated system– Yes, implementing a new system is achallenging task, one that mandateschanging existing mindsets andprocedures

• However, doing so will vastly improveyour bottom line

307 OF 175

PROVEN TECHNOLOGY

• CLIENT / SERVER ARCHITECTURE• DNS SOFTWARE IS ONLY ON THE SERVER



COMPUTER (AND NOT ON EVERY CLIENT)• CENTRAL DATABASE ON SERVER

• DEVELOPED IN VB 6.0 (Front-end)• MS EXCEL INTEGRATED

308 OF 175

IT Infrastructure required

• High performance Server computer• MS Windows 2003 server OS

MS SQL 2000 OR 2005 S RDBMS



• MS SQL 2000 OR 2005 Server RDBMS(Backend database)• At least two client PC (nodes) in LAN with MSWindows 2KP• 2 / 3 hours UPS• Anti-Virus Software• Internet connection

309 OF 175

Business benefit: As seen by DNS user

• DNS has resulted in a faster response /

delivery time. For example, in the legacysystem the Invoice and Delivery challans were




y ymade separately. Stock is updatedautomatically when the item is purchased andsold. This results in ensuring that the stockfigures are always up-to-date

• Better customer reach has resulted intoincreased revenue. Online customer masterdata and actual sales data are now available

310

Business benefit: As seen by DNS user

• Purchase is entered online which gives the

vendor wise purchase information• Company sales have increased including




Company sales have increased includingExport. The Digital Nervous System providesthe top management the automated paperless

flow of information between departments

311

BPR• BUSINESS PROCESS

REENGINEERING OR

• BUSINESS PROCESS RE-DESIGN• BPR EXERCISE CARRIED OUT




BEFORE CRP RUN HELPS IN• Earlier you invest your time

and effort toward planningand executing a successfultransition, the sooner you willreach the point of Happinessat work

• And go home at ‘six o’clock’

312

CONCLUSION: TOTAL FINANCE MANAGEMENT

A C C O U N T P A Y A B L E

A C C O U N T P A Y A B L E




313

FinanceFinance

G E N E R A L

L E D G E R

G E N E R A L

L E D G E R

A C C O

U N T R E C E

I V A B L E

A C C O

U N T R E C E

I V A B L E

AND TOTAL INVENTORY MANAGEMENT

G O O D S I N W A R D

G O O D S I N W A R D

P R O C E S S

P R O C E S S




314

InventoryInventory W

O R K I N

P

W O R K

I N P

F I N I S H E D G O O D S

F I N I S H E D G O O D S S U

B - C O N T R A C T O R S T O

C K

S U B - C O N T R A C T O R

S T O C K

ACTION PLAN



• Discuss MODULES options• Make infrastructure available

• Deploy the DNS in your organization• CRP run – Conference Room Pilot• Rollout

…… Go-Live

315 OF 175

THANK YOU



Documents

12880343 ERP Complete Cycle of ERP From Order to Dispatch