Upload
lytram
View
216
Download
0
Embed Size (px)
Citation preview
1 | P a g e
TERMS OF REFERENCE
REFURBISHMENT OF
LTA VALELEVU
BUILDING D ENFORCEMENT
&
ROAD SAFETY [Tender No: 23/2016]
LAND TRANSPORT AUTHORITY
P.O. Box 6677, Nasinu, Fiji. Email: [email protected] Ph: 334 7128
DATED : 06-08-16
2 | P a g e
CONTENTS
PURPOSE OF TENDER ....................................................................................................................................... 3 1.0
NO CONTRACTUAL OBLIGATIONS .................................................................................................................... 3 2.0
TENDERERS TO INFORM THEMSELVES ............................................................................................................. 3 3.0
RIGHT TO VARY OR STOP TENDER PROCESS..................................................................................................... 4 4.0
PROCUREMENT TIMETABLE ............................................................................................................................. 4 5.0
CONFLICT OF INTEREST .................................................................................................................................... 4 6.0
INQUIRIES BY TENDERER .................................................................................................................................. 4 7.0
TENDER CONTENT ............................................................................................................................................ 5 8.0
WHAT TO LODGE .............................................................................................................................................. 5 9.0
LODGEMENT OF TENDERS ................................................................................................................................ 5 10.0
LATE TENDERS .................................................................................................................................................. 5 11.0
ALTERATIONS, ERASURES OR ILLEGIBILITY ....................................................................................................... 6 12.0
ACCEPTANCE OF TENDERS ............................................................................................................................... 6 13.0
COLLUSIVE TENDERING .................................................................................................................................... 6 14.0
SHORTLISTING .................................................................................................................................................. 6 15.0
QUALIFICATIONS .............................................................................................................................................. 6 16.0
DELIVERY DEADLINE ......................................................................................................................................... 7 17.0
SUBMISSION VALIDITY AND COST SEGMENTS ................................................................................................. 7 18.0
LOCATION ......................................................................................................................................................... 8 19.0
SCOPE OF WORK ............................................................................................................................................... 9 20.0
TENDER ADVERTISEMENT .............................................................................................................................. 10 21.0
TENDER DRAWINGS ........................................................................................................................................ 11 22.0
3 | P a g e
PART A - RULES GOVERNING THIS REQUEST FOR TENDER (RFT)
PURPOSE OF TENDER 1.0
The Land Transport Authority (LTA) is striving to improve and standardize all its offices
to local regulatory and ISO 9001 international standards, in order to deliver high quality
customer services, improve staff productivity and efficiency towards customer service
and also provide a safe working environment for both its customers and staff.
LTA has carried out internal assessments of all its premises and has identified areas
which need improvement, in order to enhance LTA’s corporate responsibility and brand
image.
With the above goals in mind, LTA wishes to employ a reputable building contractor to
successfully complete the scope of work outlined in this RFT.
NO CONTRACTUAL OBLIGATIONS 2.0
2.1 This RFT is expressly not a contract between the LAND TRANSPORT AUTHORITY and the
Tenderer. Nothing in this RFT or in any tender document is to be construed as to give
rise to any contractual obligations, expressed or implied. A Contract will not necessarily
arise or result from the submission of a Tender.
TENDERERS TO INFORM THEMSELVES 3.0
3.1 The onus is on the Tenderer to understand the contents of this RFT and the implications
of being involved in this RFT process. The LTA does not accept responsibility for any
misunderstandings arising from the Tenderer’s failure to comply with this RFT.
3.2 LTA only accepts tenders on the condition that the Tenderer:
Has examined this RFT and all other information made available to the Tenderer. Has made all reasonable inquiries regarding relevant risks, contingencies and
other circumstances that might affect the tender. Has satisfied itself as to the correctness and sufficiency of the tender; Has involved itself in the tender process entirely at its own expense and without
any costs being payable by the LTA. Has conducted a joint site inspection of the scope of works with the LTA or
approved representative.
4 | P a g e
RIGHT TO VARY OR STOP TENDER PROCESS 4.0
The LTA reserves the right to stop or vary the tender process, or retender, at any time.
Any variation to the original RFT will be given the same distribution as the original RFT.
PROCUREMENT TIMETABLE 5.0
It is proposed that the following procurement timetable shall apply. LTA will strive to
adhere to this timetable but reserves the right to vary dates whenever necessary.
Date Task
6th Aug 2016 Tender advertisement
19th Aug 2016, 2pm Tender closing date
25th Aug 2016 Complete tender evaluation
08th Sep 2016 Completion of approval process
09th Sep 2016 Signing of Agreement
09th Sep 2016 Notify unsuccessful Tenderers
12th Sep 2016 Mobilization & construction
5.1 Where this timetable varies significantly, LTA will notify prospective Tenderers.
CONFLICT OF INTEREST 6.0
6.1 Tenderers and their personnel must not place themselves in a position that may, or
does, create a conflict of interest concerning this RFT. Any potential or actual conflict of
interest that may arise in the performance of their obligations under the RFT must be
fully disclosed. Identification of a potential or actual conflict of interest does not
necessarily preclude a Tenderer’s submission from consideration. However, LTA will
carefully consider the circumstances surrounding the conflict of interest to determine
whether it will compromise the status of the outcome of this RFT, and if so, will
promptly notify the Tenderer.
INQUIRIES BY TENDERER 7.0
7.1 All inquiries by potential Tenderers for information should be addressed only to the
nominated contact officer named on the Tender Advertisement.
7.2 Where, in the opinion of the LAND TRANSPORT AUTHORITY, further information
provided to one potential Tenderer should be provided to all potential Tenderers, such
information will be given the same distribution as the original RFT.
5 | P a g e
TENDER CONTENT 8.0
8.1 Should a potential Tenderer find any discrepancy, ambiguity, inconsistency, error or
omission in this RFT document, they should notify the LAND TRANSPORT AUTHORITY in
writing as a soon as possible, and in any case before the closing date for the tender so
that the LAND TRANSPORT AUTHORITY may take any corrective action it considers
necessary.
WHAT TO LODGE 9.0
9.1 Tenderers are required to lodge three (3) copies of the tender submission by the
deadline. The original is to be marked ‘Original’ and the remaining two (2) copies to be
marked ‘copy 1’ and so on respectively. The original and the copies should include any
supporting material.
9.2 A tender evaluation panel/committee will evaluate submissions in response to this RFT.
This panel/committee will assess the submission according to the criteria specified in
the RFT.
LODGEMENT OF TENDERS 10.0
10.1 Tenders must be lodged by 2:00pm Fiji Time on Friday, 19th August 2016. Tenders
should be in a sealed envelope, marked and delivered as follows:
Tender Committee Chairman RFT – [Tender No & Name] Land Transport Authority P.O. Box 6677 Lot 1 Daniva Road, Valelevu, Nasinu, Fiji
10.2 Tenders should be deposited by hand in the tender box placed on Level 1, outside the
Chief Executive’s Office at Head Office, Valelevu, Lot 1, Daniva Road, Valelevu, Nasinu, Fiji.
LATE TENDERS 11.0
11.1 Tenders lodged after the tender closing time will be deemed late and will not be
considered.
6 | P a g e
ALTERATIONS, ERASURES OR ILLEGIBILITY 12.0
12.1 Tenders are liable to be rejected where they contain alterations or erasures,
incomplete, ambiguous or illegible prices or terms, or insufficient information to enable
proper evaluation.
12.2 Alterations cannot be made to tenders after the Tender Closing Time unless it can be
clearly demonstrated to the satisfaction of LTA Tender Committee that a clerical or keying error has been made by the Tenderer.
ACCEPTANCE OF TENDERS 13.0
13.1 LTA is not bound to accept the lowest priced tender or any tender. Tenderers whose
tenders are not accepted will be notified.
13.2 The Tender Committee reserves the right to negotiate with other Tenderers in the event
that a contract cannot be successfully negotiated between LTA and the preferred Tenderer.
COLLUSIVE TENDERING 14.0
14.1 Tenderers and their personnel must not engage in any collusive bidding, anticompetitive
conduct or similar conduct with any other Tenderer or other person in preparing or
lodging a tender.
SHORTLISTING 15.0
15.1 The Tender Committee reserves in its absolute discretion, to make a shortlist of any
Tenderers and seek further information from those Tenderers before choosing a
preferred Tenderer. In the event of a shortlist being compiled by LTA, Tenderers not on
the shortlist will be advised as soon as possible.
QUALIFICATIONS 16.0
16.1 - Submit a company profile and recent financial statement
- Outline current commitments, value of contracts and estimated completion dates - Submit two [2] cliental referees - Proposed sub-contractors - Provide true copies of:
Business License
Business Registration Certificate
Tax Identification Number (TIN) letter
7 | P a g e
Fiji Revenue & Customs Authority (FRCA) clearance letter
Memorandum of Association (applies to limited liability companies only)
Workers Compensation Policy
Public Liability Policy
DELIVERY DEADLINE 17.0
17.1 Tenderers are to provide a proposed construction timeline from Mobilization to
Practical Completion.
17.2 Selected Tenderer would be required to successfully implement within the timeline
specified in this tender document. Penalty may apply if the selected Tenderer fails to
comply with the implementation timeline.
SUBMISSION VALIDITY AND COST SEGMENTS 18.0
18.1 All submissions should be valid for a minimum of three (3) months from the closing date
of the Tender.
18.2 All costing’s should be provided in Fijian Dollar (VIP).
18.3 All costing’s should be provided in a detailed cost breakdown format.
8 | P a g e
PART B - TENDER SPECIFICATIONS
LOCATION 19.0
The LTA Valelevu – Enforcement & Road Safety - Building D is located at the Land
Transport Authority (LTA) Head Office, Lot 1, Daniva Road, Valelevu, Nasinu, Fiji Islands.
Figure 1 - LTA Valelevu Site Plan
9 | P a g e
SCOPE OF WORK 20.0
The tender cost breakdown shall be generally itemized as per the scope of works below.
All variances from the scope of works shall be clearly stated and itemized separately. All
electrical work must be carried out by a licensed electrician holding a current wireman
license. All glass partitioning shall come complete with standard LTA frosting & signage.
All paint colours to follow LTA colour codes. Please refer to the proposed drawings.
Enforcement Office
1) Extend Building D by 9m to match existing (including verandah).
2) Construct Enforcement office partitioning as shown.
3) New lighting, data, GPO & telecommunications to be installed to suit fit-out.
4) New carpet throughout.
Road Safety Office
1) Construct Road Safety office partitioning as shown.
2) New lighting, data, GPO & telecommunications to be installed to suit fit-out.
3) New carpet throughout.
4) New kitchenette with low height melamine cupboard.
5) Kitchenette tiling.
10 | P a g e
TENDER ADVERTISEMENT 21.0
11 | P a g e
TENDER DRAWINGS 22.0