1993 NYC Public Data Directory

PUBLIC DATA DIRECTORY

First Edition

April 1993

Published by: New York City Office of the MayorOffice of Operations

COMMISSION ON PUBLIC INFORMATION AND COMMUNICATION

MEMBERS

Hon. Andrew stein, Chair, City Council PresidentAnne Compoccia, Public MemberIdilio Gracia-Pena, Commissioner,

Department of Records and Information ServicesHon. Jose Rivera, Member, New York City CouncilHarvey Robins, Director, Mayor's Office of OperationsGene Russianoff, Public Membero. Peter Sherwood, corporation CounselWilliam Squadron, Commissioner,

Department of Telecommunications and EnergyPeter M. Williams, Public Member

i

ACKNOWLEDGEMENTS

The Commission on Public Information and Communication

gratefully acknowledges a grant received from the New York Times

Foundation for the design and preparation of the Public Data

Directory and valuable assistance received from the Community

service Society and the Fund. for the City of New York. In

particular, theCommission·thanksPatricia A. Friedland, Director,

Office of Information, Community service Society, and Bruce Posner,

Vice President, Fund for the City of New York, for their support

and encouragement in making this first edition of the Public Data

Directory a reality.

ii

INTRODUCTION

section 1062 of the New York City Charter requires the New

York city commission on Public Information and Communication to

pUblish a "Public Data Directory" describing the computerized

databases maintained by City agencies. This is the first "Public

Data Directory" pUblished pursuant to that requirement.

Publication of this first edition represents an important step

towards fulfilling the goal of improving pUblic access to

information about the wide variety of computerized data maintained

by the city. Information maintained by City agencies is

increasingly being stored in computers. Until now, however, there

has been no source of information available to researchers,

community groups, businesses, and other members of the pUblic

regarding the types of electronic data kept by City agencies, much

of which is requ{red by law to be accessible to the pUblic.

The New York City commission on Public Information and

Communication is a new City agency, established by the 1989

amendments to the New York City Charter. The Commission is chaired

by the President of the City Council, and includes public members

as well as representatives of the Mayor, the City Council and a

number of city agencies. In addition to pUblication of the Public

Data Directory, the Commission I s responsibilities include education

and outreach to assist the pUblic in obtaining access to City

iii

information, and developing strategies for the use of new

communications technologies to improve access to and distribution

of city data. In June 1991, the Commission presented the City

Council with a comprehensive proposal for cablecasting the

proceedings of the Council and the City Planning Commission.

This Public Data Directory represents the joint efforts of the

members of the Commission and, in particular, the staff of the

Mayor's Office of Operations and the Law Department. The

Commission also wishes to acknowledge the valuable assistance

provided by the agencies themselves in preparing the Directory.

For each agency, the Directory provides a brief description of

the agency's mission, the name and phone number of a, "Public

Liaison" available to assist members of the pUblic, and brief

descriptions of the contents of the databases. The "Users Notes"

which follow this Introduction contain important information on

methods of access, legal restrictions on access to certain records,

and other information.

We hope that the Directory will assist you in locating sources

of information and in formulating records requests to City

agencies. At present, only a few agencies offer members of the

pUblic "on-line"access to electronic data. For that reason, in

most instances it will be necessary for you to make a Freedom of

Information Law request to the agency in order to obtain the

iv

records you need. The Commission believes that significant

opportunities exist to expand "on-line" access to City data and

intends to work to encourage City agencies towards this goal.

Publication of this Directory is a first for New York City

government. Our goal has been to produce a Directory that is "user

friendly" for all members of the pUblic, including both those who

are knowledgeable about computer data and those who are not. In

future editions, we hope ~o expand the listings, add to the

database descriptions, and provide more information regarding

computer formats. We welcome your comments on ways to improve

future editions and methods of access to City agency electronic

data. Attached at page xiii of the Directory you will find a

questionnaire soliciting your 'views and recommendations on the

Directory. Please take the time to fill it out and return to the

Commission, c/o Office of the President of the City Council, City

Hall, N.Y., N.Y. 10007.

sincerely,

NEW YORK CITY COMMISSION

ON PUBLIC INFORMATION AND

COMMUNICATION

v

USERS NOTES

1. Access

You may obtain information from the databases listed in the

Directory by making a written request to the agency Records Access

Officer under the New York state Freedom of Information Law

("FOIL") (Public Officers Law section 84 et seq.). See attached

sample FOIL request· letter atpagex.

FOIL provides that all records of an agency are available to

the pUblic, except to the extent that records or portions thereof

fall within one or more of the grounds for denial of access

appearing in section 87(2) (a) through (i) of the law. For example,

a record may be denied where an agency determines that disclosure

of a record pertaining to an individual would result in "an

unwarranted invasion of personal privacy".· If an agency denies

access to a record, it must do so in writing and should specify the

grounds for denial. You may appeal a denial of access to a

designated appeals officer at the agency. A sample appeal letter

is attached at page xii.

In some instances, city agencies may be required to keep

certain information confidential (~, under tax secrecy laws or

• A useful brochure on the Freedom of Information Law may beobtained from the committee on Open Government, N.Y.S. Departmentof State, 162 Washington Avenue, N.Y. 12231, or call (518) 4742518.

vi

provisions relating to private medical records). In most

instances, the Directory identifies the relevant laws which require

confidentiality.

In general, you may request that electronic data be provided

to you in either a computer tape/disk form or in the form of a

printout. Under FOIL, agencies are entitled to charge for the

"actual cost of reproducing" electronic data, i.e., the cost of

computer time etc. Howev~r, since it is often difficult to

determine the actual cost of computer use, agencies will usually

charge 25 cents per sheet for printouts or the cost of the tape or

disks for electronic reproduction. Whether or not you wish to

obtain data in hard copy or computer-usable form will depend upon

your needs and the compatibility of your hardware and software with

that of the agency.

2. customized Data

FOIL allows members of the public access to records which are

maintained by City agencies in the regular course of business and

they are under no legal obligation to create new records or

reformulate existing records in order to respond to requests for

information from the pUblic. See FOIL Section 89 (5) (g) In

general, electronic information that can be retrieved through use

of existing computer programs must be disclosed by the agency.

However, if the agency can only retrieve the information you

request by engaging in reprogramming, it is not obliged to do so.

vii

This situation can arise either where the information you request

is not retrievable under existing programs or where it is

intermingled with confidential or FOIL-sensitive data and cannot be

extracted without reprogramming. Note, however, that where removal

or screening of confidential or FOIL-sensitive date presents a

problem, it may sometimes be more cost-effective for the agency to

reprogram than to manually delete portions of a printout. Where

these situations arise, possible solutions should be discussed with

the agency.

3. User Systems Requirements

In making requests to City agencies for electronic data, you

should be aware that City agencies are not required to make data

format or other changes in order to ensure hardware and/or software

compatibility with your computer system. In many instances, agency

databases reside in large mainframe systems and the data is not

readily usable by personal computer systems. In other instances,

special application software is required to view the data. The

agency Public Liaisons listed in the Directory are available to

provide you with access to further information regarding hardware

and software compatibility. Discussion with agency personnel may

suggest ways to accommodate your needs without imposing additional

burdens upon the agency.

4. Coverage of Directory

The Directory contains entries for most Mayoral agencies and

viii

for the City Comptroller. At the time of publication, information

was not available for three large City agencies: the Human

Resources Administration, the Department of Housing Preservation

and Development, and the Police Department. For these agencies,

the Directory includes the name of a Public Liaison who is

available to answer questions regarding the availability of

computerized data. A number of other, generally smaller, agencies

do not maintain computerized databases (~, the Department of

Cultural Affairs). The Co~ission expects to include information

regarding additional Mayoral agencies as well as various non

Mayoral agencies in sUbsequent editions of the Directory.

The Directory identifies databases which contain information

relating to the regulatory functions or statutory duties of an

agency. Databases which are used for agency administrative support

functions are not included (JLS:.. accounting systems, personnel

record systems, equipment inventory systems).

ix

SAMPLE FOIL REOUEST

Name of Agency Records Access Officer

Name of Agency

Agency Address

Re: Freedom of Information Law Request

Dear

Pursuant to the Freedom of Information Law, I hereby request

a computer printout of records maintained by your agency in

computerized form [provide name of database, if known] •••

Specifically, I request the following: [attempt to identify the

records in which you are interested as clearly as possible]

If there are any fees for copying the records requested,

please inform me before filling the request [or ••• please supply

the records without informing me if the fees are not in excess of

$-]

As you know, the Freedom of Information Law requires that an

agency respond to a request within five business days of receipt by

granting or denying access or by furnishing a written

acknowledgement of receipt and a statement of the approximate date

when the request will be granted or denied. Therefore, I would

appreciate a response as soon as possible and look forward to

•• If you are seeking electronic reproduction of a record in atape or disk format, this should be specified.

x

hearing from you shortly.

If for any reason any portion of my request is denied, please

inform me of the reasons for the denial in writing and provide the

name and address of the person to whom an appeal should be

directed.

Sincerely,

Name

Address, City, Zip Code

xi

SAMPLE APPEALS LETTER

Name of Agency Appeals Officer

Name of Agency

Agency Address

Re: Appeal of FOIL Determination

Dear

I hereby appeal the denial of access regarding my request,

which was made on (date) and sent to (name of

records access officer).

The records that were denied include: (enumerate

the records that were denied).

As required by the Freedom of Information Law, the person or

body designated to determine appeals is required to respond within

10 business days of the receipt of an appeal. If the records are

denied on appeal, the law requires that I be provided with a

written explanation of the reasons for further denial.

Sincerely,

Signature

Name

Address

City, State, Zip Code

xii

PUBLIC DATA DIRECTORY

QUESTIONNAIRE

The New York City Commission on Public Information and

Communication welcomes your comments and suggestions on ways to

improve future editions of the Public Date Directory and to expand

methods of access to City agency electronic data. Please fill out

this questionnaire and sent to the Commission at ---------

1. How did you obtain a copy of the Public Data Directory?

2. What methods for distribution of the Public Data Directory do

you think would be most effective in reaching interested members of

the pUblic?

3. Please describe yourself as a "user type"

not-for-profit individual

business other (please describe)

researcher

xiii

4. Has the Public Data Directory been useful to you as a research

or reference tool? Please describe.

5. What improvements in the Public Data Directory would you

recommend for future ,editions?,

6. If you have used the Public Data Directory to make requests to

City agencies for electronic data, please provide the following

information regarding each such request (use extra sheets if

necessary) :

a. Name of agency

b. Name of database

c. Nature of data requested

d. Form in which data was requested.

(i.e., computer tape, disk, printout, or

other)

xiv

e. Did you encounter any problems in

obtaining access to the data you requested? If so,

please describe.

7. What improvements'should be made in methods of access to City

electronic data?

8. Other comments

xv

TAB L E o F CONTENTS

Department ofDepartment of

------------------------------------------------------------------AGENCY

AGING, ~-------------------------- Department for theBUILDINGS, Department ofBUSINESS SERVICES, Department ofCAMPAIGN FINANCE Board New York CityCITY PLANNING, Department of

COMPTROLLER, Office of the NYCCONSUMER AFFAIRS, Department ofCONTRACTS; Mayor's Office ofCORRECTION, Department ofEMPLOYMENT, Department of

ENVIRONMENTAL PROTECTION,FINANCE,FINANCIAL INFORMATION SERVICES Aqency --------------FIRE Department --:=~-___:_-__:_-_::::GENERAL SERVICES, Department of

HEALTH, ==~====~~~~~====~~==~ Department ofHOUSING PRESERVATION AND DEVELOPMENT, Department ofHUMAN RESOURCES AdministrationJUVENILE JUSTICE, Department ofLABOR RELATIONS, Office of

LANDMARKS PRESERVATION Commission -------------------LAW DepartmentLOFT BOARD -----------------:=N=e-W-Y==--o-r':'""k--=C:-ri-:"t-yMANAGEMENT AND BUDGET Office ofMENTAL HEALTH, M. RETARD. , ALCO. SERV., Department of

PARKS AND RECREATION, Department ofPERSONNEL, --:-_--.- Department ofPOLICE DepartmentPROBATION, Department ofPUBLIC SAFE=T=Y~,-----~O~f~f~i~c-e-o-f~t~h~e~D~e-puty Mayor for

TRANSPORTATION,YOUTH SERVICES,

xvi

PA G E

14

lS2022

3240424447

49S46S6771

7S87899196

98100102104109

11211712112312S

128130132134137

139151

AGENCY

DEPARTMENT FOR THE AGING

2 Lafayette Street, 7th Floor

New York, N.Y.

10007

PUBLIC LIAISON

Helene Wolff

Director of Public Affairs

MISSION STATEMENT

I PHONE:

212-442-1322

I FAX:

212-442-1096

I PHONE:

212-442-1111

The Department for the Aging helps improve the quality of life for older residents of NewYork City. Under the Federal Older Americans Act, the State Community Services forthe Elderly Program, and with significant City support, the Department promotes andcoordinates the development and provision of accessible services for older persons, andserves as their advocate. Both directly and through contracts with community agencies,the Department supports a broad range of services to help maintain the independenceand participation of older people. These services include nutrition, home care, caremanagement, transportation, legal services, employment services, assistance to crimevictims, information and referral, and health promotion. The Department monitors thequality, cost, and volume of services to older persons.

1

1---------------------------------------------------------------1I AGENCY: Department For The Aqinq Paqe 1 of 2 I1---------------------------------------------------------------1APPLICATION NAME: Client Information

YEAR ACTIVATED: 1986

APPLICATION DESCRIPTIONThis system processes information collected on New YorkCity's elderly population who are served by the Department's400+ service providers. The processed information is usedfor both Federal, State, and City reportinq and for use byDFTA's Research and Planninq units.

DATABASE CONTENTSProqram reports (Individu,l client data is confidential),demoqraphic statistics, research/planninq, federal/statereimbursements.

APPLICATION NAME: Grants Manaqement


APPLICATION DESCRIPTIONThis system controls, by Cost Center, the bUdqets and expensesfor each of the Department's 400+ service providers. Thesystem ensures that prompt reimbursements occur each month tothese service orqanizations to assure continuous cash flow fornecessary purchases of provisions, staples, qoods, and othermaterials.

DATABASE CONTENTSMiscellaneous statistics, qrants/specific funded proqrams,federal/state qrants, service contractors, contractordirectory.

2

1---------------------------------------------------------------1I AGENCY: Department For The Aqinq Paqe 2 of 2 I1---------------------------------------------------------------1APPLICATION NAME: HEAP VI


APPLICATION DESCRIPTIONThis System assists eliqible senior citizens to apply for theHome Enerqy Assistance Proqram (HEAP) which pays for some orall of a senior's home heatinq bills. The HEAP proqram isState funded and administered by DFTA for New York city'selderly population.

DATABASE CONTENTSHome Enerqy Assistance Proqram (HEAP), administrative reports,cash qrants, client directory (Individual Client data isconfidential), vendor payments, revenue/expenditure statistics.

APPLICATION NAME: Performance Based System (PBS)


APPLICATION DESCRIPTIONThis system controls, by unit cost, the Home Care servicesprovided by each of the DFTA's Home Care providers.Reimbursement to providers is based on the number of HomeCare units delivered each month mUltiplied by theaqreed-upon cost for each Home Care unit. Home Careservices are the only services which require a unit Cost andfor which reimbursement is based on a provider's performanceof service delivery.

DATABASE CONTENTSContractor payments, federal/state reimbursements, federal/state qrants, service contractors.

3

AGENCY

DEPARTMENT OF BUILDINGS

60 Hudson Street, 14th Floor

New York, N.Y.

10013

PUBLIC LIAISON

Mark Ritze

Asst. Commissioner - Management Services

MISSION STATEMENT

I" PHONE:

212-312-8000

I FAX:

212-312-8065

I PHONE:

212-312-8025

The Department of Buildings oversees building construction and alteration in the City

and enforces the Building and Electrical Codes, Zoning Resolution, State MultipleDwelling Law, and energy, safety, labor, and other laws related to construction activity.The Department inspects construction and electrical,plumbing, and elevator installations.Department inspectors respond to complaints about the structural integrity of buildingsand inspect places of assembly and other special occupancies. The Department

periodically inspects elevators and uninsured boilers in commercial buildings andsix-family dwellings. The Department regularly inspects major new buildings under

construction for compliance with public safety regulations.

4

1---------------------------------------------------------------1I AGENCY: Department of Buildings Page 1 of 10 IJ---------------------------------------------------------------1APPLICATION NAME: Billing and Aging Report

YEAR ACTIVATED: 12/85

APPLICATION DESCRIPTIONThis program produces a citywide summary report by month andyear, of all billings and collections for the Department ofBuildings. It includes elevators, boilers and publicassembly inspections as well as illuminated sign permits.

DATABASE CONTENTSFee collections/accounting~

APPLICATION NAME: BIS-Accounting Module


APPLICATION DESCRIPTIONThis module processes and accounts for fees and fines collectedby DOB for filings, permits, licenses, certificates and otherprocessing fees, and produces reports for management analysis.

DATABASE CONTENTSManagement reporting, lock boxes, fine collections/accounting,building modifications/repairs, building licenses, buildingdemolitions, building constructions, building applications/certificates/permits, financial reporting, fee collections/accounting, financial accounting.

APPLICATION NAME: BIS-Application Processing Module


APPLICATION DESCRIPTIONThis module collects the necessary information for processingall applications for new construction, various types of repairsand alterations, demolitions, signs, plumbing repairs, andsubdivisions.

DATABASE CONTENTSBuilding modifications/repairs, building demolitions, buildingconstructions, building code inspections/violations, buildingapplications/certificates/permits, fee collections/accounting.

5

1---------------------------------------------------------------1I AGENCY: Department of Buildings Page 2 of 10 I1---------------------------------------------------------------1

APPLICATION NAME: BIS-Complaint Tracking Module


APPLICATION DESCRIPTIONThis system records and tracks all complaints from cityofficials, community Boards and the public regarding variousconditions at building work sites and at existing structures.

DATABASE CONTENTSPublic complaints, accidents, building constructions, buildingdemolitions, building modifications/repairs, other complaints,building/structure inspections, management reporting.

APPLICATION NAME: BIS-Pre-Filing/Fee Estimation


APPLICATION DESCRIPTIONThis module handles the initial intake of work permitapplications into the BIS System and computes fees for workto be performed. The module is also used for fee adjustmentsand building cluster processing.

DATABASE CONTENTSManagement reporting, building applications/certificates/permits, building demolitions, building constructions,miscellaneous billings.

APPLICATION NAME: BIS-Landmarks Module


APPLICATION DESCRIPTIONThe module is the direct on-line link between the LandmarksPreservation Commission and the Department of Buildings. Itallows LPC to designate properties directly on DOB's database.

DATABASE CONTENTS ,Landmark structures, landmark sites, management reporting.

6

1---------------------------------------------------------------1I AGENCY: Department of Buildings Page 3 of 10 I1---------------------------------------------------------------1APPLICATION NAME: BIS-Permit Issuance Module


APPLICATION DESCRIPTIONPermits for new construction, alterations, demolitions,equipment use, foundations and signs are issued in this module.All remaining fees and civil penalties are collected here.

DATABASE CONTENTSBuilding modifications/repairs, building licenses, buildingdemolitions, building constructions, building code inspections/violations, building applications/certificates/permits, financelicenses/permits, fee collections/accounting.

APPLICATION NAME: BIS-Plan Examinations Module


APPLICATION DESCRIPTIONIn this module, items required to satisfy the plan examinationare tracked and recorded. Applications can be approved forpermit(s) at this time, or rejected until all necessarydocumentation is in order.

DATABASE CONTENTSBuilding applications/certificates/permits, buildingdemolitions, building constructions, building modifications/repairs, city planning licenses/permits, city streets/addresses/zoning/election districts/political subdivisions/community boards, land use, landmark sites, landmarkstructures, management reporting.

APPLICATION NAME: BIS-property Profile Tracking Module


APPLICATION DESCRIPTIONThis module tracks a wide variety of information for everybuilding in the five boroughs, inclUding geographical data, allapplications processed and permits received, violations, ownership data, landmarks designations, land use and finance data.

DATABASE CONTENTSBuilding applications/certificates/permits, buildingconstructions, building code inspections/violations, buildingdemolitions, building modifications/repairs, address directory,geographics/maps, land use, landmark sites, landmarkstructures, management reporting, city owned properties,property owners.

7

1---------------------------------------------------------------1I AGENCY: Department of Buildings Page 4 of 10 I1---------------------------------------------------------------1

APPLICATION NAME: Boiler and Elevator Periodic Reinspection


APPLICATION DESCRIPTIONReinspection of Boilers and Elevators that were in violationof the building codes. These reinspections are billed.

DATABASE CONTENTSPublic safety inspections, building code inspections/violations, miscellaneous billings.

APPLICATION NAME: Boiler Inspection Billing system


APPLICATION DESCRIPTIONTracks the annual inspection and billing of boilers.

DATABASE CONTENTSMiscellaneous billings, public safety inspections, buildingcode inspections/violations.

APPLICATION NAME: Boiler Inspection Routing and Query system


APPLICATION DESCRIPTIONThis is an on-line system which produces routing of periodicboiler inspections and monitors inspection dispositions.

DATABASE CONTENTSPublic safety inspections, miscellaneous billings, buildingcode inspections/violations.

APPLICATION NAME: Construction site safety System


APPLICATION DESCRIPTIONTracks compliance with safety codes for high riseconstruction of new buildings within the city.

DATABASE CONTENTSBuilding constructions, noise complaints/violations.

8

1---------------------------------------------------------------1I AGENCY: Department of Buildings Page 5 of 10 I1---------------------------------------------------------------1APPLICATION NAME: Electrical Control Inspection System


APPLICATION DESCRIPTIONThis system tracks the flow of Bureau of Electrical Control(BEC) Applications for electrical work from initiation throuqhinspection and certificate issuance, including generation ofwork permits and violation notices. System calculatesand tracks fees and generates monthly accounting/billingstatements. Modules handle "tracking" of electricians andcorporations, licensing, geo-graphical inspector routing andinformation center activities.

DATABASE CONTENTSBuilding code inspections/violations, electrical licenses/permits, miscellaneous billings, public safety inspections.

APPLICATION NAME: Elevator Inspection Billing system


APPLICATION DESCRIPTIONThis batch system generates bills for the periodic inspectionof elevators, which are inspected and billed twice a year.

DATABASE CONTENTSMiscellaneous billings, public safety inspections, buildingcode inspections/violations.

APPLICATION NAME: Loft system


APPLICATION DESCRIPTIONTracking of all lofts in the City of New York. Used todetermine if loft complied with requlations or if violationswere issued.

DATABASE CONTENTSLoft board licenses/permits.

9

1---------------------------------------------------------------1I AGENCY: Department of Buildinqs paqe 6 of 10 I1---------------------------------------------------------------1APPLICATION NAME: Environmental Control Board


APPLICATION DESCRIPTIONThis module is an interface between DEP's BARAHIS system andBIS. All ECB construction violations are down loaded niqhtlyfrom DEP's violation trackinq system and updated on BIS.

DATABASE CONTENTSManaqement reportinq," structural non-compliance summons.

APPLICATION NAME: Manaqement Report


APPLICATION DESCRIPTIONsummarizes operatinq performance by aqqreqate productivityand production within aqency operatinq divisions.

DATABASE CONTENTSMiscellaneous statistics, research/planninq, manaqementreportinq, public safety inspections, buildinq/structureinspections, other complaints, buildinq code inspections/violations, buildinq applications/certificates/permits.

APPLICATION NAME: Illuminated siqn Permit and Fee Billinq System


APPLICATION DESCRIPTIONThis is a batch proqram that bills and produces illuminatedsiqn permits for all the illuminated siqns in the 5 borouqhs.

DATABASE CONTENTSMiscellaneous billinqs, fee collections/accountinq, publicsafety inspections.

10

1---------------------------------------------------------------1I AGENCY: Department of Buildings Page 7 of 10 I1---------------------------------------------------------------1APPLICATION NAME: On-line Elevator Billing System


APPLICATION DESCRIPTIONRoutes and monitors inspection dispositions associated withthe inspection of elevator devices. Provides for the hillingof periodic inspections.

DATABASE CONTENTSBuilding code inspections/violations, public safetyinspections, miscellaneous hillings.

APPLICATION NAME: Local Law 5 - Low Rise Buildings


APPLICATION DESCRIPTIONTracking of all huildings helow 100 ft. that had to complywith sprinkler requirements set forth in Local Law 5.

DATABASE CONTENTSInspection reports, pUhlic safety inspections, local lawcompliance inspections, city managed properties.

APPLICATION NAME: Local Law 5 of 73 - High Rise Buildings


APPLICATION DESCRIPTIONTracking of all huildings over 100 ft. that had to complywith sprinkler requirements set forth in Local Law 5.

DATABASE CONTENTSSafety non-compliance summons, public safety inspections, locallaw compliance inspections, inspection reports.

11

1---------------------------------------------------------------1I AGENCY: Department of Buildinqs Paqe 8 of 10 I1---------------------------------------------------------------1APPLICATION NAME: Local Law 10/80


APPLICATION DESCRIPTIONcompliance trackinq of all buildinqs over 6 stories, whoseowners are required to arranqe for a facade inspection by areqistered architect or professional enqineer every 5 years.A report of the inspection must be filed with the Department.

DATABASE CONTENTSInspection reports, public safety inspections, local lawcompliance inspections, safety non-compliance summons,structural non-compliance summons.

APPLICATION NAME: Local Law 41 of 78


APPLICATION DESCRIPTIONTrackinq of all F4C (CABARETS) in the City of New York tomonitor compliance with requirements set forth in Local Law 41.

DATABASE CONTENTScity manaqed properties, public safety inspections, local lawcompliance inspections, inspection reports.

APPLICATION NAME: Local Law 16 of 84


APPLICATION DESCRIPTIONThis module of the BIS system tracks the compliance ofproperties subject to Local Law 16/84 - Fire Safety.

DATABASE CONTENTSLocal law compliance inspections, safety non-compliancesummons.

12

1---------------------------------------------------------------1I AGENCY: Department of Buildings Page 9 of 10 I1---------------------------------------------------------------1APPLICATION NAME: On-Line Handatory Elevator Inspection

Tracking system


APPLICATION DESCRIPTIONAll elevators must be inspected by a private company oncea year and the company files a report with the Department.Owners of buildings for which no report is received aresubject to violation and fines.

DATABASE CONTENTSBuilding code inspections/violations, public safetyinspections, public facilities inspections.

APPLICATION NAME: Plumbing Licensing System


APPLICATION DESCRIPTIONTracks and issues licenses to plumbers, and private elevatorinspectors, sign hangers, and fire suppression.

DATABASE CONTENTSPlumbing licenses.

APPLICATION NAME: Public Assembly Permit Billing System


APPLICATION DESCRIPTIONPAiS are inspected annually for public safety. A permit isissued to those that pass the inspection and a permit fee isbilled.

DATABASE CONTENTSPublic facilities inspections, public safety inspections,building code inspections/violations, miscellaneous billings.

13

I~--------------------------------------------------------------1I AGENCY: Department of Buildinqs Paqe 10 of 10 I1---------------------------------------------------------------1APPLZCATION NAME: Saturday Variance


APPLICATION DESCRZPTIONTrackinq of work permits which allow a Contractor to workafter the normal workinq hours and on weekends when suchactivities serve to protect the public.

DATABASE CONTENTS .Buildinq constructions, noise complaints/violations.

14

AGENCYPHONE:

DEPARTMENT OF BUSINESS SERVICES

110 William Street, 3rd Floor

New York, N.Y.

10038

PUBLIC LIAISON

Miriam Rullan

Director, Management Information Systems

MISSION STATEMENT

212-618-6300

I FAX:

. 212-618-8991

PHONE:

212-618-8723

As the business service arm of New York City's economic development efforts, DBS aimsto expand economic activity, retain and create jobs, attract new businesses, promotebusiness and employment opportunities for all groups within the City's population, andgenerally maintain and improve the City's business climate and conditions.

To accomplish its mission, the agency provides a range of services to individ ualbusinesses, including relocation, bonding, and energy assistance. DBS supportscommercial revitalization programs in many neighborhoods, provides financial incentivesto businesses operating in designated economic development zones, sponsors trainingprograms, and serves as ombudsman for businesses working with City government.

The Department provides specially targeted services to minority, women-owned, andother small businesses, and to contractors who work in economically depressed areas oremploy economically disadvantaged workers. DBS enforces Charter, Executive Order,and federal grant provisions which ensure that City contractors are equal opportunityemployers.

15

1---------------------------------------------------------------1I AGENCY: Department of Business Services Paqe 1 of 4 I1---------------------------------------------------------------1APPLICATION NAME: Company Trackinq System


APPLICATION DESCRIPTIONThis is an aqency wide database that tracks contacts that wehave had with businesses requestinq our services.

DATABASE CONTENTSCompany trackinq system, business listinq, manaqementreportinq.

APPLICATION NAME: Procurement Outreach Proqram


APPLICATION DESCRIPTIONThis database contains information on companies and thecommodities they offer for sale.

DATABASE CONTENTSVendor directory, contract trackinq, eliqibility control,client trackinq.

APPLICATION NAME: Bondinq Technical Assistance


APPLICATION DESCRIPTIONThis is a listinq of contractors who requested services fromthis aqency and were assisted.

DATABASE CONTENTSBusiness listinq, vendor listinq, contractor directory, clienttrackinq, financial statistics.

16

1---------------------------------------------------------------1I AGENCY: Department of Business Services Paqe 2 of 4 I1---------------------------------------------------------------1APPLICATION NAME: Energy Cost Savings Program


APPLICATION DESCRIPTIONThis is a tracking system of businesses that are receiving thebenefits that this program provides.

DATABASE CONTENTSBusiness listinq, financial/demoqraphic statistics, clienttracking.

APPLICATION NAME: Economic Development Zones


APPLICATION DESCRIPTIONA listing of businesses in the 4 currently defined EDZs thatare eligible for services administered by this agency.

DATABASE CONTENTSBusiness listinq, demoqraphic/financial statistics, clienttrackinq.

APPLICATION NAME: Local Development corporations


APPLICATION DESCRIPTIONThis is a listing of the LDCs throuqhout the city and theboundaries for the areas that they administer.

DATABASE CONTENTSBusiness listinq.

APPLICATION NAME: Contractor Workforce Analysis

YEAR ACTIVATED:

APPLICATION DESCRIPTIONThis is a database of demographic data concerninq the laborforce of the companies that do business with the city.

DATABASE CONTENTSDemographic statistics, popUlation statistics, equal employmentopportunity records/statistics, contractor directory.

17

1---------------------------------------------------------------1I AGENCY: Department of Business Services Page 3 of 4 I1---------------------------------------------------------------1APPLICATION NAME: Division of Economic , Financial opportunity

(DEFO) certified companies


APPLICATION DESCRIPTIONThis is a tracking system to follow up certification processingof companies that are eligible for DEFO services, and is usedto produce a directory of certified firms for distribution toprocurement officers.

DATABASE CONTENTSApplication processing, business listing, vendor directory,commodities directory, mailing directories.

APPLICATION NAME: DEFO Contract Compliance


APPLICATION DESCRIPTIONThis is a database that tracks contracts that are awarded byCity agencies to DEFO certified firms.

DATABASE CONTENTSContractor directory, contractor payments, services contracts,purchase contracts.

APPLICATION NAME: Integrated Work Permits/Inspection System

YEAR ACTIVATED:

APPLICATION DESCRIPTIONThis is a database that contains information regardinginspections that were performed and violations that wereissued for certain building sites.

DATABASE CONTENTSBuilding applications/certificates/permits, buildings/structures inspections, building code inspections/violations,environmental inspections/violations, public facilitiesinspections, quality control inspections, inspection reports,fee collections/accounting, building construction, buildingdemolition, building modifications , repairs.

18

1----------------------------------------------------------~----II AGENCY: Department of Business Services Paqe 4 of 4 I1---------------------------------------------------------------1APPLICATION NAME: Parkinq Violations

YEAR ACTIVATED:

APPLICATION DESCRIPTIONThis is a listinq of parkinq violations that were issued bythis aqency on sites that are inspected by our staff.

DATABASE CONTENTSParkinq summons.

APPLICATION NAME: Criminal, Violations

YEAR ACTIVATED:

APPLICATION DESCRIPTIONThis is a trackinq system for summonses and violations thatthis office issues.

DATABASE CONTENTSSummons processinq, violations trackinq, inspections trackinq,crimes.

APPLICATION NAME: Wharfaqe

YEAR ACTIVATED:

APPLICATION DESCRIPTIONThis is a database that is used for reqisterinq charqes accruedby vessels tyinq up at city owned wharfaqe sites.

DATABASE CONTENTSTenant accountinq.

APPLICATION NAME: Film site Permits

YEAR ACTIVATED:

APPLICATION DESCRIPTIONThis is a database that tracks permits issued and related feescollected for filminq sites in New York City.

DATABASE CONTENTSFilm permits, motion pictures, fee collection.

19

AGENCY

NEW YORK CITYCAMPAIGN FINANCE BOARD

40 Rector Street

New York, N.Y.

10006

PUBLIC LIAISON

Mara Neville

Director of Communications

MISSION STATEMENT

I PHONE:

212-306-7100

I FAX:

212-306-7143

I PHONE:

212-306-7150

The Campaign Finance Board, an independent, non-partisan City agency, provides publicmatching funds to candidates for municipal office who choose to participate in the pUblicfinancing program; monitors candidates' campaign contributions and expenditures toensure that they conform to the requirements of the law; provides detailed publicdisclosure of participating candidates' campaign finances, and publishes the Voter Guidefor each regularly scheduled City election. The five offices covered by the program aremayor, City Council president, comptroller, borough president, and City Councilmember.

20

1---------------------------------------------------------------1I AGENCY: NYC campaiqn Finance Board Paqe 1 of 1 I1---------------------------------------------------------------1APPLICATION NAME: campaiqn Finance Information System (IICFISII)


APPLICATION DESCRIPTIONThis system stores participatinq candidates' financialinformation as reported to the Campaiqn Finance Board by thecampaiqn committees. This system is used to calculate publicfund payments to qualifyinq candidates, monitor compliancewith the Proqram's contribution and expenditure limits, publicdisclosure and other requirements, and assist the Board inconductinq desk and field audits of candidates' campaiqns.For public disclosure purposes, CFIS enables the Board toproduce alphabetized reports of the campaiqn financial datacandidates report to the Board. For hundreds of participatinqcandidates for the 1989 and 1991 elections, CFIS was used toprepare the followinq pUblic disclosure reports which areavailable at the Board's Offices: 1) by contributor Name,2)by contributor Employer Name, 3)by Intermediary Name, and4)by Payee/vendor name.

DATABASE CONTENTS1) CONTRIBUTIONS: a) contributor name and address, b) name

and address of contributor's employer, if supplied,c) intermediary name and address, if supplied, d) datethe contribution was received and the statement it wasreported on, e) amount of contribution and, f) amount ofcontribution claimed by candidate as "matchable" or forpurposes of meetinq the threshold.

2) EXPENDITURES: a) payee name, b) expenditure date andc) amount and purpose of the expenditure.

AVAILABILITY NOTE: Available to the public.

Please note that from election to election the fields andorqanization of the database may vary, as a result of chanqesin the campaiqn Finance Act, the campaiqn Finance proqram'sreportinq requirements, and enhancements to the computersystem.

21

AGENCY

DEPARTMENT OF CITY PLANNING

22 Reade Street

New York, N.Y.

10007-1216

PUBLIC LIAISON

Geneve Davis

Records Access Officer

MISSION STATEMENT

I PHONE:

212-720-3667

FAX:

I PHONE:

212-720-3208

The Department of City Planning is responsible for the City's physical and socioeconomicplanning, including land use and environmental review, preparation of plans and policies,and provision of technical assistance and planning information to government agencies,public officials, and community boards. Land use reviews conducted by the Departmentinclude site selections for all city facilities, acquisition of City office space, economicdevelopment projects, urban renewal site plans, dispositions for affordable and specialneed housing programs, disposition of City property, landmark designations, and mappingactions.

22

1---------------------------------------------------------------1I AGENCY: Department of city Planninq Paqe 1 of 9 I1---------------------------------------------------------------1APPLXCATXON NAME:

YEAR ACTXVATED:

GEOSUPPORT XNFORMATXON SYSTEM (GXS) , RELATEDCARTOGRAPHXC FXLES

1982

APPLXCATXON DESCRIPTIONThe Geosupport Xnformation system (GIS) is an inteqratedcomputer system of software and files that supports manyof the qeoqraphic processinq needs common to New York Cityaqencies ' applications. It is accessed directly by otherCity computer applications on an IBM mainframe.

The data files in GIS are, specially structured to be accesseddirectly only throuqh the GIS software. However, the data areaccessible in the form of printed address directories, computerqenerated printed maps and a microcomputer-usable format onfloppy disks that are for sale to the public.

DATABASE CONTENTSThe followinq are available for purchase throuqh the Departmentof City Planninq Bookstore, 22 Reade st., New York, NY 10007.Tele: [212] 720-3667.

1. Address Directories by Borouqh:

A Borouqh Address Directory shows, for each street, theaddress ranqe on each block face, and the correspondinq1980 census tract, 1990 census tract, Zip code, CommunityDistrict, School District, Police Precinct, and HealthAreas. There are also entries for alternative streetnames and some street name spellinq variants.

2. Printed Computer Generated Maps:

1990 Census Tract maps are available as a citywide map at,a scale of 1 inch =4,000 feet and for each borouqh at 1inch =2,000 feet. (Note: These maps depict the censusqeoqraphyonly, not demoqraphic data).

1990 Census Tract and Census Block maps are available ata scale of 1 inch = 600 feet. A set of 44 sectional mapsshows census tract boundaries and numbers, census blocknumbers, and street names. (Note: These maps depict thecensus qeoqraphy only, not demoqraphic data).

City-owned and leased property from the 1991 Atlas of CityProperty: These 22 maps show all property that is ownedand leased by the city of New York at a scale of 1 inch =

23

1---------------------------------------------------------------1I AGENCY: Department of City Planninq Paqe 2 of 9 I1---------------------------------------------------------------1

800 feet. Symbols depict properties hy use codes definedin the leqend with an abhreviated description of theproperty.

Tax Block and Lot Maps are available as a booklet foreach community district (except Staten Island). Thesepublications contain detailed maps at a scale of 1 inch =250 feet showinq hlock outlines and number, and tax lotoutlines and numbers.

3. cartoqraphic Files on'Floppy Disks--Bytes of the BiqApple (TM).

Tax Block Files in DXF (TM) format for use withmicrocomputers runninq DOS. These have tax hlockoutlines, tax hlock numbers and street names. They canhe used with any CAD or mappinq software that can importDXF files.

Tax Block files in Illustrator 88 (TM) format for use onApple MacIntosh (R) computers. 'These files have tax hlockoutlines, tax hlock numbers and street names. They canonly he used with Adohe Illustrator 88 (TM) •• software.

LION single Line.street Base M~p Files in Maplnfo ~format for use w1th DOS operat1nq system. These f1leshave the city'S street qeoqraphy on seven floppy disks.The files contain street names, address ranqes andqeoqraphic locations expressed in New York East StatePlane Coordinates. These files can only he used withMapInfo (R) ••• software.

• Bytes of the Biq Apple is a trademark of the Departmentof City Planninq•

•• Illustrator 88 is a trademark of Adohe System, Inc.••• MapInfo is a reqistered trademark of the MapInfo

corporation.

APPLICATION NAME: LAND USE MANAGEMENT INFORMATION SYSTEM (LUMIS)


APPLICATION DESCRIPTION:LUMIS tracks ULURPand non-ULURP applications from receipt hythe Department of City Planninq throuqh final review hy theCity Planninq Commission, City Council and the Mayor.

24

1---------------------------------------------------------------1I AGENCY: Department of City Planning Page 3 of 9 I1---------------------------------------------------------------1DATABASE CONTENTS:

Application number; applicant; description of what applicationis for; type of application; location; address; communitydistrict(s); project name; fees collected; zoning map number;zoning resolution sections; related ULURP applications and CEQRinformation; and key dates and actions such as date received,date certified, and votes by community boards, boroughpresidents, City Planning Commission, and the City council.The data resides in a mainframe database system.

APPLXCATXON NAME: MXSLAND,

YEAR ACTXVATED: 1979

APPLXCATXON DESCRXPTXONMISLAND is a report generation system used to obtain recentand historical land use, housing and population data aboutthe City'S neighborhoods. Users may choose from over thirtystandard report formats. Most of the data originates fromother city agencies and is processed by City Planning for theMISLAND system.

DATABASE CONTENTSVacant structures; residential structures' vacancy rates; landuse; property transactions; real estate tax arrearage; cityowned and leased property inclUding property name and address,use, and responsible agency; residential construction,conversions and demolitions; land use acreage; building floorarea; housing unit changes; assessed values; property marketvalues; property address and location; property owner's name;building and lot dimensions; property sales aggregations; andselected 1970, 1980 and 1990 Census information -includinghousing, demographic, social and economic Characteristics.

METHOD OF ACCESScustomized report(s) will be produced. Users must requestthe report name and list their geography either by CommunityDistrict(s), census tract(s), or tax block(s) depending uponthe report requested. Users may request a special reporttitle and selection criteria such as year(s) of data, buildingclasses, and summary criteria depending upon the requestedreport's available options. The charge per report is $25 forthe first 100 pages and $10 for each additional 100 pages.MISLAND User's Manuals are available by calling (212) 720-3587.

25

1---------------------------------------------------------------1I AGENCY: Department of City Planning Page 4 of 9 I1---------------------------------------------------------------1APPLICATION NAME: HOUSING DATABASE


APPLICATION DESCRIPTIONThe Housing Database is a centralized and standardized sourceof information on city, state, federal and quasi-governmentalhousing and insurance programs. Its a historical file andcontains data relevant to the housing's geographic location andphysical characteristics; and information pertaining to thespecific housing programs that fund or have funded the site.The data originates from other city, state and federal agenciesand are processed by Cit~ Planning for the Housing Database.

DATABASE CONTENTSAddress; community district; tax block and lot; census tractand block; project name; number of stories; units; housingprogram name; type of program; program status; milestone dates;and government and private monies. The data resides in amainframe database system.

METHOD OF ACCESSUpon written request, a Master Housing Database communityDistrict Report will be produced for each community districtthat has been requested. This report lists all buildings inthe Housing Database by taxblock and lot, and inclUdes thebuilding address, current number of units, and all housingprograms that have or are currently funding the building andtheir most recent status and status date. Each report willcontain information on a single community district. The costis $25.00 for the first 100 pages, and $10 for each additional100 pages of a report.

APPLICATION NAME: SELECTED PUBLIC FACILITIES FILE


APPLICATION DESCRIPTIONThe Selected Public Facilities File is a centralized sourceof data on selected educational, public safety, health,recreational and social services facilities; and containsattributes related to the type of facility. Most of the dataoriginates from other city and state agencies.

DATABASE CONTENTSFacility name; address; community district; type of facility;and service level attributes such as enrollment/capacity/cirCUlation. The data resides in a mainframe data file.

26

I-----------~---------------------------------------------------1I AGENCY: Department of City Planninq Paqe 5 of 9 I1---------------------------------------------------------------1

KETHOD OF ACCESSAll the information is published annually in the COMMUNITYDISTRICT NEEDS publication which is available in the CityPlanninq Bookstore at a cost of $2.00 (plus tax) per borouqhvolume or $8.00 (plus tax) for the entire city.

APPL:ICATION NAME: FBI INDEX CRlKES-UNIFORK CRlKE REPORTS (UCR)


APPLICATION DESCRIPTION ,FBI Index presents the seven FBI Index crimes on a quarterlybasis by crime type, police precinct and community districtand citywide rank order. Data oriqinate with the New York CityPolice Department.

DATABASE CONTENTSType of crime, police precinct, community district, borouqhtotal and citywide rank order for each crime type. Thedatabase resides on the CDCSA mainframe.

APPLICATION NAME: FIRE :INCIDENTS AND MALICIOUS FALSE ALARKREPORTS

YEAR ACT:IVATED: 1971

APPLICATION DESCRIPTIONFire reports present annual data for fire fiqhtinq andemerqency treatment activities by the Fire Department. Dataoriqinate with the New York City Fire Department.

DATA CONTENTSstructural fires, non-structural fires and emerqencies, firecompany area, community district, borouqh and citywide totals.The data resides on CDCSA mainframe.

APPLICATION NAME: IMMIGRATION DATA


APPLICATION DESCRIPTIONData from the annual tape files of the Immiqration andNaturalization Service (INS) on new immiqrants, defined aspersons who have obtained status as permanent residents.

27

I--------------------------------------------------~------------1I AGENCY: Department of City Planning Page 6 of 9 I1---------------------------------------------------------------1DATABASE CONTENTS

Data on the characteristics of immigrants include their age,sex, occupation and ZIP code of intended residence. Thedatabase resides on CDCSA mainframe.

APPLICATION NAME: COMMUNITY DISTRICT PROFILES OF POPULATION ANDHOUSING CENSUS DATA


APPLICATION DESCRIPTIONData are from the full count 1990 Census summary Tape Files forthe city, the five boroughs and all 59 community districts.

DATABASE CONTENTSA comprehensive list of variables from the full-count censusquestionnaire are included- age, sex, race and Hispanic origin,household and family type, and living arrangements amongothers. The database resides on CDCSA mainframe.

APPLICATION NAME: POPULATION AND HOUSING CENSUS DATA FORSELECTED SERVICE DISTRICTS


APPLICATION DESCRIPTIONThese reports provide selected data from the results of thefull-count 1990 summary Tape Files for Health Areas, HealthCenter Districts, Councilmanic districts, Police precincts,School districts, and other geographic service areas.

DATABASE CONTENTSA comprehensive list of variables from the full-count censusquestionnaire are included--age, sex, race and Hispanic origin,household and family type, and living arrangements amongothers. The database resides on CDCSA mainframe.

28

I---------------------------~-----------------------------------1I AGENCY: Department of City Planninq Paqe 7 of 9 I1---------------------------------------------------------------1APPLICATION NAME: SOCIOECONOMIC DATA FROM THE 1990 CENSUS


APPLICATION DESCRIPTIONThe data will be prepared as a series of summary Tape File 3tabUlations which will provide city, borouqh and census tractdistributions for the hiqhest demand items in the decennialcensus. Tabulations will also be prepared for Health Areas andHealth Center Districts. Community District tabUlations, alonqwith those for other service areas, will be completed durinqthe second half of 1992.

DATABASE CONTENTSA comprehensive list of variables from the sample-countcensus questionnaire will be included-income, poverty status,education, journey to work, labor force status, occupation,industry and selected housinq Characteristics. The databaseresides on CDCSA mainframe.

APPLICATION NAME: DEMOGRAPHIC AND SOCIOECONOMIC DATA FROM THE1980 CENSUS


APPLICATION DESCRIPTIONThese data have been prepared as a series of summary TapeFile 3 tabulations for the City, borouqhs, community districtsand other selected service districts (e.q., health areas).Data are presented in both profile form for basic items andin detailed cross-tabulations. There are special crossclassifications by race and Hispanic oriqin.

DATABASE CONTENTSThe larqe majority of variables in the 1980 Census have beencompiled and cross- tabulated. Tabulations have been desiqnedto address a multitude of specific issues of concern to cityaqencies. The database resides on CDCSA mainframe.

29

1---------------------------------------------------------------1I AGENCY: Department of City Planning Page 8 of 9 I1---------------------------------------------------------------1APPLICATION NAME: SCHOOL ENROLLMENT PROJECTIONS FXLE


APPLICATION DESCRXPTIONThe Selected School Enrollment projections File contains annualfive- and ten-year public school enrollment projections forkindergarten grade through 9th grade by school district, and byborough for high schools. These total projections are relatedto existing and projected school capacity to identify potentialshortfalls and the need for additional school seats. Theprojections are based on data files obtained from the New YorkCity Board of Education and the State Education Department.

DATABASE CONTENTSThe data are presented by year, school level, school district,borough and city, numerical projections, grade-to-gradesurvival rates. The data resides in a mainframe data filemaintained by the Social and Education Planning Division.The projections are used within the agency.

METHOD OF ACCESSProjection components or summaries are available and arepublished in the text accompanying the City'S biennial10-Year capital Strategy.

APPLICATION NAME: RESIDENTIAL FACXLITIES XN NEW YORK CXTY


APPLICATXON DESCRXPTIONThe Residential Facilities database contains listings and otherinformation for the following types of residential facilities:(1) residential health care, (2) correctional, (3) smallresidential care and temporary housing, (4) large temporary andtransitional housing and (5) large residential care. These dataare based on records and files of other city agencies and stateagencies as well as those of City Planning.

DATABASE CONTENTSFacility name, address, tax block and lot, community district,type of facility and number of beds. The data resides in amainframe data file maintained by the Social and EducationPlanning Division.

30

I--~------------------------------------------------------------1I AGENCY: Department of City Planning Page 9 of 9 I1---------------------------------------------------------------1

METHOD OF ACCESSAll the information plus summary statistical tables arepublished annually in a report called, Residential Facilitiesin New York City, which is available at the city PlanningBookstore, 22 Reade Street, New York, 10007.

APPLICATION NAKE: POST CENSAL DEMOGRAPHIC ESTIMATES


APPLICATION DESCRIPTIONPost-censal population estimates, birth and death projectionsare developed as needed to provide the necessary inputs forplanning studies and analyses.

DATABASE CONTENTS:Current estimates and projections of total population by age,race and Hispanic origin according to sub-areas of the city(borough, community district); anticipated levels of births anddeaths; and other variables such as housing or labor force areestimated or projected. The bulk of the data is stored in amainframe computer system.

APPLICATION NAKE: FISCAL' GRANTS MANAGEMENT


APPLICATION DESCRIPTIONReimbursement vouchers from federal and state grantors;supporting schedules (hourly rates, overhead/OTPS costsanalyses); project management reporting; bUdget estimates;grant applications, etc.

DATABASE CONTENTSBudget/cost data derived from NYC's OMB-adopted expense/revenuebUdgets and NYMTC-approved project budgets/work programs forvarious years. The data reside on CDCSA mainframe.

31

AGENCY

OFFICE OF THE COMPTROLLER

1 Centre Street, Room 530

New York, N.Y.

10007

PUBLIC LIAISON

Deena Ghaly

FOIL Officer

MISSION STATEMENT

I PHONE:

212-669-2508

FAX:

I PHONE:

212-669-3857

An independently elected official, the Comptroller advises the Mayor, the City Council,and the public of the City's financial condition, and makes recommendations on Cityoperations, fiscal policies, and financial transactions. The Comptroller also investigatesall matters relating to the City's finances, registers proposed contracts, verifies budgetauthorization and codes for contracts, determines credit needs, terms and conditions,prepares warrants for payment, and issues and sells City obligations. In addition, theComptroller's office conducts performance analyses of City agencies and programs toeliminate waste and fraud; helps ensure the safeguarding of assets and the accuracy ofaccounting data, audits all City financial transactions, and settles and adjusts all claims foror against the City. The Comptroller also manages the sinking funds and all otherCity-held trust funds, including five pension funds, maintains the City's accounts andprovides agencies with monthly statements; and publishes the City's annual financialstatement.

32

1---------------------------------------------------------------1I AGENCY: ' Office of the NYC Comptroller Page 1 of 7 I1---------------------------------------------------------------1User Bureau: Law and Adjustment

APPLICATION NAME: Claims Information Management Systems


APPLICATION DESCRIPTIONClaims against New York City and Health and Hospitals Corp.

DATABASE CONTENTSClaimants names and contact information, claim numbers,occurrence date, and site information, claim review dates,agency codes, attorney names and contract information,statutory and contractual limit dates, settlement/judgmentamounts, court and file folder location codes, SOH hearingdates, litigation dates.

User Bureau: Financial Analysis

APPLICATION NAME: Cash Flow


APPLICATION DESCRIPTIONInformation on changes to amounts in city acc9unts.

DATABASE CONTENTSCash flows by matrix IDs and flow numbers.

User Bureau: citizens' Action Center

APPLICATION NAME: Citizen Action complaint System

YEAR ACTIVATED: n/a

APPLICATION DESCRIPTIONListing of complaints Filed with the Comptroller.

DATABASE CONTENTSNames and addresses of citizens filing complaints with codesfor actions, sources; dates for received, posting, pendingand closing.

33

1---------------------------------------------------------------1I AGENCY: Office of the NYC Comptroller Page 2 of 7 I1---------------------------------------------------------------1User Bureau: FISA

APPLICATION NAME: Bond Refund System


APPLICATION DESCRIPTIONTapes of employee payroll information on savings bondpurchases.

DATABASE CONTENTSSSN's surnames and initials; and installment amounts.

User Bureau: Accountancy

APPLICATION NAME: Bank Account Haster Record

YEAR ACTIVATED: n/a

APPLICATION DESCRIPTIONListing of All City Agency Bank Accounts Coded byInvestment Type.

DATABASE CONTENTSNames and addresses of agencies and banks; acct. no, status,purpose (investment, expense, trust); custodian name, address.

User Bureau: Asset Hanagement

APPLICATION NAME: Automated Investment Hanagement System

YEAR ACTIVATED: n/a

APPLICATION DESCRIPTIONPension Fund Investment Hanagement reporting and control.

DATABASE CONTENTSInvestment/Transaction Executive Information.statistical reports and actual investments.

34

I-------------------------~--------------------------------------1I AGENCY: Office of the NYC Comptroller Page 3 of 7 I1---------------------------------------------------------------1User Bureau: Asset Management

APPLICATION NAME: Short Term Investment Reporting system (STIRS)

YEAR ACTIVATED: n/a

APPLICATION DESCRIPTIONEFTA, Financial Investments and Management Reporting.

DATABASE CONTENTSCollateral, coupons, holdings, pricing.

User Bureau: Various Users (Board of Ed., etc.)

APPLICATION NAME: Miscellaneous Payroll


APPLICATION DESCRIPTIONEmployee Payroll

DATABASE CONTENTSPayroll for proctors, miscellaneous refunds, etc. Run fromvarious tapes, esp. Board of Ed.


APPLICATION NAME: Funded Debt


APPLICATION DESCRIPTIONRevenue and Expenditure statistics.

DATABASE CONTENTSBond issue information.

35

1---------------------------------------------------------------1I AGENCY: Office of the NYC Comptroller Paqe 4 of 7 II--------------------------------------------~------------------1


APPLICATION NAME: Lease Expense/Income


APPLICATION DESCRIPTIONLeases of City and Private property.

DATABASE CONTENTSLandlords' and premises' addresses, contract periods,account f's, block and lot f's.

User Bureau: FISA/OPA

APPLICATION NAME: Historic System


APPLICATION DESCRIPTIONPhase II Payroll for those small aqencies not served by PHS.

DATABASE CONTENTSPayroll data.

User Bureau: Office of Payroll Administration

APPLICATION NAME: Garnishee


APPLICATION DESCRIPTIONRevisions to employee pay amounts.

DATABASE CONTENTSTapes from CDCSA contain employees' and creditors' names,jUdqment numbers and amounts.

36

1---------------------------------------------------------------1I AGENCY: Office of the NYC Comptroller Page 5 of 7 I1---------------------------------------------------------------1User Bureau: Accountancy

APPLICATION NAME: Fixed Assets


APPLICATION DESCRIPTIONInventory Information.

DATABASE CONTENTScommunity service districts, acquisition dates and methods,asset types, agency codes and map references.

User Bureau: Office of Contract Administration

APPLICATION NAME: Contract Administration and Tracking System

YEAR ACTIVATED: n/a

APPLICATION DESCRIPTIONPurchase and service contract registration information.

DATABASE CONTENTSVendor names, contract periods, items and amounts, useragencies.

User Bureau: Office of Labor Relations

APPLICATION NAME: Deferred Wages Repayment


APPLICATION DESCRIPTIONCity employee deferred compensation.

DATABASE CONTENTSNames, beneficiaries, past salaries.

37

,-----------------------------------------------~---------------1I AGENCY: Office of the NYC Comptroller Page 6 of 7 I1---------------------------------------------------------------1User Bureau: Claims and Adjudications/Labor Law Div./BLA

APPLICATION NAME: Prevailing Wage Rates


APPLICATION DESCRIPTIONPrevailing wages rates for unionized trades.

DATABASE CONTENTSNames, SSNs and other dat.. and statistics-extracted fromState U.I. database.

User Bureau: Administration

APPLICATION NAME: Directive 6 Reimbursement Account

YEAR ACTIVATED: n/a

APPLICATION DESCRIPTIONIndividual employee expense bUdget expenditures.

DATABASE CONTENTSEmployee names, SSNs and expense amounts by category.

User Bureau: Retirement systems

APPLICATION NAME: Pension Related Applications

YEAR ACTIVATED: n/a

APPLICATION DESCRIPTIONAll applications drawing upon pension payroll database.

DATABASE CONTENTSAll pension payroll database-related applications inclUdingW4P, Welfare Benefits, Medicare, W2P and 1099R System,Pension On-Line Inquiry.

38

1---------------------------------------------------------------1I AGENCY: Office of the NYC Comptroller Page 7 of 7 I1---------------------------------------------------------------1User Bureau: Law Department

APPLXCATXON NAME: Workers' Compensation

YEAR ACTXVATED:

APPLICATION DESCRIPTIONRecipient Data.

DATABASE CONTENTSEmployee and provider names, addresses, check amounts andSSNS/EXNS.


APPLICATION NAME: Security Deposit


APPLXCATION DESCRIPTIONContractors' payments of deposits

DATABASE CONTENTSNames and addresses of depositors plus amount deposited.

39

AGENCY

DEPARTMENT OF CONSUMER AFFAIRS

42 Broadway

New York, N.Y.

10004

PUBLIC LIAISON

Alfred Curtis

Director of Computer Service

MISSION STATEMENT

I PHONE:

212-487-4400

I FAX:

212-487-4197

I PHONE:

212-487-4384

The Department of Consumer Affairs enforces the Consumer Protection Law, City andState weights and measures statutes, and licenses 82 types of businesses and activities aspart of its responsibility to protect consumers. The Department also conducts researchon and educates the pUblic about consumer issues and resolves consumer complaints.

40

1---------------------------------------------------------------1I AGENCY: Department of consUmer Affairs Paqe 1 of 1 I1---------------------------------------------------------------1APPLICATION NAME: Consumer Affairs Manaqement Information System


APPLICATION DESCRIPTIONCANIS is the aqency's informational centerpiece. It is anon-line and batch system which captures all major aqencyactivities: Licensinq Functions; Enforcement Functions;Complaint Functions; Case processinq Functions; CollectionFunctions; system Maintenance and Control Functions.

The system allows the aqency to collect data in all the areas.The batch portion of the .system allows the user to obtainreports on demand that are qeneral MIS reports of aqencyfunctions.

The aqency has the ability throuqh the system to determine itsposition in the areas of revenue, licenses issued, casesadjudicated, and collection/account receivables.

DATABASE CONTENTSLicenses/Permits, Inspections/Violations, Weiqhts , Measures,Public Non-Compliance Summons, Vendor payments, RevenueCollection, Local Law compliance Inspection, Fine Collections/Accountinq, Sidewalk Cafe Franchise Holders, Sidewalk CafeFranchise payment, Freedom of Information, Trackinq andprocessinq Public complaints, Business/commercial Listinqs.

41

AGENCY

OFFICE OF CONTRACTS

17 John Street, 7th Floor

New York, N.Y.

10038

PUBLIC LIAISON

Elizabeth Butler

Assistant Director

MISSION STATEMENT

I PHONE:

212-788-0010

I FAX:

212-788-0049

I PHONE:

212-788-0010

Established in 1988 and reconstituted by Executive Order No. 16 of August 31, 1990, thisOffice oversees the contracting and procurement activity of City agencies and coordinatesvarious oversight offices which have responsibility for procurement, maintains acomprehensive contract management information system (VENDEX), contractorperformance records, and contracts with industry and non-profit groups that do businesswith the City. The Director is the City's Chief Procurement Officer and also serves asClerk to the Franchise and Concession Review Committee.

42

1---------------------------------------------------------------1I AGENCY: Mayor's Office of Contracts Paqe 1 of 1 I1---------------------------------------------------------------1

APPLICATION NAKE: Vendor Information Exchanqe System (VENDEX)

YEAR ACTIVATED: April 1990

APPLICATION DESCRIPTIONVENDEX records information on vendors that do business withthe City. This information includes backqround, contract,performance and caution data. Aqencies review the informationon VENDEX prior to contract award to assist them in determininqwhether a potential vendor is responsible.

DATABASE CONTENTSCity vendors, capital construction contracts, other contracts,purchase contracts, service contracts, bid information, cautioninformation.

43

AGENCY

DEPARTMENT OF CORRECTION

60 Hudson Street, 6th Floor

New York, N.Y.

10013

PUBLIC LIAISON

Michael Calabrese

Manager of Records

MISSION STATEMENT

I PHONE:

212-266-1000

FAX:

PHONE:

718-389-5236, or 6078 and 6122

The Department of Correction provides custody for four categories of inmates: those indetention who are awaiting trial or sentence, those sentenced to one year or less, Stateprisoners with court appearances in New York City, and alleged parole violators being

held while revocation proceedings are conducted. The Department maintains 19 jails andcourt detention facilities in five boroughs; the Department also contracts with the Stateto operate two upstate facilities. In addition to housing inmates, the Departmenttransports them to court, to work locations, and to medical services. The Departmentalso provides counseling services, education and training programs, daily recreation, andaccess to law libraries. The Department houses hospitalized inmates on three secure andthree semi-secure wards managed by the Health and Hospitals Corporation, and operatesa mental health center and five jail infirmaries on Rikers Island.

44

1---------------------------------------------------------------1I AGENCY: Department of correction Page 1 of 2 I1---------------------------------------------------------------1APPLICATION NAME: Cashier/Commissary system


APPLICATION DESCRIPTIONThis system maintains accounts in a legal trust for inmates.Inmates are legally entitled to weekly access to their accountswhich can be debited either towards credit to another inmate ortowards purchase of consumer goods from the commissary. Anybalance is paid in cash to inmates upon their release fromincarceration.

DATABASE CONTENTS I

Inmate reports/statistics, inmates, inmate bank balances,inmate purchases, commissary inventory.

APPLICATION NAME: Inmate Information system


APPLICATION DESCRIPTIONTo track inmates from admission to discharge as they are movedto courts and hospitals, etc. Maintains case, warrant,identification, classification and other information.

DATABASE CONTENTSInmate reports/statistics; identification; admission/transfer/discharge: dates, times , locations; cases and warrants;classification; inmate histo~; housing.

APPLICATION NAME: Inmate Infractions


APPLICATION DESCRIPTIONTo maintain a history of infractions of departmental rules byinmates for determination of classification during current andfuture incarceration.

DATABASE CONTENTSInmates, violent infractions, disciplinary action, inmatereports/statistics.

45

1---------------------------------------------------------------1I AGENCY: Department of Correction Paqe 2 of 2 I1---------------------------------------------------------------1

APPLICATION NAME: Inmate Intake Honitorinq System


APPLICATION DESCRIPTIONTo ensure that all newly admitted inmates are qiven a medicalexamination and are assiqned a bed within 24 hours, accordinqto leqal requirements.

DATABASE CONTENTSInmate reports/statistics, new admission inmates, admissiondate/time, housinq date/time.

APPLICATION NAME: Inmate Overload Trackinq system


APPLICATION DESCRIPTIONTo ensure that inmates who are transferred from one facility toanother facility are housed within 12 hours, accordinq to leqalrequirements.

DATABASE CONTENTSInmate reports/statistics, transfer inmates, transferdate/time, housinq date/time.

APPLICATION NAME: State Ready trackinq System


APPLICATION DESCRIPTIONTo notify New York State Department of Correction of inmatesdue to be transferred to State Correctional facilities.Inmates are identified by NYSID number.

DATABASE CONTENTSstate ready inmates.

46

AGENCY

DEPARTMENT OF EMPLOYMENT ~

220 Church Street, 5th Floor

New York, N.Y.

10013

PUBLIC LIAISON

Beverly Cheuvront

220 Church Street, Room 513New York, N.Y. 10013

MISSION STATEMENT

I PHONE:

212-433-3001

I FAX:

212-964-8983

I PHONE:

212-433-6735

Using Federal, State, and City funds, the Department of Employment seeks to bridge thegap between the City's labor force capacity and work force needs. In partnership withbusiness, educational institutions, labor, and community-based groups, the Departmentprovides vocational development, employment training, job placement, and educationalprograms to the unemployed and underemployed, including dislocated workers, andeconomically disadvantaged adults and young people such as substance abusers,ex-offenders, inmates, older workers, refugees, homeless individuals and families, highschool dropouts, veterans, and people with disabilities. In addition, the Departmentprovides services to public assistance recipients as a key part of the City's welfare reformefforts.

47

1---------------------------------------------------------------1I AGENCY: Department of Employment Page 1 of 1 I1---------------------------------------------------------------1APPLICATION NAME: Jo~ Training and Partnership Act (JTPA)

Participants


APPLICATION DESCRIPTIONThis system maintains a dat~ase of DOE participantdemographics and transactions for City, and StateReporting, aUdit, and DOE management.

DATABASE CONTENTS 'Jo~ Training and Partnership Act participant demographics,participant transactions., Grants/programs/contracts histories,individuaL participant employment/training 'history (names andssn's are confidential), jo~ placement statistics.

APPLICATION NAME: JTPA payroll


APPLICATION DESCRIPTIONPayroll of JTPA Participants'for supplementary stipends andwork experience programs. wage, stipend, withholding.

DATABASE CONTENTSwage, stipend, ,withholding of JTPA participants. Individualparticipant support payments history (names and ssn's areconfidential), grants/programs/contract payment histories.

48

AGENCY

DEPARTMENT OF ENVIRONMENTALPROTECTION

59-17 Junction Boulevard

Corona, N.Y.

11368

PUBLIC LIAISON

Mr. Sanford Evans

Director, Public Affairs

MISSION STATEMENT

I PHONE:

:18-595-6600

FAX:

I PHONE:

718-595-6600

The Department of Environmental Protection protects the environmental health, welfare,and natural resources of the City and its residents. The Department manages the City'swater supply and distribution system by collecting drinking water in three upstatewatersheds and transmitting it to eight million users in the City and four upstate countiesthrough three aqueducts, two water tunnels, and 6,250 miles of water mains in the fiveboroughs. After use, the Department collects and transmits the City's waste waterthrough approximately 6,400 miles of sewers to 14 treatment plants, where it processesthe waste and disposes of sludge (the by-product of sewage treatment). In addition, theDepartment carries out Federal Clean Water Act and Clean Air Act regulations, handleshazardous material emergencies and toxic site remediation, oversees asbestos monitoringand removal, enforces the City's noise code, and manages citywide water and energyconservation programs.

49

1---------------------------------------------------------------1I AGENCY: Department of Environmental Protection Paqe 1 of 4 I1---------------------------------------------------------------1APPLICATION NAME: Material Safety Data System (MSDS)


APPLICATION DESCRIPTIONcontains information about New York City located companiesthat have on their premises hazardous materials above cityand federal threshold amounts.

DATABASE CONTENTSFacilities within NYC that 'use, store, or manufacture hazardousmaterials as per SARA/City reportinq requirements. Detailedinventory of chemicals. ,

APPLICATION NAME: Hazardous Materials Response (SRR)


APPLICATION DESCRIPTIONcontains information about hazardous materials incidentsthrouqhout New York City responded to by the Department ofEnvironmental Protection.

DATABASE CONTENTSHazardous incidents responded to by DEP/HAZHAT.

APPLICATION NAME: Sewer Submission Tracking system (SSTS)


APPLICATION DESCRIPTIONSubmissions by private companies of plans to connect to theCity sewer system and/or to build private sewer installations.

DATABASE CONTENTSAddress directory (consultants/applicants/public and p~lic

departments/agencies); administrative/manaqement reports;correspondences (identifiable by street/location searches);fee collections/accountinq (review fees for water Boardfunction); inspection reports (records of NYC/DOT inspections,private sewer, NYS/DOT, NYCTA, PDC/EDC); submission-siteconnection proposal, private drainage proposal, private sewerplans, contract design review: NYC/DOT, NYS/DOT, NYCTA, NYCPDC/EDC, etc. - identifiable by project number, streettlocation.

50

1---------------------------------------------------------------1I AGENCY: Department of Environmental Protection Page 2 of 4 I1---------------------------------------------------------------1APPLICATION NAME: Bureau of Air Resources Management Information

system (BARAHIS)


APPLICATION DESCRIPTIONSystem contains data of two distinct types: Violation data inrelation to BAR, NYPD, and DOB; and Application and permit datafor BAR. Violation data is processed through the EnvironmentalControl Board while Application/permit data is exclusively theprovince of BAR.

DATABASE CONTENTSBuilding applications/certificates/permits for pollutionemitting devices, building code inspections/violations forpollution emitting devices, management reports, noiseviolations, Buildings Department violations, EnvironmentalControl Board cases adjudicated.

APPLICATION NAME: Automated Violations processing system (AVPS)


APPLICATION DESCRIPTIONAVPS keeps track of sanitation violations. containing all thekey dates and locations, the file contains the current statusand history of all statuses and important transactions.

DATABASE CONTENTSAccounts receivable file, collection agency listing file,collection agency history file, collection agency current monthactivity, notice of violations file, audit file of violationsactivity, security sign-on file, list of agencies makingcitations, list of violation codes, holiday table, list ofvalid transactions.

51

1---------------------------------------------------------------1I AGENCY: Department of Environmental Protection Page 3 of 4 I1---------------------------------------------------------------1APPLICATION NAME: Central Computer Assisted Drafting and Design

(CADD)


APPLICATION DESCRIPTIONThe CADD system contains engineering drawings of water, sewer,waste water treatment plants and related facilities used forreconstruction, maintenance and extension of the city'sinfrastructure.

DATABASE CONTENTSBuilding constructions, sewage treatment drawings, tunnelalignment drawings, treatment plant design drawings, watermainmapping.

APPLICATION NAME: Automated complaint System (DEPACS)


APPLICATION DESCRIPTIONContains information about complaints called in by the public,relating to water and sewer problems and other environmentalcomplaints, including hazardous material incidents and airpollution incidents.

DATABASE CONTENTSAir emissions complaints/violations, water related complaints/repairs (mains, street leaks, hydrants), waste water complaints(sewer backups, manholes), industrial waste complaints (spills,fumes, illegal dumping), noise complaints/violations, hazardousmaterials complaints, water misuse complaints (droughtrelated), complaints reported by or source, complaint response(inspection/repair), repair history. .

APPLICATION NAME: Bureau of water and Energy Conservation (BWEC)Meters (METERS)


APPLICATION DESCRIPTIONThe meters database contains all billing information, includingreadings of financial information for many years of meteredaccount bills.

DATABASE CONTENTSMiscellaneous billings, water meters, management reporting.

S2

1---------------------------------------------------------------1I AGENCY: Department of Environmental Protection Paqe 4 of 4 I1---------------------------------------------------------------1

APPLICATION NAME: BWEC Frontaqe (FRONTAGE)


APPLICATION DESCRIPTIONMUltiple billinq cycles of financial information for nonmetered frontaqe accounts (both water and sewer).

DATABASE CONTENTSManaqement reportinq, miscellaneous billinqs.

APPLICATION NAME: BWEC Universal Meterinq system (UNS)


APPLICATION DESCRIPTIONVendor information on potential meter accounts, trackinqinstallation of meters throuqh inspection and vendor payments.

DATABASE CONTENTSMiscellaneous billinqs, water meters, manaqement reportinq,vendor file.

APPLICATION NAME: BWEC Jamaica water system (JWS)


APPLICATION DESCRIPTIONDetailed information on water usaqe transactions for Jamaicawater metered accounts, enablinq us to produce sewer bills.

DATABASE CONTENTSsewer billinqs, manaqement reportinq.

53

AGENCY

DEPARTMENT OF FINANCE


New York, N.Y.

10007

PUBLIC LIAISON

Gerald S. KoszerRecords Access Officer, Office of Legal Affairs

345 Adams Street, 3rd FloorBrooklyn, N. Y. 11201

MISSION STATEMENT

I PHONE:

212-669-4855

FAX:

I PHONE:

718-403-3644

The Department of Finance administers the tax laws in a fair and efficient manner,collects taxes and other City charges, educates the public about its rights andresponsibilities to achieve the highest level of voluntary compliance, enforces the law tothe fullest extent possible, provides service in response to requests from the public forinformation and assistance, and protects the confidentiality of tax returns.

54

1---------------------------------------------------------------1I AGENCY: Department of Finance Paqe 1 of 10 I1---------------------------------------------------------------1The followinq details major mainframe systems.

The followinq status codes apply to the data:

P = Available to the Public.R =Available to the Public with restrictions, e.q., EIN and SSN

data will be claimed as exempt from disclosure under FOIL.S =Tax Secret and not available to the Public.

It is important to note that the Department of Finance computersystems are currently in transition from systems developed overthe last 15 - 20 years to a centralized fully inteqrated FAIRTAXsystem. Because the new systems will be fully inteqrated theywill, in qeneral, contain data that is both tax secret andavailable to the public. For example, the current systemscontain separate names and address for each tax (i.e.Unincorporated Business Tax (UBT) and property Tax). currently,UBT data is Tax Secret and property tax data is available to thePublic. In the new FAIRTAX system there will be only one nameand address "file" or data base havinq both UBT and Property TaxNames and Addresses. This database will receive a "R" statuscode. The restriction will relate to public access to UBT names.Property names will remain available to the public.

APPLICATION NAME: FAIRTAX Taxpayer Identification


APPLICATION DESCRIPTIONCentral repository of identification information for entitiesrelated to NYC taxes.

DATABASE CONTENTSNames, Addresses, SSN/EIN, Tax Account. (Note: All oldDepartment of Finance systems containinq names and addresseswill be incorporated into this database.)

STATUS: R

55

1---------------------------------------------------------------1I AGENCY: Department of Finance Page 2 of 10 I1---------------------------------------------------------------1APPLICATION NAME: Match Warrant and Vendor

YEAR ACTIVATED: Unknown

APPLICATION DESCRIPTIONMatches Department of Finance Warrant file to NYC DGS-MUnicipalSupplies file.

DATABASE CONTENTSNYC vendors and related identification information.

STATUS: R

APPLICATION NAME: Landlord Information Returns


APPLICATION DESCRIPTIONSystem records all office and non-office building responses andchanges to owners names and addresses.

DATABASE CONTENTSNames and Addresses of landlords and Commercial Rentinformation related to same.

STATUS: S

APPLICATION NAME: FAIRTAX - Returns Processing


APPLICATION DESCRIPTIONCentral system to process all Returns Based Taxes. Dependingon tax, system records changes due to Federal and State AUdit,processes annual and quarterly taxpayer liabilities, returns,payments, etc.

DATABASE CONTENTSNon-Financial and Non-Taxpayer Identification data relating toreturns based taxpayers.

STATUS: R

56

1---------------------------------------------------------------1I AGENCY: Department of Finance Paqe 3 of 10 I1---------------------------------------------------------------1

APPLICATION NAME: Commercial Rent Tax


APPLICATION DESCRIPTIONProcesses the quarterly and annual Commercial Rent Tax.

DATABASE CONTENTSNames, Addresses, non-filer information, receivables,correspondence responses, subtenant' returns.

STATUS: S

APPLICATION NAME: Real Property Transfer Tax (RPTT)


APPLICATION DESCRIPTIONProcesses the sales of properties requirinq a RPTT.

DATABASE CONTENTSSales amounts, names, addresses.

STATUS: S

APPLICATION NAME: Real Property Income , Expense


APPLICATION DESCRIPTIONProcesses the data filed with Income and Expense forms.

DATABASE CONTENTSNames, addresses, income and expense amounts.

STATUS: S

57

1---------------------------------------------------------------1I AGENCY: Department of Finance page 4 of 10 I1---------------------------------------------------------------1

APPLICATION NAME: FAIRTAX - Charge Processing


APPLICATION DESCRIPTIONCentral system to process all Charge Based Taxes. Depending ontax, system records and calculates tax due.

DATABASE CONTENTSNon-Financial and Non-Taxpayer Identification data relating toCharge based taxpayers.

STATUS: R

APPLICATION NAME: Commercial Motor Vehicle


APPLICATION DESCRIPTIONRecords tax imposed on the use of Commercial Motor Vehicle andmotor vehicle for the transportation of passengers in NYC.

DATABASE CONTENTSLicense plate information, names, addresses, receiVables.

STATUS: S

APPLICATION NAME: Annual Vault Charge


APPLICATION DESCRIPTIONRecords and bills annual vault charge imposed for the privilegeof accompanying, using or maintaining a vault in the streets ofNYC.

DATABASE CONTENTSAnnual charges, vault size, receivables name, addresses.

STATUS: P

58

1---------------------------------------------------------------1I AGENCY: Department of Finance Page S of 10 I1---------------------------------------------------------------1

APPLICATION NAME: coin Operated Amusement Device (COAD) Charge


APPLICATION DESCRIPTIONRecords and bills charges for all coin operated amusementdevices in NYC.

DATABASE CONTENTSNames, addresses, device counts, receiVables, charge data.

STATUS: S

APPLICATION NAME: open Balance system


APPLICATION DESCRIPTIONAccounts ReceiVable and billing processing for all bills andpayments for Real Estate, water and Property related taxes,charges and assessments. Both Department of Finance (DOF) andnon-DOF charges are processed.

DATABASE CONTENTSFinancial debits and credits by period.

STATUS: P

APPLICATION NAME: Liquor Tax Charge


APPLICATION DESCRIPTIONProcesses liquor license tax.

DATABASE CONTENTSLiquor license billing information, names, addresses.

STATUS: S

S9

1---------------------------------------------------------------1I AGENCY: Department of Finance Page 6 of 10 I1---------------------------------------------------------------1

APPLICATION NAME: Rent stabilization charge


APPLICATION DESCRIPTIONProcesses charges on rent controlled units.

DATABASE CONTENTSNames, addresses, change data.

STATUS: P

APPLICATION NAKE: FAIRTAX - Accounts Receivable


APPLICATION DESCRIPTIONCentral repository of all debits and credits relating to NYCtaxes.

DATABASE CONTENTSFinancial information and account periods. All taxes will beincorporated into this database.

STATUS: R

APPLICATION NAME: No Good Check Processing


APPLICATION DESCRIPTIONProcesses data on payment checks to NYC that could not becashed due to insufficient funds.

DATABASE CONTENTSNames, address, dollar amounts.

STATUS: R

60


APPLICATION NAME: FAIRTAX - Records


APPLICATION DESCRIPTIONwill replace the next two subsystems.

DATABASE CONTENTSSee next two subsystems.

STATUS: P

APPLICATION NAME: Mortgage Deed System


APPLICATION DESCRIPTIONRecords dates on all legal instruments filed with the CityRegister inclUding deeds, mortgages and liens.

DATABASE CONTENTSNames, address, instrument type, instrument, instrument crossreference.

STATUS: P

APPLICATION NAME: Uniform Commercial code/Federal Lien


APPLICATION DESCRIPTIONRecords legal debts.

DATABASE CONTENTSNames and addresses of debtors, secured parties, crossreference to filing location of documents.

STATUS: P

61

1---------------------------------------------------------------1I AGENCY: Department of Finance Page 8 of 10 II------------------------~--------------------------------------1

APPLICATION NAME: FAIRTAX - Case Tracking


APPLICATION DESCRIPTIONMaintains status of all work/taxpayer actions internallytracked within Department of Finance.

DATABASE CONTENTSStatus, responsible Department of Finance employee, casedescription.

STATUS: R

APPLICATION NAME: Audit System


APPLICATION DESCRIPTIONsystem tracks taxpayers who have been audited by Departmentof Finance.

DATABASE CONTENTSTracking data relating to taxpayer who have not paid amountsdue after notification of liability.

STATUS: S

APPLICATION NAME: Tax Commission Tracking


APPLICATION DESCRIPTIONTracks the filing of tax assessment protests and the results ofhearings on the protests.

DATABASE CONTENTSNames, addresses, protest data, court decision data.

STATUS: P

62


APPLICATION NAME: Lease Registration


APPLICATION DESCRIPTIONTracks properties for which the City has a lease and reports ontaxes owed.

DATABASE CONTENTScontract, number, Agency number, names and addresses.

STATUS: P

APPLICATION NAME: In-Rem


APPLICATION DESCRIPTIONProcesses the In-Rem actions whereby the City takes possessionof properties where taxes are in default.

DATABASE CONTENTSNames, addresses, property identification data.

STATUS: P

APPLICATION NAME: Installment Agreement


APPLICATION DESCRIPTIONProcesses agreements whereby a taxpayer pays tax obligation ininstallments •.

DATABASE CONTENTSTerms of agreement, names, addresses, property or related taxdata.

STATUS: R

63


APPLXCATION NAME: FAIRTAX - Collections


APPLICATION DESCRXPTIONCentral processing billing a collection of all taxes not paidWhen due.

DATABASE CONTENTSWarrants information, account periods.

STATUS: R

APPLICATION NAME: Property System


APPLICATION DESCRIPTIONRecords information on property descriptions, exemptions,abatements assessments, remissions.

DATABASE CONTENTSAbatements, exemptions, revisions, property type, assessmentvalues, names, addresses, EIN/SSN.

STATUS: R

64

AGENCY

FINANCIAL INFORMATION SERVICESAGENCY

111 Eighth Avenue

New York, N.Y.

10011

PUBLIC LIAISON

Chris Byrne


MISSION STATEMENT

I PHONE:

212-206-3000

I FAX:

212-206-3010

I PHONE:

212-206-3279

FISA is responsible for data processing operations which support the activities of thoseCity personnel and units responsible for organizing, compiling, coordinating andreporting upon the City's central financial records, data, and other related information.FISA provides access to such information to those City personnel and units responsiblefor the determination and administration of the estimated and actual City expenditures;the receipt, investment and disbursement of City funds; and the issuance and payment ofprincipal and interest on City obligations. FISA is also responsible for the implemetationand processing of the City's Payroll Management System.

65

1---------------------------------------------------------------1I AGENCY: Financial Information Services Agency Page 1 of 1 I1---------------------------------------------------------------1APPLICATION NAME: Integrated Financial Hanagement system


APPLICATION DESCRIPTIONIFHS monitors the bUdget and performs all accounting functionsfor all City of New York agencies; it is the backbone of theCity's financial infrastructure. IFHS processes all of thedata concerning the City's bUdgets, accounting and vendorpayments, and furnishes the Comptroller with pertinentfinancial data. simply described, it is a central computerizedgeneral ledger for all City agencies.

DATABASE CONTENTSFinancial accounting, accounts receiVable, accounts payable,capital bUdget/expenditures, city vendors, capital constructioncontracts, purchase contracts, service contracts, financialreporting, vendor payments, purchase requisitions/orders,economic/financial statistics, vendor history.

APPLICATION NAME: Payroll Hanagement System


APPLICATION DESCRIPTIONPHS is a computerized system that prepares the payroll for allcity of New York municipal employees; it provides promptpayment of overtime, other premium and retroactive pay andallows accurate and up-to-date City personnel record keeping.PHS is a central and integrated payroll, timekeeping andpersonnel system for the entire City of New York.

DATABASE CONTENTSWage reporting, municipal employees salaries, personnel record,pension payroll, employee transactions, employee overtime,employee attendance, city employee payroll, city employeeabsence/leave/statistics, address directory, employee absences.

66

AGENCY

FIRE DEPARTMENT

250 Livingston Street

Brooklyn, N.Y.

11201

PUBLIC LIAISON

Michael Ciferri, Acting Director

Bureau of Information and Computer Services

MISSION STATEMENT

I PHONE:

718-403-1403

FAX:

I PHONE:

~12-566-3195

The Fire Department protects life and property from fire. It fulfills this responsibilitythrough three separate but related missions: extinguishment, prevention througheducation, and investigation. The City's 304 square miles are protected from fire by 412firefighting and supervisory units in 229 locations in the m~tropolitanarea. Fire marshals,fire prevention inspectors, and support personnel working from the Department'sBrooklyn headquarters and numerous field offices throughout the City carry out fireinvestigation, fire safety education, and fire prevention activities. Additionally, theDepartment responds to calls for utility emergencies, building collapses, hazardousmaterial incidents, and water main breaks.

67

1---------------------------------------------------------------1I AGENCY: Fire Department paqe 1 of 3 I1---------------------------------------------------------------1APPLZCATZON NAME: BZCS 80/Daily-KTD-YTD Fire statistical System

(BZS 80)


APPLICATION DESCRZPTION

DATABASE CONTENTSFire alarms/dispatches.

APPLZCATZON NAME: computerized Alarm Assiqnment System (CAAS)


APPLICATION DESCRIPTZON


APPLICATION NAME: critical Information Dispatch system (CIDS)


APPLICATION DESCRIPTION

DATABASE CONTENTSFire alarms/dispatches, fire hazards.

APPLICATION NAME: Kapper Systems (Kapper)



DATABASE CONTENTSBuildinq modifications/repairs, computer hardware inventory,manpower schedules.

68

1---------------------------------------------------------------1I AGENCY: Fire Department Page 2 of 3 I1---------------------------------------------------------------1APPLICATION NAME: Fire Prevention Information Management System

(FPIMS)



DATABASE CONTENTSFire licenses/permits, fire code inspections/violations, locallaw compliance inspections, miscellaneous billings, accountsreceiVable.

APPLICATION NAME: Manpower Analysis Reports (HAG)



DATABASE CONTENTSManpower schedules, manpower reports/statistics.

APPLICATION NAME: Daily' Monthly Fire Reports




APPLICATION NAME: National Fire Information Reporting system(NFIRS)




69

1---------------------------------------------------------------1I AGENCY: Fire Department Page 3 of 3 I1---------------------------------------------------------------1APPLZCATZON NAME: Starfire (Starfire)

YEAR ACTZVATED: 1980

. APPLZCATZON DESCRZPTZON


APPLZCATZON NAME: weighted, Response Zndex (WRZ)


APPLZCATZON DESCRZPTZON


70

AGENCY

DEPARTMENT OF GENERAL SERVICES


New York, N.Y.

10007

PUBLIC LIAISON

Fred Winters

Director of Communications

MISSION STATEMENT

I PHONE:

~12-669-7000

I FAX:

212-669-4664

I PHONE:

~12-669-7140

The Department of General Services purchases supplies and equipment for the City,provides architectural, engineering, and construction services to 14 City agencies,manages agency telephone services, and plans and manages citywide energy conservationefforts. In addition, the Department operates and maintains 41 public buildings,including court facilities; acquires, manages, sells, and leases all City ownednon-residential real property; operates the WNYC radio and television stations, andpublishes the City Record and Green Book.

71

1---------------------------------------------------------------1I AGENCY: Department of General Services Paqe 1 of 3 I1---------------------------------------------------------------1APPLZCATZON NAME: capital Funds Monitorinq system (CFHS)


APPLZCATION DESCRIPTZONThis is an online system with batch support function. Thesystem monitors all capital projects, contracts and chanqeorders on a daily basis. The system will monitor all paymentsto contractors.

DATABASE CONTENTS·Contractor payments; capital construction projects;contractors; capital change orders.

APPLZCATZON NAME: Commodity Line Ztem Purchasinq System (CLZPS)


APPLZCATZON DESCRZPTZONThe Commodity Line Ztem purchasinq System (CLZPS) is currentlyemployed by the Department of General Services' Division ofMunicipal supplies throuqh which approximately $500 million inpurchases are processed annually. Major functions within theprocurement process which are addressed by CLZPS are:Requisition processinq, Bid Processinq, Bid Tabulation, BidAward Process, Purchase order/Direct Order Process and Vendorprocessinq.

DATABASE CONTENTSAll Purchase requisition, bid, contract and purchase orderrelated information includinq vendor database.

APPLZCATZON NAME: Storehouse Znventory


APPLICATZON DESCRZPTZONAn inventory manaqement system employed by the DGS CentralStorehouse which is responsible for the warehousinq andDistribution of items commonly used throuqhout City aqencies.

DATABASE CONTENTSZnventory; Aqency usaqe data; inventory pricinq; client aqencylocations.

72

1---------------------------------------------------------------1I AGENCY: Department of General Services Paqe 2 of 3 I1---------------------------------------------------------------1APPLICATION NAME: Fleet Administration Maintenance Information

system (FAMIS)


APPLICATION DESCRIPTIONThis system tracks City owned vehicles, their usaqe andmaintenance history. The system also keeps track of thevehicle parts inventory. This system was identified ~y theMayor's Private Sector survey as not ~einq able to meet thechanqinq environment of the Fleet manaqer and the Office ofFleet Administration. The Office of Manaqement InformationSystems is currently manaqinq the project to rewrite FAMIS.The new system, Fleet Administration computerized TrackinqSystem (FACTS), will address all aspects of: equipmentmanaqement, materials manaqement and enhanced data retrieval.

DATABASE CONTENTSVehicle inventory; parts inventory; work orders, maintenancehistory; labor and downtime data.

APPLICATION NAME: Fuel utilization Monitorinq Equipment system(FUMES)


APPLICATION DESCRIPTIONThis system monitors fuel usaqe of NYC vehicles at City ownedpumpinq sites.

DATABASE CONTENTSVehicle fuel usaqe, fuel allocation.

APPLICATION NAME: Tenant Accountinq System


APPLICATION DESCRIPTIONThis system ~ills tenants of the Division of Real Property forrent, usaqe and occupancy fees, and other charqes. Bills aresent monthly. Late charqes, if applicable, are calculatedmonthly and dunninq letters are sent. Includes collections.Interfaces with IPIS for enforcement data.

DATABASE CONTENTSTenant descriptive data; premise data; lease financial terms;current ~alances; ~illinq and payment history; collectiondata; insurance data; enforcement summary data; mUltipleproperty data.

73

1---------------------------------------------------------------1I AGENCY: Department of General Services Page 3 of 3 I1---------------------------------------------------------------1APPLICATION NAME: Mortgage Accounting / Sales ReceiVable System


APPLICATION DESCRIPTIONThis system bills for mortgages created as a result of salesconducted by the Division of Real property. Bills are sentmonthly. Late charges, if applicable, are calculated monthlyand dunning letters are sent. Also tracks receivablesresulting from DRP sales, and records defaults.

DATABASE CONTENTS .Mortgagee descriptive data; premise data; mortgage financialterms; current mortgage ~alances; billing and payment history;current receiVable balances; enforcement data; multipleproperty data.

APPLICATION NAME: Integrated Property Information system (IPIS)


APPLICATION DESCRIPTIONThis system tracks an inventory of City-owned and City Interestproperties. Tracks various DRP and non-DRP processes affectingthese properties. Monitors city acquisitions and dispositions.Correlates data with DOF files, Geosupport system, DRP TenantAccounting system, DRP Mortgage Accounting / Sales ReceiVablesystem, and HPD Tenant system, and maintains a file ofdiscrepancies between these files. Maintains a central nameindex of all people doing business in real estate with theCity. Inventories all properties leased-in by the City.Records agency needs and tracks the resolution of those needs.supports the City Land Committee meeting schedule.

DATABASE CONTENTSProperty descriptive data; district data; land use regulationdata; zoning data; inspection data; management data; actionsrequired; address data; deed data; Fee Title (ownership) data;In Rem process data; condemnation data; negotiated purchasedata; other acquisition data; auction data; negotiated saledata; release data; other disposition data; lease-out data;lease-in data; lease enforcement data; restrictions on use;pre-closing obligations; restrictive covenants; easements;jurisdiction/assignments , surrenders; City Land committeerequests and meeting history; use data; office data; ulurpdata; appraisal data; fencing requests and actions; agencyneeds; central name index; Dept. of Finance data.

74

AGENCY

DEPARTMENT OF HEALTH

125 Worth Street

New York, N.Y.

10013

PUBLIC LIAISON

Charles Troob

Assistant Commissioner

MISSION STATEMENT

I PHONE:

212-566-0453

FAX:

I PHONE:

212-788-5180

The Department of Health promotes and protects the health and quality of life of Cityresidents by enforcing compliance with the City Health Code and administering a broadrange of public health programs and services including, but not limited to: monitoringand controlling tuberculosis, gonorrhea, syphilis, and other communicable diseases;providing prevention and treatment programs for pregnant women, infants, children,homeless families, and inmates; investigating and eliminating environmental healthhazards; inspecting restaurants and other facilities; and monitoring blood banks andclinical laboratories. The Department's services also include prevention of AIDS andHIV-related illnesses, and AIDS counseling, surveillance, testing, and research. TheDepartment's Office of Chief Medical Examiner provides forensic medical services.

75

1----------------------------,-----------------------------------1I AGENCY: Department of Health Paqe 1 of 11 I1---------------------------------------------------------------1APPLICATION NAME: PC Network To Link Field sites


APPLICATION DESCRIPTIONA system used to capture information on women ~einq servedin the department's infant mortality prevention activities.

DATABASE CONTENTSMiscellaneous statistics, housinq/population statistics,economic/financial statistics, demoqraphic statistics, proqramreports, prevent~le diseases, other, manaqement reportinq,health records/reports/statistics, health/confidential,education proqrams, children/confidential, child care,~irth records.

CONFIDENTIALITY REQUIREMENTSPublic Health Law Sec. 2805-q(3)10 New York Code Rules' Req. Sec. 751.9(m).civil Practices Law and Rules Sec. 4504(a).

APPLICATION NAME: BPC Code Enforcement - On-Line MF


APPLICATION DESCRIPTIONA system which accesses ownership data at the Department ofFinance for Pest Control Billinq purposes.

DATABASE CONTENTSCity owned properties, real property ownership, property owners.

APPLICATION NAME: Daycare Master File


APPLICATION DESCRIPTIONIncludes information reqardinq day-care centers used in theinspection and requlation of day care centers.

DATABASE CONTENTSChild care proqrams, child care, daycare centers.

76

1---------------------------------------------------------------1I AGENCY: Department of Health Paqe 2 of 11 I1---------------------------------------------------------------1APPLICATION NAME: Daily Time Sheet - Data Entry Wanq


APPLICATION DESCRIPTIONInspector's Daily Time Sheet Information.

DATABASE CONTENTSResearch/planninq, projects/proqrams, buildinq/structureinspections.

APPLICATION NAME: Day Camp Inspection Reports Data Center VS-65

YEAR ACTIVATED:

APPLICATION DESCRIPTIONDay camp Inspection Report forms, which record the outcome ofinspections.

DATABASE CONTENTSOther complaints, health licenses/permits, environmentalinspections/violations, inspection reports, public complaints,health inspections.

APPLICATION NAME: Inspection Report Forms - Data Entry


APPLICATION DESCRIPTIONInspection outcomes fo~ restaurants, public health enqineerinq,radiation inspection and other permitted establishments.

DATABASE CONTENTSHealth inspections, public complaints, inspection reports,health licenses/permits, health code inspections/violations,other complaints.

77

1---------------------------------------------------------------1I AGENCY: Department of Health Paqe 3 of 11 I1---------------------------------------------------------------1APPLICATION NAME: Retroviroloqy' Immunobioloqy Lab System


APPLICATION DESCRIPTIONTracks specimens and test results for HIV and related virustestinq.

DATABASE CONTENTSClient directory, public assistance/proqram.

CONFIDENTIALITY REQUIREMENTSPublic Health Law Sec. 2805-q.10 New York Codes Rules' Req. Sec. 751.9(m), Part 63, 24-1.2.civil Practice Law and Rules Sec. 4504(a).Public Health Law Article 27-F(a).HYCHC Sec. 11.07.Public Health Law Sec. 206(1)(j).

APPLICATION NAME: Lead Poisoninq Control System - On-Line


APPLICATION DESCRIPTIONOn-line case manaqement system for environmental and medicalfollow-ups on confirmed cases of Lead Poisoninq and results ofLead Tests.

DATABASE CONTENTSCity employee skills inventory, child care, reqistrations.

CONFIDENTIALITY REQUIREMENTSPublic Health Law Sec. 2805-q(3).10 New York Codes Rules' Req. Sec. 751.9(m).civil Practice Law and Rule Sec. 4504(a).HYCHC Sec. 11.07.

APPLICATION NAME: Case Trackinq system - ME


APPLICATION DESCRIPTIONcontains trackinq information reqardinq autopsies and relatedmedical information.

DATABASE CONTENTSCONFIDENTIALITY REQUIREMENTS

New York City Charter Sec. 557(q).

78

1---------------------------------------------------------------1I AGENCY: Department of Health Paqe 4 of 11 I1---------------------------------------------------------------1APPLICATION NAME: Radioactive Materials License Data Base


APPLICATION DESCRIPTIONLicensinq Process-Trackinq database of requirements forRadiation Licenses.

DATABASE CONTENTSAddress directory, other complaints, administrative reports,environmental inspections/violations,· health' code inspections/violations, health licenses/permits, inspection reports,health inspections, publip safety inspections, miscellaneousstatistics.

APPLICATION NAME: Tuberculosis Control System - Central


APPLICATION DESCRIPTIONCICS system that allows user to add, update, display, deleteand search TB patients and their contacts by name. This is acase manaqement system that contains demoqraphic, medical,bacterioloqy, susceptibility history.

DATABASE CONTENTSReqistrations.

CONFIDENTIALITY REQUIREMENTSPublic Health Law Sec. 2805-q(3), Sec. 2221.10 New York Codes Rules and Reqs. Sec. 751.9(m).civil Practice Law and Rules Sec. 4504(a).10 NYCRR section 2.17.New York City Health Code Sec. 11.07.

79

1---------------------------------------------------------------1I AGENCY: Department of Health page 5 of 11 I1---------------------------------------------------------------1APPLXCATION NAME: AIDS Reporting system

YEAR ACTXVATED:

APPLXCATXON DESCRXPTION:Medical and case tracking system related to HIV patients.

DATABASE CONTENTSSenior citizens care, inmates, geographies/maps, goals/mandates/objectives, research/planning, death certificates, demographicstatistics, health records/reports/statistics.

CONPIDENTXALITYREQUXREMENTSPublic Health Law Sec. 206(i)(j).New York City Health Cod. Sec. 11.07(a)(2).10 New York Codes Rules and Regulations Sec. 24-1.2 and

63.1 et seq.Public Health Law Article 27-F(a).

APPLXCATXON NAME: Births On-Line Record Retrieval


APPLXCATION DESCRXPTIONAn on-line system for accessing confidential Birth Records datarequired for the issuance of Birth Records certification to theindividual.

DATABASE CONTENTSBirth records.

CONFXDENTIALXTY REQUIREMENTSAdministrative Code 17-169.Health Code Sec. 201.07.

APPLXCATION NAKE: Induced Termination


APPLICATION DESCRIPTIONConfidential Information regarding the circumstances for aninduced termination of pregnancy.

DATABASE CONTENTSImmigration statistics.

CONFXDENTXALITY REQUIREMENTSHealth Code Sec. 203.07(c).

80

1---------------------------------------------------------------1I AGENCY: Department of Health Paqe 6 of 11 I1---------------------------------------------------------~-----I

APPLICATION NAKE: Lab Improvements STD

YEAR ACTIVATED:

APPLICATION DESCRIPTIONResults of Lab Inspections, includinq personnel qualificationsand adherence to standards, for the issuance of Lab permits.

DATABASE CONTENTSHealth inspections, dataline reporting system, registrations,financial reportinq, child care proqrams, child care.

APPLICATION NAKE: Handicapped Children


APPLICATION DESCRIPTIONInvoice information containing medical and payment informationfor service to handicapped children; does not inclUdeidentifying information.

DATABASE CONTENTSHandicapped children.

APPLICATION NAKE: Hepatitis

YEAR ACTIVATED:

APPLICATION DESCRIPTIONA confidential record of persons who tested positive forhepatitis.

DATABASE CONTENTSHealth/confidential.

CONFIDENTIALITY REQUIREMENTSPublic Health Law section 2805-g(3)10 New York Codes Rules' Reg. Sec. 751.9(m).civil Practice Law and Rule 4504(a).Health Code Sec. 11.07.

81

1---------------------------------------------------------------1I AGENCY: Department of Health Page 7 of 11 I1---------------------------------------------------------------1APPLZCATZON NAME: Diagnostic Zmmunology Proficiency Testing


APPLZCATZOB DESCRZPTZOBResults of proficiency tests submitted to Labs, in the area ofdiagnostic immunology.

DATABASE CONTENTSQuality control inspections.

APPLZCATZOB BAME: Patient Znformation and Billing System/DataLine


APPLZCATZON DESCRZPTZONsystem contains records of patients enrolled in Department ofHealth Clinics, records of individual visits and records ofprovider services. System is also used for medicaid billing,and maintains records of payments and accounts receiVable.

DATABASE CONTENTSAccounts receiVable, financial accounting, administrativereports, aUdits, fee collections/accounting, health records/reports/statistics, management reporting, revenue collection,demographic statistics, economic/financial statistics, medicaidprogram.

CONFZDENTZALZTY REQUZREHENTSPublic Health Law section 2805-g(3).10 Bew York Codes Rules' Reg. Sec. 751.9(m).civil Practice Law' Rules Sec. 4504(a).42 CFR Sec. 431.300 et seq.Public Officers Law Article 6-A.Social Services Law Sec. 369(3)

82

1---------------------------------------------------------------1I AGENCY: Department of Health Paqe 8 of 11 I1---------------------------------------------------------------1APPLICATION NAME: Permit On-Line System


APPLICATION DESCRIPTIONAn on-line record of permitted establishments and individuals.

DATABASE CONTENTSDaycare centers, vendor licenses/permits, health licenses/permits.

CONFIDENTIALITY REQUIREMENTSPublic Health Law Section 2805-q(3).10 New York Codes Rules' Req. Sec. 751.9(m).civil Practice Law and Rules Sec. 4504 (A).

APPLICATION NAME: vital Records , statistics

YEAR ACTIVATED:

APPLICATION DESCRIPTIONUpdates birth certification file and death on-line lookup file;prints birth and death reqisters and statistical reports;produces monthly tapes for Federal and State aqencies.

DATABASE CONTENTSChild care, miscellaneous statistics, death certificates,birth records, administrative reports.

CONFIDENTIALITY REQUIREMENTSPublic Health Law Sec. 2805-q(3)10 New York Codes Rules and Req. Sec. 751.9(m).Health Code Sees. 201.07, 205.07, and 207.11.New York City Administrative Code Sec. 17-169.

83

1---------------------------------------------------------------1I AGENCY: Department of Health Paqe 9 of 11 I1---------------------------------------------------------------1APPLICATION NAME: Preventable Disease


APPLICATION DESCRIPTIONA PC-based systea for trackinq reported information reqardinqapproximately 80 communicable diseases.

DATABASE CONTENTSPreventable diseases.

CONFIDENTIALITY REQUIREMENTSPublic Health Law Sec. 28,05-q(3).10 New York Codes Rules' Req. Sec. 751.9(m).civil Practice Law and Rules Sec. 4504(a).Health Code Sec. 11.07.

APPLICATION NAME: sexually Transmitted Disease On-Line System


APPLICATION DESCRIPTIONA syphilis reqistry, keepinq patient histories, includinqtests, diaqnoses, and treatments, for on-line use.

DATABASE CONTENTScontaqious diseases.

CONFIDENTIALITY REQUIREMENTSPublic Health Law Sec. 2805-q(3).10 New York Codes Rules' Req. Sec. 751.9(m).Civil Practice Law and Rule Sec. 4504(a).10 NYCRR Sec. 2.32.Health Code Sec. 11.07(a)(2).Public Health Law Sec. 2306.

84

1---------------------------------------------------------------1I AGENCY: Department of Health Page 10 of 11 I1---------------------------------------------------------------1

APPLICATION NAME: Venereal Disease


APPLICATION DESCRIPTIONA file of cases of sexually transmitted diseases, for batchprocessing.

DATABASE CONTENTSPreventable diseases.

CONFIDENTIALITY REQUIREMENTSPublic Health Law Sec. 28,05-g(3).10 New York Codes Rules and Regs. Sec. 751.9(m).civil Practice Law and Rules Sec. 4504(a).10 NYCRR Sec. 2.32.Health Code Sec. 11.07(a) (2).Public Health Law Sec. 2306.

APPLICATION NAME: Prevention of Perinatal Aids Transmission


APPLICATION DESCRIPTIONTracks medical treatment of infants born with HIV virus.

DATABASE CONTENTSMiscellaneous statistics, demographic statistics, research/planning, grants/specific funded programs.

CONFIDENTIALITY REQUIREMENTSPublic Health Law Sec. 2805-g(3).10 New York Codes Rules and Regs. Sec. 751.9(m).civil Practice Law and Rules Sec. 4504(a).Public Health Code Sec. 206(1) (j).10 NYCRR Sec. 24-1.2.Public Health Law Article Sec. 27-F (a).10 NYCRR Part 63.

85

1---------------------------------------------------------------1I AGENCY: Department of Health Paqe 11 of 11 I1---------------------------------------------------------------1

APPLICATION NAME: vital statistics Special Request On-Line MF

YEAR ACTIVATED:

APPLICATION DESCRIPTIONTapes created for Federal, State, other aqencies andinstitutions. Reports are usually listinqs of selected data.

DATABASE CONTENTSHealth records/reports/statistics, death certificates,research/planninq.

CONFIDENTIALITY REQUIREMENTSNames Confidential.Public Health Law Sec. 2805-G(3).10 NYCRR Sec. 751.9(m).New York Administrative Code Sec. 17-169.Health Code Sec. 201.07, 205.07, and 207.11.

86

AGENCY

DEPARTMENT OF HOUSING PRESERVATIONAND DEVELOPMENT

100 Gold Street

New York, N.Y.

10038

PUBLIC LIAISON

Ira BoursteinRecords Access Officer

Office of Legal Affairs / General Counsel

MISSION STATEMENT

I PHONE:

212-566-4663

FAX:

I PHONE:

212-978-6273

The Department of Housing Preservation and Development (HPD) preserves, upgrades,and expands the City's affordable housing stock. The Department rehabilitates privateand City-owned occupied buildings and develops new housing through gut rehabilitationof vacant buildings and 'new construction. The Department also manages buildings takenthrough tax foreclosure, provides housing for homeless families and individuals, andmonitors and enforces code compliance.

87

1---------------------------------------------------------------1I AGENCY: Department of Housinq Preservation and Development I1---------------------------------------------------------------1

Paqe 1 of 1

The NYC Department of Housinq Preservation and Development isin the process of reviewinq database applications in order toprepare entries for inclusion in future editions the PublicData Directory.

Pendinq publication of this information in future editions, thepublic liaison listed on the aqency cover sheet is available toanswer questions reqardinq access to computerized data.

88

AGENCY

HUMAN RESOURCES ADMINISTRATION

250 Church Street

New York, N.Y.

10013

PUBLIC LIAISON

'Roger McMillanExecutive Deputy Administrator

Managemen t Information Systems

MISSION STATEMENT

I PHONE:

~12-274-5400

FAX:

I PHONE:

212-206-3667

The Human Resources Administration (HRA) provides income support, employmentand social service,s to individuals and families in need. Specific services include publicassistance, Food Stamps, Medicaid, job placement/training, day care,preventive/protective services for children, foster care, adoption, home care, protectiveservices for adults, shelter services for homeless individuals and families, and residentialservices to the HIV-ill and persons with AIDS.

HRA seeks to ensure that services meet human needs effectively, are accessible and aredelivered efficiently and humanely. Whenever possible, HRA focuses on increasing anindividual's or a family's ability to live independently in the community.

89

1---------------------------------------------------------------1I AGENCY: Human Resources Administration Paqe 1 of 1 I1---------------------------------------------------------------1The NYC Human Resources Administration is in the process ofreviewinq database applications in order to prepare entriesfor inclusion in future editions the Public Data Directory.

Pendinq publication of this information in future editions, thepublic liaison listed on the aqency cover sheet is available toanswer questions reqardinq access to computerized data.

90

AGENCY

DEPARTMENT OF JUVENILE JUSTICE

365 Broadway

New York, N.Y.

10013

PUBLIC LIAISON

Kay C. Murray, Esq.

Counsel and Records Access Officer

MISSION STATEMENT

I PHONE:

~12-925-7779

I FAX:

~12-219-9358

PHONE:

212-925-7779, ext. 211

The Department of Juvenile Justice (DJJ) is mandated to provide detention, aftercareand prevention services. DJJ provides detention for alleged juvenile delinquents andalleged juvenile offenders, aged 7 through 15, pending adjudication of their cases ortransfer to state institutions after disposition or sentencing. Secure detention is providedat Spofford Juvenile Center. Non-secure detention (NSD) is provided through a networkof 10 group homes. DJJ also operates a school for NSD residents. Aftercare helpschildren released from detention to return to school and provides support services totheir families. The Family Ties program provides an alternative to placement foradjudicated juvenile delinquents by teaching families new ways of dealing with problems.DJJ has also initiated new programs under the Mayor's Safe Streets, Safe City Plan: theCourt Appearance Program provides mentor and escort services, to ensure that childrenwho are released home from detention will return to court; the Detention AlternativeProgram works with children in detention who, with close supervision and support, canreturn to their homes and communities to await disposition of their cases; and theReading Achievement Program provides on-site tutoring to help children stay in school.

91

1---------------------------------------------------------------1I AGENCY: Department of Juvenile Justice Page 1 of 4 I1---------------------------------------------------------------1APPLICATION NAME: custody Control system


APPLICATION DESCRIPTION and DATABASE CONTENTSInter-agency ~illings, child care, inmates, juvenile delinquentreports/statistics, juvenile delinquent, transportation, other.

CONFIDENTIALITY REQUIREMENTSNew York State Social services Law, section 372 (4) (A).

APPLICATION NAME: Food services Inventory


APPLICATION DESCRIPTIONThis application keeps track of past, current inventory levels,amounts received, and amounts issued for all specified fooditems utilized at the Spofford Juvenile Center.

DATABASE CONTENTSInventory.

APPLICATION NAME: Non-Secure Detention Inventory TrackingSystem


APPLICATION DESCRIPTIONThis application keeps track of past, current inventory levels,amounts received, and amounts issued for all specified items,for example, furniture, food, office supplies, personal hygienesupplies.


92

1---------------------------------------------------------------1I AGENCY: Department of Juvenile Justice Page 2 of 4 I1---------------------------------------------------------------1APPLICATION NAME: Plant Management Inventory


APPLICATION DESCRIPTIONThis application keeps track of past, current inventory levels,amounts received, and amounts issued for all specified itemsrelating to plant management, such as, carpentry and electricalitems.


APPLICATION NAME: Property Management/Fiscal Business Inventory


APPLICATION DESCRIPTIONThis application keeps track of past, current inventory levels,amounts received, and amountsissued for all specified items relating to fiscal and businessinventory.


APPLICATION NAME: Sneaker Inventory


APPLICATION DESCRIPTIONThis application keeps track of all sneakers issued toresidents at the spofford Juvenile Center.


93

1---------------------------------------------------------------1I AGENCY: Department of Juvenile Justice Page 3 of 4 I1---------------------------------------------------------------1APPLXCATXON NAME: Visitor system


APPLXCATXON DESCRXPTXON and DATABASE CONTENTSVisitors.

COHFXDENTXALXTY REQUXREMENTSNew York state Social Services Law, section 372 (4).

APPLXCATXON NAME: DJJ Fund Xnc.


APPLXCATXON DESCRXPTXONThis application keeps track of the type, date acquired, andamount of the following hardware, modems, monitors, printers,CPUs, keyboards, telecommunication lines, and the associatedvendors, and maintenance contracts, for all users, work units,and sites at the Department of Juvenile Justice.

DATABASE CONTENTSBalance sheet by grantor.

APPLXCATXON NAME: Property Management Expenditures TrackingSystem


APPLXCATXON DESCRXPTXONThis application keeps track of purchase order, storehouse, andxmprest Fund expenditures for the property Management departmentof Spofford Juvenile Center.

DATABASE CONTENTSBalance sheet, management reporting/control.

94

1---------------------------------------------------------------1I AGENCY: Department of Juvenile Justice Paqe 4 of 4 I1---------------------------------------------------------------1APPLICATION NAME: Volunteers Database


APPLICATION DESCRIPTIONThis application provides an address directory for allvolunteers to the Department of Juvenile Justice, and keepstrack of the number of hours, type of task, and the site ofeach volunteer's participation.

DATDASE CO~E~S

Volunteers, address directory, street name and address/Geosupport.

95

AGENCY

OFFICE OF LABOR RELATIONS

40 Rector Street

New York, N.Y.

10006

PUBLIC LIAISON

Emlen Goodman, Director of Systems

Jean N. Brewer, Records Access Officer

MISSION STATEMENT

I PHONE:

212-306-7200

I FAX:212-306-7202

PHONE:

212-306-7345 and 212-306-7270

The Office represents the Mayor in the conduct of all labor relations between the City ofNew York and labor organizations representing employees of the City. TheCommissioner serves on behalf of the Mayor as the City's liaison with both labor andmanagement in the private sector. Additionally, the Commissioner administers theHealth Insurance Program, the Management Benefits Fund, the Central EmployeeAssistance Program, the Deferred Compensation Plan and the Medicare ReimbursementProgram.

96

1---------------------------------------------------------------1I AGENCY: Office of Labor Relations Page 1 of 1 I1---------------------------------------------------------------1

The Mayor's Office of Labor Relations (OLR) administers theCity's health benefits program through the PACES on-line system.This program provides health benefits for approximately onemillion active and retired city employees, and their familymembers-- making NYC the largest purchaser of employee healthservices in the Greater New York area. These benefits are derivedthrough collective bargaining agreements between OLR and themunicipal unions. Employees may choose to receive these benefitsfrom any of 17 health insurance carriers. The city pays the fullcost of the basic health plan to its enrollees for most healthbenefit plans. Additional coverage can be obtained throughcontributions by the enrollee.

The Employee Benefits ,Program is also responsible for theprocessing and distribution of the Medicare Reimbursement ProgramWhich refunds to eligible retirees a percentage of the cost ofMedicare Insurance. This figure is a set rate per month as votedon by the City Council and last year distributed over $40 millionto 75,000 eligible retirees.

APPLICATION NAME: PREMIUM ACCOUNTING/CENTRAL ENROLLMENT SYSTEMRETIREE (PACES)


APPLICATION DESCRIPTIONProcesses health and Medicare reimbursement information forretired City employees.

DATABASE CONTENTSCity retiree health information, Medicare reimbursement checkinformation, rate tables for health insurance.

APPLICATION NAME: PREMIUM ACCOUNTING/CONTROL ENROLLMENTSYSTEM/ACTIVE (PACES II)


APPLICATION DESCRIPTIONProcesses health information for City employees.

DATABASE CONTENTSCity active health information rate tables for healthinsurance.

97

AGENCY

LANDMARKS PRESERVATION COMMISSION

225 Broadway

New Y~rk, N.Y.

10007

PUBLIC LIAISON

Fred DeLeon


MISSION STATEMENT

I PHONE:

212-553-1100

I FAX:

212-513-1618

I PHONE:

212-553-1119

The Landmarks Preservation Commission was established in 1965 to protect the City'sarchitectural and historic resources. The Commission identifies, designates, and regulatesalterations to landmarks, buildings in historic districts, scenic landmarks, and designatedlandmark interiors considered significant for their architectural, historic, cultural, oraesthetic qualities. The Commission surveys potential landmarks and historic districts,evaluates and reviews proposals for landmark designation, and regulates and monitorsalterations to designated buildings and scenic landmarks. In addition, the Commissionseeks alternate uses or purchasers for threatened landmarks, salvages and recyclesarchitectural elements, and provides technical assistance and distributes funds through itsFacade Improvement Program to help eligible property owners preserve their designatedbuildings.

98

1---------------------------------------------------------------1I AGENCY: Landmarks Preservation Commission Paqe 1 of 1 I1---------------------------------------------------------------1APPLICATION NAME: Permit Application Trackinq System (PATS)


APPLICATION DESCRIPTIONThis system tracks all work permit applications received andissued since 1987.

DATABASE CONTENTSLandmark requlatory actions, work applications filed fordesiqnated buildinqs.

99

AGENCY

LAW DEPARTMENT

100 Church Street

New York, New York

10007

PUBLIC LIAISON

Laurence A. Levy


MISSION STATEMENT

I PHONE:

212-788-0303

I FAX:

212-788-0367

I PHONE:

212-788-0400

The Law Department serves as the attorney and counsel for the City and its agencies, andserves as representative in virtually all law suits brought for or against the City. Inaddition to handling litigation on the City's behalf, the Department also prepares andreviews contracts, legislation, and fiscal and bond documents, and renders legal opinions.

100

1---------------------------------------------------------------1I AGENCY: Law Department Page 1 of 1 I1---------------------------------------------------------------1APPLICATION NAKE: citylaw


APPLICATION DESCRIPTIONLegal research and retrieval system.

DATABASE CONTENTScontains the full text of Hayoral Directives and ExecutiveOrders, formal opinions of the corporation Counsel, theopinions of the New York City Conflicts of Interest Board, andother Law Department material having precedential value. Thecontents of Citylaw are generally available in hard copy formthrough law libraries.

APPLICATION NAKE: city of New York, Workers' compensation System


APPLICATION DESCRIPTIONWorkers' compensation claims data, including claimant data,injury information, medical findings, payment transactions,worker's compensation providers, and various coding tables forlocations, agencies, injuries, occupations, and payment rates.

101

AGENCY

NYC LOFT BOARD

1 Centre Street, #2358

New York, N.Y.

10007

PUBLIC LIAISON

Public Information Unit

MISSION STATEMENT

I PHONE:

212-669-4373

I FAX:

212-669-4408

I PHONE:

212-669-4373

The New York City Loft Board was established pursuant to state law and ExecutiveOrder No. 66 of September 30, 1982 to resolve issues regarding the legalization andregulation of loft buildings converted to residential use. The staff of the Loft Board alsoenforces the zoning resolution and administrative code to prevent illegal conversion oflofts throughout the City.

102

1---------------------------------------------------------------1I AGENCY: NYC Loft Board Page 1 of 1 I1---------------------------------------------------------------1APPLICATION NAME: Loft Data


APPLICATION DESCRIPTIONThis module tracks the status of over 850 loft buildings movingthrough the stages of code compliance; the data base alsoincludes violations, summonses and applications brought beforethe Board.

DATABASE CONTENTSBuilding applications/certificates/permits; litigation cases;building code inspections/violations; fee collections/accounting; inspection reports; building/structure inspections;local law, fire code, housing maintenance standards complianceinspections; loft board licenses/permits; other purchases; realproperty ownership; registrations; rent/lease payments; publicnon-compliance summons.

103

AGENCY

OFFICE OF MANAGEMENT & BUDGET

75 Park Place

New York, N.Y.

10007

PUBLIC LIAISON

Karen Szurek

Director of Public Affairs

MISSION STATEMENT

I PHONE:

212-788-5800

I FAX:

212-788-6300

I PHONE:

212-788-5905

Established by Section 225(b) of the New York City Charter, the Office is responsible fordeveloping the Mayor's Preliminary and Executive Budgets, and for advising the Mayoron all policy issues affecting the City's fiscal stability and the effectiveness of City services.The Director serves as a member, ex-officio, of the New York City Municipal Water

Finance Authority.

104

1---------------------------------------------------------------1I AGENCY: Office of Manaqement and BUdqet Paqe 1 of 4 I1---------------------------------------------------------------1

APPLICATION NAME: ASSET INVENTORY MANAGEMENT SYSTEMS


APPLICATION DESCRIPTION and DATABASE CONTENTSBackqround:The Charter requires that the head of each city aqency submitto the mayor each year an up-to-date inventory, assessment,and schedule of maintenance activities and necessary repairsfor that aqency's portion of the city's capital plant.

Process: j

The mayor must then transmit to the city council an estimate ofthe amounts needed, byaqency, for the required maintenanceand repair activities. The condition assessments, maintenanceschedules and estimates must he prepared and certified byreqistered enqineers and,architects. Finally, the mayor shallinclude in the bUdqet messaqe an itemized statement detailinqany differences between the amounts indicated as required andthe amounts appropriated for capital plant maintenance as wellas the amounts actually expended.

summary:The City's physical plant is defined by the Charter to includeall assets or systems with a replacement value of at least $10million and useful life of at least ten years. Even with theserestrictions, the individual assets identified and appraised inthe first phase of the project number approximately 2500 andinclude asset types such as parks, schools, office buildinqs,police precincts, prominent hridqes, bulkheads, and ferryboats.The city's approximately 5700 miles of streets are alsoincluded in this project. Assets leased to the TransitAuthority, the NYC water Finance Authority and to other publicbenefit corporations are excluded from the Charter reportinqrequirements. The City has chosen to include assets of theHealth and Hospital corporation. This application alsoincludes the inventory assessments, maintenance and repairactivities required by the Charter.

105

1---------------------------------------------------------------1I AGENCY: Office of Kanaqement and BUdqet Paqe 2 of 4 I1---------------------------------------------------------------1

APPLICATION NAKE: CAPIS


APPLICATION DESCRIPTION and DATABASE CONTENTSThe capital Information systems, CAPIS, is software fordevelopinq and maintaininq the City's capital commitment Plan,the Request, Executive and Adopted BUdqets and the three-yearCapital Proqram. Bi-annually CAPIS produces the City's TenYear capital Plan which sets forth the city's proqrammaticqoals for capital improvement.

CAPIS is a CICS (customer' Information and Control System)online system. Application proqrams are written in commandlevel COBOL, and many call modules or routines are assemblermacros. within CAPIS there are two subsystems, the Desiqn,Award and Construction system (DACS,) and the Ten Year Plan.CAPIS includes approximately 100 on-line screens and associatedproqrams, which provide inquiry and update functions to users.In addition to the online system there are 25 to 30 batchproqrams which support CAPIS and DACS.

In CAPIS the basic entity is the CAPIS project which containlocation, scope, and schedule information alonq with forecastsof capital commitments from all fundinq sources. withineach CAPIS project commitment forecast are details calledoccurrences which represent either a complete capital contractwith amount and commitment date or a part of a capitalcontract. Each detail consists of codes which describe thetype of work, the fundinq (budqet line), a date, and the fundedamount (City Exempt, Non-exempt, Federal, State or Private.Each CAPIS project has an approval status or Financial statusCode (FSC). A project has approved status if OMB chanqes thefour character FSC to an "approved" FSC startinq with "EX" or"PL". When a project is approved CAPIS qenerates an approveddetail equal to the aqency's forecast, OMB may elect to chanqethe timinq or the amount of the approved detail, thus a CAPISproject may have a variance between the aqency's estimates andOMB's approved estimates. CAPIS contains approximately 10,800approved projects of which 4,500 are active in the current fouryear proqram. These active projects contain about 9,000details or occurrences.

106

YEAR ACTXVATED:

1---------------------------------------------------------------1I AGENCY: Office of Kanaqement and BUdqet Paqe 3 of 4 I1---------------------------------------------------------------1

APPLXCATXON NAKE: COKMUNXTY BOARD REPORTS

1981 Reqister of Community Board Requests1986 Various Geoqraphic Capital Reports

APPLXCATXON DESCRXPTXONOMB's Office of community Board Relations publishes variousbUdqet documents for release as part of the preliminary,Executive and Adopted BUdqets. The capital bUdqet documentsfulfill the requirements of Charter section 214a3.

DATABASE CONTENTS I

1. The Geoqraphic Report for the Capital BUdqet contains costestimates of site specific capital projects for the nextfiscal year and the three succeedinq years sorted bycommunity district. Appropriations-to-date andexpenditures-to-date are included for each project. Alsolisted are borouqh and citywide projects.

2. The Geoqraphic capital commitment Plan is orqanized bycommunity district and shows the capital appropriations andcommitments for the current fiscal year and the next theeyears for all active capital bUdqet projects, and projectimplementation schedules which qive the best estimate ofthe completion time for activities such as scope, desiqnand construction.

3. The Geoqraphic capital Detail Data Report shows each CAPXSproject (capital project) within a bUdqet line. Sorted bycommunity district, available information includes bUdqetcosts, an implementation schedule, project location and ascope summary. For projects supported by community boards,this report crosswalks the bUdqet lines and CAPXS detailwith the community board trackinq code.

4. The Reqister of Community Board BUdqet Requests publishesthe responses to the capital and expense bUdqet requestssubmitted by the community boards. Aqency, OMB and AdoptedBUdqet fundinq recommendations are presented for thesuccessive staqes of the bUdqet process (Charter section Band 212).

107

1---------------------------------------------------------------1I AGENCY: Office of Management and BUdget Page 4 of 4 I1---------------------------------------------------------------1

APPLICATION NAME: QUARTERLY ALLOCATION SYSTEM


APPLICATION DESCRIPTION and DATABASE CONTENTSIn accordance with section 106(b) of the City Charter, theMayor shall establish Quarterly spending Allotments andaggregate position and salary limits for each unit ofappropriation within an agency. TheQuarterlyAllocationSystem (QAS) is used to'plan and monitor monthly spendingby agency. Expenditure plans are maintained by PersonalService (e.g. salaries, overtime, etc.) and Other ThanPersonal Services (e.g. equipment, rent, etc.). Agencies arerequired to remain within their spending plan hy unit ofappropriation and funding source. The QAS supports variousfiscal monitoring exercises which include cashflow,variance reporting and surplus/needs exercises.

Expenditure forecasts for the City's cashflow are preparedeach month. Variance reports on dollars and employee headcountare issued monthly to the agencies with a comparison betweentheir actuals and plan. Any overspending/underspending thathas occurred must be explained by the agency. This systemprovides early warnings on overspending and enables an agencyto take corrective action. The surplus/needs analysis projectsvariances for the remainder of the current fiscal year for eachagency, and surpluses and needs are halanced out acrossagencies to ensure that on an aggregate basis the City iswithin bUdget. The QAS data supports development of the FourYear Financial Plan.

108

AGENCY

DEPARTMENT OF MENTAL HEALTH,MENTAL RETARDATION AND ALCOHOLISMSERVICES

93 Worth Street

New York, N.Y.

10013

PUBLIC LIAISON

Donna Ball


MISSION STATEMENT

I PHONE:

212-334-2081

I FAX:

212-941-0794

I PHONE:

212-334-1170

The Department of Mental Health, Mental Retardation and Alcoholism Services ismandated by the City Charter and State Mental Hygiene Law to plan, contract for,monitor, and evaluate local mental health, mental retardation, and alcoholism services inNew York City. The Department administers approximately 820 programs through 334contracts with more than 150 voluntary agencies, 14 Health and Hospitals Corporationfacilities, the City's correctional facilities, Family Criminal Courts, and the HumanResources Administration. The services directly funded and monitored by theDepartment provide care to more than 425,000 persons each year, including emotionallydisturbed children and adolescents, mentally retarded and developmentally disabledchildren and adults, mentally ill adults, alcoholics, persons referred from the courts andprisons for psychiatric services, and mentally disabled men and women.

109

1---------------------------------------------------------------1I AGENCY: Dept. of M. Health, M. Retard. , Alco. Sere1---------------------------------------------------------------1

Page 1 of 2

APPLICATION NAKE:

YEAR ACTIVATED:

Expenditure ~y Contract

Fiscal 1988

APPLICATION DESCRIPTIONTracks monthly expenditures of contract agencies.

DATABASE CONTENTSFinancial accounting, Expense ~udget/expenditures.

APPLICATION NAKE:

YEAR ACTIVATED:

Mental ,Hygiene Service Directory

Fiscal 1989

APPLICATION DESCRIPTIONProfiles service providers ~y listing type of service rendered,service location, and client demographics.

DATABASE CONTENTSAddress directory, demographic statistics.

APPLICATION NAKE:

YEAR ACTIVATED:

Levels of Service ~y Contract

Fiscal 1987

APPLICATION DESCRIPTIONTracks monthly units of service rendered ~y contract agencies.

DATABASE CONTENTSAdministrative reports.

APPLICATION NAKE:

YEAR ACTIVATED:

BUdget ~y Contract

Fiscal 1986

APPLICATION DESCRIPTIONItemizes dollar amounts from each funding source thatcontri~utes to a contract.

DATABASE CONTENTSService contracts.

110

1---------------------------------------------------------------1I AGENCY: Dept. of M. Health, M. Retard. , Alco. Sere I1---------------------------------------------------------------1

Page 2 of 2

APPLICATION NAME:

YEAR ACTIVATED:

Priority Agency Review council

Fiscal 1986

APPLICATION DESCRIPTIONPerformance deficiencies (or lack thereof) are itemized foreach service provider.

DATABASE CONTENTSManagement reporting.

111

AGENCY

DEPARTMENT OF PARKS AND RECREATION

830 Fifth Avenue, Room 305

New York, N.Y.

10021

PUBLIC LIAISON

Majorie Cadogan

General Counsel

MISSION STATEMENT

I PHONE:

212-360-8111

I FAX:

212-360-1339

I PHONE:

212-360-1313

The Department of Parks and Recreation seeks to maintain a clean and safe park systemthat provides the public with a greener city and a wide variety of recreationalopportunities. The City's municipal park system of more than 26,000 acres makesavailable to the public 622 ball fields, 529 tennis courts, 45 indoor and outdoor swimming

pools, 29 recreation centers, 14 miles of beaches, 13 golf courses, 6 ice rinks, 4 majorstadiums, and 3 zoos. The Agency is also responsible for approximately 700,000 streettrees and 2 million park trees.

112

1----------------------------------------------------------------1I AGENCY: Department of Parks and Recreation Paqe 1 of 4 I1---------------------------------------------------------------1APPLXCATXON NAME: ABCD site Ratinq System


APPLXCATXON DESCRXPTXONThe ABCD site Rating system maintains all ratings data onproperties and playgrounds undergoing ABCD, Neighborhood ParksRestoration (NPR), AUdit, and Jointly operated Playqroundinspections. The ratings are ~ased upon the conditions foundin the parks during inspection. xnspections were suspendedin June 1991.

DATABASE CONTENTS I

A4ministrative reports, building/structure inspections,inspection reports, public facilities inspections,public safety inspections, quality control inspections,inventory, parklands.

APPLXCATXON NAME: capital projects Tracking system


APPLXCATXON DESCRXPTXONThe capital Projects Tracking system (CPTS) is a projectmanagement tool for all capital projects. The system comprisesfive modUles: XnterFund Agreement, Management Services, Desiqnstatus, Construction, and a ConSUltant/Contractor database.

DATABASE CONTENTSCapital construction contracts, capital ~udget/expenditures,

address directory, contractor directory, capital constructioncontractors, capital projects, ~uilding constructions.

APPLXCATION NAME: Computer Aided Drafting and Design


APPLXCATXON DESCRXPTIONThe CADD system provides automation of drafting and desiqnfunctions to the Parks Capital Projects Design unit.

DATABASE CONTENTSLand use, capital projects, building modifications/repairs,building energy usage, building constructions.

113

1---------------------------------------------------------------1I AGENCY: Department of Parks and Recreation Paqe 2 of 4 I1---------------------------------------------------------------1APPLZCATZON NAME: Concession Billinq System


APPLZCATZON DESCRZPTZONCBS tracks contract information, leasinq, qross receipts,and payment records for all concession contracts. Reportcateqories include Concessions Znformation, Permit znformation,Property/Location Reports, Billinq, Payments Reports, andRevenue Reports.

DATABASE CONTENTSproperty amenities/concessions, parklands, insurancecertificates, parks , recreation licenses, financial reportinq,revenue collection, revenue/expenditure statistics, vendorlicenses/permits, fee collections/accountinq.

APPLZCATZON NAME: Forestry Contractual Trackinq system


APPLZCATZON DESCRZPTZONThis system consists of two modules. The Tree ZnventoryHanaqement System (TRZHS) maintains the tree inventory, recordscomplaints, schedules work orders, and records completed workfor the street trees in New York City. Due to staffinq cuts,TRZHS is currently used on a limited basis. The ContractualTrackinq module maintains the records of all mainte~ance

performed throuqh tree maintenance contracts.

DATABASE CONTENTSContractor directory, service contracts, service contractors,inventory, tree inspections/work orders.

114

1---------------------------------------------------------------1I AGENCY: Department of Parks and Recreation Page 3 of 4 I1---------------------------------------------------------------1APPLICATION NAME: Inventory Control system


APPLICATION DESCRIPTIONThis system tracks all stock items carried in Parks'storehouses. Features include receipt of supplies, currentinventory levels, orders, issuance, and loan and return. Itallows Parks to develop a comprehensive purchasing strategybased on actual supply usage.

DATABASE CONTENTSVendor payments, vendor ~istory, other purchases, commoditypurchases, purchase requisitions/orders, procurement,parklands, OTPS bUdget/expenditures, management reporting,inventory, financial reporting, commodities usage, commoditiesdirectory, address directory.

APPLICATION NAME: Parklands Property List


APPLICATION DESCRIPTIONThe Parklands Property List maintains information on physicalproperties of all DPR owned and maintained parks and specialfacilities.

DATABASE CONTENTSWaterfronts, infra-structure (other than bridges) inventory,property owners, city owned properties, landmark sites, landuse, city owned property characteristics, inventory, parklands,administrative reports, address directory.

APPLICATION NAME: Staffing Census Analysis


This program tracks permanent staffing and mobile crewassignments and usage statistics in all properties. A varietyof statistical reports are produced from the data.

DATABASE CONTENTSManpower reports/statistics, parklands, personnel records,management reporting.

115

1---------------------------------------------------------------1I AGENCY: Department of Parks and Recreation Paqe 4 of 4 I1---------------------------------------------------------------1APPLZCATZON NAME: Work Order Trackinq System (WOTS)


APPLZCATZON DESCRZPTZONWOTS tracks all work requests aade to the technical shops andqenerates reports of completed and outstandin9 work orders.zt provides detailed reports for district operations staff,borouqh aanaqers and executives.

DATABASE CONTENTSBuildinq aodifications/repairs, inspection reports, infrastructure (other than bridqes) inventory, buildinq/structureinspections, public facilities inspections, parklands,crime/fire/public hazard statistics, tree inspections/workorders, other.

116

AGENCY

DEPARTMENT OF PERSONNEL

2 Washington Street

New York, N.Y.

10004

PUBLIC LIAISON

Richard Cunningham


MISSION STATEMENT

I PHONE:

212-487-5779

I FAX:

212-487-5781

I PHONE:

212-487-6664

The Department of Personnel recruits and identifies the best qualified candidates for Cityemployment in a manner consistent with the State Constitution,Civil Service Law, and thelaws governing equal employment opportunity. To accomplish this, the Departmentclassifies positions, develops and administers competitive examinations, establishesminimum qualifications for positions, certifies lists of eligible applicants, and auditsappointments and promotions. The Department identifies and monitors underrepresentation of minorities and women at all levels of City government and helpsagencies to develop remedial plans. In addition, the Department identifies the trainingneeds of City employees, provides training, and develops and administers programs toincrease productivity and improve the quality of work life for City employees.

117

1---------------------------------------------------------------1I AGENCY: Department of Personnel Paqe 1 of 3 I1---------------------------------------------------------------1APPLICATION NAME: Application Production and Processinq System


APPLICATION DESCRIPTIONThis application allows the Department of Personnel to processapplicants for civil Service examinations. civil Serviceexamination test scores and eliqible lists are processed andmaintained in this system.

DATABASE CONTENTSCorrespondences, personnel examination, administrativeexamination, fee collections/accountinq, skilled tradeslicensinq, and demoqraphi~ statistics.

APPLICATION NAME: Certification Evaluation, Reportinq/Trackinqsystem


APPLICATION DESCRIPTIONThis application allows the Department of Personnel to maintaineliqible lists and to certify eliqibles to obtain job vacanciesin civil Service tenured positions in various New York Cityd~partments.

DATABASE CONTENTSEmployee processinq, employ,e certifications, city employee/personnel, aUdits, administrative reports.

APPLICATION NAME: Hanaqerial Analysis and Trackinq system


APPLICATION DESCRIPTIONThis application enables the Department of Personnel to performanalysis of the manaqerial titles throuqhout New York Cityqovernment. Hanaqerial allocations are tracked and analysisperformed to determine the appropriateness of the title andtype of manaqerial position.

DATABASE CONTENTSDemoqraphic statistics, personnel records, manaqementreportinq, employee transactions, correspondences, cityemployee/personnel, administrative reports.

118

1---------------------------------------------------------------1I AGENCY: Department of Personnel Paqe 2 of 3 I1---------------------------------------------------------------1APPLICATION NAME: Monitor processinq system


APPLICATION DESCRIPTIONThis application tracks all of the monitorial staffinq for theadministration of civil Service examinations and per diemassiqnments of monitors from a pool of employees. The systemqenerates call notices to staff schools for the administrationof examinations, computes the amount of pay hased on the hoursworked and the hourly rate of pay in accordance with the levelof assiqnment.

DATABASE CONTENTSCorrespondences, city employee/personnel employee, employeeprocessinq, manpower reports/statistics, and manpowerschedules.

APPLICATION NAME: Personnel Investiqation Control andTrackinq system


APPLICATION DESCRIPTIONThis is a Case Trackinq system to support investiqation ofapplicants for various positions throuqhout New York Cityaqencies. These positions include competitive, permanent anddiscretionary hires.

DATABASE CONTENTSPersonnel records, manaqement reportinq, investiqations/confidential, employee processinq, employee transactions,employee skills, employee certifications, correspondences,city employee/personnel, city employee skills inventory,aUdits, administrative reports.

APPLICATION NAME: Personnel Reportinq and Information Systemfor Employees


APPLICATION DESCRIPTIONThis system allows the Department of Personnel to processall personnel transactions, audit New York City payroll andmaintain employee personnel history on a citywide hasis.

DATABASE CONTENTSAdministrative reports, city employee payroll, aUdits, cityemployee/personnel, employee transactions, employee processinq,manaqement reportinq, manpower reports/statistics, personnelrecords, demoqraphic statistics, city employee absence/leave/statistics, address directory.

119

1---------------------------------------------------------------1I AGENCY: Department of Personnel Paqe 3 of 3 I1---------------------------------------------------------------1

APPLZCATZON NAME: unemployment Insurance


APPLZCATIOH DESCRZPTIONThis application allows the Department of Personnel to trackUnemployment Znsurance claims aqainst Hew York City and appealdecisions when termination is for cause. This system alsoprovides a means to check for possible overpayment on claims.

DATABASE CONTENTSCity employee/personnel, personnel records, employeecertifications.

APPLICATION HAME: Citywide Equal Employment Database System


APPLICATION DESCRZPTIONAn Equal Employment opportunity database utilized to produceFederally mandated reports and statistical analysis of theCity'S workforce and labor pools. The system also allows theDepartment of Personnel to identify and remedy manifest casesof under utilization.

DATABASE CONTENTSAdministrative reports, aUdits, city employee/personnel,employee transactions, manaqement reports, manpower reports/statistics, statistics/demoqraphic, applicant trackinq,complaint trackinq, traininq trackinq.

120

AGENCY

POLICE DEPARTMENT

One Police Plaza

New York, N.Y.

10036

PUBLIC LIAISON

Susan RosenbergAssistant Commissioner, Civil Matters

Office of Deputy CommissionerLegal Matters

MISSION STATEMENT

I PHONE:

212-374-5336

I FAX:

212-571-5164

I PHONE:

212-374-5336

The mission of the New York City Police Department is to enhance the quality of life inour City by working in partnership with the community and in accordance withconstitutional rights to enforce the laws, preserve the peace, reduce fear, and provide fora safe environment.

121

1---------------------------------------------------------------1I AGENCY: Police Department Page 1 of 1 I1---------------------------------------------------------------1The NYC pOlice Department is in the process of reviewing databaseapplications in order to prepare entries for inclusion in futureeditions the Public Data Directory.

Pending publication of this information in future editions, thepublic liaison listed on the agency cover sheet is available toanswer questions regarding access to computerized data.

122

AGENCY

DEPARTMENT OF PROBATION

115 Leonard Street

New York, N.Y.

10013

PUBLIC LIAISON

Karl Reinsons

Director, Management Information Systems

MISSION STATEMENT

I PHONE:

212-374-3110

I FAX:

212-374-3256

I PHONE:

212-374-3613

The Department of Probation promotes public safety by providing community-orientedcriminal justice penalties. The Department fulfills its responsibilities by supplyingCriminal Court and Family Court with information and recommendations for courtdispositions, by giving victims and their communities a voice in the justice process,supervising offenders through the monitoring and enforcing of their compliance with theconditions of probation, and providing counseling and access to rehabilitation services.

123

1---------------------------------------------------------------1I AGENCY: Department of Probation Paqe 1 of 1 I1---------------------------------------------------------------1APPLICATION NAME: Differential supervision Proqram


APPLICATION DESCRIPTIONThis is a case trackinq system for sixty thousand probationersunder supervision by the Department. The system tracksprobationer demoqraphics data, risks assessment, rearrests,violations and outcome data.

DATABASE CONTENTSCase trackinq of probationers under supervision, probationerdemoqraphics data, rearrest data, violation data, outcome data,risk assessment, druq usaqe, early discharqe data.

CONFIDENTIAL PROVISIONS9 HYCRR Sec. 350.11 and 9 HYCRR Sec. 351.8.

APPLICATION NAME: Central Placement unit


APPLICATION DESCRIPTIONThis system administers the utilization of druq treatment slotsby automatically matchinq probationer needs profile aqainstavailable treatment slots that correspond to those needs.

DATABASE CONTENTSProbationer druq treatment needs profile, druq treatment slotavailability, automated matchinq of needs profile to slotavailability, treatment provider services profile.

CONFIDENTIAL PROVISIONS42 CFR 2.1.

124

AGENCY

OFFICE OF THE DEPUTY MAYOR FORPUBLIC SAFETY (formerly, the OFFICE OF THE

COORDINATOR OF CRIMINAL JUSTICE)

250 Broadway, 14th Floor

New York, N.Y.

10007

PUBLIC LIAISON

Cynthia Peterson

Executive Assistant - CJIS

MISSION STATEMENT

I PHONE:

212-788-6764

I FAX:212-788-6815

I PHONE:

212-788-6801

The Office of the Deputy Mayor for Public Safety, which assumed responsibilities for theformer Office of the Criminal Justice Coordinator, is responsible for overseeing variousCity agencies involved in the field of public safety, including the PoliceDepartment, FireDepartment and Department of Correction, advising the Mayor on public safety policyissues as well as criminal justice matters, and coordinating the activities of agenciesinvolved in the criminal justice system, including the Departments of Police, Correction,Probation and Juvenile Justice, the court system and the District Attorneys. Additionalresponsibilities include oversight of use of City funds for legal services to indigentdefendants, funding of alternatives to incarceration programs, implementation of the CityCourt Facilities Master Plan; and the Mayor's Arson Strike Force. This Office alsoperforms the duties of the Coordinator of Criminal Justice as provided in Section 13 ofthe New York City Charter.

125

1---------------------------------------------------------------1I AGENCY: Deputy Mayor for Public Safety Page 1 of 2 I1---------------------------------------------------------------1APPLICATION NAME: Arrest to Arraignment Computer simulation

Model


APPLICATION DESCRIPTIONThis module is a simUlation model of the City's arrest toarraignment process. It utilized 1989 data to assist agenciesin this process with bUdgeting and resource allocationdecisions. As the database has not been updated, it ispresently obsolete.

DATABASE CONTENTSArrests, criminal bookings.

APPLICATION NAME: corporation Counsel Case Tracking system


APPLICATION DESCRIPTIONA unified case tracking and management information systemof juvenile Family Court cases processed by the City'sLaw Department, Family Court Division.

DATABASE CONTENTSChildren/confidential, juvenile delinquent, juvenile delinquentreports/statistics, investigations/confidential, crimes,arrests, management reporting, manpower reports/statistics,petitions, probation clients, research/planning, crime/fire/public hazard statistics, other.

CONFIDENTIALITY REQUIREMENTSNYS Family Court Act, section 166.

126

I-------------------------------------------------~-------------1I AGENCY: Deputy Mayor for Public Safety Page 2 of 2 I1---------------------------------------------------------------1APPLICATION NAME: Dept. of Probation Family Court Services

System


APPLICATION DESCRIPTIONCase tracking and management information data on juveniledelinquency and PINS (person in need of supervision) casesknown to City Probation's Family Court Division.

DATABASE CONTENTSChildren/confidential, juvenile delinquent, juvenile delinquentreports/statistics, inve.tigations/confidential, crimes,arrests, management reporting, manpower reports/statistics,petitions, probation client reports/statistics, probationclients, research/planning, crime/fire/public hazardstatistics, other.

CONFIDENTIALITY REQUIREMENTSBYS Family Court Act, section 166.

APPLICATION NAME: corporation Counsel System for the Handicapped

YEAR ACTIVATED:

APPLICATION DESCRIPTIONThis system is a case-related database consisting of cases ofjuveniles on whose behalf petitions have been filed in theFamily court, seeking provision of services available to childrenwith handicapping conditions as defined in the New York StateEducation Law, section 4401.

DATABASE CONTENTSHandicapped children, claims against City, financialaccounting, administrative reports, miscellaneous billings,child care, education programs, grants/specific fundedprograms, management reporting, contractor payments, other.

CONFIDENTIALITY REQUIREMENTSBYS Family Court Act, section 166.

127

AGENCY

DEPARTMENT OF RECORDS ANDINFORMATION SERVICES

31 Chambers Street

New York, N.Y.

10007

PUBLIC LIAISON

William Considine

Director of Administration

MISSION STATEMENT

I PHONE:

212-788-8600

FAX:

I PHONE:

212-788-8622

The Department of Records and Information Services (D.O.R.I.S.) accessions, preservesand services all historical documents and publications generated by the City. The agencyalso provides records management services to all New York City agencies and makesavailable information about the City's services to the general public.

To carry out its charter-mandated mission D.O.R.I.S. is subdivided into three functionaldivisions: the Municipal Records Management Division, the Municipal Archives and theMunicipal Reference and Research Center also known as the Library.

128

1---------------------------------------------------------------1I AGENCY: Department of Records and Information Services I1---------------------------------------------------------------1

Paqe 1 of 1

APPLICATION NAME: Records and Information Kanaqement system(RIMS)


APPLICATION DESCRIPTIONRIMS is an automated system to manaqe records for the city ofNew York includinq the records schedulinq process, recordsdisposals and statistics, and accessioninq and retrieval fromthe records center.

DATABASE CONTENTSAqency certification, retention schedule development, recordsaccessioninq, box expansion and box relocation, recordsrequisition and refile, records destruction, statisticsqeneration and reportinq.

METHOD OF ACCESSAqency records center holdinqs in RIMS are available to thepublic, with permission from the aqency havinq jurisdictionover the records.

129

AGENCY

DEPARTMENT OF SANITATION

125 Worth Street

New York, N.Y.

10013

PUBLIC LIAISON

Frank Valentino

General Counsel

MISSION STATEMENT

I PHONE:

212-566-1066

I FAX:

~12-837-8243

I PHONE:

212-837-8130

The Department of Sanitation keeps the City clean by collecting and disposing ofgarbage, clearing the streets of litter, snow, and ice, cleaning debris from vacant lots,tagging and removing derelict vehicles, and enforcing Health and Administrative Codeprovisions, including rules governing the proper disposal of hazardous waste. In recentyears, the Department has expanded its scope of responsibility to include the increasinglycomplex environmental problems facing the City. In addition to its traditional functions,the Department is focusing on three major issues: developing a long-term wastemanagement strategy, improving agency operations to make them more environmentallysound, and enforcing stricter environmental laws and regulations.

130

1---------------------------------------------------------------1I AGENCY: Department of sanitation Page 1 of 1 I1---------------------------------------------------------------1

APPLICATION NAME:

YEAR ACTIVATED:

Private Carter system

1988

APPLICATION DESCRIPTIONCorporate information on private carters; and the amount ofrefuse collected and dumped in City owned facilities.

DATABASE CONTENTSFinancial accounting.

APPLICATION NAME:

YEAR ACTIVATED:

sanitation Control and Analysis Network(SCAN)/Kanpower Allocation and Reporting

1983

APPLICATION DESCRIPTIONThis system retains information regarding the assignment ofdepartment personnel to the various duty posts.

DATABASE CONTENTSEmployees and assignment posts.

131

AGENCY

OFFICE OF THE CITY SHERIFF

31 Chambers Street

New York, N.Y.

10007

PUBLIC LIAISON

Jeannette McNulty

Executive Assistant to the Sheriff

MISSION STATEMENT

I PHONE:

212-788-8730

I FAX:

~12-766-9666

I PHONE:

212-788-8734

The Sheriff is authorized to make collections resulting from Civil and Supreme Courtproceedings and governmental agency actions. The primary function of the office is toserve as the chief collection entity for the City of New York in order to recover significantpublic sector debt.

132

1---------------------------------------------------------------1I AGENCY: Office of the City Sheriff Page 1 of 1 I1---------------------------------------------------------------1APPLICATION NAME: Sheriff's C~se Tracking system (Case Tracking)


APPLICATION DESCRIPTIONCase Tracking keeps track of all Private Sector cases.Maintains information on enforcement and collection activitiesfor cases assigned to this division.

DATABASE CONTENTSAccounting - financial, payments - creditor/debtor - refunds,jUdgments, services, fees, poundage, processes - legal/civil,courts, bank information - account information, bank creditor/debtor, auction sales, payments types, monthlyaccounts, deputy case information.

APPLICATION NAME: Sheriff's Business Tracking system (BusinessTracking)


APPLICATION DESCRIPTIONBusiness Tracking keeps track of all Public Sector cases.Maintains information on enforcement and collection activitiesfor cases assigned to this division.

DATABASE CONTENTSDebtor, creditor, jUdgments, services, fees, poundage,processes - legal/civil, payment types, monthly accounts,deputy case information.

APPLICATION NAME: Scufflock Tow Program (Scofftow)


APPLICATION DESCRIPTIONThis program keeps track of all vehicles towed by the Sheriff'sOffice for outstanding jUdgment summonses. It is updated withthe total amount due for all summonses/violations as well ascalculating all additional fees owed before the release of anyvehicles.

DATABASE CONTENTSCase number, seizure information - date - time, deputyinformation - shield, PVB Login ID, tow information - date tow company, plate number/vehicle ID/state/make/year,defendant/lienholder address, precinct, jUdgment amount, fees,purchaser address, PVB payments and payee information.

133

AGENCY

TAXI AND LIMOUSINE COMMISSION

221 W. 41st Street

New York, N.Y.

10036

PUBLIC LIAISON

Manuel Bu

Director - Management Information Systems

MISSION STATEMENT

I PHONE:

212-840-4520

I FAX:

212-840-5322

I PHONE:

212-840-4194

The New York City Taxi and Limousine Commission licenses and regulates medalliontaxicabs, for-hire vehicles and companies (bases), wheelchair-accessible vans, and thedrivers of these vehicles. The Commission makes and enforces rules and regulations thatgovern these industries to safeguard the riding public from dishonest or unprofessionalconduct by drivers, and to promote safe, clean, readily available, and reputabletransportation services.

134

I-------------------------------~-------------------------------1I AGENCY: Taxi and Limousine Commission Page 1 of 2 I1---------------------------------------------------------------1APPLICATION NAME: Centralized Safety and Inspection


APPLICATION DESCRIPTIONThis system inspects medallion taxicabs a m1n1mum of three(3) times per year. Three initial inspections and as manyre-inspections as necessary to correct failed components,i.e. brakes, emission, alignment, etc.

DATABASE CONTENTSVehicle car make and model year, name and address of owner,results of inspection/re-inspection, items that pass, fail,advice given, notice to correct fault.

APPLICATION NAME: complaint Tracking system

YEAR ACTIVATED: 1984 - Revised 1989

APPLICATION DESCRIPTIONThis system tracks summonses issued to drivers or vehicleslicensed by the Taxi and Limousine Commission from date ofissue to adjUdication.

DATABASE CONTENTSName and TLC license number of driver or vehicle, summonsnumber, state driver license number, vehicle identificationnumber, time, date and place of violation, rule number(s)violated, time and place of adjUdication hearing, name andnumber of hearing jUdge, disposition of summonses, fineamount and receipt number, (if any) for each summons.

APPLICATION NAME: Driver on-line system and Reports


APPLICATION DESCRIPTIONThis system maintains all data on drivers licensed by the Taxiand Limousine Commission to operate yellow medallion cabs,for-hire vehicles, car services and limousines, para-transitambulettes, as well as unlicensed drivers stopped whileoperating a vehicle.

DATABASE CONTENTSName and address, TLC driver number, state driver number,date of birth, social security number, height, weight, haircolor, eye color, race, date license expires, telephone numberand status of license.

135

1---------------------------------------------------------------1I AGENCY: Taxi and Limousine Commission Page 2 of 2 I1---------------------------------------------------------------1APPLICATION NAME: Vehicle On-line Inquiry


APPLICATION DESCRIPTIONThis system maintains data on all vehicles licensed by theTaxi and Limousine Commission, yellow medallion cabs, for-hirevehicles, para-transit ambulettes as well as those vehiclesstopped while operating without a license or with a expiredlicense.

DATABASE CONTENTSName and address of owne~, TLC license number, telephonenumber, name and address of secretary if a corporation,insurance policy number, name and address of insurance carrier,license plate number, vehicle identification number, make andmodel year of vehicle, meter make and serial number if, amedallion cab, expiration date of license, status of license.

136

AGENCY

DEP AR TMENT OF TELECOMMUNICATIONSAND ENERGY

75 Park Place, 6th Floor

New York, N.Y.

10007

PUBLIC LIAISON

David E. Bronston, Esq.

General Counsel, Records Access Officer

MISSION STATEMENT

I PHONE:

212-788-6540

I FAX:

212-788-6551

I PHONE:

212-788-6540

The Department of Telecommunications and Energy grants and enforcestelecommunications franchises, revocable consents, and other contracts, includingfranchises for cable television. It also sets the City's telecommunications policy; developsthe municipal cable television network; coordinates the interagency uses of cable; andmanages the New York City Public Utility Service, which provides low-cost energy foreconomic development activity to qualified firms and develops the City's energy policy.The Department represents the City in proceedings before the State Public ServiceCommission, the State Commission on Cable Television, Federal CommunicationsCommission, and the Federal Energy Regulatory Commission.

137

1---------------------------------------------------------------1I AGENCY: Department of Telecommunications and Energy I1---------------------------------------------------------------1

Page 1 of 1

APPLICATION NAME: Cable Television Construction status


APPLICATION DESCRIPTIONStatus of cable television construction.

DATABASE CONTENTSCable television system construction statistics (updatedquarterly), 'inclUding 'miles' of plant, homes passed, andsubscribers.

APPLICATION NAME: Cable Television Consumer complaint Summary


APPLICATION DESCRIPTIONNumber and type of consumer complaints received by the agencyregarding cable television service.

DATABASE CONTENTSConsumer complaint statistics (updated monthly), includingservice, billing and other.

138

AGENCY

DEPARTMENT OF TRANSPORTATION

40 Worth Street

New York, N.Y.

10013

PUBLIC LIAISON

Theresa Stahling


MISSION STATEMENT

I PHONE:

212-323-8575

FAX:

I PHONE:

212-566-4027

The Department of Transportation is responsible for the safe and efficient movement ofpedestrian and vehicular traffic throughout the City. The Department builds andmaintains more than 5,800 miles of streets and highways and 846 bridges and tunnels, andissues and monitors franchises and revocable consents, processing more than 12 millionsummonses annually and providing an adjudicatory forum for those motorists who wish tocontest parking summonses. The Department also operates and maintains the StatenIsland Ferry and monitors private ferry services, regulates private bus companies, andoperates a paratransit system for people with disabilities.

139

1---------------------------------------------------------------1I AGENCY: Department of Transportation Paqe 1 of 11 I1---------------------------------------------------------------1Bureau of Administration

APPLICATION NAME: Manaqement Oriented street AttrihutesInformation Control System (MOSAICS Geosupport)


APPLICATION DESCRIPTIONManaqement Oriented Street Attrihutes Information Controlsystem is an on-line system which uses qeosupport to trackstreet related activities 'such as; street openinq permits,sidewalk violations, street capital projects, streetmaintenance and repairs, ,and manhole, canopy, vault, andtelephone hooth permits.

DATABASE CONTENTSBorouqh, Location, Cross streets, type of permit, capitalproject, inspection district, maintenance district.

APPLICATION NAME: Pothole Identification


APPLICATION DESCRIPTIONDatabase contains monthly pothole identification and repairinformation. Information is limited to seqment levelsummaries. A seqment represents a qeoqraphical area of 1to 1.5 miles.

DATABASE CONTENTSBorouqh, community hoard, location, survey date, repair date,repair hours, asphalt used.

APPLICATION NAME: Street Assessment


APPLICATION DESCRIPTIONThis database contains Street Assessment Survey ratinqs for 17to 25% of the hlocks in New York City for fiscal years 1987 1989. These hlocks were randomly selected and stratifies hycommunity hoards.

DATABASE CONTENTSBorouqh, community hoard, seqment, sequence, ratinq.

140

1---------------------------------------------------------------1I AGENCY: Department of Transportation Page 2 of 11 I1---------------------------------------------------------------1Bureau of Traffic

"APPLICATION NAKE: Car Inventory System (CIS)


APPLICATION DESCRIPTIONcontains vehicle maintenance history of cars owned by Bureauof Traffic

DATABASE CONTENTSLicense plate, ID number, make, model,mileage, persons or unitsassigned to the vehicle, maintenance history.

APPLICATION NAKE: Traffic Enf. Agent Issuance Rept. , Acct. Sys.(TIRAS)


APPLICATION DESCRIPTIONMaintains the timekeeping for TEA's and records ticketissuance by TEA.

DATABASE CONTENTSName of TEA, Ticket issuance by TEA, timekeeping by TEA

APPLICATION NAKE: Traffic Control Roster system


APPLICATION DESCRIPTIONTracks Personnel assignments and transfers.

DATABASE CONTENTSName of TEA, personnel assignments, transfers.

141

1---------------------------------------------------------------1I AGENCY: Department of Transportation Paqe 3 of 11 I1---------------------------------------------------------------1APPLICATION NAME: Motorist Information computerize Exchanqe


APPLICATION DESCRIPTIONAll incidents reported to the Communication Center are loqqedand tracked, such as accidents, water main ~reaks, policecalls, traffic tie-ups, emerqencies, and events.

DATABASE CONTENTSAll reported -incidents, location, type of accident, date, time.

APPLICATION NAME: Accident Records Li~rary


APPLICATION DESCRIPTIONTracks fatalities ~y location. contains information such asdate, precinct, time, location, vehicle(s), description ofthe accident.

DATABASE CONTENTS:Dates, precinct, time, location, vehicle(s), and description.

APPLICATION NAME: Transportation Aqency Permits System (TAPS)


APPLICATION DESCRIPTIONcontains parkinq permit data for permits issued to CityAqencies. It contains vehicle identification and the unitthe permit is issued to.

DATABASE CONTENTSTransportation licenses/permits.

142

1---------------------------------------------------------------1I AGENCY: Department of Transportation Page 4 of 11 I1---------------------------------------------------------------1APPLICATION NAME: parking Information Management (PIMS)


APPLICATION DESCRIPTIONInventory of parking meters, when they are installed orremoved and rates and hours by meter.

DATABASE CONTENTS:parking meters, management reporting.

APPLICATION NAME: Vehicle Traffic Control System (VTCS)


APPLICATION DESCRIPTIONRecords traffic patterns in effect by time and place.Measurements at selected locations, including volume,speed of vehicles and lane occupancy.

DATABASE CONTENTS:Traffic information.

APPLICATION NAME: Preventative Signal Maintenance (PSM)


APPLICATION DESCRIPTIONTracks preventative maintenance and performance of signals,all activity by private contractors. Painting, cleaning andlubrication of control switch mechanisms by location.

DATABASE CONTENTS:Service contractors, vendor payments.

APPLICATION NAME: special Vehicle Identification (SVI)


APPLICATION DESCRIPTIONTracks individual parking permit issuance.

DATABASE CONTENTSTransportation licenses/permits (parking), city planninglicenses/permits (parking).

143

1---------------------------------------------------------------1I AGENCY: Department of Transportation Page 5 of 11 I1---------------------------------------------------------------1APPLICATION NAME: street Lighting (SL)


APPLICATION DESCRIPTIONTracks contractors service by time and location, recordsstreet light complaints by time and location. Maintainsstreet light inventory identifying types, also trackstraffic light complaints.

DATABASE CONTENTSService contractors, street light inventory, street lightcomplaints, traffic light complaints.

APPLICATION NAME: Daily signal Maintenance (SGM)


APPLICATION DESCRIPTIONTracks complaints by time and location, tracks contractorsservice, calculates liquidated damages for lateness.

DATABASE CONTENTS:Service contractors (track times, calculate liquidated damagesfor lateness), vendor payments, other complaints (by time'location).

APPLICATION NAME: sign, Traffic, Accidents Terminal User System(STATUS)


APPLICATION DESCRIPTIONInventory of traffic control/regulation signs and a descriptionof them. There is no accident data kept.

DATABASE CONTENTSInfra-structure (other than bridges) inventory, traffic signs,city streets/addresses/zoning/election districts/politicalsubdivisions/community boards.

144

1---------------------------------------------------------------1I AGENCY: Department of Transportation Paqe 6 of 11 I1---------------------------------------------------------------1APPLICATION NAME: Vehicular Travel Time Reportinq system (VTTRS)

YEAR ACTIVATED:

APPLICATION DESCRIPTIONSampled travel times by 16 cross streets and 12 avenues inManhattan. Semi-annual reports with comparisons (2 day 12hour sample (7AN to 7PH) per study).

DATABASE CONTENTSAir emissions complaints, manaqement reportinq, air quality,proqram reports, research/planninq, qrants/specific fundedproqrams, transportation.,

APPLICATION NAME: Tow Pound Information system (TOPIS)

YEAR ACTIVATED:

APPLICATION DESCRIPTIONInventory of towed vehicles, dates they were in and out, platenumber, state, make and color of the vehicle. Also location ofthe pound. For abandoned vehicles they maintain additionaldata for resale, owner name and vehicle identification number.

DATABASE CONTENTSAdministrative reports, abandoned vehicles.

APPLICATION NAME: Air Quality Hodeling

YEAR ACTIVATED:

APPLICATION DESCRIPTIONsupports air quality monitoring program.

DATABASE CONTENTS:Transportation, proqram reports, research/planninq, capitalconstruction contractors, capital projects, air quality.

145

1---------------------------------------------------------------1I AGENCY: Department of Transportation page 7 of 11 I1---------------------------------------------------------------1APPLICATION NAKE: Safe Teaa (S.A.F.E.)


APPLICATION DESCRIPTIONRecords fatalities, from police reports, physicalcircumstances, location, conditions, vehicles involved,casual factors, and recommendations.

DATABASE CONTENTS;Fatality-information, location, vehicle(s),· and description.

APPLICATION NAME: Tractor Trailer Accident Library (TRUCACC)


APPLICATION DESCRIPTIONThis is limited to Highways only. It contains data onlocation, time, number of fatalities, number of injured,whether a summons was issued, surface conditions, type ofaccident, number of lanes blocked, length of delay in traffic,and contributing factors.

DATABASE CONTENTS:Fatality information, location, vehicle(s), and description.

APPLICATION NAME: Traffic Count Process , Analysis System(TCPAS)

YEAR ACTIVATED:

APPLICATION DESCRIPTIONAverage volume of vehicles by location, air emissionscomplaints, air quality.

DATABASE CONTENTSTransportation, grantslspecific funded programs, researchlplanning program reports, management reporting, air quality,air emissions complaints.

146

1---------------------------------------------------------------1I AGENCY: Department of Transportation Page 8 of 11 I1---------------------------------------------------------------1

APPLICATION NAME: City Environmental Quality Review (CEQR)


APPLICATION DESCRIPTIONInternal tracking of Project approval process by location(Borough, community Board), title, description, project managerfor New York City initials, dates by phases to final approval.

DATABASE CONTENTS:City planninqlicenses/permits, land use, e~vironmental review,research/planning, program reports, transportation.

APPLICATION NAME: Computer Oriented Research project to StUdythe Expired (CORPSE)


APPLICATION DESCRIPTIONRecords fatalities, arrest/violation codes, location, date,time, conditions, drug/alcohol related, and inspector.

DATABASE CONTENTS:Fatality information, dates, location, and description.

Bureau of Bridges

APPLICATION NAME: Bid Letting system


APPLICATION DESCRIPTIONsystem maintains up-to-date listing of state and city itemcodes for all construction contracts. Also kept are recordsof cost of each item for every bid with every contract.

DATABASE CONTENTSBridges, contractors, capital Construction, contracts,Management Reporting

147

1---------------------------------------------------------------1I AGENCY: Department of Transportation Page 9 of 11 I1---------------------------------------------------------------1APPLICATION NAKE: Consultant Contracts


APPLICATION DESCRIPTION:Maintains listing of approved consultants for constructionand rehabilitation projects and list of all jobs in bridgerehabilitation program.

DATABASE CONTENTSBridges,'contracts, capital' construction, Management Reporting,Payments, Projects/Programs, Statistics.

APPLICATION NAKE: DOT BIN Inventory


APPLICATION DESCRIPTIONA Listing of all New York City bridges maintained by NYC DOT.This list auqments state bridge inventory by adding informationon bridges, such as pedestrian bridges, which do not show up instate listing.

DATABASE CONTENTSBridges, Inspections, Building/structure, statistics,Management Reporting.

APPLICATION NAKE: Flagged Bridge Tracking - On-Line Version(FBT)

YEAR ACTIVATED:

APPLICATION DESCRIPTIONMaintains listings of all flag conditions reported to city forrepair. Flags are divided into 3 types: Structural Emergency(red), Structural in need of repair (yellow), and Safety.

DATABASE CONTENTSBridges, Public Safety inspections, Management Reporting,statistics, Public Complaints.

148

1---------------------------------------------------------------1I AGENCY: Department of Transportation Page 10 of 11 I1---------------------------------------------------------------1APPLICATION NAME: Flagged Bridge Tracking - Batch (HVS) Version


APPLICATION DESCRIPTIONUses same files as above, but is used for generating largereports in IBM Batch Mode.

DATABASE CONTENTSBridges, Public Safety inspections, Management Reporting,Statistics, Public Complaints.

APPLICATION NAME: Microfilm Index


APPLICATION DESCRIPTIONMaintains a list of drawings of all the cities bridges witha cross reference to where the original drawings are stored.

DATABASE CONTENTSBridges.

APPLICATION NAME: Project Status Monitoring


APPLICATION DESCRIPTIONMaintains milestone data for all bridges in rehabilitationprogram.

DATABASE CONTENTS:Bridges, management reporting, capital construction contracts,projects/programs, miscellaneous statistics.

149

1---------------------------------------------------------------1I AGENCY: Department of Transportation Page 11 of 11 I1---------------------------------------------------------------1APPLICATION NAME: state BIN Inventory

YEAR ACTIVATED:

APPLICATION DESCRIPTIONA data base received froa New York State DOT of all statebridges with pertinent data, such as year built, length ofbridge, etc.

DATABASE CONTENTS:Manageaent reporting, aiscellaneous'statistics, building/structure inspections, bridges.

APPLICATION NAME: Annual Bridge Report

YEAR ACTIVATED:

APPLICATION DESCRIPTIONA syst.. used to combine information froa inspection reportsto produce a report annually on actual condition of each ofthe cities bridges.

DATABASE CONTENTSBridges, Manageaent Reporting, Manpower Reports, Statistics,Projects/Programs, Tunnels.

Parking Violations Bureau

APPLICATION NAME: Summons Tracking Accounts Receivable Systea(STARS)


APPLICATION DESCRIPTIONVehicle registration, registered owner, parking summons,payment, disposition, and enforceaent information.

DATABASE CONTENTSFine collections/accounting, parking scofflaws.

150

AGENCY

DEPARTMENT OF YOUTH SERVICES

44 Court Street

Brooklyn, N.Y.

11201

PUBLIC LIAISON

E.S. Blecher

Director - Management Information Systems

MISSION STATEMENT

I PHONE:

718-4Q3-5200

I FAX:

718-330-0442

PHONE:

718-403-5241

The Department of Youth Services administers State and local funds to provide services

to the City's 2.1 million young people under 21 years of age. Through contracts with 541

community-based organizations, the Department supports a broad array of youth

development services. These include recreation, tutoring and remedial education,

adolescent health, alcohol and substance abuse prevention, leadership development,residential services for runaway and homeless youngsters, and cultural enrichment

programs to foster healthy growth and development of City youth. The Department alsocoordinates services sponsored by other government and private agencies and initiates

programs and policy development to promote awareness of issues concerning youth.

151

1---------------------------------------------------------------1I AGENCY: Department of Youth Services Page 1 of 1 I1---------------------------------------------------------------1APPLICATION NAME: Youth Services Integrated Database (YBID)


APPLICATION DESCRIPTIONThe Department of Youth Services Integrated Database is aseries of interconnected systems that track approximately700 contracts from the RFP process through negotiation andregistration, and continues throughout the life of thedocument. All information both fiscal and programmatic isstored. The system tracks both in-house 'and contract agencyfiscal affairs.

DATABASE CONTENTSFinancial accounting, management reporting, service contracts,demographic statistics, funding statistics, adolescentprograms, child care programs, computer hardware inventory,computer software inventory, education programs, federal/stategrants, federal/state reimbursements,

152

Documents

1993 NYC Public Data Directory