1993 TREASURER'S REPORT

1993 TREASURER'S REPORTAuthor(s): Pamela ThompsonSource: Fontes Artis Musicae, Vol. 42, No. 2 (April-June 1995), pp. 128-134Published by: International Association of Music Libraries, Archives, and Documentation Centres(IAML)Stable URL: http://www.jstor.org/stable/23508757 .

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1993 TREASURER'S REPORT

Pamela Thompson, IAML Treasurer

1993 Income

All national branches but three submitted payments within the year. The total income for 1993 was DM 97,167.00, approximately 12% less than was projected in the 1993 budget. It is expected that late 1993 payments already received, together with those anticipated in 1994 will amount to over DM 12,000.00 which will bring income closer to target. In addition to the above sum, donations of DM

3,266.00 were received for the outreach fund. Bank interest appears to be exceptionally low in 1993, but is expected to

improve substantially in the long term as funds are invested in a high-interest offshore account which credits interest in May.

1993 Expenditures

Expenditures totaled DM 109,856.00, some 13% less than estimated, due in the main to some payments being held over to 1994. These are shown within the 1994 estimates.

Office expenses remained extremely low and no new brochures were printed.

Expenditures shown for Fontes Artis Musicae include 1992/3 & 4 (Bärenreiter) and 1993/1-3 (A-R Editions), as well as a reprint of 1993/1. As anticipated, production costs per volume are now substantially lower.

1993 Summary

Expenditure exceeded income by DM 12,689.00. This figure is distorted by payments for five issues of Fontes Artis Musicae, but also by additional expendi ture of DM 3,775.00 held over until 1994.

At the end of 1993, the association had DM 81,716.00 in its accounts, plus DM

3,266.00 in outreach donations which are much appreciated.

Conclusion

The Association's finances are fairly healthy and should become less unpredictable as new payment arrangements and new banking arrangements settle down and new national branches become fully operational. It is expected that by 1995, most income will be received and most expenditures paid in the year to which they relate. While late payments in 1994 will probably result in a further deficit at the end of 1994, the Association should be able to expect a much smaller deficit in

128



1993 TREASURER'S REPORT 129

1995. If recruitment can be maintained at current healthy levels, a more optimistic report may be possible next year. Otherwise, the Association will have to take

steps to balance its annual income and expenditure to maintain reserves com mensurate with the demands of its activities.

The treasurer would like to thank all those in the national branches for their work in bringing our records and finances up to date and is grateful to the other officers of the Association for their assistance in this first full year of her

treasurership.



BILANZ/ACCOUNTS 1993

Association Internationale des Bibliothèques, Archives et Centres de Docu mentation Musicaux (AIBM)

International Association of Music Libraries, Archives and Documentation Centres (IAML)

Internationale Vereinigung der Musikbibliotheken, Musikarchive und Musikdokumentationszentren (IVMB)

A. EINNAHMEN/RECEIPTS

DM US$ UK£

1) Landergruppen!National Branches:

Australia 1,077.04 Canada 6,460.00 Denmark 6,059.00 Finland 4,309.00 France 4,814.93

Germany 12,652.00 Italy 3,607.55 Japan 4,028.00 Netherlands 0.00

New Zealand 562.22

Norway 4,852.00

Sweden 6,500.00

Switzerland 0.00

United Kingdom 3,251.41 USA 11,078.40

SUBTOTAL 53,282.48 11,078.40 4,890.67

2) Einzelmitglieder (einschl. Verkauf alter Jg.FAM)tIndividual members (incl. sales ofFAM back issues) 9,208.58 53.60 45.27

3) Spendenfonds OE/Outreach 3,100.00 50.00

4) Miszellen!Miscellaneous 1,964.80

5) ZinsentInterest 66.71 340.81

TOTAL 65,657.77 13,437.61 4,985.94

130



BILANZ/ACCOUNTS 1993 131

B. AUSGABEN/EXPENDITURE

DM US$ UK£

1) Fontes Artis Musicae

a) Herstellungs- und Versandkosten/

Production and postal costs 1992/3-4, 41,857.48 27,018.04 1993/1-3, 1993/4 (part)

b) Schriftleitung/Editor (Honorarium/ Expenses) 701.79 153.50

2) Generalsekretar/Secretary General

a) Honorar/Honorarium (92 & part 93) 2,000.00 430.00

b) Biirokosten/Office expenses

3) Schatzmeister/Treasurer

a) Honorar/Honorarium 869.75

b) Biirokosten/Office expenses 20.00

4) ReisekostenlTravel expenses 5,190.64 2,435.53

5) Mitgliedsbeitrage/Membership fees 120.00 554.81

6) Gebiihren/Bank charges 207.60 32.20

TOTAL 44,065.08 33,062.67 4,463.59



132 FONTES ARTIS MUSICAE 42/2

ZUSAMMENFASSUNG/SUMMARY

DM US$ UK£

Vereinsmogen/Association funds

at 1.1.93 (Deutsche Bank, NBD,

Postbank, Girobank) 6,840.80 51,119.71 0.00

Einnahmen!Receipts 1993 65,657.77 13,437.61 5,485.94:

SUBTOTAL 72,498.57 64,557.32 5,485.94

Ausgaben/Expenditure 1993 44,065.08 58,855.27* 4,463.59

SUBTOTAL 28,433.49 5,702.05 1,022.35

*includes $25,792.60 transferred to UK from USA

**includes £500.00 transferred from USA to UK

Vereinsmogen/Association funds at 1.1.93

Midland Bank offshore $ Einnahmen!Receipts 1993

0.00

25,000.00

Ausgaben/Expenditure 1993 25,000.00

0.00

SUBTOTAL 25,000.00

TOTAL 28,433.49 30,702.05 1,022.35

Vereinsmogen/Association funds at 31.12.93

Postbank DM 10,338.99 NBD Bank $ 5,702.05 Girobank £1,022.35 Deutsche Bank DM 18,094.50 Midland Bank $25,000.00

DM 28,433.49 $30,702.05

Gepriift/Attested:

Pamela Thompson (Schatzmeister/Treasurer) 1 March 1994



BILANZ/ACCOUNTS 1993 133

PROPOSED BUDGET 1993-1995

International Association of Music Libraries, Archives and Documentation Centres

All amounts are in Deutsche Mark. Estimates and 1993 actual were calculated at

US$1.00 = DM1.65 and UK£1.00 = DM2.52

INCOME 1993 1994 1995

Estimate Actual Estimate Estimate

National branches 90,000 83,886 100,000 92,000 Individual members 14,500 9,411 14,500 13,000 Miscellaneous 1,800 3,241 5,000 5,000 Interest 4,000 629 3,200 4,000

TOTAL 110,300 97,167* 122,700 114,000

* Outreach fund excluded (DM 3,226)

EXPENDITURE

Fontes production 87,000 86,436* 90,000** 70,000*** & shipping

Fontes fees & expenses 6,350 1,542 7,000 5,100 Sec. Gen./Treas. fees 6,400 5,323 7,900 8,000

& office expenses

Travel 17,000 14,699 17,000 18,650 Membership dues 1,340 1,-596 2,880 3,000 Bank charges 600 260 100 200 Miscellaneous 5,000 0 5,000 5,000 List of members 0 0 0 6,000

IAML brochure 3,000 0 3,500 3,500

TOTAL 126,690 109,856 133,380 119,450

SUMMARY 1993 1994 1995

Estimate Actual Estimate Estimate

1 January balance 83,520 91,188 81,716 71,036 Income 110,300 97,167 122,700 114,000

Subtotal 193,820 191,582 204,416 185,036

Expenditure 126,690 109,856 133,380 119,450

31 Dec. balance 67,130 81,716 71,036 65,586

*1992/3&4, 1993/1-3

**1993/4, 1994/1-4 ***1995/1-4



134 FONTES ARTIS MUSICAE 42/2

I AML OUTREACH F UN D - G UID E LIN E S

1. Outreach work shall constitute assistance to "developing" and "post-Commu nist" countries.

2. The IAML Outreach Fund shall be used to provide such assistance as is agreed in principle by the Council.

3. Contributions to the fund should be sent to the IAML Treasurer (cheques payable to IAML).

4. The IAML Treasurer shall be responsible for the administration of the fund, and keep a separate account of it.

5. Any IAML national branch or any IAML member may apply to the fund for a

grant.

6. All applications shall be sent to the IAML Treasurer and shall be considered by the Treasurer and at least one elected member of the IAML Board.

PLEASE GIVE GENEROUSLY!

FONTES ARTIS MUSICAE

Copies surplus to requirements

Any members who have duplicate or unwanted back issues of Fontes Artis

Musicae might like to consider donating them to a library as a contribution to IAML's outreach activities. The Treasurer will be glad to coordinate offers.

Particularly generous members might also consider returning to the Treasurer

spare copies of Volume 39, No. 1 which is now out of print and in considerable demand.



Documents

1993 TREASURER'S REPORT