1.PM Concepts

7/31/2019 1.PM Concepts.

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Project Management Concepts


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Project is a series of related jobs usually

directed toward some major output andrequiring a significant period of time to

perform Project Management are the management

activities of planning, directing, andcontrolling resources (people, equipment,material) to meet the technical, cost, andtime constraints of a project


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Egyptian Pyramid


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Eiffel Tower


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Dam on the Krn River, Iran


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Mir Space Shuttle


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Verrazano-Narrows Bridge, New York

City.


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Great Stupa (stupa No. 1) at Snchi,

Madhya Pradesh, India


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http://localhost/var/www/apps/conversion/current/tmp/scratch29644//upload.wikimedia.org/wikipedia/commons/3/3c/Mumbai_India_Bridge_.jpg


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???


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The Nano by Tata Technologies


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More Projects Coming ..

Increasing CUSTOMER WANTS

Changing LIFE STYLES

More PRODUCTS

Shorter PRODUCT LIFE CYCLES.

Markets Local to GLOBAL

More COMPETITORS

More IDEAS / INNOVATIONS

More CONSTRAINTS


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Projects Meeting Demands in .

FOOD TEXTILES

HOUSING

ENERGY

COMMUNICATION

TRANSPORTATION

RECREATION

HEALTH CARE

ALL REQUIRING FASTER TURNAROUNDS


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Typical Examples Defense

Construction

Turnkey Projects

Manufacture

Maintenance Installation

R & D

Marketing

HRM

Finance

IT - Web Site Launching


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Characteristics of Project. Non Routine

Non Repetitive Having Uncertainties

Particular Objective to achieve

Clear Start and Finish Single Person / Body Responsible

Large Number of Inter Related Activities

Uses Wide Variety of Resources & Skills Co-ordination between different Departments

& Outside Agencies.


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Successful

Project Management

Successful Projects require :

Leadership

Trust

Communication

Teamwork

Along with a Good Formal Planning & ControlSystems


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Importance of Project Management

PM concepts though Pre Historical yet in last 50

years applied in all areas of Human Life.

High Capital Involved

Long Gestation PeriodHigh Uncertainties

Expert Management Required

Large number of Agencies.

Delays very Costly

Heavy Penalty


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Types of Projects

Based on Activity Type :

Industrial Projects

Non-Industrial Projects

Based on Location :

National Projects

International Projects

Based on Project Completion Time:

Normal Projects

Crash Projects


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Types of Projects

Based on Ownership:

Private Sector Projects

Public Sector Projects

Joint Sector Projects

Based on Size :

Small Scale Project

Medium Scale Projects

Large Scale Projects


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Types of Projects

Based on Need :

New Projects

Balancing Projects

Expansion Projects Modernisation Projects

Replacement Projects

Diversification Projects Backward Integration Projects

Forward Integration Projects


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Some Important Terms Stakeholders : Anyone affected by the project

or Potentially can Alter its Outcome.

1 ) Internal

2 ) ExternalEnvironment :

Anything that influences the behavior

/outcome of the Project Yet lies beyond the decision makers ability

to control.


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Some Important Terms

Customer : Persons / Groups for whom the

project is being done & who will acquire and /

or operate the system when it is completed.

Customer : Pays for the System ( BUYER )

User : Uses it

Contractor : Group that performs the project-

Studies ,Designs , Develops & Installs the

Project ( SELLER )


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Project Life Cycle

The sequence of phases through which the

project will evolve.

Phase A : Conceptualization

Phase B : Definition / Planning

Phase C : Execution Phase D : Operation / Termination


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2 STAGES

Stage I ) Project Initiation :

Establishes that Need / Problem exists and is worthyof Investigation.

Need / Symptoms

Environment

Alternative Solutions

Affected Individuals / Organisations

ITERATIVE APPROACH


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Stage II ) Project Feasibility : Project Feasibility : Detailed Investigation of

Need / Problems, Formulation of AlternativeSolutions , Selection of one.

Its a Multiple Feasibility :

By Customer for funding of Project

By Contractor for Winning of Contracts

By Customer for Contractor Assessment /Selection.


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Recognition & Acceptance of Problem / Need

Looking for Solution Providers (Inside/Outside)

Seeking Proposals

Evaluating Proposals

Technical & Economical Feasibility

Letter of Interest

Choice of Contractors


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Phase A :Conceptualization (contd )RFQ: Request for Quality

RFP : Request for Proposal Executive Summary: Design, Development,

Installation, Testing,Handover.

Statement of Work: Labour,

Material,Tools,Supervision,Services. Technical Details

Schedule ,Deadlines

Exclusions

Costs

Penalty

Confidentiality, Third Party Commitments


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Project Charter Describes Project to Stakeholders and

Establishes Project Managers Authority ( forgathering & using Resources )

Contents :

Objective

Scope

Stakeholders

Estimated Budget

Resources

Schedule

Risks


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Selection Criteria

Technical Ability Bid Price

Qualification of Contractors

Experience of Contractors

Contractors Project Management Risks

ROI

Evaluation by : Simple Rating

Weighted Rating


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Phase B : Definition

Detailed Analysis

Requirements

Functions

Major Subsystems / Components / SupportSystems

Resources

Costs, Budgets

Activities / Schedules.


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Phase C : Execution

Plans put into Actions

Design

Acquisition of Resources

Production / Implementation

Motivation

Control of Resources

Progress Appraisal


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Phase D : Operation / Termination

User Taking Charge

Operation

Maintenance / Support

Some Projects are One Shot while Some may

Last for Years / Decades.

Documents

1.PM Concepts