No. 2- 4 S;-/SMAME/l/12

.....•. ,...Government of West Bengal

Department of Minority Affairs & Madrasah EducationWriters' Buildings, Kolkata-700 001

Date: 19.04.2012

Sub: Guidelines for payment of Honorarium to Imams

1) Application Form will be available in Block Development Office/Municipality Offices in theDistricts/Borough Offices of Calcutta Municipal Corporation and at the Office of Board of Wakfs,W.Band its Website:- www.boardofwakfs.org. (photo copies of blank application may also be used.)

2) The Imams working in different Masjids established prior to 01.01.2012 will submit the filled inApplication Form, with supporting Bank Account documents, in respective Block Development Office(in case of panchayet areas) or to the Executive Officer of Municipalities ( in case of municipal area).In case of Kolkata, the Application form may be submitted to the Borough Offices of KMC or atthe office of the Board ofWakfs, W.B. 6/2, Madan Street, Kolkata-72.

3) Block Development Officer! Executive Officer of Municipalities will examine each and everyapplication and verify it's genuineness. If necessary, a field enquiry/hearing may be conducted bysuitable field officials. The Block Development Officer/ Executive Officer of Municipality thus willfinalise the list of working eligible Imams as mentioned in the MEMORANDUM.

4) The BDO/ EO of Municipality will then prepare a list of the valid applicants in the followingcomputerised format in Excel Sheet, (G.P/Ward wise) for each block/municipality in the followingformat and forwarded to the District Magistrate along with the ORIGINAL APPLICATION FORM ofthe IMAM keeping A XEROX COPY OF THE APPLICATION FORM FOR FUTURE REFERENCE.

SI No Name of Mobile Period of Name of Name & Land If enrolledImam Number Service and Bank, full particulars with

Qualification Branch, address of of Masjid Board/ECA/CNo & Masjid (Optional) NoIFS Code (Optional)

5) After receiving above lists and the ORIGINAL APPLICATION FORM OF THE IMAM from theBDOs/EOs the DM'S OFFICE will compile in EXCEL FORMAT all the data and particulars of theImams, G.P/Ward, Block/Municipality wise for the District and preserve the Database.

6) The District Magistrate will also arrange SCANING OF ALL THE ORIGINAL APPLICATIONS OFTHE IMAMS and will send the DATABASE of the Imams and the SCANNED FORMS within hisjurisdiction to the CEO, Board of Wakfs, W.B.

7) The District Magistrate will also requisition FUND for a period of 2(TWO) months, initially, on thebasis of the number of IMAMS ofthe District @ Rs. 2500/- per IMAM per month.

8) It is to be noted that only one IMAM for each Masjid will be eligible for this HONORARIUM. If thereare two or more Imams in a Masjid, only the SENIORMOST IMAM WILL BE ELIGIBLE for thisHONORARIUM.

9) Also THE IMAMS of the MASJIDS which were in place before 01.01.2012 will be~igible for thishonorarium. '\

10) The Chief Executive Officer, after receiving the IMAMs DATABASE from the District Magistrates andthe Commissioner, Kolkata Municipal Corporation will prepare a database ofImams of the West Bengalin two modes i) all the scanned application for future reference. ii) a database containing theparticulars ofImams for effecting payment of honorarium.

11) It is to be noted here that the Government of West Bengal has already given an allotment of Rs. 30Crore to the Board of Wakf, WB.

12) The CEO, Board of Wakfs, W.B will sub-allot the fund to the respective DM and Commissioner KMC,depending on the number of eligible Imams within the District BY MONEY TRANSFER THROUGHCORE BANKING. For SUCH TRANSFER OF MONEY the Commissioner KMC and the DistrictMagistrates will kindly inform their suitable bank account number with IFS CODE.

13) Finally it will be distributed to each Imam on their Bank A!C No (As mentioned) through ECS(Electronic Clearance System) from the end of the Commissioner, Kolkata Municipal Corporation!District Magistrates of the Districts.

14) A monthly report of disbursement of fund in the following format should be submittedName of District: Reporting Month:

Name of Total no. No of No. of Total fund Fund BalanceBlock/Municipality of Masjid Imams Imams to received disbursed available

applied whom hon.disbursed

FOLLOWING FURTHER POINTS REGARDING THE IMPLEMENTATION OF THE IMAMSPACKAGE HAS ALSO BEEN DECIDED

15) A Website is being developed especially for the IMAMS PACKAGE. The development will be donebefore 30th April. After the Website is in place there will be provisions for WEB-BASED entry ofparticulars of the IMAMS as submitted in their Applications.

16) In the SOFTWARE of the Website there will be provision for SMS alert. for that matter collection of theMOBILE Number of the APPLICANT IMAMS IS NECESSARY.

17) Application forms as and when received will forthwith be enquired upon regarding the EXISTENCE OFTHE MASJID AND ELfGIBILITY OF THE IMAMS so that FIRST REQUISITION OF FUNDS forpaying of'HONORARUIUM IS SENT TO THE CEO, BOARD OF WAKFS BY 30TH APRIL,2012.

18) Special counters with sign board "APPLICATIONS FOR IMAMS" may be arranged at all levels.

Special Secretary in Charge,Minority Affairs & Madrasah Education Department

J

\No.- 21-/ c,,- /1{37}/SMAME/l/12 Date: 19.04.2012

Copy forwarded for information to:

1. Hon'ble Justice (Retd.) Janab Md. Abdul Ghani, Chairperson, Board of Wakf, West Bengal2. Maulana Quari Fazlur Rahman Sb.3. Maulana Syed Nurur Rahman Barkati Sb.4. Peerzada Maulana Md. Toha Siddiqui Sb.5. Moulana Shafique Quasmi Sb.6. Maulana Quari Md.Noor Alam Sb.7. Maulana Sayed Athar Abbas Rizvi Sb.8. Maulana Qasim Alvi Sb.9. C.E.O. - Member Convenor10. G.H. Obaidur Rahman, Joint Secretary, M.A. & M.E. Department11. The Commissioner, Kolkata Municipal Corporation, Kolkata12. -29) District Magistrate, Coochbehar / Darjeeling / Jalpaiguri / Maida / Uttar Dinajpur / Dakshin

Dinajpur / Murshidabad / Nadia / Purulia / Bankura / Birbhum / Burdwan / Howrah / Hooghly / North24 Parganas / South 24 Parganas / Paschim Midnapore / Purba Midnapore - with request to inform allSDOs, BDOs & EOs.

30. Member Secretary, Minorities Commission31. Managing Director, W.B.M.D.F.C.32. Secretary, Urdu Academy33. Director, Information& Culture, Government of West Bengal- for publicity.34. P.A. to Chief Secretary, Government of West Bengal35. Private Secretary to Hon'ble Chief Minister, West Bengal36. 0.5.0., CMO, Writers Buildings37. Office Guard File

Special Secretary in-Charge,Minority Affairs & Madrasah Education Department