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Introducing New Employees to UCLA Health

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Introduction and Orientation Opportunities

•Online Modules•Day One: it begins with •Launchpad Orientation - Nursing•Ambulatory Care Orientation•Department-Specific Orientation

* Combined above, all regulatory standards regarding orientation and education in the HR chapter are covered in these classes and modules.

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Online Modules

New hires need to complete the following training within 30 days of hire using their Employee ID #:

Code of Conduct Compliance QuizCICARE TrainingCultural Competency TrainingOrientation and Annual Education Guide New for 2015

(includes Infection Prevention video for clinical staff)

•HIPAA Privacy and Information Security Training for New Workforce Members must be taken BEFORE attending the New Hire Processing Session.

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• New employees attend program on Day One of employment

• Class offered 3x/month, 8:00am-4:30pm

• Facilitated by UCLA Health Trainers/Shola Richards, Director

• Focus is on U and introducing U to the UCLA Health System and its

values; how U can contribute, how U impact patient care; and welcoming

U in your new role as part of the team

• Plus, many interactive activities

• Many regulatory topics, such as policy review and Infection Prevention

have moved to the online module

• Will continue to receive ID badge, parking pass and benefits info. in this

class

• Onboarding process includes signing up for this program

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Orientation and Annual Education Guide• Regulatory topics enhanced in modules for 2015

• Infection Prevention video is included at end of powerpoint slides and before post test in the clinical module.

• Upon completion of THIS module, date will download into HR Tracking in the Hospital Orientation field. This is how you get credit for the Hospital Orientation requirement starting in 2015.

• This is a required module for ALL staff upon hire now instead of just per diems working less than 50%.

• Attendance will be tracked in the Day One program, but that date is not your proof of meeting hospital orientation.

• Departments need to review their HR Tracking profiles to make sure all employees completed all the online modules within the first 30 days of hire.

Launchpad Orientation• Old name: Nursing Orientation

• New learner centered orientation program

• Priorities are the patient care experience and Nursing’s professional practice model

• Includes presentations with case study discussions, breakout skill stations, documentation in the EHR and simulation

• CareConnect will be learned in context with nursing activities and workflows

• Class is offered twice a month for 4 days from Tues-Fri and the following Monday is CareConnect training

• Attendees: Dept. of Nursing Inpatient staff

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Ambulatory Care Orientation

• CareConnect training day first followed by a Two Day orientation program

• Day 1: Presentations on UCLA Health and Ambulatory Care Overview, web resources, Amb Care policies and practices, workflow, Infection Control, Interpreter Svcs, quality rounds and many patient safety topics with skill station training

• Day 2: More Skill Stations and Simulation Training

• Depts. can sign up new staff or email Amb Care Nursing to attend.

• Class offered once a month.

Dept Specific Orientation• Dept specific, or unit specific orientation needs to be completed within the first 30 days of employment.

• The EC section should be completed within the first week with a buddy available to guide the new employee during emergencies.

• Topics also include performance expectations with a review of the JD, competencies and PE process, patient safety, dept. policies and practices, PI activities and review of the environment and work location.

• Form is placed in the personnel file upon completion (signed and dated).

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HR Tracking ProfileRequirement Date Completed Date Expiring Required? Perf Eval

RatingEdit

Abuse Reporting 1/8/2015 12/31/9999 Y   Computer EntryAge Specific 1/1/1900 1/1/1900 N   Manual EntryAnnual Competency 1/1/1900 1/1/1900 Y   Manual EntryAnnual Education 1/1/1900 1/1/1900 Y   Computer Entry

C-ICARE Annual Training

1/1/1900 1/1/1900 Y   Computer Entry

Confidentiality 1/8/2015 12/31/9999 Y   Computer EntryCPR 1/1/1900 1/1/1900 N   Manual EntryCorporate Compliance (UCLA HS Code of Conduct)

1/1/1900 1/1/1900 Y   Computer Entry

Cultural Competency 1/1/1900 1/1/1900 Y   Computer Entry Department Orientation 1/1/1900 1/1/1900 Y   Manual Entry

Flu Vaccine Survey (Annual)

1/1/1900 1/1/1900 Y   Computer Entry

HIPAA Confidentiality 1/1/1900 1/1/1900 N   Edit HIPAA Security 1/1/1900 1/1/1900 N   Edit HIPAA Edu and Training Program

1/1/1900 1/1/1900 N   Edit

HIPPA Privacy & Info Security Training

12/1/2014 8:30:00 AM 12/31/9999 Y   Computer Entry

Hospital Orientation 1/1/1900 1/1/1900 Y   Computer Entry

Initial Competency 1/1/1900 1/1/1900 Y   Manual Entry Job Description 1/1/1900 1/1/1900 Y   Manual EntryNew Hospital General Orientation

1/1/1900 1/1/1900 N   Edit

Performance Evaluation 1/1/1900 1/1/1900 Y Manual Entry

Physical Examination 12/23/2014 12/31/9999 Y   OHF EntryTB Screening 12/23/2014 12/23/2015 Y   OHF Entry

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